-2012

CERTIFIED COPY OF ORDER

STATE OF MLSSOURI ) October Session of the October Adjourned Term 20 12 ea

County of Boone

In the County Commission of said county on the day of November

the following among other proceedings were had viz

Now 011 this day the County Commission of the County of Boone does hereby approve the following budget amendment for the Office of State Courts Administrator funding through the Annie E Casey Foundation for Juvenile Detention Alternatives to fund the Sites Visits Funds and the Evening Reporting Center through the end of December 2012

State Reinibursement

Other Supplies 18 1000

Y i c i a l rants Outside Services 75oo L

r-I - - ~

--

Done this 1 st of November 2012

ATTEST1 Kar$n M ~ i f i e r -

Wendy S Nore District I Commissioner Clerk of the

District I1 Commissioiler

RECEIVED

REQUEST FOR BUDGET AMENDMENT OCT i 0 2012

BOONEC O l J N nAUDITOR BOONE COUNTY MISSOURI

EFFECTIVE DATE FOR AUDITORS USE

Describe the circumstances requiring this Budget Amendment Please address any budgetary impact for the remainder of this year and subsequent years (Use attachment if necessary) OSCA funding through the Annie E Casey Foundation for Juvenile Detention Alternatives to fund the Sites Visits Funds and the Evening Reporting C e n t e n r o m e end of December 2012

TO BE COMPLETED BY AUDITORS OFFICE schedule of previously processed Budget RevisionsAmendments is attached

A fund-solvency schedule is attached [3 Comments Qd u F amp c r -

Auditors Office

Revised 0402

State of Missouri

Office of State Courts Administrator Adminisfrative Services Division

]The Oftice of State Courts AdministrSorhasived funding through the Annie E Casey-Foundation for Juveiiile Detention (Alternatives Up to $2500is available beach JDAlsite for expenses not coverea by Title I1 or county funds Funding is available to develop plans for the upcoming year to address expenses for site travel and meal expenses forcolleborafian meetings Proposals fflayincludb expenses for personnel to visit tnodel sites and expensesforthe Inter-Siiconferenws Training expenses for JDAl corestfathies may also be covered

OSul I 2442-08 4360003490-2 Bontcact Amendment

Federal CFDA (if applicable)

HonorableGary Qkenhandler Rick Gaines 13th Judic~al~kcuit Juvenile OlTicer 705E Walniit Street 705 E Walnut Columbia MO 65201 Columbia MO 6520f

573-522-6773

f Special Conditions of this award are attached I- There are no special conditionsof this award Originat RFP requiremgnonly

Funding as submiKed for lbcal and statewide implementation

Requested Funding $2500b0 Awarded Funding $250000

Office of State Courts Adminisfrator AZtn Contracts Unit

PO Box 104480 Jeffefson City MO 651 10 -4480-7

RECEIVED

REQUEST FOR BUDGET AMENDMENT OCT i 0 2012

BOONEC O l J N nAUDITOR BOONE COUNTY MISSOURI

EFFECTIVE DATE FOR AUDITORS USE

Describe the circumstances requiring this Budget Amendment Please address any budgetary impact for the remainder of this year and subsequent years (Use attachment if necessary) OSCA funding through the Annie E Casey Foundation for Juvenile Detention Alternatives to fund the Sites Visits Funds and the Evening Reporting C e n t e n r o m e end of December 2012

TO BE COMPLETED BY AUDITORS OFFICE schedule of previously processed Budget RevisionsAmendments is attached

A fund-solvency schedule is attached [3 Comments Qd u F amp c r -

Auditors Office

Revised 0402

State of Missouri

Office of State Courts Administrator Adminisfrative Services Division

]The Oftice of State Courts AdministrSorhasived funding through the Annie E Casey-Foundation for Juveiiile Detention (Alternatives Up to $2500is available beach JDAlsite for expenses not coverea by Title I1 or county funds Funding is available to develop plans for the upcoming year to address expenses for site travel and meal expenses forcolleborafian meetings Proposals fflayincludb expenses for personnel to visit tnodel sites and expensesforthe Inter-Siiconferenws Training expenses for JDAl corestfathies may also be covered

OSul I 2442-08 4360003490-2 Bontcact Amendment

Federal CFDA (if applicable)

HonorableGary Qkenhandler Rick Gaines 13th Judic~al~kcuit Juvenile OlTicer 705E Walniit Street 705 E Walnut Columbia MO 65201 Columbia MO 6520f

573-522-6773

f Special Conditions of this award are attached I- There are no special conditionsof this award Originat RFP requiremgnonly

Funding as submiKed for lbcal and statewide implementation

Requested Funding $2500b0 Awarded Funding $250000

Office of State Courts Adminisfrator AZtn Contracts Unit

PO Box 104480 Jeffefson City MO 651 10 -4480-7

State of Missouri

Office of State Courts Administrator Adminisfrative Services Division

]The Oftice of State Courts AdministrSorhasived funding through the Annie E Casey-Foundation for Juveiiile Detention (Alternatives Up to $2500is available beach JDAlsite for expenses not coverea by Title I1 or county funds Funding is available to develop plans for the upcoming year to address expenses for site travel and meal expenses forcolleborafian meetings Proposals fflayincludb expenses for personnel to visit tnodel sites and expensesforthe Inter-Siiconferenws Training expenses for JDAl corestfathies may also be covered

OSul I 2442-08 4360003490-2 Bontcact Amendment

Federal CFDA (if applicable)

HonorableGary Qkenhandler Rick Gaines 13th Judic~al~kcuit Juvenile OlTicer 705E Walniit Street 705 E Walnut Columbia MO 65201 Columbia MO 6520f

573-522-6773

f Special Conditions of this award are attached I- There are no special conditionsof this award Originat RFP requiremgnonly

Funding as submiKed for lbcal and statewide implementation

Requested Funding $2500b0 Awarded Funding $250000

Office of State Courts Adminisfrator AZtn Contracts Unit

PO Box 104480 Jeffefson City MO 651 10 -4480-7

920 v$ hlai2~XCJdd~~- papadxa sl j 3 y~ZLOZJaqulaaa 40 puaStp L I ~ ~ O J Y ~ aqjlo s~sm u sn psse 01OWZ$ Ife azjgnllm a~ )no u n ~sunj3 ~ 3 aq] G U J ~ A O ~

1 1 aj$LmofaqwZFOZt Jaqopojl~uurgs p q ~ pasdaq1)~ jo uo~~sap ze q asn p u p1no4a~ 6upunj am M O ~ pue aulaurg tap~o~i

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rCew sa6alqsa m I V Q ~JOJ sasuadxa 6uuw sxmuaJajumajs-mluj aylJO) sasuadxa pua sajjs japou ~ S A01 lauuosrad JO] sasuadxa apnlou hew slesodojd s6ulaau uo~e~oqe1~dS J O ~sa3uadxa (caw pue 1aAeqals JOJ sasuadxa s s a ~ p p ~01 leak

--

- -

CERTIFIED COPY OF ORDER

STATEOFMISSOURI December Session of the October Adjourned Term20 11) ea County of Boone

In the County Commission of said county on the 29th dayof December 2 0 1 1

the following among other proceedings were had viz

Now on this day the County Co~nmission of the County of Boone does hereby approve the grant application by Boone County Missouri for the Annie E Casey Foundation - Juvenile Detention Alternatives Initiative grant

Done this 29thday of December 201 I

Presi ing ommissioner ATTEST 2fidbA~4d amp5 NZLLcr ~ a r g hM Miller Wendy f or en ~ i s t i i c tI Commissioner Clerk of the County Commission rSkip lki

District I1 Commissioner

g ~ ~ i ~ ~ ~ ~ ~ ~ ~ ~ ~sz+cgt$--zil___r ri-l lt- c+z5-+zzi~zamp7 z52i-ii- ~ ~ ltrlt ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 7 ~ - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - _L

~~~~ -I-- =gt - L----~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 2 ~ i ~ ~ ~ ~ s ~ ~ z ~ ~ ~ ~ ~ ~ ~ j ~ ~ ~ ~ ~ ~ ~ ~ ~ q ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ i ~ ~ ~ ~ ~ ~ t ~ ~ ~ ~ f i ~ ~ ~ [ ~ e ~ ~ ~ ~ ~ ~ ~ s ~ n t 3 ~ y ~ ~ ~ ~ ~ ~ - ~ ~ - ~ ~ ~ ~ ~ - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - ~ ~ ~ ~ = ~ ~ ~ ~ ~ ~ = ~ ~ ~ ~ ~ = - - ~ - A - ~ -

~ ~ ~ ~ ~ ~lt~F2~zgt~c~E~y~~s- ~ ~ ~ ~-_ -s$rzgL - - -

- ~ ~ lt ~ ~ ~ ~ ~ 7 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ z ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ z a ~ ~ ~ ~ lt ~ ~ x ~ ~ =-2zL=x+amp -c+~sx+2~2F+x-z~~~~~~~E~~z-zy2LFz~T~r~2552~z =s25 -tjF ~gt~~i~7-tgtr7 n~~--- SSSS-ltr~~~~pi~P~~E rr7iTiTT11L~~~V~=cc ILI --=CE~ - l~~gt~ ----1-T2iiiii- $J-z- 2s--ltc +--r --- --lt--

OSCA has funding through the Annie E Casey Foundation for Juvenile Detention Alternatives Up to $2500 is available to

i each IDA1 site forexpenses not covered by lle IIor county funds Funding is available to develop plans for the upcoming

i year to address expenses for site travel and meal expenses for collaboration meetings Proposals may include expenses for

personnel to visit model sites and expenses for the Inter-Site conferences Training expenses for JDAl core stategies may also be covered This plan may also include anticipated expenses for supplies minor equipment or contractual services Please see the attached sheet for additional requirements according to the foundation grant

I I Funding for Evening Repofing Center

I 1 $250000 I I I

I I I ^ _ i--ti- )lti -x - ix-

G1x+3~5~~5zz2lt5i~3iL~~5~~~~$~-~-=lt~i~~y3---- J- -- -- -----= 5iZL~ -2 i lt r-gt - - 1rr33lt772 x2zs~ ~ 5 ~ - 2 ~ x c 2 3 q ~ r ~ ~ 2vr2 c-z - ex=-7 --= -~ ~ ~ ~ ~ ~ m ~ m ~ amp - amp r ~ a d ~ 6 3 amp 5 B e f ~ ~ 3 E ~ 3 6 s a w J 7 ~ ~ ~ f ~ ~ ~ 2 ~ ~ ~ ~ ~ ~ = - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ z ~ ~ lt ~ Z ~ ~ 3 2 ~ ~ - ~rsz=5z~ -Ls$ - x22aK-y=r-z7y-~~q + ~ 3 z a - + g j s ~ ~ ~ ~ ~ ~ amp amp ~ ~ ~ ~ ~ ~ - 2 25si+L+cz-K sestk+ -= br~ +amp- ~~~~~---3 (L 5L-=- -- -lt r7scu z-----2==E ==- qs$-yg~lt~zgtltx7-2ez-=- z~ltii$-ltgt 1 HOWwill this funding enhance your courts ability to meet outcomes of juvenile detention alternatives Our Circuit contracts with a local not-for-profit organization to provide our Evening deporting Center ~ u r r i n t l ~ we have Title II funding that will over the cost of this detention alternative through September 30201 1 We are in our 3rd and final year of gttie IIfunds and will be examining our 2012 budget forfunding to continue to provide this alternative in addfilon to the other exisiting alternatives that we provide We are asking for funds to assist us in covering the costs of an ERC from October I-December 31 2012Currently with Title I1funds we are paying $40250hYeek for

( up to seven youth to attend the ERC This includes their evening meal supervision and programming With holidays and the closing of the ERC during these times it is expected that we will need to cover 10 weeks of funding which comes to $4025 Beginning January I2013

we hope to have budgeted funds available to continue to cover the costs of our Evening Reporting Center Offering a continuum of non- secure detention alternatives is a core strategy of JDAl and by being able to supplement our exisiting funds we will be able to continue to

i - - 2 Provide a timeline and description of how the funding will be used We would not use the funds until October 1 2012 when our T itle I1

I funds run oot We will utilize all $2500to assist us in covering the costs of the ERC through the end of December 2012 which is expected 1 to cost approximately $4025 i

I 1

Divisionof Court Programs Date

I I I I Return to Office of State Courts Administrator Contracts Section

2112 Industrial Drfve PO Box 104480 Jefferson City MO 65110

--

- -

CERTIFIED COPY OF ORDER

STATEOFMISSOURI December Session of the October Adjourned Term20 11) ea County of Boone

In the County Commission of said county on the 29th dayof December 2 0 1 1

the following among other proceedings were had viz

Now on this day the County Co~nmission of the County of Boone does hereby approve the grant application by Boone County Missouri for the Annie E Casey Foundation - Juvenile Detention Alternatives Initiative grant

Done this 29thday of December 201 I

Presi ing ommissioner ATTEST 2fidbA~4d amp5 NZLLcr ~ a r g hM Miller Wendy f or en ~ i s t i i c tI Commissioner Clerk of the County Commission rSkip lki

District I1 Commissioner

g ~ ~ i ~ ~ ~ ~ ~ ~ ~ ~ ~sz+cgt$--zil___r ri-l lt- c+z5-+zzi~zamp7 z52i-ii- ~ ~ ltrlt ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 7 ~ - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - _L

~~~~ -I-- =gt - L----~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 2 ~ i ~ ~ ~ ~ s ~ ~ z ~ ~ ~ ~ ~ ~ ~ j ~ ~ ~ ~ ~ ~ ~ ~ ~ q ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ i ~ ~ ~ ~ ~ ~ t ~ ~ ~ ~ f i ~ ~ ~ [ ~ e ~ ~ ~ ~ ~ ~ ~ s ~ n t 3 ~ y ~ ~ ~ ~ ~ ~ - ~ ~ - ~ ~ ~ ~ ~ - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - ~ ~ ~ ~ = ~ ~ ~ ~ ~ ~ = ~ ~ ~ ~ ~ = - - ~ - A - ~ -

~ ~ ~ ~ ~ ~lt~F2~zgt~c~E~y~~s- ~ ~ ~ ~-_ -s$rzgL - - -

- ~ ~ lt ~ ~ ~ ~ ~ 7 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ z ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ z a ~ ~ ~ ~ lt ~ ~ x ~ ~ =-2zL=x+amp -c+~sx+2~2F+x-z~~~~~~~E~~z-zy2LFz~T~r~2552~z =s25 -tjF ~gt~~i~7-tgtr7 n~~--- SSSS-ltr~~~~pi~P~~E rr7iTiTT11L~~~V~=cc ILI --=CE~ - l~~gt~ ----1-T2iiiii- $J-z- 2s--ltc +--r --- --lt--

OSCA has funding through the Annie E Casey Foundation for Juvenile Detention Alternatives Up to $2500 is available to

i each IDA1 site forexpenses not covered by lle IIor county funds Funding is available to develop plans for the upcoming

i year to address expenses for site travel and meal expenses for collaboration meetings Proposals may include expenses for

personnel to visit model sites and expenses for the Inter-Site conferences Training expenses for JDAl core stategies may also be covered This plan may also include anticipated expenses for supplies minor equipment or contractual services Please see the attached sheet for additional requirements according to the foundation grant

I I Funding for Evening Repofing Center

I 1 $250000 I I I

I I I ^ _ i--ti- )lti -x - ix-

G1x+3~5~~5zz2lt5i~3iL~~5~~~~$~-~-=lt~i~~y3---- J- -- -- -----= 5iZL~ -2 i lt r-gt - - 1rr33lt772 x2zs~ ~ 5 ~ - 2 ~ x c 2 3 q ~ r ~ ~ 2vr2 c-z - ex=-7 --= -~ ~ ~ ~ ~ ~ m ~ m ~ amp - amp r ~ a d ~ 6 3 amp 5 B e f ~ ~ 3 E ~ 3 6 s a w J 7 ~ ~ ~ f ~ ~ ~ 2 ~ ~ ~ ~ ~ ~ = - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ z ~ ~ lt ~ Z ~ ~ 3 2 ~ ~ - ~rsz=5z~ -Ls$ - x22aK-y=r-z7y-~~q + ~ 3 z a - + g j s ~ ~ ~ ~ ~ ~ amp amp ~ ~ ~ ~ ~ ~ - 2 25si+L+cz-K sestk+ -= br~ +amp- ~~~~~---3 (L 5L-=- -- -lt r7scu z-----2==E ==- qs$-yg~lt~zgtltx7-2ez-=- z~ltii$-ltgt 1 HOWwill this funding enhance your courts ability to meet outcomes of juvenile detention alternatives Our Circuit contracts with a local not-for-profit organization to provide our Evening deporting Center ~ u r r i n t l ~ we have Title II funding that will over the cost of this detention alternative through September 30201 1 We are in our 3rd and final year of gttie IIfunds and will be examining our 2012 budget forfunding to continue to provide this alternative in addfilon to the other exisiting alternatives that we provide We are asking for funds to assist us in covering the costs of an ERC from October I-December 31 2012Currently with Title I1funds we are paying $40250hYeek for

( up to seven youth to attend the ERC This includes their evening meal supervision and programming With holidays and the closing of the ERC during these times it is expected that we will need to cover 10 weeks of funding which comes to $4025 Beginning January I2013

we hope to have budgeted funds available to continue to cover the costs of our Evening Reporting Center Offering a continuum of non- secure detention alternatives is a core strategy of JDAl and by being able to supplement our exisiting funds we will be able to continue to

i - - 2 Provide a timeline and description of how the funding will be used We would not use the funds until October 1 2012 when our T itle I1

I funds run oot We will utilize all $2500to assist us in covering the costs of the ERC through the end of December 2012 which is expected 1 to cost approximately $4025 i

I 1

Divisionof Court Programs Date

I I I I Return to Office of State Courts Administrator Contracts Section

2112 Industrial Drfve PO Box 104480 Jefferson City MO 65110

g ~ ~ i ~ ~ ~ ~ ~ ~ ~ ~ ~sz+cgt$--zil___r ri-l lt- c+z5-+zzi~zamp7 z52i-ii- ~ ~ ltrlt ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 7 ~ - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - _L

~~~~ -I-- =gt - L----~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 2 ~ i ~ ~ ~ ~ s ~ ~ z ~ ~ ~ ~ ~ ~ ~ j ~ ~ ~ ~ ~ ~ ~ ~ ~ q ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ i ~ ~ ~ ~ ~ ~ t ~ ~ ~ ~ f i ~ ~ ~ [ ~ e ~ ~ ~ ~ ~ ~ ~ s ~ n t 3 ~ y ~ ~ ~ ~ ~ ~ - ~ ~ - ~ ~ ~ ~ ~ - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - ~ ~ ~ ~ = ~ ~ ~ ~ ~ ~ = ~ ~ ~ ~ ~ = - - ~ - A - ~ -

~ ~ ~ ~ ~ ~lt~F2~zgt~c~E~y~~s- ~ ~ ~ ~-_ -s$rzgL - - -

- ~ ~ lt ~ ~ ~ ~ ~ 7 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ z ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ z a ~ ~ ~ ~ lt ~ ~ x ~ ~ =-2zL=x+amp -c+~sx+2~2F+x-z~~~~~~~E~~z-zy2LFz~T~r~2552~z =s25 -tjF ~gt~~i~7-tgtr7 n~~--- SSSS-ltr~~~~pi~P~~E rr7iTiTT11L~~~V~=cc ILI --=CE~ - l~~gt~ ----1-T2iiiii- $J-z- 2s--ltc +--r --- --lt--

OSCA has funding through the Annie E Casey Foundation for Juvenile Detention Alternatives Up to $2500 is available to

i each IDA1 site forexpenses not covered by lle IIor county funds Funding is available to develop plans for the upcoming

i year to address expenses for site travel and meal expenses for collaboration meetings Proposals may include expenses for

personnel to visit model sites and expenses for the Inter-Site conferences Training expenses for JDAl core stategies may also be covered This plan may also include anticipated expenses for supplies minor equipment or contractual services Please see the attached sheet for additional requirements according to the foundation grant

I I Funding for Evening Repofing Center

I 1 $250000 I I I

I I I ^ _ i--ti- )lti -x - ix-

G1x+3~5~~5zz2lt5i~3iL~~5~~~~$~-~-=lt~i~~y3---- J- -- -- -----= 5iZL~ -2 i lt r-gt - - 1rr33lt772 x2zs~ ~ 5 ~ - 2 ~ x c 2 3 q ~ r ~ ~ 2vr2 c-z - ex=-7 --= -~ ~ ~ ~ ~ ~ m ~ m ~ amp - amp r ~ a d ~ 6 3 amp 5 B e f ~ ~ 3 E ~ 3 6 s a w J 7 ~ ~ ~ f ~ ~ ~ 2 ~ ~ ~ ~ ~ ~ = - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ z ~ ~ lt ~ Z ~ ~ 3 2 ~ ~ - ~rsz=5z~ -Ls$ - x22aK-y=r-z7y-~~q + ~ 3 z a - + g j s ~ ~ ~ ~ ~ ~ amp amp ~ ~ ~ ~ ~ ~ - 2 25si+L+cz-K sestk+ -= br~ +amp- ~~~~~---3 (L 5L-=- -- -lt r7scu z-----2==E ==- qs$-yg~lt~zgtltx7-2ez-=- z~ltii$-ltgt 1 HOWwill this funding enhance your courts ability to meet outcomes of juvenile detention alternatives Our Circuit contracts with a local not-for-profit organization to provide our Evening deporting Center ~ u r r i n t l ~ we have Title II funding that will over the cost of this detention alternative through September 30201 1 We are in our 3rd and final year of gttie IIfunds and will be examining our 2012 budget forfunding to continue to provide this alternative in addfilon to the other exisiting alternatives that we provide We are asking for funds to assist us in covering the costs of an ERC from October I-December 31 2012Currently with Title I1funds we are paying $40250hYeek for

( up to seven youth to attend the ERC This includes their evening meal supervision and programming With holidays and the closing of the ERC during these times it is expected that we will need to cover 10 weeks of funding which comes to $4025 Beginning January I2013

we hope to have budgeted funds available to continue to cover the costs of our Evening Reporting Center Offering a continuum of non- secure detention alternatives is a core strategy of JDAl and by being able to supplement our exisiting funds we will be able to continue to

i - - 2 Provide a timeline and description of how the funding will be used We would not use the funds until October 1 2012 when our T itle I1

I funds run oot We will utilize all $2500to assist us in covering the costs of the ERC through the end of December 2012 which is expected 1 to cost approximately $4025 i

I 1

Divisionof Court Programs Date

I I I I Return to Office of State Courts Administrator Contracts Section

2112 Industrial Drfve PO Box 104480 Jefferson City MO 65110

--- --

Suggested ListlCost forStart-up Items for ERC Casey Funds

Item Misc Info Snacks ampWater $10000 MRT Books $175000 - $2500each -70 books MRT DVD $6000 Meal Tickets $41500 (this would be about 207meals $200each) Slte Visits Funds $OOOO Bus Tickets $7500 I 75 ea -

Total $250000

A n y a r a r n o ~ r ~ i ~ w a m s n a c k s - $ ~ r p p l i e i I d otowards-meal-tickets-

i1-1IKIEESTH W i C I A L CLKC3UIT COURT ROBERT 1 FERRY

SITThqLEJ USTZCE CEhmR

5665kitMvgw 1 Tiban Drive Tdepkone 533-8864433 Columbia hEO 65202-9099 Fax STM864Fil

Jay Rodicck Ddinquenq Cottrdimter Cwrt Busit~essService5 Seaion Qfampcc of Sate Courts Adrn~nistrator PO ampJX 1IlGWO JeTfersigtnCjty Missouri 65110

Rc Case Funrling

As twreil iv en113ilcorre~pbt~det~~efrom Pisngxtst 292012 J rndicared ampBE we had prcvisusl requested i~-tdk e n avs ardCclS2SW from the Arzrtie E- favty Foundstion Futrrfh tIm OSCA has avai2a21le aoit in i ur pl-vposstl submitted on iecemtter 22 201 I wc rcquesred to ~ S Cthtfanding tigt cora cur csisting Evening Kcparring Center costs fmn Ocrabit l -L)ac-ce~nter31 2012as our litli 17 flnting for rhe Evening Rcpai-ting Ceraer will end 011

Septcrtlbar 30 2822 A1 the time ~ 1 t pplied 1owx$aakedBre fact fkgr we kid it spent8 this mclitey by S~plamp3ber3 3 3612 ich is ~Ir1ymi p~i~gihfr Our previous f ~ m ~ ) ~ a l ~mdrr alsc~ ~bfai~1 ~lrhmirtdour prapir~alin Decemt~tx20I we t~av~r awndecided 10 fa~ilita~c B~euingKeparritap Center shich 13 ~~kedufedtt) beglit October 1 2012 Our pkm ia to provide afi Evening Kcpcrt~ingCenter live nights 9er iv- ampm at whiamp wilj hsr~ffedami fa~iitftcdby jirvenilc coara perqtknnel and t ~ aniglrlb pzr week Eveniag Reporting Center piarritsigalaswill tdr rrr Missouri Doys a i d Gi~ l sQub far supervision and prt3gr~~11mingBotl~ S ~ ~ C S wilI wrbrideat our Eveningwill he prtwiding a mcai L I I + K ~ C ttc file p r ~ ) ~ ~ d r n ~ ~ i n g bpnrcing Center tvjll pr1~tmr61gtonsisi ~f ampIl~fetlRecormrion Therapy AKf)but ampill a ~ includz okher edu~nt iat~l I bvc at~ached Rayorrllrgftropi-rtmmingactivki~r OUT E ~ e n i ~ g Cetntet srItcJ~il~iin adcktio11trr crrierirl Ikw particignzicu~in the Evening Repertin5 Ctfr-I-

We arc now ~rqutj~irl$ro oriEixe rfrz ~rqjoriQof the Casq htli~dstc1 help pay for MRT prograrrtming txrsks find DD rr~nqloltariuaeoJfrunrnFtre Ereai~~gRepetting Gmrer m-sls sad btaacks- It of tfaesecuwlif kc p~iri-hasampprim b Seitampr~aber30 sS2atxd utilirrpi h r swirzrtl mcmths f~j1i)t~ing in atfcringdke cmfs issocmted wirh our X5~cnii1g10 ~qsistUS

RqlttrtirrgCwtcr h s t f y I $222 requesting $193 Z a help pay fot- costs ssseciafcd with i l ~ ~JDLU

- - ------

THlItTEESFlI bUDfCIA1 CEtCkFI COURT ROSEItT tPERRY

JUVEBlIE JCSTICE CEKKER

--- --

Rc$icrtiiun Site vieit WG arc hrnlifls on Srqtembr 25-21 2012 UPpdiCj budgel Title IT hds hut~evefwe do not haoa enu funds to cover all urzhc mrai bcverrt$e snack cosrs 1 u e do riot utjiize all of tile 51W sc of flxasc Iampwudd ask thhl ampe rem~lr~dcr gcs towards addit~orsafbus passes f ir yaueh ugo to and fi-da~dre Eveaing Repartirg CScnte~T have a tsv auaehed diesf figures in tampc~118chcdpmpsat for how thtl funding will he ISamp

Please Jet nae kncw ~ I amp ~ ~ ~ I c F new prqmmi is aemptaBIe ar~dwhen we are ablc rer nm t l ~ i ~ nwke ampCSC ~ c c ~ ~ s amp s

fDhI Site Corltiinritox =-=

530 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI Term 20 ea October Session of the October Adjourned County of Boone

In the County Commission of said county on the day of

I st November the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the proposal for Consultant Services with Bartlett amp West Inc The terms of this agreement are stipulated in the attached agreement

It is further ordered the Presiding Commissioner is hereby authorized to sign said contract

Done this 1st day of November 20 12

ATTES f qf+)~+g~Ka en M Miller

Wendy S ~ o r d ~ i i t r i c t I Commissioner Clerk of the County Commission

Skip ~ l f i n District I1 Commissioner

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day of October 2012 Boone County Missouri a political subdivision of the State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 66601

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Title vLampMG Dated 1049-cL Dated - o1- A

f-

Certification 1 certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

to pay the costs arising fiom this contract n

F-$ampL lbhdL 3 i 4 ~ - 7 l J L Date

BARTLETT amp WEST INC

PROPOSAL FOR PROFESSIONAL SERVICES FOR

RUSTIC ROAD BRIDGE REPLACEMENT AND ROADWAY IMPROVEMENTS

The ENGINEER agrees to provide professional services for the preparatio~i of construction documents and otl~er related services as detailed in Section A Scope of Services below

A SCOPE OF SERVICES

GENERAL BACKGROUND

The project involves the replacement of a bridge on Rustic Road south of Route WW on what serves as a boundary between Columbia and unincorporated areas of Boone County The replacement structure will consist of a pre-engineered Con-Struct superstructure system set on reinforced concrete beam caps that are each founded on Geosynthetic Reinforced Soil Integrated Bridge System (GRS-IBS) foundations While several states have successfully utilized the GRS-IBS and Con-Stntct teclmologies on bridges Missouri has yet to implement either of these systems that can be constructed more quickly than conventional bridges The Rustic Road bridge replacement project was identified as a site that would benefit significantly from GRS-IBS and Con-Struct The new structure approximately 60 in length will be skewed approximately 30 to 35O to better align witli the channel and is anticipated to improve the existing hydraulic performance

The Con-Struct Prefabricated Bridge System is composed of galvanized steel tub girders which are made composite with a precast concrete deck The trapezoidal shape requires no welding or lateral bracing which eliminates fabrication of cross frames and the constnlction time required to erect them Once the beam and deck sections are placed they can be tied together by transverse post-tensioning andor a cast-in-place concrete tie pour

GRS-IBS integrates the abutments with the approacl~es and provides a smooth transition to each end of the bridge while protecting and retaining the approach materials GRS-IBS includes a reinforced soil foundation (RSF) a GRS abutment and a GRS integratedjointless approach that alleviates the bump at the bridge problem caused by differential settlement between bridge abutments and approach roadways The bump often creates a chronic maintenance issue but also induces a Iive load impact Ioad on the superstructure

The existing structure over the North Fork of the Grindstone Creek is a 12 foot wide (rail to rail) 30 foot long single span bridge consisting of a concrete deck on a steel beam floor system with vertical wall abutments that arent aligned well with the creek The MoDOT Non-State Structure Inspection Report (SIR) identifies the bridge with a Bridge No 3310004 and Federal IDNo 21932 The bridges deck superstructure and substruchtre are in satisfactory poor and fair conditions (ratings of 64 and 5 respectively on a scale of 0 -9) according to the SIR and

the bridge cant be repaired cost-effectively The bridge is Load-posted for a 15ton weight limit Tlle SIampA sheet also indicates that the bridge is deficient has a sufficiency rating of 264 and is eligible for federal funding Either BRO or soft-match credit could have been pursued thro~lgh MoDOT if the project hadnt been selected in August 2012 for federal discretionary funding through the Innovative Bridge Research and Deployment Program

Rustic Road is on a tangent alignment approximately 18feet wide in the area of the creek crossing (from the SIR) and is paved north of the creek and graveled south of the creek Tl~e low-volume low-speed road dead-ends about half of a mile soudl of the creek but provides access from Route WW to residents living on both sides of the creek Reports from property owners indicate that overtopping of the road has occurred every few years since 1993 The last of the six overtopping events in 2009 damaged about 100 of pavement north of the bridge The SIR indicates an Approach Roadway alignment rating of 7 (Good Condition) a Waterway Adequacy Rating of 7 and an Scour Assessment Rating of Yindicating that the bridge foundations are stable but that the scour is within the limits of the footings There is a Flood b~surance Study (FIS) for the creek but No-Rise certification will not be required because the upstream limit of the FIS is downstream of Rustic Road

Public Water Supply District 9 of Boone County has indicated that they do not have any waterlines within the project limits The City of Columbia has electric utilities in the area but their exact locations have not yet been determined

Tlle professional services will incorporate Booi~e County and City of Columbia mapping (aerials parcel lines and one foot contours) detailed field surveys to supplement the one foot contours data collection for existing plats and property ownerships hydrologic and hydraulic studies geotechnical investigations foundation design and detailing limited structural design and detailing roadway design and detailing legal descriptions detour plans job special provisions and environmental permitting (assumes a Nationwide 404 Permit Floodplain Development Permit Section 106 and other clearances normally required for projects with federal funding)

TASK 1 -SURVEY AND FIELD INVESTIGATION

11 County Assessor records will be researched for existing plats property lines and easements on the adjacent properties Services of a title company will be secured for ownership and encumbrance reports (assumes 3 properties) that provide easement information

12 Request obtain and review available aerial mapping property lines and contours from Boone County Assumes mapping will be provided at no cost to the project

13 Request obtain and review utility information within the project corridor

14 Establish project horizontal and vertical control utilizing the MoDOT GPS Reference Station Network The survey data will be based on the Missouri State Plane coordinate system 1983 datum with NAVD 88 vertical control

15 Field survey the existing structure streambed profile and valley sections in the vicinity of the structure Because of the roadway overtopping develop roadway profile elevations to raise the grade a significant distance from just south of the bridge to north of the bridge where the road climbs out of the floodplain

16 Locate section comers and property corners within the project area to establish section lines property lines and existing right-of-way

17 Perform One-Call request for utility locates Field locate utilities based on City of Columbia information One-Call markings andor physical evidence of said utility

18 Perform topographic sunfey in the general area of the improvements

19 Establish benchmarks and horizontal control points to allow construction staking of the project

110 Process the field data anri draw the base map for the project using all survey data topography property lines existing utility and other permanent easements and generated contours Develop valley sections and streambed profile in a format that can be used during hydraulic studies

111 Prepare permanent easementlright-of-way and temporary easement documents (legal descriptions and exhibits only) to acquire necessary easements or right-of- way The County will insert the legal descriptions and exhibits into their standard easement forms

TASK 2 -PRELIMINARY DESIGN

21 Conduct a site visit for field measurements of the existing structure and field reconnaissance of n values and other project features

22 Determine the 2-year 5-year 10-year 25-year 50-year 100-year and 500-year runoff for the North Fork of the Grindstone Creek using the USGS Regression equations for Missouri as prescribed by MoDOT Engineering Policy Guide (EPG) Compare these values to the applicable runoffs from the Flood Insurance Study and the USGS Urban Regression equations for Missouri

23 Develop the natural and existing conditions hydraulic models using HEC-RAS existing stream channel and floodplain cross sections developed from provided contours and survey data field measurement data for the existing structure and the existing roadway profile

24 Develop proposed conditions hydraulic model using existing conditions model as basis for comparison including an assessment of scour effects to be used to help determine any required protection of the GRS-IBS system at this location An assessment will be made for raising the north approach to provide better access to

the portion of Rustic Road soutl~ of the creek during flood events Work on the proposed conditions model and proposed roadway grade will also assess how a future trail along the creek could be accommodated

25 Prepare Type Size and Location drawings showing the bridge improvements and associated roadway details including but not limited to utilities right-of-way and easements cross sections typical section etc Update the base map to show any utility impacts and right-of-way and easement needs Submit plans and cost estimates to County for review and comment

26 Prepare a Bridge Memorandum that summarizes the type size and location of the proposed bridge and roadway geometry the cost estimate and any design exceptions that may be needed

27 Coordinate a subsurface investigation of geotechnical conditions via a qualified geotechnical subconsul tant to obtain the applicable foundation and slope recommendations Stake boring locations for geotechnical subconsultant Scope of geotechnical services will aIso include determining design parameters for GRS-16s

28 Prepare a Design Layout document that summarizes the preliminary design of the proposed bridge improvements including the substructure type(s) that wilI be used and a cost estimate

29 Prepare the final Hydraulics and Scour Report that compares the natural and existing models to the final proposed model

210 Develop and provide Floodplain Development Permit Application

211 Prepare and submit permit applications to Boone County for 404 Permit (Nationwide) and land disturbance permit (if applicable) Boone County will be the applicant on the permits and will pay all applicable permit application fees As this is a linear transportation project on the same alignment no significant environmental or cultural resource screening or field investigations are envisioned beyond those identified in Section A Scope of Services Coordinate services provided by subconsultant for Section 106certification

212 Identify concerns and considerations regarding the design for discussion with Boone County and City of Columbia staff Discuss any utility conflicts and relocation plans the technical specifications pay items traffic control erosion control and specific construction notes to be incorporated into the final design submittals

TASK 3-FINAL DESIGN

31 Address comments from Boone County City of Columbia and other entities providing review comments

32 Perform structural design for the concrete beam cap on which the Con-Struct superstructure will set

33 Perform design and design-check for the GRS-IBS abutment foundations A srtbconsultant may be used for a portion of this task That cost is included in the line item expense for geotechnical subconsultant

34 Prepare and submit final plar~s and supporting information including but not limited to

341 Title sheet 342 General notes and quantities 343 Traffic control plan that includes details for any required temporary

crossing needed for local residents during construction 344 Erosion control plan 345 Typical section sheet 346 Roadway plan sheet(s) with right-of-way easements and utilities

defined 347 Roadway plan sheets with profile grade change details cross sections

drainage improvements along the north approach and any required guardrail andor end treatments to the bridge

348 General bridge elevation quantities and notes sheets 349 Bridge substructure and GRS-IBS sheets 3410 Bridge superstructure sheets typical section geometry and rail details 3411 Bill of reinforcing 3412 Cost estimate 3413 Technical specifications and job special provisions including but not

limited to the requirements of the pre-engineered superstructure (load rating requirements etc)

3414 Working day study

35 Perform foliow-up communications with permitting agencies (Corps of Engineers and DNR)

36 Address comments from Boone County City of Columbia and other entities providing review comments

37 Develop the project bid manual develop and insert special provisions and reference the plans Submit Microsoft WORD files for the job special provisions upon the completion of incorporating the Countys review comments

38 Submit a final set of signed and sealed plans and specifications for use in reproducing the documents The submittal will be in PDF and WORD forms as needed Boone County will handle coordination of plans and specifications with American Document Solutions

39 Submit to Boone County the AutoCAD files for the plans

TASK 4 -BIDDING PHASE SERVICES

41 Participate in the Pre-Bid meeting County to conduct meeting and prepare necessary minutes

42 Address bidder questions regarding the plans and contract documents during bidding phase Notify contractors of the projects advertisement as may be needed

43 Prior to the opening of the bid the ENGINEER shall prepare and submit an opinion of probable constructioi~ costs to the CLIENT

TASK 5 -PROJECT MANAGEMENT AND COORDINATION

51 Perform periodic reviews of project information from different engineering disciplines for quality assurance purposes Perform a quality control review of the project deliverables at each submittal stage

52 Perform a field check of the proposed improvements

53 Perform duties necessary for administration of project contract Prepare and administer project expenses and invoicing to County

54 General comm~mication with County This includes email updates phone conversations and general correspondence on approximately a bi-weekly basis during the course of the project

55 General communication and meetings with the City of Columbia MoDOT FHWA the University of Missouri-Columbia and other organizations involved wit11 the funding implementation construction and evaluation of the innovative bridge products and methods to be used on this project

B ADDITIONAL SERVICES (NOT INCLUDED)

If authorized by the CLIENT the ENGINEER will provide services in addition to those previously stated This work will only proceed upon written authorization from the CLIENT

Design and construction phase services that would be available in a supplemental contract are as follows

1 Attend an agreed-upon number of meetings conducted and directed by the County with individual property owners or groups of owners during the course of the project

2 Attend bid opening meeting Review bids and make recommendation of acceptance or rejection to County

3 Attend the Pre-Construction Conference Couiity to conduct meeting and prepare necessary minutes

4 Address limited questions that arise during construction regarding clarity of the plans intent of the design and available information used in the design of the project

5 Perform an agreed-upon number of field visits during construction to address contractor or County inquiry

C CLIENTS RESPONSIBILITY

1 Make availabIe to the ENGINEER all records reports maps financial information and other data pertinent to provisions for the services required under this contract including one foot contour information Assist ENGINEER in obtaining documents from the County assessor as necessary

2 Examine all plans specifications and other documents submitted by ti-re ENGINEER and render decisions promptly to prevent delay to the ENGINEER

3 Designate one empIoyee as the CLIENTS representative with respect to all services to be rendered under this agreement This individual shall have the authority to transmit instructions receive information and to interpret and define the CLIENTS policies and decisions pertinent to ENGINEERS services

4 Obtain permission to access properties for surveys and field visit(s)

5 Negotiate with property owners obtain executed easements and record easements with County Recorder of Deeds for the project

6 Advertise the project for bids prepare bid tabulations and award the contract

7 Administer construction and perform construction oversight and observation

8 Keep record drawings for future use ENGINEER is not responsible for record drawings at conclusion of project

D TIME FOR COMPLETION

I Notice to Proceed October 52012 (Anticipated) 2 Type Size and Location Drawings January 72013 3 100 Complete Unsigned Easement Documents and Exhibits February 42013 4 100 Complete Unsigned Final Plans and Specifications April 2 2013 5 Signed amp Sealed Easement Documents and Exhibits April 22013 6 Signed amp SeaIed Final PIms May 62013 7 Advertise for Bid May 92013 8 Open Bids June 132013

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

i1-1IKIEESTH W i C I A L CLKC3UIT COURT ROBERT 1 FERRY

SITThqLEJ USTZCE CEhmR

5665kitMvgw 1 Tiban Drive Tdepkone 533-8864433 Columbia hEO 65202-9099 Fax STM864Fil

Jay Rodicck Ddinquenq Cottrdimter Cwrt Busit~essService5 Seaion Qfampcc of Sate Courts Adrn~nistrator PO ampJX 1IlGWO JeTfersigtnCjty Missouri 65110

Rc Case Funrling

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Septcrtlbar 30 2822 A1 the time ~ 1 t pplied 1owx$aakedBre fact fkgr we kid it spent8 this mclitey by S~plamp3ber3 3 3612 ich is ~Ir1ymi p~i~gihfr Our previous f ~ m ~ ) ~ a l ~mdrr alsc~ ~bfai~1 ~lrhmirtdour prapir~alin Decemt~tx20I we t~av~r awndecided 10 fa~ilita~c B~euingKeparritap Center shich 13 ~~kedufedtt) beglit October 1 2012 Our pkm ia to provide afi Evening Kcpcrt~ingCenter live nights 9er iv- ampm at whiamp wilj hsr~ffedami fa~iitftcdby jirvenilc coara perqtknnel and t ~ aniglrlb pzr week Eveniag Reporting Center piarritsigalaswill tdr rrr Missouri Doys a i d Gi~ l sQub far supervision and prt3gr~~11mingBotl~ S ~ ~ C S wilI wrbrideat our Eveningwill he prtwiding a mcai L I I + K ~ C ttc file p r ~ ) ~ ~ d r n ~ ~ i n g bpnrcing Center tvjll pr1~tmr61gtonsisi ~f ampIl~fetlRecormrion Therapy AKf)but ampill a ~ includz okher edu~nt iat~l I bvc at~ached Rayorrllrgftropi-rtmmingactivki~r OUT E ~ e n i ~ g Cetntet srItcJ~il~iin adcktio11trr crrierirl Ikw particignzicu~in the Evening Repertin5 Ctfr-I-

We arc now ~rqutj~irl$ro oriEixe rfrz ~rqjoriQof the Casq htli~dstc1 help pay for MRT prograrrtming txrsks find DD rr~nqloltariuaeoJfrunrnFtre Ereai~~gRepetting Gmrer m-sls sad btaacks- It of tfaesecuwlif kc p~iri-hasampprim b Seitampr~aber30 sS2atxd utilirrpi h r swirzrtl mcmths f~j1i)t~ing in atfcringdke cmfs issocmted wirh our X5~cnii1g10 ~qsistUS

RqlttrtirrgCwtcr h s t f y I $222 requesting $193 Z a help pay fot- costs ssseciafcd with i l ~ ~JDLU

- - ------

THlItTEESFlI bUDfCIA1 CEtCkFI COURT ROSEItT tPERRY

JUVEBlIE JCSTICE CEKKER

--- --

Rc$icrtiiun Site vieit WG arc hrnlifls on Srqtembr 25-21 2012 UPpdiCj budgel Title IT hds hut~evefwe do not haoa enu funds to cover all urzhc mrai bcverrt$e snack cosrs 1 u e do riot utjiize all of tile 51W sc of flxasc Iampwudd ask thhl ampe rem~lr~dcr gcs towards addit~orsafbus passes f ir yaueh ugo to and fi-da~dre Eveaing Repartirg CScnte~T have a tsv auaehed diesf figures in tampc~118chcdpmpsat for how thtl funding will he ISamp

Please Jet nae kncw ~ I amp ~ ~ ~ I c F new prqmmi is aemptaBIe ar~dwhen we are ablc rer nm t l ~ i ~ nwke ampCSC ~ c c ~ ~ s amp s

fDhI Site Corltiinritox =-=

530 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI Term 20 ea October Session of the October Adjourned County of Boone

In the County Commission of said county on the day of

I st November the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the proposal for Consultant Services with Bartlett amp West Inc The terms of this agreement are stipulated in the attached agreement

It is further ordered the Presiding Commissioner is hereby authorized to sign said contract

Done this 1st day of November 20 12

ATTES f qf+)~+g~Ka en M Miller

Wendy S ~ o r d ~ i i t r i c t I Commissioner Clerk of the County Commission

Skip ~ l f i n District I1 Commissioner

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day of October 2012 Boone County Missouri a political subdivision of the State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 66601

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Title vLampMG Dated 1049-cL Dated - o1- A

f-

Certification 1 certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

to pay the costs arising fiom this contract n

F-$ampL lbhdL 3 i 4 ~ - 7 l J L Date

BARTLETT amp WEST INC

PROPOSAL FOR PROFESSIONAL SERVICES FOR

RUSTIC ROAD BRIDGE REPLACEMENT AND ROADWAY IMPROVEMENTS

The ENGINEER agrees to provide professional services for the preparatio~i of construction documents and otl~er related services as detailed in Section A Scope of Services below

A SCOPE OF SERVICES

GENERAL BACKGROUND

The project involves the replacement of a bridge on Rustic Road south of Route WW on what serves as a boundary between Columbia and unincorporated areas of Boone County The replacement structure will consist of a pre-engineered Con-Struct superstructure system set on reinforced concrete beam caps that are each founded on Geosynthetic Reinforced Soil Integrated Bridge System (GRS-IBS) foundations While several states have successfully utilized the GRS-IBS and Con-Stntct teclmologies on bridges Missouri has yet to implement either of these systems that can be constructed more quickly than conventional bridges The Rustic Road bridge replacement project was identified as a site that would benefit significantly from GRS-IBS and Con-Struct The new structure approximately 60 in length will be skewed approximately 30 to 35O to better align witli the channel and is anticipated to improve the existing hydraulic performance

The Con-Struct Prefabricated Bridge System is composed of galvanized steel tub girders which are made composite with a precast concrete deck The trapezoidal shape requires no welding or lateral bracing which eliminates fabrication of cross frames and the constnlction time required to erect them Once the beam and deck sections are placed they can be tied together by transverse post-tensioning andor a cast-in-place concrete tie pour

GRS-IBS integrates the abutments with the approacl~es and provides a smooth transition to each end of the bridge while protecting and retaining the approach materials GRS-IBS includes a reinforced soil foundation (RSF) a GRS abutment and a GRS integratedjointless approach that alleviates the bump at the bridge problem caused by differential settlement between bridge abutments and approach roadways The bump often creates a chronic maintenance issue but also induces a Iive load impact Ioad on the superstructure

The existing structure over the North Fork of the Grindstone Creek is a 12 foot wide (rail to rail) 30 foot long single span bridge consisting of a concrete deck on a steel beam floor system with vertical wall abutments that arent aligned well with the creek The MoDOT Non-State Structure Inspection Report (SIR) identifies the bridge with a Bridge No 3310004 and Federal IDNo 21932 The bridges deck superstructure and substruchtre are in satisfactory poor and fair conditions (ratings of 64 and 5 respectively on a scale of 0 -9) according to the SIR and

the bridge cant be repaired cost-effectively The bridge is Load-posted for a 15ton weight limit Tlle SIampA sheet also indicates that the bridge is deficient has a sufficiency rating of 264 and is eligible for federal funding Either BRO or soft-match credit could have been pursued thro~lgh MoDOT if the project hadnt been selected in August 2012 for federal discretionary funding through the Innovative Bridge Research and Deployment Program

Rustic Road is on a tangent alignment approximately 18feet wide in the area of the creek crossing (from the SIR) and is paved north of the creek and graveled south of the creek Tl~e low-volume low-speed road dead-ends about half of a mile soudl of the creek but provides access from Route WW to residents living on both sides of the creek Reports from property owners indicate that overtopping of the road has occurred every few years since 1993 The last of the six overtopping events in 2009 damaged about 100 of pavement north of the bridge The SIR indicates an Approach Roadway alignment rating of 7 (Good Condition) a Waterway Adequacy Rating of 7 and an Scour Assessment Rating of Yindicating that the bridge foundations are stable but that the scour is within the limits of the footings There is a Flood b~surance Study (FIS) for the creek but No-Rise certification will not be required because the upstream limit of the FIS is downstream of Rustic Road

Public Water Supply District 9 of Boone County has indicated that they do not have any waterlines within the project limits The City of Columbia has electric utilities in the area but their exact locations have not yet been determined

Tlle professional services will incorporate Booi~e County and City of Columbia mapping (aerials parcel lines and one foot contours) detailed field surveys to supplement the one foot contours data collection for existing plats and property ownerships hydrologic and hydraulic studies geotechnical investigations foundation design and detailing limited structural design and detailing roadway design and detailing legal descriptions detour plans job special provisions and environmental permitting (assumes a Nationwide 404 Permit Floodplain Development Permit Section 106 and other clearances normally required for projects with federal funding)

TASK 1 -SURVEY AND FIELD INVESTIGATION

11 County Assessor records will be researched for existing plats property lines and easements on the adjacent properties Services of a title company will be secured for ownership and encumbrance reports (assumes 3 properties) that provide easement information

12 Request obtain and review available aerial mapping property lines and contours from Boone County Assumes mapping will be provided at no cost to the project

13 Request obtain and review utility information within the project corridor

14 Establish project horizontal and vertical control utilizing the MoDOT GPS Reference Station Network The survey data will be based on the Missouri State Plane coordinate system 1983 datum with NAVD 88 vertical control

15 Field survey the existing structure streambed profile and valley sections in the vicinity of the structure Because of the roadway overtopping develop roadway profile elevations to raise the grade a significant distance from just south of the bridge to north of the bridge where the road climbs out of the floodplain

16 Locate section comers and property corners within the project area to establish section lines property lines and existing right-of-way

17 Perform One-Call request for utility locates Field locate utilities based on City of Columbia information One-Call markings andor physical evidence of said utility

18 Perform topographic sunfey in the general area of the improvements

19 Establish benchmarks and horizontal control points to allow construction staking of the project

110 Process the field data anri draw the base map for the project using all survey data topography property lines existing utility and other permanent easements and generated contours Develop valley sections and streambed profile in a format that can be used during hydraulic studies

111 Prepare permanent easementlright-of-way and temporary easement documents (legal descriptions and exhibits only) to acquire necessary easements or right-of- way The County will insert the legal descriptions and exhibits into their standard easement forms

TASK 2 -PRELIMINARY DESIGN

21 Conduct a site visit for field measurements of the existing structure and field reconnaissance of n values and other project features

22 Determine the 2-year 5-year 10-year 25-year 50-year 100-year and 500-year runoff for the North Fork of the Grindstone Creek using the USGS Regression equations for Missouri as prescribed by MoDOT Engineering Policy Guide (EPG) Compare these values to the applicable runoffs from the Flood Insurance Study and the USGS Urban Regression equations for Missouri

23 Develop the natural and existing conditions hydraulic models using HEC-RAS existing stream channel and floodplain cross sections developed from provided contours and survey data field measurement data for the existing structure and the existing roadway profile

24 Develop proposed conditions hydraulic model using existing conditions model as basis for comparison including an assessment of scour effects to be used to help determine any required protection of the GRS-IBS system at this location An assessment will be made for raising the north approach to provide better access to

the portion of Rustic Road soutl~ of the creek during flood events Work on the proposed conditions model and proposed roadway grade will also assess how a future trail along the creek could be accommodated

25 Prepare Type Size and Location drawings showing the bridge improvements and associated roadway details including but not limited to utilities right-of-way and easements cross sections typical section etc Update the base map to show any utility impacts and right-of-way and easement needs Submit plans and cost estimates to County for review and comment

26 Prepare a Bridge Memorandum that summarizes the type size and location of the proposed bridge and roadway geometry the cost estimate and any design exceptions that may be needed

27 Coordinate a subsurface investigation of geotechnical conditions via a qualified geotechnical subconsul tant to obtain the applicable foundation and slope recommendations Stake boring locations for geotechnical subconsultant Scope of geotechnical services will aIso include determining design parameters for GRS-16s

28 Prepare a Design Layout document that summarizes the preliminary design of the proposed bridge improvements including the substructure type(s) that wilI be used and a cost estimate

29 Prepare the final Hydraulics and Scour Report that compares the natural and existing models to the final proposed model

210 Develop and provide Floodplain Development Permit Application

211 Prepare and submit permit applications to Boone County for 404 Permit (Nationwide) and land disturbance permit (if applicable) Boone County will be the applicant on the permits and will pay all applicable permit application fees As this is a linear transportation project on the same alignment no significant environmental or cultural resource screening or field investigations are envisioned beyond those identified in Section A Scope of Services Coordinate services provided by subconsultant for Section 106certification

212 Identify concerns and considerations regarding the design for discussion with Boone County and City of Columbia staff Discuss any utility conflicts and relocation plans the technical specifications pay items traffic control erosion control and specific construction notes to be incorporated into the final design submittals

TASK 3-FINAL DESIGN

31 Address comments from Boone County City of Columbia and other entities providing review comments

32 Perform structural design for the concrete beam cap on which the Con-Struct superstructure will set

33 Perform design and design-check for the GRS-IBS abutment foundations A srtbconsultant may be used for a portion of this task That cost is included in the line item expense for geotechnical subconsultant

34 Prepare and submit final plar~s and supporting information including but not limited to

341 Title sheet 342 General notes and quantities 343 Traffic control plan that includes details for any required temporary

crossing needed for local residents during construction 344 Erosion control plan 345 Typical section sheet 346 Roadway plan sheet(s) with right-of-way easements and utilities

defined 347 Roadway plan sheets with profile grade change details cross sections

drainage improvements along the north approach and any required guardrail andor end treatments to the bridge

348 General bridge elevation quantities and notes sheets 349 Bridge substructure and GRS-IBS sheets 3410 Bridge superstructure sheets typical section geometry and rail details 3411 Bill of reinforcing 3412 Cost estimate 3413 Technical specifications and job special provisions including but not

limited to the requirements of the pre-engineered superstructure (load rating requirements etc)

3414 Working day study

35 Perform foliow-up communications with permitting agencies (Corps of Engineers and DNR)

36 Address comments from Boone County City of Columbia and other entities providing review comments

37 Develop the project bid manual develop and insert special provisions and reference the plans Submit Microsoft WORD files for the job special provisions upon the completion of incorporating the Countys review comments

38 Submit a final set of signed and sealed plans and specifications for use in reproducing the documents The submittal will be in PDF and WORD forms as needed Boone County will handle coordination of plans and specifications with American Document Solutions

39 Submit to Boone County the AutoCAD files for the plans

TASK 4 -BIDDING PHASE SERVICES

41 Participate in the Pre-Bid meeting County to conduct meeting and prepare necessary minutes

42 Address bidder questions regarding the plans and contract documents during bidding phase Notify contractors of the projects advertisement as may be needed

43 Prior to the opening of the bid the ENGINEER shall prepare and submit an opinion of probable constructioi~ costs to the CLIENT

TASK 5 -PROJECT MANAGEMENT AND COORDINATION

51 Perform periodic reviews of project information from different engineering disciplines for quality assurance purposes Perform a quality control review of the project deliverables at each submittal stage

52 Perform a field check of the proposed improvements

53 Perform duties necessary for administration of project contract Prepare and administer project expenses and invoicing to County

54 General comm~mication with County This includes email updates phone conversations and general correspondence on approximately a bi-weekly basis during the course of the project

55 General communication and meetings with the City of Columbia MoDOT FHWA the University of Missouri-Columbia and other organizations involved wit11 the funding implementation construction and evaluation of the innovative bridge products and methods to be used on this project

B ADDITIONAL SERVICES (NOT INCLUDED)

If authorized by the CLIENT the ENGINEER will provide services in addition to those previously stated This work will only proceed upon written authorization from the CLIENT

Design and construction phase services that would be available in a supplemental contract are as follows

1 Attend an agreed-upon number of meetings conducted and directed by the County with individual property owners or groups of owners during the course of the project

2 Attend bid opening meeting Review bids and make recommendation of acceptance or rejection to County

3 Attend the Pre-Construction Conference Couiity to conduct meeting and prepare necessary minutes

4 Address limited questions that arise during construction regarding clarity of the plans intent of the design and available information used in the design of the project

5 Perform an agreed-upon number of field visits during construction to address contractor or County inquiry

C CLIENTS RESPONSIBILITY

1 Make availabIe to the ENGINEER all records reports maps financial information and other data pertinent to provisions for the services required under this contract including one foot contour information Assist ENGINEER in obtaining documents from the County assessor as necessary

2 Examine all plans specifications and other documents submitted by ti-re ENGINEER and render decisions promptly to prevent delay to the ENGINEER

3 Designate one empIoyee as the CLIENTS representative with respect to all services to be rendered under this agreement This individual shall have the authority to transmit instructions receive information and to interpret and define the CLIENTS policies and decisions pertinent to ENGINEERS services

4 Obtain permission to access properties for surveys and field visit(s)

5 Negotiate with property owners obtain executed easements and record easements with County Recorder of Deeds for the project

6 Advertise the project for bids prepare bid tabulations and award the contract

7 Administer construction and perform construction oversight and observation

8 Keep record drawings for future use ENGINEER is not responsible for record drawings at conclusion of project

D TIME FOR COMPLETION

I Notice to Proceed October 52012 (Anticipated) 2 Type Size and Location Drawings January 72013 3 100 Complete Unsigned Easement Documents and Exhibits February 42013 4 100 Complete Unsigned Final Plans and Specifications April 2 2013 5 Signed amp Sealed Easement Documents and Exhibits April 22013 6 Signed amp SeaIed Final PIms May 62013 7 Advertise for Bid May 92013 8 Open Bids June 132013

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

- - ------

THlItTEESFlI bUDfCIA1 CEtCkFI COURT ROSEItT tPERRY

JUVEBlIE JCSTICE CEKKER

--- --

Rc$icrtiiun Site vieit WG arc hrnlifls on Srqtembr 25-21 2012 UPpdiCj budgel Title IT hds hut~evefwe do not haoa enu funds to cover all urzhc mrai bcverrt$e snack cosrs 1 u e do riot utjiize all of tile 51W sc of flxasc Iampwudd ask thhl ampe rem~lr~dcr gcs towards addit~orsafbus passes f ir yaueh ugo to and fi-da~dre Eveaing Repartirg CScnte~T have a tsv auaehed diesf figures in tampc~118chcdpmpsat for how thtl funding will he ISamp

Please Jet nae kncw ~ I amp ~ ~ ~ I c F new prqmmi is aemptaBIe ar~dwhen we are ablc rer nm t l ~ i ~ nwke ampCSC ~ c c ~ ~ s amp s

fDhI Site Corltiinritox =-=

530 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI Term 20 ea October Session of the October Adjourned County of Boone

In the County Commission of said county on the day of

I st November the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the proposal for Consultant Services with Bartlett amp West Inc The terms of this agreement are stipulated in the attached agreement

It is further ordered the Presiding Commissioner is hereby authorized to sign said contract

Done this 1st day of November 20 12

ATTES f qf+)~+g~Ka en M Miller

Wendy S ~ o r d ~ i i t r i c t I Commissioner Clerk of the County Commission

Skip ~ l f i n District I1 Commissioner

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day of October 2012 Boone County Missouri a political subdivision of the State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 66601

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Title vLampMG Dated 1049-cL Dated - o1- A

f-

Certification 1 certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

to pay the costs arising fiom this contract n

F-$ampL lbhdL 3 i 4 ~ - 7 l J L Date

BARTLETT amp WEST INC

PROPOSAL FOR PROFESSIONAL SERVICES FOR

RUSTIC ROAD BRIDGE REPLACEMENT AND ROADWAY IMPROVEMENTS

The ENGINEER agrees to provide professional services for the preparatio~i of construction documents and otl~er related services as detailed in Section A Scope of Services below

A SCOPE OF SERVICES

GENERAL BACKGROUND

The project involves the replacement of a bridge on Rustic Road south of Route WW on what serves as a boundary between Columbia and unincorporated areas of Boone County The replacement structure will consist of a pre-engineered Con-Struct superstructure system set on reinforced concrete beam caps that are each founded on Geosynthetic Reinforced Soil Integrated Bridge System (GRS-IBS) foundations While several states have successfully utilized the GRS-IBS and Con-Stntct teclmologies on bridges Missouri has yet to implement either of these systems that can be constructed more quickly than conventional bridges The Rustic Road bridge replacement project was identified as a site that would benefit significantly from GRS-IBS and Con-Struct The new structure approximately 60 in length will be skewed approximately 30 to 35O to better align witli the channel and is anticipated to improve the existing hydraulic performance

The Con-Struct Prefabricated Bridge System is composed of galvanized steel tub girders which are made composite with a precast concrete deck The trapezoidal shape requires no welding or lateral bracing which eliminates fabrication of cross frames and the constnlction time required to erect them Once the beam and deck sections are placed they can be tied together by transverse post-tensioning andor a cast-in-place concrete tie pour

GRS-IBS integrates the abutments with the approacl~es and provides a smooth transition to each end of the bridge while protecting and retaining the approach materials GRS-IBS includes a reinforced soil foundation (RSF) a GRS abutment and a GRS integratedjointless approach that alleviates the bump at the bridge problem caused by differential settlement between bridge abutments and approach roadways The bump often creates a chronic maintenance issue but also induces a Iive load impact Ioad on the superstructure

The existing structure over the North Fork of the Grindstone Creek is a 12 foot wide (rail to rail) 30 foot long single span bridge consisting of a concrete deck on a steel beam floor system with vertical wall abutments that arent aligned well with the creek The MoDOT Non-State Structure Inspection Report (SIR) identifies the bridge with a Bridge No 3310004 and Federal IDNo 21932 The bridges deck superstructure and substruchtre are in satisfactory poor and fair conditions (ratings of 64 and 5 respectively on a scale of 0 -9) according to the SIR and

the bridge cant be repaired cost-effectively The bridge is Load-posted for a 15ton weight limit Tlle SIampA sheet also indicates that the bridge is deficient has a sufficiency rating of 264 and is eligible for federal funding Either BRO or soft-match credit could have been pursued thro~lgh MoDOT if the project hadnt been selected in August 2012 for federal discretionary funding through the Innovative Bridge Research and Deployment Program

Rustic Road is on a tangent alignment approximately 18feet wide in the area of the creek crossing (from the SIR) and is paved north of the creek and graveled south of the creek Tl~e low-volume low-speed road dead-ends about half of a mile soudl of the creek but provides access from Route WW to residents living on both sides of the creek Reports from property owners indicate that overtopping of the road has occurred every few years since 1993 The last of the six overtopping events in 2009 damaged about 100 of pavement north of the bridge The SIR indicates an Approach Roadway alignment rating of 7 (Good Condition) a Waterway Adequacy Rating of 7 and an Scour Assessment Rating of Yindicating that the bridge foundations are stable but that the scour is within the limits of the footings There is a Flood b~surance Study (FIS) for the creek but No-Rise certification will not be required because the upstream limit of the FIS is downstream of Rustic Road

Public Water Supply District 9 of Boone County has indicated that they do not have any waterlines within the project limits The City of Columbia has electric utilities in the area but their exact locations have not yet been determined

Tlle professional services will incorporate Booi~e County and City of Columbia mapping (aerials parcel lines and one foot contours) detailed field surveys to supplement the one foot contours data collection for existing plats and property ownerships hydrologic and hydraulic studies geotechnical investigations foundation design and detailing limited structural design and detailing roadway design and detailing legal descriptions detour plans job special provisions and environmental permitting (assumes a Nationwide 404 Permit Floodplain Development Permit Section 106 and other clearances normally required for projects with federal funding)

TASK 1 -SURVEY AND FIELD INVESTIGATION

11 County Assessor records will be researched for existing plats property lines and easements on the adjacent properties Services of a title company will be secured for ownership and encumbrance reports (assumes 3 properties) that provide easement information

12 Request obtain and review available aerial mapping property lines and contours from Boone County Assumes mapping will be provided at no cost to the project

13 Request obtain and review utility information within the project corridor

14 Establish project horizontal and vertical control utilizing the MoDOT GPS Reference Station Network The survey data will be based on the Missouri State Plane coordinate system 1983 datum with NAVD 88 vertical control

15 Field survey the existing structure streambed profile and valley sections in the vicinity of the structure Because of the roadway overtopping develop roadway profile elevations to raise the grade a significant distance from just south of the bridge to north of the bridge where the road climbs out of the floodplain

16 Locate section comers and property corners within the project area to establish section lines property lines and existing right-of-way

17 Perform One-Call request for utility locates Field locate utilities based on City of Columbia information One-Call markings andor physical evidence of said utility

18 Perform topographic sunfey in the general area of the improvements

19 Establish benchmarks and horizontal control points to allow construction staking of the project

110 Process the field data anri draw the base map for the project using all survey data topography property lines existing utility and other permanent easements and generated contours Develop valley sections and streambed profile in a format that can be used during hydraulic studies

111 Prepare permanent easementlright-of-way and temporary easement documents (legal descriptions and exhibits only) to acquire necessary easements or right-of- way The County will insert the legal descriptions and exhibits into their standard easement forms

TASK 2 -PRELIMINARY DESIGN

21 Conduct a site visit for field measurements of the existing structure and field reconnaissance of n values and other project features

22 Determine the 2-year 5-year 10-year 25-year 50-year 100-year and 500-year runoff for the North Fork of the Grindstone Creek using the USGS Regression equations for Missouri as prescribed by MoDOT Engineering Policy Guide (EPG) Compare these values to the applicable runoffs from the Flood Insurance Study and the USGS Urban Regression equations for Missouri

23 Develop the natural and existing conditions hydraulic models using HEC-RAS existing stream channel and floodplain cross sections developed from provided contours and survey data field measurement data for the existing structure and the existing roadway profile

24 Develop proposed conditions hydraulic model using existing conditions model as basis for comparison including an assessment of scour effects to be used to help determine any required protection of the GRS-IBS system at this location An assessment will be made for raising the north approach to provide better access to

the portion of Rustic Road soutl~ of the creek during flood events Work on the proposed conditions model and proposed roadway grade will also assess how a future trail along the creek could be accommodated

25 Prepare Type Size and Location drawings showing the bridge improvements and associated roadway details including but not limited to utilities right-of-way and easements cross sections typical section etc Update the base map to show any utility impacts and right-of-way and easement needs Submit plans and cost estimates to County for review and comment

26 Prepare a Bridge Memorandum that summarizes the type size and location of the proposed bridge and roadway geometry the cost estimate and any design exceptions that may be needed

27 Coordinate a subsurface investigation of geotechnical conditions via a qualified geotechnical subconsul tant to obtain the applicable foundation and slope recommendations Stake boring locations for geotechnical subconsultant Scope of geotechnical services will aIso include determining design parameters for GRS-16s

28 Prepare a Design Layout document that summarizes the preliminary design of the proposed bridge improvements including the substructure type(s) that wilI be used and a cost estimate

29 Prepare the final Hydraulics and Scour Report that compares the natural and existing models to the final proposed model

210 Develop and provide Floodplain Development Permit Application

211 Prepare and submit permit applications to Boone County for 404 Permit (Nationwide) and land disturbance permit (if applicable) Boone County will be the applicant on the permits and will pay all applicable permit application fees As this is a linear transportation project on the same alignment no significant environmental or cultural resource screening or field investigations are envisioned beyond those identified in Section A Scope of Services Coordinate services provided by subconsultant for Section 106certification

212 Identify concerns and considerations regarding the design for discussion with Boone County and City of Columbia staff Discuss any utility conflicts and relocation plans the technical specifications pay items traffic control erosion control and specific construction notes to be incorporated into the final design submittals

TASK 3-FINAL DESIGN

31 Address comments from Boone County City of Columbia and other entities providing review comments

32 Perform structural design for the concrete beam cap on which the Con-Struct superstructure will set

33 Perform design and design-check for the GRS-IBS abutment foundations A srtbconsultant may be used for a portion of this task That cost is included in the line item expense for geotechnical subconsultant

34 Prepare and submit final plar~s and supporting information including but not limited to

341 Title sheet 342 General notes and quantities 343 Traffic control plan that includes details for any required temporary

crossing needed for local residents during construction 344 Erosion control plan 345 Typical section sheet 346 Roadway plan sheet(s) with right-of-way easements and utilities

defined 347 Roadway plan sheets with profile grade change details cross sections

drainage improvements along the north approach and any required guardrail andor end treatments to the bridge

348 General bridge elevation quantities and notes sheets 349 Bridge substructure and GRS-IBS sheets 3410 Bridge superstructure sheets typical section geometry and rail details 3411 Bill of reinforcing 3412 Cost estimate 3413 Technical specifications and job special provisions including but not

limited to the requirements of the pre-engineered superstructure (load rating requirements etc)

3414 Working day study

35 Perform foliow-up communications with permitting agencies (Corps of Engineers and DNR)

36 Address comments from Boone County City of Columbia and other entities providing review comments

37 Develop the project bid manual develop and insert special provisions and reference the plans Submit Microsoft WORD files for the job special provisions upon the completion of incorporating the Countys review comments

38 Submit a final set of signed and sealed plans and specifications for use in reproducing the documents The submittal will be in PDF and WORD forms as needed Boone County will handle coordination of plans and specifications with American Document Solutions

39 Submit to Boone County the AutoCAD files for the plans

TASK 4 -BIDDING PHASE SERVICES

41 Participate in the Pre-Bid meeting County to conduct meeting and prepare necessary minutes

42 Address bidder questions regarding the plans and contract documents during bidding phase Notify contractors of the projects advertisement as may be needed

43 Prior to the opening of the bid the ENGINEER shall prepare and submit an opinion of probable constructioi~ costs to the CLIENT

TASK 5 -PROJECT MANAGEMENT AND COORDINATION

51 Perform periodic reviews of project information from different engineering disciplines for quality assurance purposes Perform a quality control review of the project deliverables at each submittal stage

52 Perform a field check of the proposed improvements

53 Perform duties necessary for administration of project contract Prepare and administer project expenses and invoicing to County

54 General comm~mication with County This includes email updates phone conversations and general correspondence on approximately a bi-weekly basis during the course of the project

55 General communication and meetings with the City of Columbia MoDOT FHWA the University of Missouri-Columbia and other organizations involved wit11 the funding implementation construction and evaluation of the innovative bridge products and methods to be used on this project

B ADDITIONAL SERVICES (NOT INCLUDED)

If authorized by the CLIENT the ENGINEER will provide services in addition to those previously stated This work will only proceed upon written authorization from the CLIENT

Design and construction phase services that would be available in a supplemental contract are as follows

1 Attend an agreed-upon number of meetings conducted and directed by the County with individual property owners or groups of owners during the course of the project

2 Attend bid opening meeting Review bids and make recommendation of acceptance or rejection to County

3 Attend the Pre-Construction Conference Couiity to conduct meeting and prepare necessary minutes

4 Address limited questions that arise during construction regarding clarity of the plans intent of the design and available information used in the design of the project

5 Perform an agreed-upon number of field visits during construction to address contractor or County inquiry

C CLIENTS RESPONSIBILITY

1 Make availabIe to the ENGINEER all records reports maps financial information and other data pertinent to provisions for the services required under this contract including one foot contour information Assist ENGINEER in obtaining documents from the County assessor as necessary

2 Examine all plans specifications and other documents submitted by ti-re ENGINEER and render decisions promptly to prevent delay to the ENGINEER

3 Designate one empIoyee as the CLIENTS representative with respect to all services to be rendered under this agreement This individual shall have the authority to transmit instructions receive information and to interpret and define the CLIENTS policies and decisions pertinent to ENGINEERS services

4 Obtain permission to access properties for surveys and field visit(s)

5 Negotiate with property owners obtain executed easements and record easements with County Recorder of Deeds for the project

6 Advertise the project for bids prepare bid tabulations and award the contract

7 Administer construction and perform construction oversight and observation

8 Keep record drawings for future use ENGINEER is not responsible for record drawings at conclusion of project

D TIME FOR COMPLETION

I Notice to Proceed October 52012 (Anticipated) 2 Type Size and Location Drawings January 72013 3 100 Complete Unsigned Easement Documents and Exhibits February 42013 4 100 Complete Unsigned Final Plans and Specifications April 2 2013 5 Signed amp Sealed Easement Documents and Exhibits April 22013 6 Signed amp SeaIed Final PIms May 62013 7 Advertise for Bid May 92013 8 Open Bids June 132013

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

530 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI Term 20 ea October Session of the October Adjourned County of Boone

In the County Commission of said county on the day of

I st November the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the proposal for Consultant Services with Bartlett amp West Inc The terms of this agreement are stipulated in the attached agreement

It is further ordered the Presiding Commissioner is hereby authorized to sign said contract

Done this 1st day of November 20 12

ATTES f qf+)~+g~Ka en M Miller

Wendy S ~ o r d ~ i i t r i c t I Commissioner Clerk of the County Commission

Skip ~ l f i n District I1 Commissioner

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day of October 2012 Boone County Missouri a political subdivision of the State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 66601

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Title vLampMG Dated 1049-cL Dated - o1- A

f-

Certification 1 certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

to pay the costs arising fiom this contract n

F-$ampL lbhdL 3 i 4 ~ - 7 l J L Date

BARTLETT amp WEST INC

PROPOSAL FOR PROFESSIONAL SERVICES FOR

RUSTIC ROAD BRIDGE REPLACEMENT AND ROADWAY IMPROVEMENTS

The ENGINEER agrees to provide professional services for the preparatio~i of construction documents and otl~er related services as detailed in Section A Scope of Services below

A SCOPE OF SERVICES

GENERAL BACKGROUND

The project involves the replacement of a bridge on Rustic Road south of Route WW on what serves as a boundary between Columbia and unincorporated areas of Boone County The replacement structure will consist of a pre-engineered Con-Struct superstructure system set on reinforced concrete beam caps that are each founded on Geosynthetic Reinforced Soil Integrated Bridge System (GRS-IBS) foundations While several states have successfully utilized the GRS-IBS and Con-Stntct teclmologies on bridges Missouri has yet to implement either of these systems that can be constructed more quickly than conventional bridges The Rustic Road bridge replacement project was identified as a site that would benefit significantly from GRS-IBS and Con-Struct The new structure approximately 60 in length will be skewed approximately 30 to 35O to better align witli the channel and is anticipated to improve the existing hydraulic performance

The Con-Struct Prefabricated Bridge System is composed of galvanized steel tub girders which are made composite with a precast concrete deck The trapezoidal shape requires no welding or lateral bracing which eliminates fabrication of cross frames and the constnlction time required to erect them Once the beam and deck sections are placed they can be tied together by transverse post-tensioning andor a cast-in-place concrete tie pour

GRS-IBS integrates the abutments with the approacl~es and provides a smooth transition to each end of the bridge while protecting and retaining the approach materials GRS-IBS includes a reinforced soil foundation (RSF) a GRS abutment and a GRS integratedjointless approach that alleviates the bump at the bridge problem caused by differential settlement between bridge abutments and approach roadways The bump often creates a chronic maintenance issue but also induces a Iive load impact Ioad on the superstructure

The existing structure over the North Fork of the Grindstone Creek is a 12 foot wide (rail to rail) 30 foot long single span bridge consisting of a concrete deck on a steel beam floor system with vertical wall abutments that arent aligned well with the creek The MoDOT Non-State Structure Inspection Report (SIR) identifies the bridge with a Bridge No 3310004 and Federal IDNo 21932 The bridges deck superstructure and substruchtre are in satisfactory poor and fair conditions (ratings of 64 and 5 respectively on a scale of 0 -9) according to the SIR and

the bridge cant be repaired cost-effectively The bridge is Load-posted for a 15ton weight limit Tlle SIampA sheet also indicates that the bridge is deficient has a sufficiency rating of 264 and is eligible for federal funding Either BRO or soft-match credit could have been pursued thro~lgh MoDOT if the project hadnt been selected in August 2012 for federal discretionary funding through the Innovative Bridge Research and Deployment Program

Rustic Road is on a tangent alignment approximately 18feet wide in the area of the creek crossing (from the SIR) and is paved north of the creek and graveled south of the creek Tl~e low-volume low-speed road dead-ends about half of a mile soudl of the creek but provides access from Route WW to residents living on both sides of the creek Reports from property owners indicate that overtopping of the road has occurred every few years since 1993 The last of the six overtopping events in 2009 damaged about 100 of pavement north of the bridge The SIR indicates an Approach Roadway alignment rating of 7 (Good Condition) a Waterway Adequacy Rating of 7 and an Scour Assessment Rating of Yindicating that the bridge foundations are stable but that the scour is within the limits of the footings There is a Flood b~surance Study (FIS) for the creek but No-Rise certification will not be required because the upstream limit of the FIS is downstream of Rustic Road

Public Water Supply District 9 of Boone County has indicated that they do not have any waterlines within the project limits The City of Columbia has electric utilities in the area but their exact locations have not yet been determined

Tlle professional services will incorporate Booi~e County and City of Columbia mapping (aerials parcel lines and one foot contours) detailed field surveys to supplement the one foot contours data collection for existing plats and property ownerships hydrologic and hydraulic studies geotechnical investigations foundation design and detailing limited structural design and detailing roadway design and detailing legal descriptions detour plans job special provisions and environmental permitting (assumes a Nationwide 404 Permit Floodplain Development Permit Section 106 and other clearances normally required for projects with federal funding)

TASK 1 -SURVEY AND FIELD INVESTIGATION

11 County Assessor records will be researched for existing plats property lines and easements on the adjacent properties Services of a title company will be secured for ownership and encumbrance reports (assumes 3 properties) that provide easement information

12 Request obtain and review available aerial mapping property lines and contours from Boone County Assumes mapping will be provided at no cost to the project

13 Request obtain and review utility information within the project corridor

14 Establish project horizontal and vertical control utilizing the MoDOT GPS Reference Station Network The survey data will be based on the Missouri State Plane coordinate system 1983 datum with NAVD 88 vertical control

15 Field survey the existing structure streambed profile and valley sections in the vicinity of the structure Because of the roadway overtopping develop roadway profile elevations to raise the grade a significant distance from just south of the bridge to north of the bridge where the road climbs out of the floodplain

16 Locate section comers and property corners within the project area to establish section lines property lines and existing right-of-way

17 Perform One-Call request for utility locates Field locate utilities based on City of Columbia information One-Call markings andor physical evidence of said utility

18 Perform topographic sunfey in the general area of the improvements

19 Establish benchmarks and horizontal control points to allow construction staking of the project

110 Process the field data anri draw the base map for the project using all survey data topography property lines existing utility and other permanent easements and generated contours Develop valley sections and streambed profile in a format that can be used during hydraulic studies

111 Prepare permanent easementlright-of-way and temporary easement documents (legal descriptions and exhibits only) to acquire necessary easements or right-of- way The County will insert the legal descriptions and exhibits into their standard easement forms

TASK 2 -PRELIMINARY DESIGN

21 Conduct a site visit for field measurements of the existing structure and field reconnaissance of n values and other project features

22 Determine the 2-year 5-year 10-year 25-year 50-year 100-year and 500-year runoff for the North Fork of the Grindstone Creek using the USGS Regression equations for Missouri as prescribed by MoDOT Engineering Policy Guide (EPG) Compare these values to the applicable runoffs from the Flood Insurance Study and the USGS Urban Regression equations for Missouri

23 Develop the natural and existing conditions hydraulic models using HEC-RAS existing stream channel and floodplain cross sections developed from provided contours and survey data field measurement data for the existing structure and the existing roadway profile

24 Develop proposed conditions hydraulic model using existing conditions model as basis for comparison including an assessment of scour effects to be used to help determine any required protection of the GRS-IBS system at this location An assessment will be made for raising the north approach to provide better access to

the portion of Rustic Road soutl~ of the creek during flood events Work on the proposed conditions model and proposed roadway grade will also assess how a future trail along the creek could be accommodated

25 Prepare Type Size and Location drawings showing the bridge improvements and associated roadway details including but not limited to utilities right-of-way and easements cross sections typical section etc Update the base map to show any utility impacts and right-of-way and easement needs Submit plans and cost estimates to County for review and comment

26 Prepare a Bridge Memorandum that summarizes the type size and location of the proposed bridge and roadway geometry the cost estimate and any design exceptions that may be needed

27 Coordinate a subsurface investigation of geotechnical conditions via a qualified geotechnical subconsul tant to obtain the applicable foundation and slope recommendations Stake boring locations for geotechnical subconsultant Scope of geotechnical services will aIso include determining design parameters for GRS-16s

28 Prepare a Design Layout document that summarizes the preliminary design of the proposed bridge improvements including the substructure type(s) that wilI be used and a cost estimate

29 Prepare the final Hydraulics and Scour Report that compares the natural and existing models to the final proposed model

210 Develop and provide Floodplain Development Permit Application

211 Prepare and submit permit applications to Boone County for 404 Permit (Nationwide) and land disturbance permit (if applicable) Boone County will be the applicant on the permits and will pay all applicable permit application fees As this is a linear transportation project on the same alignment no significant environmental or cultural resource screening or field investigations are envisioned beyond those identified in Section A Scope of Services Coordinate services provided by subconsultant for Section 106certification

212 Identify concerns and considerations regarding the design for discussion with Boone County and City of Columbia staff Discuss any utility conflicts and relocation plans the technical specifications pay items traffic control erosion control and specific construction notes to be incorporated into the final design submittals

TASK 3-FINAL DESIGN

31 Address comments from Boone County City of Columbia and other entities providing review comments

32 Perform structural design for the concrete beam cap on which the Con-Struct superstructure will set

33 Perform design and design-check for the GRS-IBS abutment foundations A srtbconsultant may be used for a portion of this task That cost is included in the line item expense for geotechnical subconsultant

34 Prepare and submit final plar~s and supporting information including but not limited to

341 Title sheet 342 General notes and quantities 343 Traffic control plan that includes details for any required temporary

crossing needed for local residents during construction 344 Erosion control plan 345 Typical section sheet 346 Roadway plan sheet(s) with right-of-way easements and utilities

defined 347 Roadway plan sheets with profile grade change details cross sections

drainage improvements along the north approach and any required guardrail andor end treatments to the bridge

348 General bridge elevation quantities and notes sheets 349 Bridge substructure and GRS-IBS sheets 3410 Bridge superstructure sheets typical section geometry and rail details 3411 Bill of reinforcing 3412 Cost estimate 3413 Technical specifications and job special provisions including but not

limited to the requirements of the pre-engineered superstructure (load rating requirements etc)

3414 Working day study

35 Perform foliow-up communications with permitting agencies (Corps of Engineers and DNR)

36 Address comments from Boone County City of Columbia and other entities providing review comments

37 Develop the project bid manual develop and insert special provisions and reference the plans Submit Microsoft WORD files for the job special provisions upon the completion of incorporating the Countys review comments

38 Submit a final set of signed and sealed plans and specifications for use in reproducing the documents The submittal will be in PDF and WORD forms as needed Boone County will handle coordination of plans and specifications with American Document Solutions

39 Submit to Boone County the AutoCAD files for the plans

TASK 4 -BIDDING PHASE SERVICES

41 Participate in the Pre-Bid meeting County to conduct meeting and prepare necessary minutes

42 Address bidder questions regarding the plans and contract documents during bidding phase Notify contractors of the projects advertisement as may be needed

43 Prior to the opening of the bid the ENGINEER shall prepare and submit an opinion of probable constructioi~ costs to the CLIENT

TASK 5 -PROJECT MANAGEMENT AND COORDINATION

51 Perform periodic reviews of project information from different engineering disciplines for quality assurance purposes Perform a quality control review of the project deliverables at each submittal stage

52 Perform a field check of the proposed improvements

53 Perform duties necessary for administration of project contract Prepare and administer project expenses and invoicing to County

54 General comm~mication with County This includes email updates phone conversations and general correspondence on approximately a bi-weekly basis during the course of the project

55 General communication and meetings with the City of Columbia MoDOT FHWA the University of Missouri-Columbia and other organizations involved wit11 the funding implementation construction and evaluation of the innovative bridge products and methods to be used on this project

B ADDITIONAL SERVICES (NOT INCLUDED)

If authorized by the CLIENT the ENGINEER will provide services in addition to those previously stated This work will only proceed upon written authorization from the CLIENT

Design and construction phase services that would be available in a supplemental contract are as follows

1 Attend an agreed-upon number of meetings conducted and directed by the County with individual property owners or groups of owners during the course of the project

2 Attend bid opening meeting Review bids and make recommendation of acceptance or rejection to County

3 Attend the Pre-Construction Conference Couiity to conduct meeting and prepare necessary minutes

4 Address limited questions that arise during construction regarding clarity of the plans intent of the design and available information used in the design of the project

5 Perform an agreed-upon number of field visits during construction to address contractor or County inquiry

C CLIENTS RESPONSIBILITY

1 Make availabIe to the ENGINEER all records reports maps financial information and other data pertinent to provisions for the services required under this contract including one foot contour information Assist ENGINEER in obtaining documents from the County assessor as necessary

2 Examine all plans specifications and other documents submitted by ti-re ENGINEER and render decisions promptly to prevent delay to the ENGINEER

3 Designate one empIoyee as the CLIENTS representative with respect to all services to be rendered under this agreement This individual shall have the authority to transmit instructions receive information and to interpret and define the CLIENTS policies and decisions pertinent to ENGINEERS services

4 Obtain permission to access properties for surveys and field visit(s)

5 Negotiate with property owners obtain executed easements and record easements with County Recorder of Deeds for the project

6 Advertise the project for bids prepare bid tabulations and award the contract

7 Administer construction and perform construction oversight and observation

8 Keep record drawings for future use ENGINEER is not responsible for record drawings at conclusion of project

D TIME FOR COMPLETION

I Notice to Proceed October 52012 (Anticipated) 2 Type Size and Location Drawings January 72013 3 100 Complete Unsigned Easement Documents and Exhibits February 42013 4 100 Complete Unsigned Final Plans and Specifications April 2 2013 5 Signed amp Sealed Easement Documents and Exhibits April 22013 6 Signed amp SeaIed Final PIms May 62013 7 Advertise for Bid May 92013 8 Open Bids June 132013

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day of October 2012 Boone County Missouri a political subdivision of the State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 66601

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Title vLampMG Dated 1049-cL Dated - o1- A

f-

Certification 1 certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

to pay the costs arising fiom this contract n

F-$ampL lbhdL 3 i 4 ~ - 7 l J L Date

BARTLETT amp WEST INC

PROPOSAL FOR PROFESSIONAL SERVICES FOR

RUSTIC ROAD BRIDGE REPLACEMENT AND ROADWAY IMPROVEMENTS

The ENGINEER agrees to provide professional services for the preparatio~i of construction documents and otl~er related services as detailed in Section A Scope of Services below

A SCOPE OF SERVICES

GENERAL BACKGROUND

The project involves the replacement of a bridge on Rustic Road south of Route WW on what serves as a boundary between Columbia and unincorporated areas of Boone County The replacement structure will consist of a pre-engineered Con-Struct superstructure system set on reinforced concrete beam caps that are each founded on Geosynthetic Reinforced Soil Integrated Bridge System (GRS-IBS) foundations While several states have successfully utilized the GRS-IBS and Con-Stntct teclmologies on bridges Missouri has yet to implement either of these systems that can be constructed more quickly than conventional bridges The Rustic Road bridge replacement project was identified as a site that would benefit significantly from GRS-IBS and Con-Struct The new structure approximately 60 in length will be skewed approximately 30 to 35O to better align witli the channel and is anticipated to improve the existing hydraulic performance

The Con-Struct Prefabricated Bridge System is composed of galvanized steel tub girders which are made composite with a precast concrete deck The trapezoidal shape requires no welding or lateral bracing which eliminates fabrication of cross frames and the constnlction time required to erect them Once the beam and deck sections are placed they can be tied together by transverse post-tensioning andor a cast-in-place concrete tie pour

GRS-IBS integrates the abutments with the approacl~es and provides a smooth transition to each end of the bridge while protecting and retaining the approach materials GRS-IBS includes a reinforced soil foundation (RSF) a GRS abutment and a GRS integratedjointless approach that alleviates the bump at the bridge problem caused by differential settlement between bridge abutments and approach roadways The bump often creates a chronic maintenance issue but also induces a Iive load impact Ioad on the superstructure

The existing structure over the North Fork of the Grindstone Creek is a 12 foot wide (rail to rail) 30 foot long single span bridge consisting of a concrete deck on a steel beam floor system with vertical wall abutments that arent aligned well with the creek The MoDOT Non-State Structure Inspection Report (SIR) identifies the bridge with a Bridge No 3310004 and Federal IDNo 21932 The bridges deck superstructure and substruchtre are in satisfactory poor and fair conditions (ratings of 64 and 5 respectively on a scale of 0 -9) according to the SIR and

the bridge cant be repaired cost-effectively The bridge is Load-posted for a 15ton weight limit Tlle SIampA sheet also indicates that the bridge is deficient has a sufficiency rating of 264 and is eligible for federal funding Either BRO or soft-match credit could have been pursued thro~lgh MoDOT if the project hadnt been selected in August 2012 for federal discretionary funding through the Innovative Bridge Research and Deployment Program

Rustic Road is on a tangent alignment approximately 18feet wide in the area of the creek crossing (from the SIR) and is paved north of the creek and graveled south of the creek Tl~e low-volume low-speed road dead-ends about half of a mile soudl of the creek but provides access from Route WW to residents living on both sides of the creek Reports from property owners indicate that overtopping of the road has occurred every few years since 1993 The last of the six overtopping events in 2009 damaged about 100 of pavement north of the bridge The SIR indicates an Approach Roadway alignment rating of 7 (Good Condition) a Waterway Adequacy Rating of 7 and an Scour Assessment Rating of Yindicating that the bridge foundations are stable but that the scour is within the limits of the footings There is a Flood b~surance Study (FIS) for the creek but No-Rise certification will not be required because the upstream limit of the FIS is downstream of Rustic Road

Public Water Supply District 9 of Boone County has indicated that they do not have any waterlines within the project limits The City of Columbia has electric utilities in the area but their exact locations have not yet been determined

Tlle professional services will incorporate Booi~e County and City of Columbia mapping (aerials parcel lines and one foot contours) detailed field surveys to supplement the one foot contours data collection for existing plats and property ownerships hydrologic and hydraulic studies geotechnical investigations foundation design and detailing limited structural design and detailing roadway design and detailing legal descriptions detour plans job special provisions and environmental permitting (assumes a Nationwide 404 Permit Floodplain Development Permit Section 106 and other clearances normally required for projects with federal funding)

TASK 1 -SURVEY AND FIELD INVESTIGATION

11 County Assessor records will be researched for existing plats property lines and easements on the adjacent properties Services of a title company will be secured for ownership and encumbrance reports (assumes 3 properties) that provide easement information

12 Request obtain and review available aerial mapping property lines and contours from Boone County Assumes mapping will be provided at no cost to the project

13 Request obtain and review utility information within the project corridor

14 Establish project horizontal and vertical control utilizing the MoDOT GPS Reference Station Network The survey data will be based on the Missouri State Plane coordinate system 1983 datum with NAVD 88 vertical control

15 Field survey the existing structure streambed profile and valley sections in the vicinity of the structure Because of the roadway overtopping develop roadway profile elevations to raise the grade a significant distance from just south of the bridge to north of the bridge where the road climbs out of the floodplain

16 Locate section comers and property corners within the project area to establish section lines property lines and existing right-of-way

17 Perform One-Call request for utility locates Field locate utilities based on City of Columbia information One-Call markings andor physical evidence of said utility

18 Perform topographic sunfey in the general area of the improvements

19 Establish benchmarks and horizontal control points to allow construction staking of the project

110 Process the field data anri draw the base map for the project using all survey data topography property lines existing utility and other permanent easements and generated contours Develop valley sections and streambed profile in a format that can be used during hydraulic studies

111 Prepare permanent easementlright-of-way and temporary easement documents (legal descriptions and exhibits only) to acquire necessary easements or right-of- way The County will insert the legal descriptions and exhibits into their standard easement forms

TASK 2 -PRELIMINARY DESIGN

21 Conduct a site visit for field measurements of the existing structure and field reconnaissance of n values and other project features

22 Determine the 2-year 5-year 10-year 25-year 50-year 100-year and 500-year runoff for the North Fork of the Grindstone Creek using the USGS Regression equations for Missouri as prescribed by MoDOT Engineering Policy Guide (EPG) Compare these values to the applicable runoffs from the Flood Insurance Study and the USGS Urban Regression equations for Missouri

23 Develop the natural and existing conditions hydraulic models using HEC-RAS existing stream channel and floodplain cross sections developed from provided contours and survey data field measurement data for the existing structure and the existing roadway profile

24 Develop proposed conditions hydraulic model using existing conditions model as basis for comparison including an assessment of scour effects to be used to help determine any required protection of the GRS-IBS system at this location An assessment will be made for raising the north approach to provide better access to

the portion of Rustic Road soutl~ of the creek during flood events Work on the proposed conditions model and proposed roadway grade will also assess how a future trail along the creek could be accommodated

25 Prepare Type Size and Location drawings showing the bridge improvements and associated roadway details including but not limited to utilities right-of-way and easements cross sections typical section etc Update the base map to show any utility impacts and right-of-way and easement needs Submit plans and cost estimates to County for review and comment

26 Prepare a Bridge Memorandum that summarizes the type size and location of the proposed bridge and roadway geometry the cost estimate and any design exceptions that may be needed

27 Coordinate a subsurface investigation of geotechnical conditions via a qualified geotechnical subconsul tant to obtain the applicable foundation and slope recommendations Stake boring locations for geotechnical subconsultant Scope of geotechnical services will aIso include determining design parameters for GRS-16s

28 Prepare a Design Layout document that summarizes the preliminary design of the proposed bridge improvements including the substructure type(s) that wilI be used and a cost estimate

29 Prepare the final Hydraulics and Scour Report that compares the natural and existing models to the final proposed model

210 Develop and provide Floodplain Development Permit Application

211 Prepare and submit permit applications to Boone County for 404 Permit (Nationwide) and land disturbance permit (if applicable) Boone County will be the applicant on the permits and will pay all applicable permit application fees As this is a linear transportation project on the same alignment no significant environmental or cultural resource screening or field investigations are envisioned beyond those identified in Section A Scope of Services Coordinate services provided by subconsultant for Section 106certification

212 Identify concerns and considerations regarding the design for discussion with Boone County and City of Columbia staff Discuss any utility conflicts and relocation plans the technical specifications pay items traffic control erosion control and specific construction notes to be incorporated into the final design submittals

TASK 3-FINAL DESIGN

31 Address comments from Boone County City of Columbia and other entities providing review comments

32 Perform structural design for the concrete beam cap on which the Con-Struct superstructure will set

33 Perform design and design-check for the GRS-IBS abutment foundations A srtbconsultant may be used for a portion of this task That cost is included in the line item expense for geotechnical subconsultant

34 Prepare and submit final plar~s and supporting information including but not limited to

341 Title sheet 342 General notes and quantities 343 Traffic control plan that includes details for any required temporary

crossing needed for local residents during construction 344 Erosion control plan 345 Typical section sheet 346 Roadway plan sheet(s) with right-of-way easements and utilities

defined 347 Roadway plan sheets with profile grade change details cross sections

drainage improvements along the north approach and any required guardrail andor end treatments to the bridge

348 General bridge elevation quantities and notes sheets 349 Bridge substructure and GRS-IBS sheets 3410 Bridge superstructure sheets typical section geometry and rail details 3411 Bill of reinforcing 3412 Cost estimate 3413 Technical specifications and job special provisions including but not

limited to the requirements of the pre-engineered superstructure (load rating requirements etc)

3414 Working day study

35 Perform foliow-up communications with permitting agencies (Corps of Engineers and DNR)

36 Address comments from Boone County City of Columbia and other entities providing review comments

37 Develop the project bid manual develop and insert special provisions and reference the plans Submit Microsoft WORD files for the job special provisions upon the completion of incorporating the Countys review comments

38 Submit a final set of signed and sealed plans and specifications for use in reproducing the documents The submittal will be in PDF and WORD forms as needed Boone County will handle coordination of plans and specifications with American Document Solutions

39 Submit to Boone County the AutoCAD files for the plans

TASK 4 -BIDDING PHASE SERVICES

41 Participate in the Pre-Bid meeting County to conduct meeting and prepare necessary minutes

42 Address bidder questions regarding the plans and contract documents during bidding phase Notify contractors of the projects advertisement as may be needed

43 Prior to the opening of the bid the ENGINEER shall prepare and submit an opinion of probable constructioi~ costs to the CLIENT

TASK 5 -PROJECT MANAGEMENT AND COORDINATION

51 Perform periodic reviews of project information from different engineering disciplines for quality assurance purposes Perform a quality control review of the project deliverables at each submittal stage

52 Perform a field check of the proposed improvements

53 Perform duties necessary for administration of project contract Prepare and administer project expenses and invoicing to County

54 General comm~mication with County This includes email updates phone conversations and general correspondence on approximately a bi-weekly basis during the course of the project

55 General communication and meetings with the City of Columbia MoDOT FHWA the University of Missouri-Columbia and other organizations involved wit11 the funding implementation construction and evaluation of the innovative bridge products and methods to be used on this project

B ADDITIONAL SERVICES (NOT INCLUDED)

If authorized by the CLIENT the ENGINEER will provide services in addition to those previously stated This work will only proceed upon written authorization from the CLIENT

Design and construction phase services that would be available in a supplemental contract are as follows

1 Attend an agreed-upon number of meetings conducted and directed by the County with individual property owners or groups of owners during the course of the project

2 Attend bid opening meeting Review bids and make recommendation of acceptance or rejection to County

3 Attend the Pre-Construction Conference Couiity to conduct meeting and prepare necessary minutes

4 Address limited questions that arise during construction regarding clarity of the plans intent of the design and available information used in the design of the project

5 Perform an agreed-upon number of field visits during construction to address contractor or County inquiry

C CLIENTS RESPONSIBILITY

1 Make availabIe to the ENGINEER all records reports maps financial information and other data pertinent to provisions for the services required under this contract including one foot contour information Assist ENGINEER in obtaining documents from the County assessor as necessary

2 Examine all plans specifications and other documents submitted by ti-re ENGINEER and render decisions promptly to prevent delay to the ENGINEER

3 Designate one empIoyee as the CLIENTS representative with respect to all services to be rendered under this agreement This individual shall have the authority to transmit instructions receive information and to interpret and define the CLIENTS policies and decisions pertinent to ENGINEERS services

4 Obtain permission to access properties for surveys and field visit(s)

5 Negotiate with property owners obtain executed easements and record easements with County Recorder of Deeds for the project

6 Advertise the project for bids prepare bid tabulations and award the contract

7 Administer construction and perform construction oversight and observation

8 Keep record drawings for future use ENGINEER is not responsible for record drawings at conclusion of project

D TIME FOR COMPLETION

I Notice to Proceed October 52012 (Anticipated) 2 Type Size and Location Drawings January 72013 3 100 Complete Unsigned Easement Documents and Exhibits February 42013 4 100 Complete Unsigned Final Plans and Specifications April 2 2013 5 Signed amp Sealed Easement Documents and Exhibits April 22013 6 Signed amp SeaIed Final PIms May 62013 7 Advertise for Bid May 92013 8 Open Bids June 132013

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

BARTLETT amp WEST INC

PROPOSAL FOR PROFESSIONAL SERVICES FOR

RUSTIC ROAD BRIDGE REPLACEMENT AND ROADWAY IMPROVEMENTS

The ENGINEER agrees to provide professional services for the preparatio~i of construction documents and otl~er related services as detailed in Section A Scope of Services below

A SCOPE OF SERVICES

GENERAL BACKGROUND

The project involves the replacement of a bridge on Rustic Road south of Route WW on what serves as a boundary between Columbia and unincorporated areas of Boone County The replacement structure will consist of a pre-engineered Con-Struct superstructure system set on reinforced concrete beam caps that are each founded on Geosynthetic Reinforced Soil Integrated Bridge System (GRS-IBS) foundations While several states have successfully utilized the GRS-IBS and Con-Stntct teclmologies on bridges Missouri has yet to implement either of these systems that can be constructed more quickly than conventional bridges The Rustic Road bridge replacement project was identified as a site that would benefit significantly from GRS-IBS and Con-Struct The new structure approximately 60 in length will be skewed approximately 30 to 35O to better align witli the channel and is anticipated to improve the existing hydraulic performance

The Con-Struct Prefabricated Bridge System is composed of galvanized steel tub girders which are made composite with a precast concrete deck The trapezoidal shape requires no welding or lateral bracing which eliminates fabrication of cross frames and the constnlction time required to erect them Once the beam and deck sections are placed they can be tied together by transverse post-tensioning andor a cast-in-place concrete tie pour

GRS-IBS integrates the abutments with the approacl~es and provides a smooth transition to each end of the bridge while protecting and retaining the approach materials GRS-IBS includes a reinforced soil foundation (RSF) a GRS abutment and a GRS integratedjointless approach that alleviates the bump at the bridge problem caused by differential settlement between bridge abutments and approach roadways The bump often creates a chronic maintenance issue but also induces a Iive load impact Ioad on the superstructure

The existing structure over the North Fork of the Grindstone Creek is a 12 foot wide (rail to rail) 30 foot long single span bridge consisting of a concrete deck on a steel beam floor system with vertical wall abutments that arent aligned well with the creek The MoDOT Non-State Structure Inspection Report (SIR) identifies the bridge with a Bridge No 3310004 and Federal IDNo 21932 The bridges deck superstructure and substruchtre are in satisfactory poor and fair conditions (ratings of 64 and 5 respectively on a scale of 0 -9) according to the SIR and

the bridge cant be repaired cost-effectively The bridge is Load-posted for a 15ton weight limit Tlle SIampA sheet also indicates that the bridge is deficient has a sufficiency rating of 264 and is eligible for federal funding Either BRO or soft-match credit could have been pursued thro~lgh MoDOT if the project hadnt been selected in August 2012 for federal discretionary funding through the Innovative Bridge Research and Deployment Program

Rustic Road is on a tangent alignment approximately 18feet wide in the area of the creek crossing (from the SIR) and is paved north of the creek and graveled south of the creek Tl~e low-volume low-speed road dead-ends about half of a mile soudl of the creek but provides access from Route WW to residents living on both sides of the creek Reports from property owners indicate that overtopping of the road has occurred every few years since 1993 The last of the six overtopping events in 2009 damaged about 100 of pavement north of the bridge The SIR indicates an Approach Roadway alignment rating of 7 (Good Condition) a Waterway Adequacy Rating of 7 and an Scour Assessment Rating of Yindicating that the bridge foundations are stable but that the scour is within the limits of the footings There is a Flood b~surance Study (FIS) for the creek but No-Rise certification will not be required because the upstream limit of the FIS is downstream of Rustic Road

Public Water Supply District 9 of Boone County has indicated that they do not have any waterlines within the project limits The City of Columbia has electric utilities in the area but their exact locations have not yet been determined

Tlle professional services will incorporate Booi~e County and City of Columbia mapping (aerials parcel lines and one foot contours) detailed field surveys to supplement the one foot contours data collection for existing plats and property ownerships hydrologic and hydraulic studies geotechnical investigations foundation design and detailing limited structural design and detailing roadway design and detailing legal descriptions detour plans job special provisions and environmental permitting (assumes a Nationwide 404 Permit Floodplain Development Permit Section 106 and other clearances normally required for projects with federal funding)

TASK 1 -SURVEY AND FIELD INVESTIGATION

11 County Assessor records will be researched for existing plats property lines and easements on the adjacent properties Services of a title company will be secured for ownership and encumbrance reports (assumes 3 properties) that provide easement information

12 Request obtain and review available aerial mapping property lines and contours from Boone County Assumes mapping will be provided at no cost to the project

13 Request obtain and review utility information within the project corridor

14 Establish project horizontal and vertical control utilizing the MoDOT GPS Reference Station Network The survey data will be based on the Missouri State Plane coordinate system 1983 datum with NAVD 88 vertical control

15 Field survey the existing structure streambed profile and valley sections in the vicinity of the structure Because of the roadway overtopping develop roadway profile elevations to raise the grade a significant distance from just south of the bridge to north of the bridge where the road climbs out of the floodplain

16 Locate section comers and property corners within the project area to establish section lines property lines and existing right-of-way

17 Perform One-Call request for utility locates Field locate utilities based on City of Columbia information One-Call markings andor physical evidence of said utility

18 Perform topographic sunfey in the general area of the improvements

19 Establish benchmarks and horizontal control points to allow construction staking of the project

110 Process the field data anri draw the base map for the project using all survey data topography property lines existing utility and other permanent easements and generated contours Develop valley sections and streambed profile in a format that can be used during hydraulic studies

111 Prepare permanent easementlright-of-way and temporary easement documents (legal descriptions and exhibits only) to acquire necessary easements or right-of- way The County will insert the legal descriptions and exhibits into their standard easement forms

TASK 2 -PRELIMINARY DESIGN

21 Conduct a site visit for field measurements of the existing structure and field reconnaissance of n values and other project features

22 Determine the 2-year 5-year 10-year 25-year 50-year 100-year and 500-year runoff for the North Fork of the Grindstone Creek using the USGS Regression equations for Missouri as prescribed by MoDOT Engineering Policy Guide (EPG) Compare these values to the applicable runoffs from the Flood Insurance Study and the USGS Urban Regression equations for Missouri

23 Develop the natural and existing conditions hydraulic models using HEC-RAS existing stream channel and floodplain cross sections developed from provided contours and survey data field measurement data for the existing structure and the existing roadway profile

24 Develop proposed conditions hydraulic model using existing conditions model as basis for comparison including an assessment of scour effects to be used to help determine any required protection of the GRS-IBS system at this location An assessment will be made for raising the north approach to provide better access to

the portion of Rustic Road soutl~ of the creek during flood events Work on the proposed conditions model and proposed roadway grade will also assess how a future trail along the creek could be accommodated

25 Prepare Type Size and Location drawings showing the bridge improvements and associated roadway details including but not limited to utilities right-of-way and easements cross sections typical section etc Update the base map to show any utility impacts and right-of-way and easement needs Submit plans and cost estimates to County for review and comment

26 Prepare a Bridge Memorandum that summarizes the type size and location of the proposed bridge and roadway geometry the cost estimate and any design exceptions that may be needed

27 Coordinate a subsurface investigation of geotechnical conditions via a qualified geotechnical subconsul tant to obtain the applicable foundation and slope recommendations Stake boring locations for geotechnical subconsultant Scope of geotechnical services will aIso include determining design parameters for GRS-16s

28 Prepare a Design Layout document that summarizes the preliminary design of the proposed bridge improvements including the substructure type(s) that wilI be used and a cost estimate

29 Prepare the final Hydraulics and Scour Report that compares the natural and existing models to the final proposed model

210 Develop and provide Floodplain Development Permit Application

211 Prepare and submit permit applications to Boone County for 404 Permit (Nationwide) and land disturbance permit (if applicable) Boone County will be the applicant on the permits and will pay all applicable permit application fees As this is a linear transportation project on the same alignment no significant environmental or cultural resource screening or field investigations are envisioned beyond those identified in Section A Scope of Services Coordinate services provided by subconsultant for Section 106certification

212 Identify concerns and considerations regarding the design for discussion with Boone County and City of Columbia staff Discuss any utility conflicts and relocation plans the technical specifications pay items traffic control erosion control and specific construction notes to be incorporated into the final design submittals

TASK 3-FINAL DESIGN

31 Address comments from Boone County City of Columbia and other entities providing review comments

32 Perform structural design for the concrete beam cap on which the Con-Struct superstructure will set

33 Perform design and design-check for the GRS-IBS abutment foundations A srtbconsultant may be used for a portion of this task That cost is included in the line item expense for geotechnical subconsultant

34 Prepare and submit final plar~s and supporting information including but not limited to

341 Title sheet 342 General notes and quantities 343 Traffic control plan that includes details for any required temporary

crossing needed for local residents during construction 344 Erosion control plan 345 Typical section sheet 346 Roadway plan sheet(s) with right-of-way easements and utilities

defined 347 Roadway plan sheets with profile grade change details cross sections

drainage improvements along the north approach and any required guardrail andor end treatments to the bridge

348 General bridge elevation quantities and notes sheets 349 Bridge substructure and GRS-IBS sheets 3410 Bridge superstructure sheets typical section geometry and rail details 3411 Bill of reinforcing 3412 Cost estimate 3413 Technical specifications and job special provisions including but not

limited to the requirements of the pre-engineered superstructure (load rating requirements etc)

3414 Working day study

35 Perform foliow-up communications with permitting agencies (Corps of Engineers and DNR)

36 Address comments from Boone County City of Columbia and other entities providing review comments

37 Develop the project bid manual develop and insert special provisions and reference the plans Submit Microsoft WORD files for the job special provisions upon the completion of incorporating the Countys review comments

38 Submit a final set of signed and sealed plans and specifications for use in reproducing the documents The submittal will be in PDF and WORD forms as needed Boone County will handle coordination of plans and specifications with American Document Solutions

39 Submit to Boone County the AutoCAD files for the plans

TASK 4 -BIDDING PHASE SERVICES

41 Participate in the Pre-Bid meeting County to conduct meeting and prepare necessary minutes

42 Address bidder questions regarding the plans and contract documents during bidding phase Notify contractors of the projects advertisement as may be needed

43 Prior to the opening of the bid the ENGINEER shall prepare and submit an opinion of probable constructioi~ costs to the CLIENT

TASK 5 -PROJECT MANAGEMENT AND COORDINATION

51 Perform periodic reviews of project information from different engineering disciplines for quality assurance purposes Perform a quality control review of the project deliverables at each submittal stage

52 Perform a field check of the proposed improvements

53 Perform duties necessary for administration of project contract Prepare and administer project expenses and invoicing to County

54 General comm~mication with County This includes email updates phone conversations and general correspondence on approximately a bi-weekly basis during the course of the project

55 General communication and meetings with the City of Columbia MoDOT FHWA the University of Missouri-Columbia and other organizations involved wit11 the funding implementation construction and evaluation of the innovative bridge products and methods to be used on this project

B ADDITIONAL SERVICES (NOT INCLUDED)

If authorized by the CLIENT the ENGINEER will provide services in addition to those previously stated This work will only proceed upon written authorization from the CLIENT

Design and construction phase services that would be available in a supplemental contract are as follows

1 Attend an agreed-upon number of meetings conducted and directed by the County with individual property owners or groups of owners during the course of the project

2 Attend bid opening meeting Review bids and make recommendation of acceptance or rejection to County

3 Attend the Pre-Construction Conference Couiity to conduct meeting and prepare necessary minutes

4 Address limited questions that arise during construction regarding clarity of the plans intent of the design and available information used in the design of the project

5 Perform an agreed-upon number of field visits during construction to address contractor or County inquiry

C CLIENTS RESPONSIBILITY

1 Make availabIe to the ENGINEER all records reports maps financial information and other data pertinent to provisions for the services required under this contract including one foot contour information Assist ENGINEER in obtaining documents from the County assessor as necessary

2 Examine all plans specifications and other documents submitted by ti-re ENGINEER and render decisions promptly to prevent delay to the ENGINEER

3 Designate one empIoyee as the CLIENTS representative with respect to all services to be rendered under this agreement This individual shall have the authority to transmit instructions receive information and to interpret and define the CLIENTS policies and decisions pertinent to ENGINEERS services

4 Obtain permission to access properties for surveys and field visit(s)

5 Negotiate with property owners obtain executed easements and record easements with County Recorder of Deeds for the project

6 Advertise the project for bids prepare bid tabulations and award the contract

7 Administer construction and perform construction oversight and observation

8 Keep record drawings for future use ENGINEER is not responsible for record drawings at conclusion of project

D TIME FOR COMPLETION

I Notice to Proceed October 52012 (Anticipated) 2 Type Size and Location Drawings January 72013 3 100 Complete Unsigned Easement Documents and Exhibits February 42013 4 100 Complete Unsigned Final Plans and Specifications April 2 2013 5 Signed amp Sealed Easement Documents and Exhibits April 22013 6 Signed amp SeaIed Final PIms May 62013 7 Advertise for Bid May 92013 8 Open Bids June 132013

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

the bridge cant be repaired cost-effectively The bridge is Load-posted for a 15ton weight limit Tlle SIampA sheet also indicates that the bridge is deficient has a sufficiency rating of 264 and is eligible for federal funding Either BRO or soft-match credit could have been pursued thro~lgh MoDOT if the project hadnt been selected in August 2012 for federal discretionary funding through the Innovative Bridge Research and Deployment Program

Rustic Road is on a tangent alignment approximately 18feet wide in the area of the creek crossing (from the SIR) and is paved north of the creek and graveled south of the creek Tl~e low-volume low-speed road dead-ends about half of a mile soudl of the creek but provides access from Route WW to residents living on both sides of the creek Reports from property owners indicate that overtopping of the road has occurred every few years since 1993 The last of the six overtopping events in 2009 damaged about 100 of pavement north of the bridge The SIR indicates an Approach Roadway alignment rating of 7 (Good Condition) a Waterway Adequacy Rating of 7 and an Scour Assessment Rating of Yindicating that the bridge foundations are stable but that the scour is within the limits of the footings There is a Flood b~surance Study (FIS) for the creek but No-Rise certification will not be required because the upstream limit of the FIS is downstream of Rustic Road

Public Water Supply District 9 of Boone County has indicated that they do not have any waterlines within the project limits The City of Columbia has electric utilities in the area but their exact locations have not yet been determined

Tlle professional services will incorporate Booi~e County and City of Columbia mapping (aerials parcel lines and one foot contours) detailed field surveys to supplement the one foot contours data collection for existing plats and property ownerships hydrologic and hydraulic studies geotechnical investigations foundation design and detailing limited structural design and detailing roadway design and detailing legal descriptions detour plans job special provisions and environmental permitting (assumes a Nationwide 404 Permit Floodplain Development Permit Section 106 and other clearances normally required for projects with federal funding)

TASK 1 -SURVEY AND FIELD INVESTIGATION

11 County Assessor records will be researched for existing plats property lines and easements on the adjacent properties Services of a title company will be secured for ownership and encumbrance reports (assumes 3 properties) that provide easement information

12 Request obtain and review available aerial mapping property lines and contours from Boone County Assumes mapping will be provided at no cost to the project

13 Request obtain and review utility information within the project corridor

14 Establish project horizontal and vertical control utilizing the MoDOT GPS Reference Station Network The survey data will be based on the Missouri State Plane coordinate system 1983 datum with NAVD 88 vertical control

15 Field survey the existing structure streambed profile and valley sections in the vicinity of the structure Because of the roadway overtopping develop roadway profile elevations to raise the grade a significant distance from just south of the bridge to north of the bridge where the road climbs out of the floodplain

16 Locate section comers and property corners within the project area to establish section lines property lines and existing right-of-way

17 Perform One-Call request for utility locates Field locate utilities based on City of Columbia information One-Call markings andor physical evidence of said utility

18 Perform topographic sunfey in the general area of the improvements

19 Establish benchmarks and horizontal control points to allow construction staking of the project

110 Process the field data anri draw the base map for the project using all survey data topography property lines existing utility and other permanent easements and generated contours Develop valley sections and streambed profile in a format that can be used during hydraulic studies

111 Prepare permanent easementlright-of-way and temporary easement documents (legal descriptions and exhibits only) to acquire necessary easements or right-of- way The County will insert the legal descriptions and exhibits into their standard easement forms

TASK 2 -PRELIMINARY DESIGN

21 Conduct a site visit for field measurements of the existing structure and field reconnaissance of n values and other project features

22 Determine the 2-year 5-year 10-year 25-year 50-year 100-year and 500-year runoff for the North Fork of the Grindstone Creek using the USGS Regression equations for Missouri as prescribed by MoDOT Engineering Policy Guide (EPG) Compare these values to the applicable runoffs from the Flood Insurance Study and the USGS Urban Regression equations for Missouri

23 Develop the natural and existing conditions hydraulic models using HEC-RAS existing stream channel and floodplain cross sections developed from provided contours and survey data field measurement data for the existing structure and the existing roadway profile

24 Develop proposed conditions hydraulic model using existing conditions model as basis for comparison including an assessment of scour effects to be used to help determine any required protection of the GRS-IBS system at this location An assessment will be made for raising the north approach to provide better access to

the portion of Rustic Road soutl~ of the creek during flood events Work on the proposed conditions model and proposed roadway grade will also assess how a future trail along the creek could be accommodated

25 Prepare Type Size and Location drawings showing the bridge improvements and associated roadway details including but not limited to utilities right-of-way and easements cross sections typical section etc Update the base map to show any utility impacts and right-of-way and easement needs Submit plans and cost estimates to County for review and comment

26 Prepare a Bridge Memorandum that summarizes the type size and location of the proposed bridge and roadway geometry the cost estimate and any design exceptions that may be needed

27 Coordinate a subsurface investigation of geotechnical conditions via a qualified geotechnical subconsul tant to obtain the applicable foundation and slope recommendations Stake boring locations for geotechnical subconsultant Scope of geotechnical services will aIso include determining design parameters for GRS-16s

28 Prepare a Design Layout document that summarizes the preliminary design of the proposed bridge improvements including the substructure type(s) that wilI be used and a cost estimate

29 Prepare the final Hydraulics and Scour Report that compares the natural and existing models to the final proposed model

210 Develop and provide Floodplain Development Permit Application

211 Prepare and submit permit applications to Boone County for 404 Permit (Nationwide) and land disturbance permit (if applicable) Boone County will be the applicant on the permits and will pay all applicable permit application fees As this is a linear transportation project on the same alignment no significant environmental or cultural resource screening or field investigations are envisioned beyond those identified in Section A Scope of Services Coordinate services provided by subconsultant for Section 106certification

212 Identify concerns and considerations regarding the design for discussion with Boone County and City of Columbia staff Discuss any utility conflicts and relocation plans the technical specifications pay items traffic control erosion control and specific construction notes to be incorporated into the final design submittals

TASK 3-FINAL DESIGN

31 Address comments from Boone County City of Columbia and other entities providing review comments

32 Perform structural design for the concrete beam cap on which the Con-Struct superstructure will set

33 Perform design and design-check for the GRS-IBS abutment foundations A srtbconsultant may be used for a portion of this task That cost is included in the line item expense for geotechnical subconsultant

34 Prepare and submit final plar~s and supporting information including but not limited to

341 Title sheet 342 General notes and quantities 343 Traffic control plan that includes details for any required temporary

crossing needed for local residents during construction 344 Erosion control plan 345 Typical section sheet 346 Roadway plan sheet(s) with right-of-way easements and utilities

defined 347 Roadway plan sheets with profile grade change details cross sections

drainage improvements along the north approach and any required guardrail andor end treatments to the bridge

348 General bridge elevation quantities and notes sheets 349 Bridge substructure and GRS-IBS sheets 3410 Bridge superstructure sheets typical section geometry and rail details 3411 Bill of reinforcing 3412 Cost estimate 3413 Technical specifications and job special provisions including but not

limited to the requirements of the pre-engineered superstructure (load rating requirements etc)

3414 Working day study

35 Perform foliow-up communications with permitting agencies (Corps of Engineers and DNR)

36 Address comments from Boone County City of Columbia and other entities providing review comments

37 Develop the project bid manual develop and insert special provisions and reference the plans Submit Microsoft WORD files for the job special provisions upon the completion of incorporating the Countys review comments

38 Submit a final set of signed and sealed plans and specifications for use in reproducing the documents The submittal will be in PDF and WORD forms as needed Boone County will handle coordination of plans and specifications with American Document Solutions

39 Submit to Boone County the AutoCAD files for the plans

TASK 4 -BIDDING PHASE SERVICES

41 Participate in the Pre-Bid meeting County to conduct meeting and prepare necessary minutes

42 Address bidder questions regarding the plans and contract documents during bidding phase Notify contractors of the projects advertisement as may be needed

43 Prior to the opening of the bid the ENGINEER shall prepare and submit an opinion of probable constructioi~ costs to the CLIENT

TASK 5 -PROJECT MANAGEMENT AND COORDINATION

51 Perform periodic reviews of project information from different engineering disciplines for quality assurance purposes Perform a quality control review of the project deliverables at each submittal stage

52 Perform a field check of the proposed improvements

53 Perform duties necessary for administration of project contract Prepare and administer project expenses and invoicing to County

54 General comm~mication with County This includes email updates phone conversations and general correspondence on approximately a bi-weekly basis during the course of the project

55 General communication and meetings with the City of Columbia MoDOT FHWA the University of Missouri-Columbia and other organizations involved wit11 the funding implementation construction and evaluation of the innovative bridge products and methods to be used on this project

B ADDITIONAL SERVICES (NOT INCLUDED)

If authorized by the CLIENT the ENGINEER will provide services in addition to those previously stated This work will only proceed upon written authorization from the CLIENT

Design and construction phase services that would be available in a supplemental contract are as follows

1 Attend an agreed-upon number of meetings conducted and directed by the County with individual property owners or groups of owners during the course of the project

2 Attend bid opening meeting Review bids and make recommendation of acceptance or rejection to County

3 Attend the Pre-Construction Conference Couiity to conduct meeting and prepare necessary minutes

4 Address limited questions that arise during construction regarding clarity of the plans intent of the design and available information used in the design of the project

5 Perform an agreed-upon number of field visits during construction to address contractor or County inquiry

C CLIENTS RESPONSIBILITY

1 Make availabIe to the ENGINEER all records reports maps financial information and other data pertinent to provisions for the services required under this contract including one foot contour information Assist ENGINEER in obtaining documents from the County assessor as necessary

2 Examine all plans specifications and other documents submitted by ti-re ENGINEER and render decisions promptly to prevent delay to the ENGINEER

3 Designate one empIoyee as the CLIENTS representative with respect to all services to be rendered under this agreement This individual shall have the authority to transmit instructions receive information and to interpret and define the CLIENTS policies and decisions pertinent to ENGINEERS services

4 Obtain permission to access properties for surveys and field visit(s)

5 Negotiate with property owners obtain executed easements and record easements with County Recorder of Deeds for the project

6 Advertise the project for bids prepare bid tabulations and award the contract

7 Administer construction and perform construction oversight and observation

8 Keep record drawings for future use ENGINEER is not responsible for record drawings at conclusion of project

D TIME FOR COMPLETION

I Notice to Proceed October 52012 (Anticipated) 2 Type Size and Location Drawings January 72013 3 100 Complete Unsigned Easement Documents and Exhibits February 42013 4 100 Complete Unsigned Final Plans and Specifications April 2 2013 5 Signed amp Sealed Easement Documents and Exhibits April 22013 6 Signed amp SeaIed Final PIms May 62013 7 Advertise for Bid May 92013 8 Open Bids June 132013

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

15 Field survey the existing structure streambed profile and valley sections in the vicinity of the structure Because of the roadway overtopping develop roadway profile elevations to raise the grade a significant distance from just south of the bridge to north of the bridge where the road climbs out of the floodplain

16 Locate section comers and property corners within the project area to establish section lines property lines and existing right-of-way

17 Perform One-Call request for utility locates Field locate utilities based on City of Columbia information One-Call markings andor physical evidence of said utility

18 Perform topographic sunfey in the general area of the improvements

19 Establish benchmarks and horizontal control points to allow construction staking of the project

110 Process the field data anri draw the base map for the project using all survey data topography property lines existing utility and other permanent easements and generated contours Develop valley sections and streambed profile in a format that can be used during hydraulic studies

111 Prepare permanent easementlright-of-way and temporary easement documents (legal descriptions and exhibits only) to acquire necessary easements or right-of- way The County will insert the legal descriptions and exhibits into their standard easement forms

TASK 2 -PRELIMINARY DESIGN

21 Conduct a site visit for field measurements of the existing structure and field reconnaissance of n values and other project features

22 Determine the 2-year 5-year 10-year 25-year 50-year 100-year and 500-year runoff for the North Fork of the Grindstone Creek using the USGS Regression equations for Missouri as prescribed by MoDOT Engineering Policy Guide (EPG) Compare these values to the applicable runoffs from the Flood Insurance Study and the USGS Urban Regression equations for Missouri

23 Develop the natural and existing conditions hydraulic models using HEC-RAS existing stream channel and floodplain cross sections developed from provided contours and survey data field measurement data for the existing structure and the existing roadway profile

24 Develop proposed conditions hydraulic model using existing conditions model as basis for comparison including an assessment of scour effects to be used to help determine any required protection of the GRS-IBS system at this location An assessment will be made for raising the north approach to provide better access to

the portion of Rustic Road soutl~ of the creek during flood events Work on the proposed conditions model and proposed roadway grade will also assess how a future trail along the creek could be accommodated

25 Prepare Type Size and Location drawings showing the bridge improvements and associated roadway details including but not limited to utilities right-of-way and easements cross sections typical section etc Update the base map to show any utility impacts and right-of-way and easement needs Submit plans and cost estimates to County for review and comment

26 Prepare a Bridge Memorandum that summarizes the type size and location of the proposed bridge and roadway geometry the cost estimate and any design exceptions that may be needed

27 Coordinate a subsurface investigation of geotechnical conditions via a qualified geotechnical subconsul tant to obtain the applicable foundation and slope recommendations Stake boring locations for geotechnical subconsultant Scope of geotechnical services will aIso include determining design parameters for GRS-16s

28 Prepare a Design Layout document that summarizes the preliminary design of the proposed bridge improvements including the substructure type(s) that wilI be used and a cost estimate

29 Prepare the final Hydraulics and Scour Report that compares the natural and existing models to the final proposed model

210 Develop and provide Floodplain Development Permit Application

211 Prepare and submit permit applications to Boone County for 404 Permit (Nationwide) and land disturbance permit (if applicable) Boone County will be the applicant on the permits and will pay all applicable permit application fees As this is a linear transportation project on the same alignment no significant environmental or cultural resource screening or field investigations are envisioned beyond those identified in Section A Scope of Services Coordinate services provided by subconsultant for Section 106certification

212 Identify concerns and considerations regarding the design for discussion with Boone County and City of Columbia staff Discuss any utility conflicts and relocation plans the technical specifications pay items traffic control erosion control and specific construction notes to be incorporated into the final design submittals

TASK 3-FINAL DESIGN

31 Address comments from Boone County City of Columbia and other entities providing review comments

32 Perform structural design for the concrete beam cap on which the Con-Struct superstructure will set

33 Perform design and design-check for the GRS-IBS abutment foundations A srtbconsultant may be used for a portion of this task That cost is included in the line item expense for geotechnical subconsultant

34 Prepare and submit final plar~s and supporting information including but not limited to

341 Title sheet 342 General notes and quantities 343 Traffic control plan that includes details for any required temporary

crossing needed for local residents during construction 344 Erosion control plan 345 Typical section sheet 346 Roadway plan sheet(s) with right-of-way easements and utilities

defined 347 Roadway plan sheets with profile grade change details cross sections

drainage improvements along the north approach and any required guardrail andor end treatments to the bridge

348 General bridge elevation quantities and notes sheets 349 Bridge substructure and GRS-IBS sheets 3410 Bridge superstructure sheets typical section geometry and rail details 3411 Bill of reinforcing 3412 Cost estimate 3413 Technical specifications and job special provisions including but not

limited to the requirements of the pre-engineered superstructure (load rating requirements etc)

3414 Working day study

35 Perform foliow-up communications with permitting agencies (Corps of Engineers and DNR)

36 Address comments from Boone County City of Columbia and other entities providing review comments

37 Develop the project bid manual develop and insert special provisions and reference the plans Submit Microsoft WORD files for the job special provisions upon the completion of incorporating the Countys review comments

38 Submit a final set of signed and sealed plans and specifications for use in reproducing the documents The submittal will be in PDF and WORD forms as needed Boone County will handle coordination of plans and specifications with American Document Solutions

39 Submit to Boone County the AutoCAD files for the plans

TASK 4 -BIDDING PHASE SERVICES

41 Participate in the Pre-Bid meeting County to conduct meeting and prepare necessary minutes

42 Address bidder questions regarding the plans and contract documents during bidding phase Notify contractors of the projects advertisement as may be needed

43 Prior to the opening of the bid the ENGINEER shall prepare and submit an opinion of probable constructioi~ costs to the CLIENT

TASK 5 -PROJECT MANAGEMENT AND COORDINATION

51 Perform periodic reviews of project information from different engineering disciplines for quality assurance purposes Perform a quality control review of the project deliverables at each submittal stage

52 Perform a field check of the proposed improvements

53 Perform duties necessary for administration of project contract Prepare and administer project expenses and invoicing to County

54 General comm~mication with County This includes email updates phone conversations and general correspondence on approximately a bi-weekly basis during the course of the project

55 General communication and meetings with the City of Columbia MoDOT FHWA the University of Missouri-Columbia and other organizations involved wit11 the funding implementation construction and evaluation of the innovative bridge products and methods to be used on this project

B ADDITIONAL SERVICES (NOT INCLUDED)

If authorized by the CLIENT the ENGINEER will provide services in addition to those previously stated This work will only proceed upon written authorization from the CLIENT

Design and construction phase services that would be available in a supplemental contract are as follows

1 Attend an agreed-upon number of meetings conducted and directed by the County with individual property owners or groups of owners during the course of the project

2 Attend bid opening meeting Review bids and make recommendation of acceptance or rejection to County

3 Attend the Pre-Construction Conference Couiity to conduct meeting and prepare necessary minutes

4 Address limited questions that arise during construction regarding clarity of the plans intent of the design and available information used in the design of the project

5 Perform an agreed-upon number of field visits during construction to address contractor or County inquiry

C CLIENTS RESPONSIBILITY

1 Make availabIe to the ENGINEER all records reports maps financial information and other data pertinent to provisions for the services required under this contract including one foot contour information Assist ENGINEER in obtaining documents from the County assessor as necessary

2 Examine all plans specifications and other documents submitted by ti-re ENGINEER and render decisions promptly to prevent delay to the ENGINEER

3 Designate one empIoyee as the CLIENTS representative with respect to all services to be rendered under this agreement This individual shall have the authority to transmit instructions receive information and to interpret and define the CLIENTS policies and decisions pertinent to ENGINEERS services

4 Obtain permission to access properties for surveys and field visit(s)

5 Negotiate with property owners obtain executed easements and record easements with County Recorder of Deeds for the project

6 Advertise the project for bids prepare bid tabulations and award the contract

7 Administer construction and perform construction oversight and observation

8 Keep record drawings for future use ENGINEER is not responsible for record drawings at conclusion of project

D TIME FOR COMPLETION

I Notice to Proceed October 52012 (Anticipated) 2 Type Size and Location Drawings January 72013 3 100 Complete Unsigned Easement Documents and Exhibits February 42013 4 100 Complete Unsigned Final Plans and Specifications April 2 2013 5 Signed amp Sealed Easement Documents and Exhibits April 22013 6 Signed amp SeaIed Final PIms May 62013 7 Advertise for Bid May 92013 8 Open Bids June 132013

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

the portion of Rustic Road soutl~ of the creek during flood events Work on the proposed conditions model and proposed roadway grade will also assess how a future trail along the creek could be accommodated

25 Prepare Type Size and Location drawings showing the bridge improvements and associated roadway details including but not limited to utilities right-of-way and easements cross sections typical section etc Update the base map to show any utility impacts and right-of-way and easement needs Submit plans and cost estimates to County for review and comment

26 Prepare a Bridge Memorandum that summarizes the type size and location of the proposed bridge and roadway geometry the cost estimate and any design exceptions that may be needed

27 Coordinate a subsurface investigation of geotechnical conditions via a qualified geotechnical subconsul tant to obtain the applicable foundation and slope recommendations Stake boring locations for geotechnical subconsultant Scope of geotechnical services will aIso include determining design parameters for GRS-16s

28 Prepare a Design Layout document that summarizes the preliminary design of the proposed bridge improvements including the substructure type(s) that wilI be used and a cost estimate

29 Prepare the final Hydraulics and Scour Report that compares the natural and existing models to the final proposed model

210 Develop and provide Floodplain Development Permit Application

211 Prepare and submit permit applications to Boone County for 404 Permit (Nationwide) and land disturbance permit (if applicable) Boone County will be the applicant on the permits and will pay all applicable permit application fees As this is a linear transportation project on the same alignment no significant environmental or cultural resource screening or field investigations are envisioned beyond those identified in Section A Scope of Services Coordinate services provided by subconsultant for Section 106certification

212 Identify concerns and considerations regarding the design for discussion with Boone County and City of Columbia staff Discuss any utility conflicts and relocation plans the technical specifications pay items traffic control erosion control and specific construction notes to be incorporated into the final design submittals

TASK 3-FINAL DESIGN

31 Address comments from Boone County City of Columbia and other entities providing review comments

32 Perform structural design for the concrete beam cap on which the Con-Struct superstructure will set

33 Perform design and design-check for the GRS-IBS abutment foundations A srtbconsultant may be used for a portion of this task That cost is included in the line item expense for geotechnical subconsultant

34 Prepare and submit final plar~s and supporting information including but not limited to

341 Title sheet 342 General notes and quantities 343 Traffic control plan that includes details for any required temporary

crossing needed for local residents during construction 344 Erosion control plan 345 Typical section sheet 346 Roadway plan sheet(s) with right-of-way easements and utilities

defined 347 Roadway plan sheets with profile grade change details cross sections

drainage improvements along the north approach and any required guardrail andor end treatments to the bridge

348 General bridge elevation quantities and notes sheets 349 Bridge substructure and GRS-IBS sheets 3410 Bridge superstructure sheets typical section geometry and rail details 3411 Bill of reinforcing 3412 Cost estimate 3413 Technical specifications and job special provisions including but not

limited to the requirements of the pre-engineered superstructure (load rating requirements etc)

3414 Working day study

35 Perform foliow-up communications with permitting agencies (Corps of Engineers and DNR)

36 Address comments from Boone County City of Columbia and other entities providing review comments

37 Develop the project bid manual develop and insert special provisions and reference the plans Submit Microsoft WORD files for the job special provisions upon the completion of incorporating the Countys review comments

38 Submit a final set of signed and sealed plans and specifications for use in reproducing the documents The submittal will be in PDF and WORD forms as needed Boone County will handle coordination of plans and specifications with American Document Solutions

39 Submit to Boone County the AutoCAD files for the plans

TASK 4 -BIDDING PHASE SERVICES

41 Participate in the Pre-Bid meeting County to conduct meeting and prepare necessary minutes

42 Address bidder questions regarding the plans and contract documents during bidding phase Notify contractors of the projects advertisement as may be needed

43 Prior to the opening of the bid the ENGINEER shall prepare and submit an opinion of probable constructioi~ costs to the CLIENT

TASK 5 -PROJECT MANAGEMENT AND COORDINATION

51 Perform periodic reviews of project information from different engineering disciplines for quality assurance purposes Perform a quality control review of the project deliverables at each submittal stage

52 Perform a field check of the proposed improvements

53 Perform duties necessary for administration of project contract Prepare and administer project expenses and invoicing to County

54 General comm~mication with County This includes email updates phone conversations and general correspondence on approximately a bi-weekly basis during the course of the project

55 General communication and meetings with the City of Columbia MoDOT FHWA the University of Missouri-Columbia and other organizations involved wit11 the funding implementation construction and evaluation of the innovative bridge products and methods to be used on this project

B ADDITIONAL SERVICES (NOT INCLUDED)

If authorized by the CLIENT the ENGINEER will provide services in addition to those previously stated This work will only proceed upon written authorization from the CLIENT

Design and construction phase services that would be available in a supplemental contract are as follows

1 Attend an agreed-upon number of meetings conducted and directed by the County with individual property owners or groups of owners during the course of the project

2 Attend bid opening meeting Review bids and make recommendation of acceptance or rejection to County

3 Attend the Pre-Construction Conference Couiity to conduct meeting and prepare necessary minutes

4 Address limited questions that arise during construction regarding clarity of the plans intent of the design and available information used in the design of the project

5 Perform an agreed-upon number of field visits during construction to address contractor or County inquiry

C CLIENTS RESPONSIBILITY

1 Make availabIe to the ENGINEER all records reports maps financial information and other data pertinent to provisions for the services required under this contract including one foot contour information Assist ENGINEER in obtaining documents from the County assessor as necessary

2 Examine all plans specifications and other documents submitted by ti-re ENGINEER and render decisions promptly to prevent delay to the ENGINEER

3 Designate one empIoyee as the CLIENTS representative with respect to all services to be rendered under this agreement This individual shall have the authority to transmit instructions receive information and to interpret and define the CLIENTS policies and decisions pertinent to ENGINEERS services

4 Obtain permission to access properties for surveys and field visit(s)

5 Negotiate with property owners obtain executed easements and record easements with County Recorder of Deeds for the project

6 Advertise the project for bids prepare bid tabulations and award the contract

7 Administer construction and perform construction oversight and observation

8 Keep record drawings for future use ENGINEER is not responsible for record drawings at conclusion of project

D TIME FOR COMPLETION

I Notice to Proceed October 52012 (Anticipated) 2 Type Size and Location Drawings January 72013 3 100 Complete Unsigned Easement Documents and Exhibits February 42013 4 100 Complete Unsigned Final Plans and Specifications April 2 2013 5 Signed amp Sealed Easement Documents and Exhibits April 22013 6 Signed amp SeaIed Final PIms May 62013 7 Advertise for Bid May 92013 8 Open Bids June 132013

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

32 Perform structural design for the concrete beam cap on which the Con-Struct superstructure will set

33 Perform design and design-check for the GRS-IBS abutment foundations A srtbconsultant may be used for a portion of this task That cost is included in the line item expense for geotechnical subconsultant

34 Prepare and submit final plar~s and supporting information including but not limited to

341 Title sheet 342 General notes and quantities 343 Traffic control plan that includes details for any required temporary

crossing needed for local residents during construction 344 Erosion control plan 345 Typical section sheet 346 Roadway plan sheet(s) with right-of-way easements and utilities

defined 347 Roadway plan sheets with profile grade change details cross sections

drainage improvements along the north approach and any required guardrail andor end treatments to the bridge

348 General bridge elevation quantities and notes sheets 349 Bridge substructure and GRS-IBS sheets 3410 Bridge superstructure sheets typical section geometry and rail details 3411 Bill of reinforcing 3412 Cost estimate 3413 Technical specifications and job special provisions including but not

limited to the requirements of the pre-engineered superstructure (load rating requirements etc)

3414 Working day study

35 Perform foliow-up communications with permitting agencies (Corps of Engineers and DNR)

36 Address comments from Boone County City of Columbia and other entities providing review comments

37 Develop the project bid manual develop and insert special provisions and reference the plans Submit Microsoft WORD files for the job special provisions upon the completion of incorporating the Countys review comments

38 Submit a final set of signed and sealed plans and specifications for use in reproducing the documents The submittal will be in PDF and WORD forms as needed Boone County will handle coordination of plans and specifications with American Document Solutions

39 Submit to Boone County the AutoCAD files for the plans

TASK 4 -BIDDING PHASE SERVICES

41 Participate in the Pre-Bid meeting County to conduct meeting and prepare necessary minutes

42 Address bidder questions regarding the plans and contract documents during bidding phase Notify contractors of the projects advertisement as may be needed

43 Prior to the opening of the bid the ENGINEER shall prepare and submit an opinion of probable constructioi~ costs to the CLIENT

TASK 5 -PROJECT MANAGEMENT AND COORDINATION

51 Perform periodic reviews of project information from different engineering disciplines for quality assurance purposes Perform a quality control review of the project deliverables at each submittal stage

52 Perform a field check of the proposed improvements

53 Perform duties necessary for administration of project contract Prepare and administer project expenses and invoicing to County

54 General comm~mication with County This includes email updates phone conversations and general correspondence on approximately a bi-weekly basis during the course of the project

55 General communication and meetings with the City of Columbia MoDOT FHWA the University of Missouri-Columbia and other organizations involved wit11 the funding implementation construction and evaluation of the innovative bridge products and methods to be used on this project

B ADDITIONAL SERVICES (NOT INCLUDED)

If authorized by the CLIENT the ENGINEER will provide services in addition to those previously stated This work will only proceed upon written authorization from the CLIENT

Design and construction phase services that would be available in a supplemental contract are as follows

1 Attend an agreed-upon number of meetings conducted and directed by the County with individual property owners or groups of owners during the course of the project

2 Attend bid opening meeting Review bids and make recommendation of acceptance or rejection to County

3 Attend the Pre-Construction Conference Couiity to conduct meeting and prepare necessary minutes

4 Address limited questions that arise during construction regarding clarity of the plans intent of the design and available information used in the design of the project

5 Perform an agreed-upon number of field visits during construction to address contractor or County inquiry

C CLIENTS RESPONSIBILITY

1 Make availabIe to the ENGINEER all records reports maps financial information and other data pertinent to provisions for the services required under this contract including one foot contour information Assist ENGINEER in obtaining documents from the County assessor as necessary

2 Examine all plans specifications and other documents submitted by ti-re ENGINEER and render decisions promptly to prevent delay to the ENGINEER

3 Designate one empIoyee as the CLIENTS representative with respect to all services to be rendered under this agreement This individual shall have the authority to transmit instructions receive information and to interpret and define the CLIENTS policies and decisions pertinent to ENGINEERS services

4 Obtain permission to access properties for surveys and field visit(s)

5 Negotiate with property owners obtain executed easements and record easements with County Recorder of Deeds for the project

6 Advertise the project for bids prepare bid tabulations and award the contract

7 Administer construction and perform construction oversight and observation

8 Keep record drawings for future use ENGINEER is not responsible for record drawings at conclusion of project

D TIME FOR COMPLETION

I Notice to Proceed October 52012 (Anticipated) 2 Type Size and Location Drawings January 72013 3 100 Complete Unsigned Easement Documents and Exhibits February 42013 4 100 Complete Unsigned Final Plans and Specifications April 2 2013 5 Signed amp Sealed Easement Documents and Exhibits April 22013 6 Signed amp SeaIed Final PIms May 62013 7 Advertise for Bid May 92013 8 Open Bids June 132013

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

39 Submit to Boone County the AutoCAD files for the plans

TASK 4 -BIDDING PHASE SERVICES

41 Participate in the Pre-Bid meeting County to conduct meeting and prepare necessary minutes

42 Address bidder questions regarding the plans and contract documents during bidding phase Notify contractors of the projects advertisement as may be needed

43 Prior to the opening of the bid the ENGINEER shall prepare and submit an opinion of probable constructioi~ costs to the CLIENT

TASK 5 -PROJECT MANAGEMENT AND COORDINATION

51 Perform periodic reviews of project information from different engineering disciplines for quality assurance purposes Perform a quality control review of the project deliverables at each submittal stage

52 Perform a field check of the proposed improvements

53 Perform duties necessary for administration of project contract Prepare and administer project expenses and invoicing to County

54 General comm~mication with County This includes email updates phone conversations and general correspondence on approximately a bi-weekly basis during the course of the project

55 General communication and meetings with the City of Columbia MoDOT FHWA the University of Missouri-Columbia and other organizations involved wit11 the funding implementation construction and evaluation of the innovative bridge products and methods to be used on this project

B ADDITIONAL SERVICES (NOT INCLUDED)

If authorized by the CLIENT the ENGINEER will provide services in addition to those previously stated This work will only proceed upon written authorization from the CLIENT

Design and construction phase services that would be available in a supplemental contract are as follows

1 Attend an agreed-upon number of meetings conducted and directed by the County with individual property owners or groups of owners during the course of the project

2 Attend bid opening meeting Review bids and make recommendation of acceptance or rejection to County

3 Attend the Pre-Construction Conference Couiity to conduct meeting and prepare necessary minutes

4 Address limited questions that arise during construction regarding clarity of the plans intent of the design and available information used in the design of the project

5 Perform an agreed-upon number of field visits during construction to address contractor or County inquiry

C CLIENTS RESPONSIBILITY

1 Make availabIe to the ENGINEER all records reports maps financial information and other data pertinent to provisions for the services required under this contract including one foot contour information Assist ENGINEER in obtaining documents from the County assessor as necessary

2 Examine all plans specifications and other documents submitted by ti-re ENGINEER and render decisions promptly to prevent delay to the ENGINEER

3 Designate one empIoyee as the CLIENTS representative with respect to all services to be rendered under this agreement This individual shall have the authority to transmit instructions receive information and to interpret and define the CLIENTS policies and decisions pertinent to ENGINEERS services

4 Obtain permission to access properties for surveys and field visit(s)

5 Negotiate with property owners obtain executed easements and record easements with County Recorder of Deeds for the project

6 Advertise the project for bids prepare bid tabulations and award the contract

7 Administer construction and perform construction oversight and observation

8 Keep record drawings for future use ENGINEER is not responsible for record drawings at conclusion of project

D TIME FOR COMPLETION

I Notice to Proceed October 52012 (Anticipated) 2 Type Size and Location Drawings January 72013 3 100 Complete Unsigned Easement Documents and Exhibits February 42013 4 100 Complete Unsigned Final Plans and Specifications April 2 2013 5 Signed amp Sealed Easement Documents and Exhibits April 22013 6 Signed amp SeaIed Final PIms May 62013 7 Advertise for Bid May 92013 8 Open Bids June 132013

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

3 Attend the Pre-Construction Conference Couiity to conduct meeting and prepare necessary minutes

4 Address limited questions that arise during construction regarding clarity of the plans intent of the design and available information used in the design of the project

5 Perform an agreed-upon number of field visits during construction to address contractor or County inquiry

C CLIENTS RESPONSIBILITY

1 Make availabIe to the ENGINEER all records reports maps financial information and other data pertinent to provisions for the services required under this contract including one foot contour information Assist ENGINEER in obtaining documents from the County assessor as necessary

2 Examine all plans specifications and other documents submitted by ti-re ENGINEER and render decisions promptly to prevent delay to the ENGINEER

3 Designate one empIoyee as the CLIENTS representative with respect to all services to be rendered under this agreement This individual shall have the authority to transmit instructions receive information and to interpret and define the CLIENTS policies and decisions pertinent to ENGINEERS services

4 Obtain permission to access properties for surveys and field visit(s)

5 Negotiate with property owners obtain executed easements and record easements with County Recorder of Deeds for the project

6 Advertise the project for bids prepare bid tabulations and award the contract

7 Administer construction and perform construction oversight and observation

8 Keep record drawings for future use ENGINEER is not responsible for record drawings at conclusion of project

D TIME FOR COMPLETION

I Notice to Proceed October 52012 (Anticipated) 2 Type Size and Location Drawings January 72013 3 100 Complete Unsigned Easement Documents and Exhibits February 42013 4 100 Complete Unsigned Final Plans and Specifications April 2 2013 5 Signed amp Sealed Easement Documents and Exhibits April 22013 6 Signed amp SeaIed Final PIms May 62013 7 Advertise for Bid May 92013 8 Open Bids June 132013

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

9 Begin Construction August 122013

Assumes 2-week review periods for County staff easementswill be granted without delay to the project schedule permits will be granted in 60 days and utilities can be avoided or relocated without delay to the project

E PAYMENTS TO THE ENGINEER

1 CLIENT agrees to compensate the ENGINEER for services in Section A as rendered in accordance with the hourly rates unit prices and reimbursement rates for expensesas set forth in General Cotlsirlting Services Agreement effectiveJanuary 15h 2012 to a not to exceed amount of $69800

2 Fees and all other charges will be billed monthly on a lump sum basis for work performed as the work progresses Invoices shall be submitted no more frequently than monthly Partial payments shallnot exceed the cumulative schedule

35of Total Fee upon submittalof Type Size and Location Drawings r 90 of Total Fee upon submittal of Unsigned Final Plans and Specifications

100of Total Fee upon the Countys decision to award or not award the contract

SubmittedBy

BARTLETT amp WEST INC

BY BY Robert A ~ i l b e r w ~

Title Proiect Manager Title Vice President

Dated q2D amp

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

To County Clerks 0ffice

Comm order nooampI 2 REQUEST PURCHASE REQUISITIO

BOONE couNTY~~ssold~eacerin nnt mmnve c tan~e

RECEIVED Bartlett amp West Inc Professional Services 3 4 2012

VENDOR NO + VENDOR NAME BID NUMBER BOONE COllNTY AUDITOR

Ship to Department Bill to Department 2045

Unit Department Account Item Description Q ~ Y Price Amount

2045 71 O2 Engineering Design Services Not to Exceed $6980000

on Rustic Road Bridge 331 0004

GRAND TOTAL 6980000

I certify that the goods services or charges above specified are necessary for the use of this department are solely for the cured in accordance with statutory bidding requirements

Yproving Official

SADMINUltelleFormsPurchaseRequisition Formxls

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

APPROVAL O F PROPOSAL FOR CONSULTANT SERVICES

Effective the day ofOctober 2012 Boone County Missouri a political subdivision ofthe State of Missouri through its County Commission (herein Owner) herby approves and authorizes professional services by the Consultant referred to below for the services specified herein

Consultant Name Bartlett amp West Inc PO Box 31 Topeka KS 6660 1

ProjectIWork Description To provide engineering services and expertise in regard to a bridge replacement on Rustic Road

Proposal Description Prepare engineered plans for removal and replacement of Bridge No 3310004 located in Boone County Missouri Work to include permit preparation easement preparation and other tasks as outlined in the attached proposal

Modifications to Proposal Fees and expenses shall not exceed $69800 without prior written approval of Owner

This form agreement and any attachments to it shall be considered the approved proposal signature by all parties below constitutes a contract for services in accordance with the above described proposal and any approved modifications to the proposal both of which shall be in accordance with the terms and conditions of the General Consultant Services Agreement signed by the Consultant and Owner for the current calendar year on file with the Boone County Resource Management Department which is hereby incorporated by reference Performance of Consultants services and compensation for services shall be in accordance with the approved proposal and any approved modifications to it and shall be subject to and consistent with the General Consultant Services Agreement for the current calendar year In the event of any conflict in interpretation between the proposal approved herein and the General Consultant Services Agreement or the inclusion of additional terms in the Consultants proposal not found in the General Consultant Services Agreement the terms and conditions of the General Consultant Services Agreement shall control unless the proposal approved herein specifically identifies a term or condition of the General Consultant Services Agreement that shall not be applicable or this Approval of Proposal indicates agreement with a specific term or terms of Consultants proposal not found in the General Consultant Services Agreement

BARTLETT amp WEST INC

Presiding Commissioner

i PPROVED MTO FORM ATTE I

~t+rn - County Clerk -TT7

Certification I certify that this contract is within the purpose of the appropriation to which it is to be charged and there is an unencumbered balance of such appropriations

~ e s o u r l e~ a n a g m e n tDirector mff ic i ent to pafle costs arising 6om this contract

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

5 -2012

CERTIFIED COPY OF ORDER

STATE OF MISSOURI October Session of the October Adjourned Term 20 12) ea County of Boone

In the County Commission of said county on the day OfNovember

the following among other proceedings were had viz

Now on this day the County Commission of the County of Boone does hereby approve the following budget revisions to increase class 2 funds for Facilities Maintenance

Department Account Department Name Account Name Decrease $ Increase $

6100 37210 Facilities Maintenance Training 500 1 6100 1 23850 1 Facilities Maintenance I Minor Equip amp Tools I I 1500 1 I6100 1 71 526 1 Facilities Maintenance I Disposal Services I 1000 I

6 100 86800 Facilities Maintenance Emergency 7500 6 100 23035 Facilities Maintenance Maintenance Supplies 4500 61 00 23050 Facilities Maintenance Other Supplies 3000

Done this 1St day of November 20 12

r

Wendy S NOamp t I Commissioner Clerk of the County Commission

skip ~ l k b District 11Commissioner

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

102212 EFFECI-IVE DATE

BOONE COLINTY MISSOURI Comm Order C

REQUEST FOR BUDGET REVlSlOl Return to AuditorIs Office Please do not remove staple

RECEIVED FOR AUDITORS USE

OCT 2 3 2012 (Use whole $ amounts)

6100 86800 Facilities Maint Emergency I I I I

BOONE cgUNV AUDITOR Transfer From Transfer To Dept Account FundlDept Name ccount Name Decrease Increase

I Itimq I230551 tacllltres Malnt ~alntenancesupplies

I

I I

I

6100

6100

6100

Describe the circumstances requiring this Budget Revision Please address any budgetary impact for the remainder of this year and subsequent years (Use an attachment if necessary) Numerous factors have lead to the depletion of class 2 funds for Facilities Maintenance Please see attachedfor explanation

37210

23850

71526

6100

sufficient funds to compete the year YES or NO

TO BE COMPLETED BY AUDITORS OFFICE M A schedule of previously processed Budget RevisionslAmendmentsis attached

Comments

SFMFM Accounting 2012Budget Revision 2012

23050

Facilities Maint

Facilities Maint

Facilities Maint

500

1000

Training

Minor equip amp tools

DisposalSewices

1

FacilitiesMaint

k500

Other Supplies 3000

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

Supplement to Request for Budget Revision

Description of circumstances requiring this Budget Revision

Tools Facilities Maintenance replaced numerous tools that were given to the Sheriffs Department maintenance staff when maintenance of that departments buildings separated fiom Facilities The hire a newly budgeted employee required purchase of tools necessary for the employee to perform maintenance duties

Lighting In order to meet the requirements of the energy grant obtained by the County acalbties purchased numerous energ- efficient bulbs and ballasts for various County

building sites Also there are 2 outstanding charges for p-card purchases that are for rope lighting and new bulbs for the plaza area These charges total approximately $1 100

Supplies The addition of a new employee has allowed Facilities to complete more work orders at the various county sites than in previous years Facilities now has 4 maintenance employees to perform work on all County buildings with the exception of the Public Works and Sheriffs Department sites In order to complete these various projects and repairs supplies must be purchased Facilities painted the office of Commissioner Sara Miller as well as purchased stained and installed crown molding in that office Also Facilities purchased numerous supplies to get various areas in the Courthouse ready for the install of art lighting and an art display system These represent some of the out of ordinary projects Facilities completed or will complete this year

Do you anticipate that this Budget Revision will provide sufficient funds to complete the year Unknown There are still 2 4months remaining in the year The dollar amounts requested will cover the deficit and give us approximately $4000 for all class 2 purchases for the remainder of the year

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

Boone County Resource Management

ROGER B WILSON GOVERNMENT CENTER 80 1 E WALNUT ROOM 3 15 COLUMBIA MO 6520 1-7730 (573) 886-4330 FAX (573) 886-4340

DIRECTOR CHIEF ENGINEER STAN SHAWVER PLANNING - INSPECTIONS - ENGINEERING DERIN CAMPBELL

TO BOONE COUNTY COMMISSION

FROM STAN SHAWVER

DATE NOVEMBER 12012

RE PROPOSED FEE INCREASE

In conjunction with preparation of the 20 13 Annual Budget a review of user fees collected by the Resource Management Department was conducted

The last major review and adjustment to these fees occurred in 2002 with an adjustment to the building permit fees in 2005

Sheet 1 includes a history of basic department fees back to 1973 Sheet 1 also shows the 20 13 proposed fees for land use applications and includes a detail for similar fees collected by the city of Columbia

Sheet 2 details just the land use fees that are included in Department 17 10 (Planning amp Zoning)

Sheet 3 details the proposed building permit fees for Department 1720 (Building Codes)

Sheet 4 provides examples of how building permit fees are calculated Calculations have been provided for an average sized house a pole barn a modular or manufactured home a modular home on a basement and a mercantile building The left side of Sheet 4 uses the current fees The right side of Sheet 4 incorporates the proposed fees

Sheet 5 provides the cost for a building permit in the city of Columbia using the same house footprint used on Sheet 4

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particular building

LFEES2012reviewWll fees Sheet 1

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

ZONING FEES

_ - - - A - - - --- - - ---____i-_-_ - - - - ~~

LFEES2012 reviewAll fees Sheet 2

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3

BUILDINGPERMIT FEES

TOC - Type of Construction method uses the gross area of a structure the gross area modifier the type of construction and a permit fee modifier to determine the permit fee for a particularbuilding Permit fee =Gross Area X Gross Area Modifier X Type of Construction Factor X Permit Fee Modifier Gross Area Modifier = 72 Permit Fee Modifier (for 2005) = 00042 Permit Fee Modifier (for 2013) = 00061

Permits expire afler 180 days of inactivity

LFEES2012 review2012BP fee explanation Sheet 3