Certified Local Government Grant Workshop - History ColoradoArchaeology and Historic Preservation ....
Transcript of Certified Local Government Grant Workshop - History ColoradoArchaeology and Historic Preservation ....
Certified Local Government Grant Workshop
CLG Grant Workshop
Historic preservation issues are often best understood and addressed
at the local level
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Certified Local Government program
Created by Congress in 1980 Federally-funded State-administered Assists local governments
interested in historic preservation
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Certified Local Government program
Provides grant funding and technical assistance to cities, counties,
and towns who meet certification standards established by the
State Historic Preservation Office and the National Park Service
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What all CLGs have in common…
a firm belief in the public benefits of historic preservation and a
strong commitment to preserving the historic places
essential to their community’s unique identity
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Colorado CLGs:
Provide local preservation leadership
Provide technical assistance
Adopt a preservation ordinance
Review projects within their jurisdiction
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Colorado CLGs:
Participate in Section 106 review of federally-funded projects
Can review state tax credit projects for residential properties on behalf of the State Historic Preservation Office
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Key Benefits of CLG Status:
Local landmarks designated by CLGs are eligible for the state tax credit program and State Historical Fund grants
Access to technical assistance and guidance from SHPO and NPS
Access to annual no-match grants available only to CLGs
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CLG Subgrant Program
10% of the funding Colorado receives from the
Historic Preservation Fund (HPF) Program
must be subgranted to CLGs for local preservation projects
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2016
$88,522 from Historic Preservation Fund
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2016
$49,983 from State Historical Fund
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2016
$138,505 awarded to CLGs
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No Match Required
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“History Colorado assumes the responsibility for ensuring that
public money will be spent appropriately
and with the maximum effectiveness.”
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“History Colorado is held accountable by the National Park Service
for compliance with all applicable
federal laws and regulations.”
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How are Projects Selected for Funding?
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Competitive Grant Process
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Who is Eligible?
Any CLG certified prior to the grant application deadline To learn more about CLG certification see the
Colorado Certified Local Government Program Handbook
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Eligible Projects
Technical or Professional Administrative Assistance to Commissions
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Preservation Plans Survey Plans Design Guidelines Interpretation Plans
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Historic Contexts
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Cultural Resource Surveys
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Cultural Resource Surveys
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Individual or District Nominations
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HABS/HAER/HALS Documentation
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Interpretation
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Public Education & Workshops
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Preservation Commission and Staff Education & Training
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Eligible Projects
Creative Ideas Welcome!
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Eligible Projects
All projects must meet the
Secretary of the Interior’s Standards and Guidelines for Archaeology and Historic Preservation
Preservation Planning • Identification
Evaluation • Registration • Documentation
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Eligible Projects
Key personnel must meet the
Secretary of the Interior’s Professional Qualifications Standards
Archaeology • Architectural History • History
Architecture • Historic Architecture
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Eligible Projects
Survey projects must meet standards detailed in the
Colorado Cultural Resources Survey Manual
OAHP Survey Forms • Survey Report Guidelines
To learn more visit the History Colorado website
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Not Eligible Acquisition of Buildings or Structures
Construction Plaques & Markers
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2018 Grant Timeline
FY18 Applications Due: January 15, 2018 Awards Announced: March 1, 2018 Contracts Executed: April, 2018
All projects must end no later than June 30, 2019
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2018 Grant Timeline
PLEASE NOTE! Contracting and funding may be delayed
due to finalization of federal funding.
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Application Review Process
Four History Colorado Staff Members
Evaluate and Score Each Application
Based on Evaluation Criteria
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Evaluation Criteria & Scoring
Project Team (15 points) Project Description (25 points) Project Timeline (10 points) Public Benefit and Outreach (20 points) Connection to State Preservation Plan (10 points) Combined Scope of Work and Budget (20 points)
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Additional Considerations
Geographic distribution of recipients
Number of past grants received
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Application Review Process
History Colorado Staff Review Committee
Applications presented and scores reviewed
Applications ranked from highest to lowest based on criteria
Recommendations forwarded to SHPO for final approval
Projects May Be Recommended for Full or Partial Funding
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Decisions announced March 1, 2018
Award Letter
Risk Assessment Form
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Contracts
A contract between HC and the CLG (subgrantee) is required for all funded projects
Must be signed by your local government’s primary signing authority
Work cannot begin until your contract with History Colorado is fully executed
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Application Components Application Form Signature Page Narrative Responses to Application Questions Scope of Work and Budget Form Recent W-9 Attachments
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Brief Description
State goals and objectives
Summarize project’s primary components
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Brief Description
» Who will undertake the work?
» Where will the work occur?
» What type of work is proposed?
» Why is the work needed?
» What issue or concern do you hope to address?
» How will your project help preserve significant historic or prehistoric resources?
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Criteria 1: Project Team
Describe the project participants, their qualifications and preservation experience, and their role in the project
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Criteria 1: Project Team
Describe the project participants, their qualifications and preservation experience, and their role in the project
Do your consultants meet the Secretary of the Interior’s Qualifications Standards?
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Criteria 1: Project Team
Describe the project participants, their qualifications and preservation experience, and their role in the project
Who will coordinate the grant activities?
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Criteria 1: Project Team
Describe the project participants, their qualifications and preservation experience, and their role in the project
Partners?
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Criteria 2: Project Description
Describe the work to be done in detail.
Outline the steps necessary to complete the project.
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Criteria 2: Project Description
Describe the work to be done in detail.
Outline the steps necessary to complete the project.
Discuss past efforts related to your project
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Criteria 2: Project Description
Describe the work to be done in detail.
Outline the steps necessary to complete the project.
When project involves specific resources, provide location, type, number, significance
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Criteria 2: Project Description
Describe the work to be done in detail.
Outline the steps necessary to complete the project.
Demonstrate that your project will meet the Standards and History Colorado’s guidance
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Criteria 3: Timeline
Projects must be fully completed by
June 30, 2019
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Criteria 3: Timeline
Outline project milestones and target dates for their completion.
Demonstrate that you can complete the project by June 30, 2019.
Work cannot begin until your contract with History Colorado is fully executed
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Criteria 3: Timeline
Outline project milestones and target dates for their completion.
Demonstrate that you can complete the project by June 30, 2019.
Contracts are typically executed in April or June, but remember this can vary
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Criteria 3: Timeline
Outline project milestones and target dates for their completion.
Demonstrate that you can complete the project by June 30, 2019.
Include deliverables as milestones
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Criteria 3: Timeline
Outline project milestones and target dates for their completion.
Demonstrate that you can complete the project by June 30, 2019.
History Colorado requires a 30-day review period for all deliverables
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Criteria 4: Public Benefit & Outreach
Demonstrate how the project will benefit your community.
How will the project help preserve significant resources or further your community’s preservation goals?
How will the results of your project be used now and in the future?
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Criteria 4: Public Benefit & Outreach
Demonstrate how the project will benefit your community.
Why is the work needed? Why it is urgent?
What important concerns/issues will the work address?
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Criteria 4: Public Benefit & Outreach
Demonstrate how the project will benefit your community.
How will you involve the public in the project?
A plan for sharing the results of your project with the public should be outlined
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Criteria 5: State Preservation Plan
Demonstrate how the project supports one or more State Plan goals.
GOAL A: Preserving the Places That Matter
GOAL B: Strengthening and Connecting the Colorado Preservation Network
GOAL C: Shaping the Preservation Message
GOAL D: Publicizing the Benefits of Preservation
GOAL E: Weaving Preservation Throughout Education
GOAL F: Advancing Preservation Practices
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Criteria 5: State Preservation Plan
Demonstrate how the project supports one or more State Plan goals.
Focus on goals that directly relate to your project
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Criteria 6: Scope of Work & Budget
Outline the components of your project and associated costs
Each component should be fully described in the
Project Description section
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Criteria 6: Scope of Work & Budget
Outline the components of your project and associated costs
Including three (3) estimates with the application is recommended, but not required.
Provide cost estimates to support budgeted costs
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Criteria 6: Scope of Work & Budget
Outline the components of your project and associated costs
If a consultant has been chosen prior to applying, provide evidence that two additional estimates were
received and considered.
Before choosing a consultant or vendor, you must solicit proposals from at least
three (3) qualified professionals
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Eligible Expenses Staff Time May be included as an in-kind donation only
Hourly rates must fall within federal standards
Must be supported by documentation
Historic Preservation Commission members are considered staff
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Eligible Expenses Consultant Services you must solicit proposals from at least three (3) qualified
professionals
CLGs may enter into either a flat fee contract or a non-flat fee contract with a consultant
structure of a consultant’s contract with the CLG will determine the level of financial documentation required
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Flat-Fee Contracts Invoices include a list of tasks completed and invoiced amount
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Non-Flat Fee Contract Invoices include the number of hours worked, hourly rate, travel
expenses, and a breakdown of all other expenses
Consultant hourly rates cannot exceed federal limits
Travel rates cannot exceed federal and Colorado standards
All expenses incurred by consultant must be supported by receipts/invoices
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Fiscal 2017 Rates Consulting: $76.73/hour
Mileage: $0.54/mile
Hotel: $91/night
Meals: $51/day
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Eligible Expenses Supplies and Materials: Purchases must follow federal procurement rules
When not included in flat fee contracts, supply/materials reimbursement requests must be supported by invoices/receipts
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Eligible Expenses Mileage and Travel Expenses: Documentation required for mileage reimbursement
When not included in flat fee contracts, other travel expenses must be itemized and supported by receipts and cannot exceed federal and Colorado limits
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In-Eligible Expenses
Food other than meals associated with travel
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Attachments
Photos
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Attachments
Maps
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Attachments
Estimates
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Attachments
Letters of Support
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Submitting Your Application
Applications are accepted in pdf format via email
Application deadline
January 15, 2018
Mailed or faxed applications are no longer accepted.
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Submitting Your Application
You are encouraged to submit draft applications for staff comment! Submit draft applications by December 15, 2017.
FOR MORE INFORMATION: Amy Unger Survey, Education & CLG Grants Coordinator [email protected] 303-866-2976 Jenny Deichman Contracts Specialist [email protected] 303-866-2896 THANK YOU!