CERMISCERMIS

Curriculum and Enrollment Curriculum and Enrollment Management Information SystemManagement Information System

Presentation to the Council of DeansPresentation to the Council of DeansOctober 24, 2002October 24, 2002

10/24/200210/24/2002

CERMISCERMIS

SeptSept19941994

SeptSept19951995

FAS initiates an extensive discussion with FAS initiates an extensive discussion with the Provost’s Office about the need for a the Provost’s Office about the need for a planning tool to link course offerings, planning tool to link course offerings, faculty availability, and student demand.faculty availability, and student demand.

Provost appoints CERMIS Project Team to Provost appoints CERMIS Project Team to explore range of options, which includes explore range of options, which includes formal consideration of replacement of formal consideration of replacement of ISIS.ISIS.

10/24/200210/24/2002

CERMISCERMIS

NovNov19961996

JuneJune19971997

Chancellor appoints SOLARS (Student On-Chancellor appoints SOLARS (Student On-Line Academic Resource System) to Line Academic Resource System) to consider implementing new student consider implementing new student information system.information system.

CERMIS becomes a subset of SOLARS.CERMIS becomes a subset of SOLARS.

SOLARS develops criteria for new system SOLARS develops criteria for new system and issues RFP.and issues RFP.

SOLARS selects Buzzeo from among SOLARS selects Buzzeo from among responses to RFP and University enters responses to RFP and University enters into a six-month agreement with Buzzeo.into a six-month agreement with Buzzeo.

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CERMISCERMIS

DecDec19971997

JanJan19981998

FebFeb20002000

Buzzeo fails to meet expectations and Buzzeo fails to meet expectations and Provost recommends that contract be Provost recommends that contract be terminated.terminated.

ITSC recommends that SOLARS be ITSC recommends that SOLARS be concluded and that the University await concluded and that the University await further developments in the market.further developments in the market.

Provost continues CERMIS to develop Provost continues CERMIS to develop intermediate solutions to improve access intermediate solutions to improve access to student information. PittSTAR and Pitt to student information. PittSTAR and Pitt Info result.Info result.

CERMIS reconstituted and charged with CERMIS reconstituted and charged with conducting a comprehensive review of conducting a comprehensive review of current student information systems.current student information systems.

10/24/200210/24/2002

CERMISCERMIS

JuneJune20012001

Following intensive investigation, CERMIS Following intensive investigation, CERMIS recommends that the University await recommends that the University await further market developments before further market developments before selecting a new system.selecting a new system.

CERMIS also recommends that the CERMIS also recommends that the University take a number of actions to University take a number of actions to improve its information technology improve its information technology environment to enhance student access to environment to enhance student access to information and to provide better information and to provide better management tools to administrators.management tools to administrators.

10/24/200210/24/2002

CERMISCERMIS

JuneJune20012001(cont)(cont)

ITSC recommends funding a series of specific ITSC recommends funding a series of specific actions to accomplish that goal over a two-year actions to accomplish that goal over a two-year period.period. Conduct comprehensive workflow analysis Conduct comprehensive workflow analysis

and process redesign of student systems.and process redesign of student systems.

Purchase and install Recruitment Plus to Purchase and install Recruitment Plus to strengthen admissions processing.strengthen admissions processing.

Redesign and expand Student Info.Redesign and expand Student Info.

Develop enterprise campus portal.Develop enterprise campus portal.

Develop enterprise student data warehouse.Develop enterprise student data warehouse.

10/24/200210/24/2002

CERMISCERMIS

All projects are on schedule and on budget.All projects are on schedule and on budget.

Workflow analysis has been completed, and Workflow analysis has been completed, and produced 114 detailed process maps.produced 114 detailed process maps.

Recruitment Plus is fully operational.Recruitment Plus is fully operational.

Student Info is significantly improved.Student Info is significantly improved.

Campus portal Campus portal my.pitt.edumy.pitt.edu is being utilized is being utilized heavily by students.heavily by students.

Student data warehouse is built and ISIS Student data warehouse is built and ISIS data transferred.data transferred.

10/24/200210/24/2002

CERMISCERMIS

MayMay20022002

CERMIS reestablished to review current CERMIS reestablished to review current student information systems market.student information systems market.

Membership:Membership:

Patty Beeson, FCASPatty Beeson, FCAS Birney Harrigan, Student AffairsBirney Harrigan, Student Affairs

Sam Conte, RegistrarSam Conte, Registrar Dick Howe, FCASDick Howe, FCAS

Denny DeSantis, SFSDenny DeSantis, SFS Jackie Lever, NursingJackie Lever, Nursing

Rick Esch, UPBRick Esch, UPB Robert Pack, Provost’s OfficeRobert Pack, Provost’s Office

Ed Palascak, CBAEd Palascak, CBA Betsy Porter, OAFABetsy Porter, OAFA

Joe Philips, AuxiliariesJoe Philips, Auxiliaries Jinx Walton, CSSDJinx Walton, CSSD

Cornelius and Associates, who had Cornelius and Associates, who had developed the workflow analysis and developed the workflow analysis and understood University processes and understood University processes and needs, retained as project consultant.needs, retained as project consultant.

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CERMISCERMIS

JulyJuly20022002

CERMIS adopts detailed project plan.CERMIS adopts detailed project plan.

10/24/200210/24/2002

CERMISCERMIS

July-July-AugAug20022002

Focus groups held with some 150 participants Focus groups held with some 150 participants broadly representative of diverse constituenciesbroadly representative of diverse constituenciesfrom throughout the University, who identify from throughout the University, who identify 250 “requirements” for a new student system:250 “requirements” for a new student system: -- Undergraduate admissions and financial aid-- Undergraduate admissions and financial aid

-- Registration-- Registration -- Student Financial Services -- Student Financial Services

-- Technology-- Technology -- Regional campuses -- Regional campuses

-- Graduate admissions-- Graduate admissions -- Student advising -- Student advising

-- Enrollment management-- Enrollment management -- Data analysis -- Data analysis

-- Transfer admissions-- Transfer admissions -- Continuing education -- Continuing education

Requirements reviewed extensively and divided Requirements reviewed extensively and divided into “mandatory” and “desirable.” These will into “mandatory” and “desirable.” These will guide consideration of vendor products.guide consideration of vendor products.

10/24/200210/24/2002

CERMISCERMISSeptSept20022002

Oct-NovOct-Nov20022002

RFI’s to major vendors requesting detailed RFI’s to major vendors requesting detailed information on functionality, support, information on functionality, support, vision, ability to execute, technology, costs, vision, ability to execute, technology, costs, and references.and references.

RFI responses received from four vendors.RFI responses received from four vendors.

E-mail references solicited from four E-mail references solicited from four universities similar to Pitt that had recently universities similar to Pitt that had recently implemented products.implemented products.

CERMIS reviews RFI responses and CERMIS reviews RFI responses and references and decides to move forward references and decides to move forward with two vendors.with two vendors.

Six-member team scheduled to conduct Six-member team scheduled to conduct day-long site visits to two institutions.day-long site visits to two institutions.

10/24/200210/24/2002

CERMISCERMISDecDec20022002

Jan-Jan-MarMar20032003

Selected vendors will conduct extensive Selected vendors will conduct extensive demos on campus to broad array of demos on campus to broad array of knowledgeable groups.knowledgeable groups.

Selected vendors will conduct detailed fit-gap Selected vendors will conduct detailed fit-gap analyses, utilizing the University’s workflow analyses, utilizing the University’s workflow charts.charts.

CERMIS will review results and recommend CERMIS will review results and recommend any changes in policies or procedures in any changes in policies or procedures in response to fit-gap in order to make response to fit-gap in order to make implementation faster and less costly.implementation faster and less costly.

10/24/200210/24/2002

CERMISCERMISAprilApril20032003

MayMay20032003

RFP will be issued to select vendor RFP will be issued to select vendor requesting detailed implementation proposal requesting detailed implementation proposal and cost estimate.and cost estimate.

CERMIS will recommend acquisition of CERMIS will recommend acquisition of student information system and propose student information system and propose implementation schedule, process, and implementation schedule, process, and budget.budget.

CERMISCERMIS

Curriculum and Enrollment Management Curriculum and Enrollment Management Information SystemInformation System

https://www.pitt.edu/studentsys/https://www.pitt.edu/studentsys/

Access to the portal requires a valid University Access to the portal requires a valid University computer user ID and passwordcomputer user ID and password