CENTRAL PAYROLL BUREAU'S ONLINE EXCEPTION ......CENTRAL PAYROLL BUREAU'S ONLINE EXCEPTION TIME...

CENTRAL PAYROLL BUREAU'S

ONLINE

EXCEPTION TIME REPORT

PROCESSING (PETR) SYSTEM

Comptroller of Maryland Central Payroll Bureau

P.O. Box 2396 Annapolis, Maryland 21404

410-260-7401

CPB On-Line ETR Agency Manual REV. 01-29-02

Table of Contents Online ETR Processing Overview Section 1: PETR Schedules and Procedures

Schedule...............................................................................7 Procedures............................................................................8

Section 2: Accessing the Online System Accessing CICS .................................................................11 CICS Logon Screen ...........................................................12 Accessing PETR ................................................................13

Section 3: Online Exception Time Report Processing (PETR)

Exception Time Reporting Main Menu ............................14 Exception Time Entry Menu .............................................15 Exception Time Report List ..............................................16 Exception Time Data Entry Screen ...................................17 Above the Line Entries

Food ..........................................................................18 Recovery ...................................................................18 Housing .....................................................................19 Hourly Employees -Hours Worked ..........................19 Daily Employees - Days Worked .............................19 Biweekly Employees- Days Absent..........................20 40 & 40 with Overtime .............................................20 Total Hours: Week 1 and Week 2.............................20 40 & 40 Shift Differential .........................................20 8 & 80 with Overtime ..............................................20 Hours – Straight Rate................................................21 Hours - Time & Half.................................................21 Shift Differential .......................................................21


CPB On-Line ETR Agency Manual REV. 01-29-02 3

Table of Contents (continued)

Section 3: Online Exception Time Report Processing (PETR)

(continued) Below the Line Entries

Adjustment to Regular Hours ...................................22 Adjustment to Regular Earnings -No Retirement.....22 Adjustment to Regular Earnings with Retirement ....23 Adjustment Overtime Hours .....................................23 Adjustment Overtime Dollars ...................................23 Adjustment Shift Differential ...................................23 Miscellaneous Adjustment -No Retirement..............24 Bonus Code...............................................................24 Additional Bonus ......................................................24 Additional Bonus Code.............................................24 Final Payout ..............................................................25 Acting Capacity ........................................................25 Accident Hours/Accident Dollars .............................25 Segments ...................................................................26 Agency Remarks.......................................................27 CPB Remarks............................................................27

Section 4: Online PETR Inquiry Functions

Exception Time Reporting Main Menu .............................28 Exception Time Inquiry Menu ..........................................29 All Employee Inquiry List ………………………………30 All Exception Records Inquiry List ................................. 31 Below the Line Exceptions Only Inquiry List ..................32 Employees with No Agency Entries Inquiry List………..33 Change/New Hires Inquiry List .................................….. 34 Selected Employee's Exception Time Inquiry Screen …. 35 Personnel Authorization History File (PPIQ) ………….36 Check History/Register File (PCHK) ……………….. 38 PCHK Earnings, Taxes, Hours & DOEs Screen………….41 Deduction & Other Earnings Codes & Title ……………..42 Exception Time Audit Totals ........................................ .. 43 LogOff ……………………………………………………44

Section 5: Online PETR Approval Process Exception Time Reporting Main Menu .............................45 Exception Time Approval Screen Access .........................46 Exception Time Approval List ..........................................47 Exception Time Approval Screen……………………… 48 Log Off …………………………………………………..49

Table of Contents (continued) Section 6: Error/ Edit/ Information Messages

Exception Time Data Entry Screen w/error message…….50 List with Explanation of Messages ....................................51

Section 7: Reports Report 1: Agency Authorized Pay Report

Description.....................................................................56 Sample............................................................................57

Report 2: CPB Adjusted Pay Report Description.....................................................................60 Sample............................................................................61 Information Needed to Print from RMS…………………62

Section 8: Report Management & Distribution

System (RMDS) Instructions RMDS Access....................................................................64 RMDS Logon.....................................................................65 RMDS Main Menu ............................................................66 RMDS Report Display.......................................................67 RMDS ‘Find’ Command....................................................68 RMDS ‘Page’ Command ...................................................69 RMDS ‘Data Not Available’ Message ..............................70 RMDS Print .......................................................................71 RMDS Print Menu .............................................................72 RMDS Print Options..........................................................73 RMDS Additional Print .....................................................74 RMDS Print Message ........................................................75 RMDS Versions .................................................................76

Section 9: Central Payroll Bureau Contact List....................78 Section 10: Forms

Forms .................................................................................80 CPB Online ETR Security Form........................................81 ACF2 CICS File Access Form.......................................... 82 ACF2 General Resource Form...........................................83


Overview


The project for online ETR’s began late in the year 2000. It was designed to automate the process of ETR's and eliminate the ETR paper document. The first group of agencies was implemented on PPE May 29, 2001.

PETR: PETR is the process where all activity to the online ETR will occur. It will be used by the agency to enter and approve their payroll. Agencies will use the PETR to post exceptions and to approve their ETR's. Agency personnel can also access CPB’s Personnel History Authorization file (PPIQ) and check history and register (PCHK) files directly from PETR inquiry screen.

PAPP: This application is for CPB’s use only. The PAPP application

provides various screens for CPB to monitor the status of an agency payroll throughout the multiple steps of the payroll process.

The payroll process begins on Tuesday night, one week before the pay period ends. The online ETR is created at the same time as the paper ETR. Agencies will have access to their online ETR the next day after 9:00 AM; they may begin entering employee information immediately. Agency new hires will be displayed after file maintenance I. However, an agency cannot approve their online ETR until file maintenance II runs at CPB. After approval of the online ETR, changes or additions must be requested by contacting the CPB payroll clerk assigned to your agency.

The online ETR is updated after file maintenance II and III to reflect changes to employee records including new hires or transfers. One exception to this procedure is that check distribution (level) changes will remain at the old location. After the agency has approved their online ETR, CPB will audit and approve the payroll. After CPB approval, and dependent on the time of approval, the online ETR will be processed and called into either the Regular and Straggler payroll run.

Various reports will be generated and available to agencies through Report Management & Distribution System (RMDS). Report 1—Agency Authorized Pay Report This report lists every employee certified for pay or no pay by the agency. It includes all active employees of the agency. All exception processing authorized by the agency is documented on this report. This report is available for the agency to print on the Friday morning that the pay period ended. This report replaces the signed paper ETR and must be kept by the agency as their record of pay certification for each pay period.

Report 2—CPB Adjusted Pay Report


This report documents the corrections authorized by the agency payroll personnel and entered by CPB staff after the payroll is approved at the agency level. The report is sorted by level within agency, with a page break after each level. CPB will send the agency a copy of this report. It must be signed, copied and the original document returned to CPB within five days of receipt. A copy of the unsigned document is kept with the ETR processing at CPB for monitoring. When the signed document is returned it replaces the unsigned copy and is kept for archiving along with the rest of the ETR processing.

Section 1: Online PETR Schedules & Procedures


Processing Schedule Mon Tues Wed Thu Fri

FM 1 run at CPB

PETR available 9 am Start keying employee data for pay period ending Check PETR for changes and new hires

Key Employee Data

Key Employee Data

Key Employee Data

Pay Period

Ending

Key Employee Data CPB will call agencies for transfer outs FM 2 run at CPB

Check PETR for changes & new hires Key Employee Data Approvals can be made CPB will call agencies if there are changes on Select 3 FM 3 at CPB

Key Employee Data Check PETR for changes & new hires System unavailable 12:00 pm – 12:30 pm Approval ASAP but no later than 3 pm

Report 1 available through RMDS

CICS System is available 7:00 am through 7:00 pm Monday through Friday EXCEPT the Thursday following the pay period ending it is unavailable 12:00 pm to 12:30 pm.

Agency Procedures

Bi-weekly schedule for On-Line ETR First Tuesday of pay period: CPB will run File Maintenance I this evening to process new hires, salary changes, transfers and terminated employees received from Department of Budget and Management. After successful completion of FM I the next step will be to create the PETR file. Wednesday (Payday from prior pay): PETR file is available for agency input at 9:00 AM. Agency must check and account for new hires, salary changes, and multiple salary changes… by logging onto the Exception Time Inquiry Menu. Your agency may or may not have changes after FM I. Begin keying employee data for current pay period (Refer to PETR instructions). Thursday: Continue to key employee data. Friday: Continue to key employee data. Monday: Continue to key employee data. Agency requests for “pay period only” adjustments must be called in to CPB by 12:00 PM for current pay period. Tuesday-Pay Period Ending: Continue to key employee data. CPB will call agencies, which have Transfer Outs. CPB will run File Maintenance II this evening. Salary changes, new hires, and transfers received from Department of Budget and Management occur in FM II. No terminations happen in this file. This file maintenance will update employee records to the agency on-line ETR file. ETR manual replacement Highlighted information revised 10-18-02

Agency Procedures (continued) Wednesday: Agency must check and account for changes or new hires by logging onto the Exception Time Inquiry Menu. Your agency may or may not have changes after FM II. Central Payroll will contact your agency if you have changes in III Select. This will allow the opportunity to make entries on-line, if not already approved, or to request an ETR or register correction Continue to key employee data. Upon completion of time entry data the timekeeper should make a screen-print of the Exception Time Audit screen. The copy should be signed and given to the approver. This will be the signal to start the approval process. If your agency has completed posting, you may approve your payroll at this time. Agencies wanting a Monday check pick-up must approve the electronic ETR by 7:00 PM. An Agency payroll person should be available for problem resolution until 5:00 PM. CPB will run its III File maintenance this evening. This is a clean up file for the FM II no transactions are received from Department of Budget and Management. Thursday: Central Payroll will contact agencies having changes in FM III. This will allow the opportunity to make entries on-line, if not already approved, or to request an ETR or register correction. This is the final day to key employee data for agencies who have not made their approval. Approvals should be done as soon as possible but no later than 3:00 PM to allow CPB time to audit and approve for further processing. Agency personnel must be available for problem resolution until 5:00 PM. Please note the On-line ETR system will not be available from 12:00PM to 12:30PM to allow for CPB processing. Friday: Report 1 is available to agency in the morning through RMDS. Note:

• Report 2 and Register correction forms highlighting changes made by CPB will be forwarded to agencies. An Agency signed copy must be returned to CPB within five days.

• The above timeline is for a normal pay cycle. Biweekly schedules affected by

holidays will be adjusted. Please refer to your payroll schedules for advanced due dates.

Audit Considerations:

• Separation of Duties: Timekeeper function must be separate from the approval function. This separation is controlled by logon ID numbers.



If it is necessary for a person to have both time entry and approval logon ID numbers, please ensure that the same person does not perform both functions in the same pay period.

• Agency Authorized Report (Report 1) identifies both the timekeeper and

approver by logon ID Numbers.


Section 2: Accessing Online System

ANNAPOLIS DATA CENTER TERMINAL ID ADT@YDD HELP DESK PHONE NUMBERS ANNAPOLIS NETWORK ADC : 410-260-7400 DHMH : 410-767-6534 FMIS : 410-260-7778 MVA : 410-768-7181 DHR : 410-767-7002 DJJ : 410-230-3434 DLLR UI : 410-767-2222 DLLR ADMIN : 410-230-6363 PRODUCTION CICS SYSTEMS TEST CICS SYSTEMS OTHER ADC SYSTEMS ----------------------- ----------------------- ------------------- CICS CICSP10 CICSP60 CICST20 CICST30 CICST40 TSO NVU SMART CICS SYSTEMS FMIS CICS SYSTEMS OTHER DATA CENTERS ----------------------- ----------------------- ------------------- SMART SMARTMS SMARTMD FMIS FMISUAT FMISTRN MVA CICSFMP SMARTMB SMARTMU FMISDEV FMISSYS FMISNEW CISPRD UCS DHRCICS COURTS HCFJIS CJIS WARNING: UNAUTHORIZED ACCESS TO THIS COMPUTER IS A VIOLATION OF ARTICLE 27 SECTIONS 45A AND 146 OF THE ANNOTATED CODE OF MARYLAND. THIS SYSTEM IS BEING MONITORED. ANYONE USING THIS SYSTEM EXPRESSLY CONSENTS TO SUCH MONITORING. DETECTION OF UNLAWFUL CONDUCT MAY BE REFERRED TO LAW ENFORCEMENT OFFICIALS. ===> <===

The Annapolis Data Center Screen is displayed. To Access CICS: Key CICS in the bottom left corner. Press ENTER

C

CPRE

T

ICS Logon Screen

SYSTEM: A11CICS FOR ACF2 PASSWORD PROBLEMS, CALL YOUR SECURITY OFFICER

CICS/ESA 4.1 CICSP60, CA-ACF2 6.3 INTERFACE

TERMINAL: @AD3 NODE: ADT@AD3

DAY: FRIDAY SYSTEM DATE: APRIL 13, 2001 SYSTEM TIME: 03:32 PM LOGONID: ===> xxxxxx PASSWORD: ===> xxxxxxxxx NEW PASSWORD: ===> (ENTER twice) ===>

ICS/VS - P60 (SYSTEM SIGNON/SIGNOFF FACILITY)

B On-Line ETR Agency Manual V. 01-29-02 12

o

d (6 to 9 characters): xxxxxxxxx Press ENTER

Access: Key in Logon ID number: xxxxxx Key in passwor

Accessing the Exception Time Reporting Process


PETR

To Access the ETR Processing System (PETR): Key PETR (upper left hand corner). Press ENTER

Section 3: Online Exception Time Reporting Processing Exception Time Reporting Main Menu

EXCEPTION TIME REPORTING MAIN MENU

PAY PERIOD ENDING 03/06/2001

S TIME ENTRY PROCESS

INQUIRY FUNCTIONS

APPROVAL PROCESS

CLEAR - TO EXIT ENTER - PROCESS

To Select The Time Entry Process: Key S in front of the TIME ENTRY PROCESS heading. Press ENTER

Other Screen functions: Press CLEAR (PAUSE/BREAK) to exit screen.


Exception Time Entry Menu

EXCEPTION TIME ENTRY MENU PPE10/16/2001

AGENCY xxxxxx

CHK DIST xx (OPTIONAL)

SSN 999999999 (OPTIONAL)


Key: Agency Code: Six digit (MS-310) Personnel/Payroll Agency code (i.e., 240101

for Comptroller of Maryland). Chk Dist: To be completed only by Agencies with valid check distribution

codes. SSN: Use this field if you wish to go directly to a specific employee.

Press ENTER

Other Screen functions: Press CLEAR (PAUSE/BREAK) to return to the Exception Time Entry Main

Menu


Exception Time Report List

AG

CL

Agency em To Select Ke Pre

Other Scr CL PF PF

Note: EN

CPB On-LinREV. 01-29

ENCY 224466 EXCEPTION TIME REPORT LIST PPE 10/16/2001 SSN EMPLOYEE NAME CHK DIST S 212992222 BROWN, SUSIE Q.

213993333 GREEN, MARSHA

END OF DATA FOR REQUEST EAR - MENU ENTER - PROCESS PF7 - BACKWARD PF8 - FORWARD

ployees are listed in Social Security Number order.

an Employee: y S before the social security number. ss ENTER

een Functions: EAR (PAUSE/BREAK) will take you back one screen. 7 to move backward in the Exception Time Report List 8 to move forward in the Exception Time Report List.

D OF DATA FOR REQUEST will appear on the final page of the Listing.

e ETR Agency Manual -02 16

Exception Time Data Entry Screen

EXCEPTION TIME DATA ENTRY PPE 10/16/2001 AGENCY 224466 CHK DIST 00 SSN NAME BROWN, SUSIE Q SALARY 2474.71 NPH 80.00 PAY FREQ 2 PAY STATUS 5 INCR ADJ *DD*

212992222

FOOD RECOVERY HOUSING HRLY EMP-HRS WORKED DAILY-DAYS WORKED BIWEEKLY-DAYS ABSENT 40/40 WITH OVERTIME: TOTAL HOURS WEEK 1 SHIFT DIFF $ WEEK 1 TOTAL HOURS WEEK 2 SHIFT DIFF $ WEEK 2 8/80 WITH OVERTIME: HOURS-STRAIGHT RATE HOURS-TIME + HALF SHIFT DIFF $ ------------------------------------------------------------------------- ADJ REG HOURS ADJ REG NO-RET ADJ REG WITH RET ADJ OVERTIME HRS ADJ OVERTIME $ ADJ SHIFT DIFF $ MISC ADJ NO-RET BONUS CODE FINAL PAYOUT ADDL BONUS $ ADDL BONUS CODE ACTING CAPACITY ACCIDENT HOURS ACCIDENT $ SEGMENTS REMARKS CPB ENTER ETR DATA CLEAR - MENU ENTER - SAVE PF1 - ETR LIST PF10 - DELETE EXCEPTIONS

To Post Payroll Exceptions: Key data in applicable fields. Key one decimal place for hours field, two decimal places for dollars field. If

decimal point is not entered the system will assume decimals. Press ENTER.

Other function keys: CLEAR (Pause/Break) to return to prior menu screen. Press PF1 to return to the “Exception Time Report List”. Press PF10 to delete all exception time entries made in employee's displayed

record.


Exception Time Data Entry Screen Above the Line Entries The top two lines of the Exception Time Data Entry screen displays current employee information: agency code, check distribution code, social security number, employee name, biweekly salary (which includes current pay cycle changes caused by promotion, demotion, reclassification, status code) normal period hours, pay frequency, pay status, increment adjustment (when present), and direct deposit status. The Exception Reporting fields detailed below are to be used to enter exception time data. Items posted ‘above the line’ are always positive. FOOD: XXX.XX

This deduction is used by pre-registered agencies for food costs associated with employment. Agencies with permanent food deductions have the amount pre-printed in this field. To make a ‘pay period only’ change to a permanent food deduction, key over the pre-printed amount. To establish or change a permanent deduction, use the remarks field. To cancel a permanent deduction, key 0.00 in this field and use the remarks field to request CPB to remove the permanent withholding.

RECOVERY: XXXXX.XX

This field is used to recover dollars owed by employees with direct deposit from the last pay when approved in advance by CPB. Recovery cannot be used in conjunction with a Final Payout, instead use the MISC ADJ field. Agency requests to use the recovery field must be made to Central Payroll Bureau prior to the effected pay. The written request must include: a copy of the Agency's written notice to the employee indicating its intent to recover the funds; and notice to CPB of where the funds are to be allocated. Under certain circumstances adjustments may not exceed prevailing minimum wage.


Exception Time Data Entry Screen Above the Line Entries (continued) HOUSING: XXX.XX

This deduction is used by pre-registered agencies for housing cost associated with employment. Agencies with permanent housing deductions have the amount pre-printed in this field.

To make a ‘pay period only’ change to a permanent housing deduction, key over the pre-printed amount. To establish or change a permanent deductions use the remarks field. To cancel a permanent deduction, key 0.00 in this field and use the remarks field to request CPB to remove the permanent withholding.

For the following fields the system will calculate earnings based on hours posted. HRLY EMP-HRS WORKED: XXX.X

This field must be completed to record hours worked for hourly status employees. An hourly employee who works a regular pay period will not be paid if this field is not completed. For hourly employees who work overtime, you must post data in the 8/80 W/ OT or the 40/40 W/ OT field. Prior pay period adjustments must be posted to ADJ REG HOURS and applicable ADJ REG earnings fields.

DAILY – DAYS WORKED: XX.X

This field must be completed to pay daily status employees. Prior pay period adjustments must be posted to ADJ REG HOURS and applicable ADJ REG earnings fields.


Exception Time Data Entry Screen Above the Line Entries (continued) BIWEEKLY – DAYS ABSENT: XX.X

This field is to record current leave without pay (LWOP) for employees with normal period hours of 80.0. This field must not be used for part-time employees who do not work the whole pay period, as the system will calculate LWOP at one tenth of normal period hours. To avoid this problem show actual hours worked in the 8&80 field.

40/40 WITH OVERTIME

These columns are used to report overtime for employees who earn overtime when working over 40 hours in a week. An entry in TOTAL HOURS WEEK 1 requires an entry in TOTAL HOURS WEEK 2, even if 0.0. Neither entry can exceed 168.0 hours.

TOTAL HOURS WEEK 1: XXX.X

Entry of total hours worked in this field will automatically calculate regular and overtime earnings for hours over half the normal period hours, and premium overtime for work over 40 hours in the week. .

TOTAL HOURS WEEK 2: XXX.X

Entry of total hours worked in this field, will automatically calculate regular and overtime earnings for hours over half the normal period hours, and premium overtime for work over 40 hours in the week.

40/40 SHIFT DIFF: XXX.XX

This field is used to report shift differential and will be in the premium overtime calculation. Entry is not required in both shift fields.

8&80 WITH OVERTIME:

These columns are provided for reporting overtime for employees who are paid overtime for hours worked greater than 8 each day and may be used for reporting exception time for part time employees.


Exception Time Data Entry Screen Above the Line Entries (continued) HOURS-STRAIGHT RATE: XX.X

This field is used to record hours paid at the straight hourly rate. The hours cannot exceed 80.0 or be less than 8.0.

HOURS-TIME & HALF: XXX.X

This field is to post overtime hours. It automatically calculates the overtime earnings at time and a half. An entry in 8&80 HOURS-STRAIGHT RATE field is required.

SHIFT DIFF: $ XXX.XX

This field is used to post differential pay. An entry in 8&80 HOURS-STRAIGHT RATE field is also required. If HOURS-TIME & HALF are also posted, the system will include differential to determine the premium overtime rate.


Exception Time Data Entry Screen Below the Line Entries Items ‘below the line’ are fixed amounts that add to or reduce certified pay or pay reported above the line. These adjustments may be (+ or -) except when noted below. Minus sign must be entered after the amount. ADJ REG HOURS: XXXX.X

This field is to post prior pay adjustments, i.e., employees with LWOP, new employees with a start date prior to current pay period, etc. When an employee received some or all of his pay from prior period that now needs adjustment, post (+ or -) hours in adjustment to regular earnings with no retirement (ADJ REG NO-RET). When an adjustment is being made for an employee who did not receive their regular pay in a prior period, post the wages owed to regular earnings subject to retirement (ADJ REG WITH RET). This must be a positive figure.

ADJ REG NO-RET: XXXXX.XX

This field is used to post earnings adjustments from a prior pay and is not subject to retirement. (For instance, an employee received a portion of his prior pay; he was paid 72.0 hours and is owed 8.0, or had LWOP that was not reported. This type of transaction also requires posting to Adjustment to Regular Hours field ADJ REG HOURS). Overpayment of dollars is shown as a minus adjustment. This field may also be used to reduce an overpayment for a previously paid reclassification adjustment. This entry is shown as a minus adjustment with no hours posted.


Exception Time Data Entry Screen Below the Line Entries (continued) ADJ REG WITH RET: XXXXX.XX

This field is to post positive adjustments for reclassifications, increments, cost of living adjustments (COLA), prior pay for new employees, or employees who were on LWOP for a full pay period. Adjustments for new hires and employees having no pay for a prior pay also need an entry in Adjustment to Regular Hours field (ADJ REG HOURS). There can only be one entry in this field.. This entry is always a positive number except during increment and COLA pay periods. A plus and minus entry requires the agency to post the net amount. When increments and COLA's are posted for a partial pay, the entries are pre-printed on the top of the screen. If LWOP is to be posted during the new salary period, a minus adjustment not greater than the preprinted increment or COLA must be made.

ADJ OVERTIME HRS: XXXX.X (+ or -)

This field is used to post overtime from prior pay periods. Entry in this field also requires an entry in ADJ OVERTIME $.

ADJ OVERTIME $: XXXXX.XX (+ or -)

This field is for posting calculated overtime dollars from a prior pay. Hours are not necessary when posting adjustments to overtime dollars, but should be reported when appropriate.

ADJ SHIFT DIFF $ XXX.XX (+ or -)

This field is used to adjust differential pay for shift, asbestos work etc., from a prior pay period, or for current differential not associated with overtime.


Exception Time Data Entry Screen Below the Line Entries (continued) MISC ADJ NO-RET: XXXXX.XX (+ or -)

This field is for posting miscellaneous earnings adjustments and for bonus payments. Entries may include payments for annual leave, PEP, retention, and recruitment bonuses, sick leave incentive, bilingual pay and specialized payments used by agencies for unique adjustments. PEP, Retention, Recruitment, and Sick Leave Incentive bonus payments also require an entry in the Misc. Bonus Code field. No entry in the Bonus Code field will default the payment to miscellaneous adjustment (DOE 05). For adjustments other than bonus an explanation is required in the REMARKS column. One additional bonus may be reported in the ADDL BONUS $ FIELD. Two miscellaneous adjustments payments (05) must be combined.

BONUS CODE: X

This miscellaneous bonus code field requires an entry when used in conjunction with MISC ADJ NO- RET field to report a bonus payment. This bonus code field is available to post the following:

DOE Bonus Code

03 PEP 3 04 Recruitment 4 06 Retention 6 38 Sick leave incentive 8

ADDL BONUS $: XXXXX.XX (+ or -)

This field is available to pay a bonus adjustment when the MISC ADJ NO-RET field is being used for either a bonus or miscellaneous payment. An entry in the ADDL BONUS CODE field is required.

ADDL BONUS CODE: X

This field requires a bonus code (see above) entry if ADDL BONUS $ have been posted.


Exception Time Data Entry Screen Below the Line Entries (continued) FINAL PAYOUT: XXXXX.XX

This field is to post final leave payout or some miscellaneous payments after employee has received all regular pay in a prior period. For a standard biweekly employee a 10 absence is required. No other fields can be used when using final payout. You cannot use this field if other payments must be reported. Final payout will not withhold voluntary deductions except for deferred compensation (401K, 457, 403B, etc.). Mandatory deductions such as: taxes, state liens, federal levies, and wage garnishments will be withheld.

ACTING CAPACITY: XXXXX.XX

This field is used to post acting capacity payments or other miscellaneous adjustments subject to retirement. A current "Designation of Employee to Function in Acting Capacity", form MS-345; authorizing the payment must be on file at Central Payroll Bureau. Negative entries cannot be made. Overpayments must be posted in MISC ADJ NO-RET.

ACCIDENT HOURS: XXX.X

This field is used to post accident hours. An entry of hours will cause the system to calculate accident dollars based on two thirds (.6667) of the current rate of pay. When posting accident hours, you cannot post overtime or shift hours "above the line". No federal or state taxes will be taken on these wages. To stop (offset) the automatic payment of the biweekly salary an entry must also be made to one of the regular hour fields i.e., Total Hours Week 1, Week 2, 8&80 With Overtime, Biweekly Employees-Days Absent. A minus adjustment cannot be shown in this field. An overpayment can be corrected by reducing subsequent payment to accident dollars or having the employee reimburse the agency directly. For assistance please contact your Central Payroll Clerk.

ACCIDENT $: XXXXX.XX

This field should be restricted to payments for accident pay dollars based on a former rate of pay as the system calculates current pay based on hours entered. If necessary, contact your Central Payroll Clerk for assistance.


Exception Time Data Entry Screen Below the Line Entries (continued) SEGMENTS: XX

The online agency now has the capability to use this field in order to prorate tax-withholdings when certain additional dollars owed exceeds the employee’s weekly salary. Bonus payments, current acting capacity, and overtime are not eligible for tax segments. For assistance with tax segments, contact your CPB Clerk. An example of how to compute segments follows:

The payroll system automatically calculates two tax segments for a bi-weekly employee. If an employee earns $2,000 biweekly and receives a $1,000 payment for a retroactive reclassification, the additional $1,000 equates to one week’s pay and one additional tax segment. In this case you would enter 01 in the SEGMENTS field to request the one additional segment.

To determine the number of additional segments to be posted: Divide the biweekly rate of pay by two (2) to get the weekly rate. Divide the amount of the adjustment by the weekly rate to get the number

of segments to be posted. The number from the result of your division must equal 1 or more. If it

does not, no segments are needed. If it is greater than one but less than a whole number round up at .8. If less than .8 drop down to the last whole number. Note that segments may not exceed 50. (1 year of weeks)

If days absent or hours less than full current pay is posted, (LWOP) the calculation is as follows: Determine the LWOP amount (Hourly rate X LWOP hours). Minus the LWOP amount from earnings adjustment. Divide the biweekly rate of pay by two (2) to get a weekly rate. Divide the reduced adjustment by the weekly pay rate to obtain the

number of segments to be posted. The number from the result of your division must equal 1 or more. If it

does not, no segments are needed. If it is greater than one but less than a whole number round up at .8. If less than .8 drop down to the last whole number. Note that segments may not exceed 50. (1 year of weeks).

CPB will do a full review of segments posted by agency personnel and make changes as appropriate. Note that the CPB Adjusted Pay Report (Report 2) will record any segment actions that CPB staff make to the online ETR.


Exception Time Data Entry Screen Below the Line Entries (continued) AGENCY REMARKS:

This is a 70-character field for agency remarks. Explanations are required for most below the line adjustments.

CPB: This is a 70-character field to be used by Central Payroll. For Error Messages See Section 6.


Section 4: Online PETR Inquiry Functions Exception Time Reporting Main Menu

To Select the Inquiry F Key S in front of Press ENTER.

Other Screen functions Press CLEAR (P

CPB On-Line ETR Agency MREV. 01-29-02

Exhibit 9



TIME ENTRY PROCESS

S INQUIRY FUNCTIONS

APPROVAL PROCESS

unctions Process: the INQUIRY FUNCTIONS heading.

: AUSE/BREAK) to exit screen.

anual 28

Exception Time Inquiry Menu


Exhibit 8

EXCEPTION TIME INQUIRY MENU PPE 10/16/2001 AGENCY CHK DIST (OPTIONAL) SSN (OPTIONAL) ALL EMPLOYEES ALL EXCEPTION RECORDS BELOW THE LINE EXCEPTIONS ONLY EMPLOYEES WITH NO AGENCY ENTRIES CHANGES/NEW HIRES EXCEPTION TOTALS CPB ENTRIES

NOT AUDITED BY CPB

CLEAR - TO EXIT ENTER - PROCESS PF10 - APPROVAL

This screen allows you to select an individual employee by social security number, all employees in agency or individual check distribution level, and other subsets of interest. Key: Agency Code: Six digit (MS-310) Personnel/Payroll Agency code (i.e., 240101


codes. SSN: To select an individual employee record, enter the social security number.

You may also enter the first three digits (e.g. 220) to bring you to the first social security beginning with those numbers.

Key S to select the option you wish to review. (See next page).

Press ENTER

Other Screen functions: Press CLEAR (Pause/Break) to return to the Exception Time Entry Main Menu.

Press PF10 to go to the approval process.

Exception Time Inquiry Menu Options All Employees Inquiry List

Exhibit 8

AGENCY 334466 ALL EMPLOYEES INQUIRY LIST PPE 10/16/2001 SSN EMPLOYEE NAME CHK DIST NH/CHG 111112222 RED, DALE A 01 122112222 BLACK, ELLEN B 01 S 144112222 SILVER, JERRY E 01

133112222 GREEN, SHERRY C 01

155112222 GOLD, KAREN F 01 166112222 WHITE, JONI G 01 177112222 YELLOW, MELVIN A 01 188112222 PURPLE, PAM E 01 199112222 PINK, EDWIN I 01 211112222 INDIGO, GEORGE O 01 222112222 GRAY, JOHN W 01 233112222 BROWN, PAUL R 01 244112222 RUST, HERMAN C 01 255112222 BRICK, BRAD D 01 266112222 BEIGE, COREY E 01 277112222 TAUPE, CASEY F 01 288112222 ORANGE, BAILY G 01 MORE DATA CLEAR - MENU ENTER - PROCESS PF7 - BACKWARD PF8 - FORWARD

This inquiry lists all employees active on your payroll. To Access A Particular Employee:

Key S before the social security number. Press ENTER to view employee's Exception Time Audit Screen.

Other Screen Functions:

Press CLEAR (Pause /Break) to go to the Exception Time Reporting Main Menu.

Press PF7 to move backward in the list. Press PF8 to move forward in the list.


All Exception Records Inquiry List

CR

T T

O

Exhibit 8 AGENCY 334466 ALL EXCEPTION RECORDS INQUIRY LIST PPE 10/16/2001 SSN EMPLOYEE NAME CHK DIST NH/CHG 111112222 RED, DALE A 01 122112222 BLACK, ELLEN B 01 S 144112222 SILVER, JERRY E 01

133112222 GREEN, SHERRY C 01


PB On-Line ETR Agency Manual EV. 01-29-02 31

his screen lists all exception records i.e., employees with posted adjustments.

o Access A Particular Employee: Key S before the social security number. Press ENTER to view employee's Exception Time Audit Screen.

ther Screen Functions:



Below The Line Exceptions Only Inquiry List

Exhibit 8

AGENCY 334466 BELOW THE LINE EXCEPTIONS ONLY INQUIRY LIST PPE 10/16/2001 SSN EMPLOYEE NAME CHK DIST NH/CHG 111112222 RED, DALE A 01 C 122112222 BLACK, ELLEN B 01 C S 144112222 SILVER, JERRY E 01

133112222 GREEN, SHERRY C 01 C


This inquiry lists displays Below The Line Exceptions Only. To Access A Particular Employee:







Employees With No Agency Entries Inquiry List

Exhibit 8

This Exception Records Inquiry displays employees without agency entries. To Access A Particular Employee:





AGENCY 334466 EMPLOYEES WITH NO AGENCY ENTRIES INQUIRY LIST PPE 10/16/2001 SSN EMPLOYEE NAME CHK DIST NH/CHG 111112222 RED, DALE A 01 C 122112222 BLACK, ELLEN B 01 C 133112222 GREEN, SHERRY C 01 C S 144112222 SILVER, JERRY E 01 155112222 GOLD, KAREN F 01 166112222 WHITE, JONI G 01 177112222 YELLOW, MELVIN A 01 188112222 PURPLE, PAM E 01 199112222 PINK, EDWIN I 01 211112222 INDIGO, GEORGE O 01 222112222 GRAY, JOHN W 01 233112222 BROWN, PAUL R 01 244112222 RUST, HERMAN C 01 255112222 BRICK, BRAD D 01 266112222 BEIGE, COREY E 01 277112222 TAUPE, CASEY F 01 288112222 ORANGE, BAILY G 01 MORE DATA CLEAR - MENU ENTER - PROCESS PF7 - BACKWARD PF8 - FORWARD

Changes/New Hires Inquiry List

Exhibit 8

This Exception Time Inquiry List displays new hires, changes or multiple transactions. To Access A Particular Employee:



Press CLEAR (Pause /Break) to go to the Exception Time Reporting Main Menu. Press PF7 to move backward in the list. Press PF8 to move forward in the list.

ETR manual replacement Highlighted information revised 10-18-02

AGENCY 334466 CHANGES/NEW HIRES INQUIRY LIST PPE 10/16/2001 SSN EMPLOYEE NAME CHK DIST NH/CHG 111112222 RED, DALE A 01 M 122112222 BLACK, ELLEN B 01 C 133112222 GREEN, SHERRY C 01 C S 144112222 SILVER, JERRY E 01 M 155112222 GOLD, KAREN F 01 N 166112222 WHITE, JONI G 01 N 177112222 YELLOW, MELVIN A 01 C 188112222 PURPLE, PAM E 01 N 199112222 PINK, EDWIN I 01 C 211112222 INDIGO, GEORGE O 01 C 222112222 GRAY, JOHN W 01 C 233112222 BROWN, PAUL R 01 C 244112222 RUST, HERMAN C 01 C 255112222 BRICK, BRAD D 01 N 266112222 BEIGE, COREY E 01 C 277112222 TAUPE, CASEY F 01 N 288112222 ORANGE, BAILY G 01 N MORE DATA CLEAR - MENU ENTER - PROCESS PF7 - BACKWARD PF8 - FORWARD


Exception Time Inquiry Screen

ALL EMPLOYEES PPE 10/16/2001 XX AGENCY 334466 CHK DIST SSN 144112222 NAME SILVER, JERRY E SALARY 110.00 NPH 8.00 PAY FREQ 2 PAY STATUS D INCR ADJ FOOD RECOVERY HOUSING HRLY EMP-HRS WORKED DAILY-DAYS WORKED 1.0 BIWEEKLY-DAYS ABSENT 40/40 WITH OVERTIME: TOTAL HOURS WEEK 1 SHIFT DIFF $ WEEK 1 TOTAL HOURS WEEK 2 SHIFT DIFF $ WEEK 2 8/80 WITH OVERTIME: HOURS-STRAIGHT RATE HOURS-TIME + HALF SHIFT DIFF $ ----------------------------------------------------------------------------- ADJ REG HOURS ADJ REG NO-RET ADJ REG WITH RET ADJ OVERTIME HRS ADJ OVERTIME $ ADJ SHIFT DIFF $ MISC ADJ NO-RET BONUS CODE FINAL PAYOUT ADDL BONUS $ ADDL BONUS CODE ACTING CAPACITY ACCIDENT HOURS ACCIDENT $ SEGMENTS REMARKS CPB CLEAR - MENU PF1 - INQUIRY LIST PF2 - TIME ENTRY PF7 - BACKWARD PF8 - FORWARD PF11 - PPIQ PF12 - PCHK

This Exception Time Inquiry screen displays the SELECTED employee’s record.

Screen Functions: CLEAR (Pause /Break) to go to the Exception Time Reporting Main Menu. PF1 to go to Exception Time Inquiry List screen PF2 to go to Exception Time Data Entry Screen PF7 to move backward in the list. PF8 to move forward in the list. PF11 to move to PPIQ (Personnel History Inquiry Screen) PF12 to move to PCHK (Paycheck and Check Register History)

Personnel Authorization History File (PPIQ)

1 DATE 04/26/2001 PERSONNEL AUTHORIZATION HISTORY FILE PAGE

**MORE SSN: 144112222 SSN ACTION CD CUR APPR EFF DATE SALARY H/D/A NPH LAST NAME FIRST NAME MID OLD APPR TRN DATE RET CD/PCT PCT EMPDIST 144-11-222 03 334466 05/09/1997 110.00 D 80.0 SILVER JERRY E 000000 05/02/1997 00 0.00 20

0 144-11-222 03 334466 07/02/1999 110.00 D 80.SILVER JERRY E 000000 07/09/1999 00 0.00 20 CLEAR-TO EXIT PF7-BACKWARD PF8-FORWARD PF11-ETR

The Personnel Inquiry program (PPIQ) allows you to view an employee’s personnel transaction history to identify dates of salary changes, normal period hours and check distribution changes etc… You may enter PPIQ directly from CICS or via PETR inquiry screen: If you enter from CICS you must enter the employee SSN. If you enter via PETR inquiry screen (PF11) you will go directly to the employees record. Read the employees record left to right beginning with SSN to EMP DIST. The employee information is displayed in personnel MS-310 transmittal date order with the last record being the most current. The top date is the effective date and the bottom date is the transmittal date. If message ***MORE is displayed under the page number field. History information is available for current year plus two prior years. To view additional screens press PF8 to see entire history. To exit screens

Press Pause and Break to Clear PF11 to go to PETR


PPIQ (continued)


you have any questions about the meaning of certain data fields refer to the glossary

creen Glossary

If S

SSN

LAST NAME mployee’s Last Name

ACTION CD Action git numeric code

ransfer

4 = Terminate

FIRST NAME mployee’s First Name

MID mployee’s Middle Initial

CUR APPR mploying Agency

OLD APPR revious Agency

EFF DATE ffective Date of Selected Action Code

TRN DATE ransmittal Date

SALARY Annual Salary

REV CD/PCT etirement System Code/Percent

H/D/A ourly or Daily or Annual Pay Rate

PCT EMP ercent Employed (Full-time = 100%)

NPH ormal Period Hours (Full-time = 80 hours)

DIST everal names: Distribution, Location Code or Level-Three.

Nine Digit Social Security Number E

Code is a two-di01 = New Hire 02 = Agency T03 = Change 0

E E E P E T

R H P N This field is know by s

C

heck History File Inquiry (PCHK)

Y

/YY)

TR CLEAR - TO EXIT

CHECK HISTORY FILE INQUIR CHECK INQUIRY - PF1 CHECK NUMBER - SOCIAL SECURITY NUMBER - REGISTER INQUIRY - PF2 EMPLOYEE NUMBER - 144112222 PAY PERIOD ENDING - (OPTIONAL - MM/DD AGENCY CODE - (OPTIONAL) BACK YEAR FILE - (ENTER P) PF1 - CHECK PF2 - REGISTER PF12 - E


r from CICS you must enter the employee SSN. If you enter via PETR inquiry reen (PF11) the social security number will automatically appear in the check register

These files display up to 2 years employees paycheck history and check register information. You may enter PCHK directly from CICS or via PETR inquiry screen. If you entescscreen. Check Inquiry The top portion of the menu is for CPB use only.

Re t

gis er Inquiry er portion of the menu is the RThe low egister Inquiry. Several options are available.

1. This application has the capability to allow access to a current check history file

2. If you need to look at a check or register from the old check history file, simply

r File” option at the bottom of the menu screen.

ab down to the employee number.

and an old check history file.

enter a “P” in the “Back Yea T


se the

PF8 keys to page forward to look at all or any of the pay periods you need.

e wish to look at or you can page forward to look at any

subsequent pay period.

know the employee was paid in two different agencies for the same pay.)

The PF2 key is pressed after the input request fields are entered.

age of the first register record from the check history t satisfies the input request.

options available from page one of the register inquiry are defined on the ext page.

PCHK continued

If you enter the employee number only, you will retrieve the check register for the oldest pay period available on the current check history file. You can then u

If you enter the employee number and the pay period ending, you will retrieve thparticular pay period you

If you enter the employee number, the pay period ending, and the agency code, you will retrieve only the pay period for that agency code. (This is only necessary if you

Register inquiry displays the first pfile tha The PF keyn


PCHK continued

PF2 isplays the earnings, taxes, hours and

PF7 inquiry over beginning with the rst register record that satisfies the input

PF8 isplays the first page of the next register request.

CLEAR Returns to the menu screen.

he PF key options available from earnings, taxes, hours, and DOEs page of the register inquiry are defined below:

PF7 tarts the inquiry over beginning with the first register request.

CLEAR Returns to the menu screen.

DDOEs portion of the register. Starts thefirequest. Drecord that satisfies the input

T

PF1 Displays the first page of the register again.

Srecord that satisfies the input

PCHK (continued)

Check Register

EARNINGS, TAXES, HOURS AND DOES PAGE 2 PPE 11/13/2001 L2 FJ L3 AGENCY 222222 SSN 144-11-2222 EMP NO 144112222 RE 1402.84 OT .00 OE .00 TE 1402.84 RH 80.00 OH .00 32810.28 .00 .00 32810.28 1920.00 .00 FT 35.10 ST 42.54 SS 84.37 TT 162.01 FS 84.37 704.16 903.85 2017.90 3625.91 2017.90 AH 22.76 AJ 91.06 AP 8.71 AQ 8.72 AX 2.25 AY 3.80 500.72 2003.32 191.62 191.84 42.75 72.20 BK 20.00 BN 208.00 BP 35.00 DC 28.13 FA 35.00 03 .00 440.00 4417.00 840.00 657.96 385.00 .00 45 623.98 47 38.20 58 .00 72 250.00 73 66.54 74 .66 15181.72 840.40 .00 6000.00 1740.98 15.80 90 216.49 SP 93.14 4762.78

PF1 - PAGE 1 PF7 - FIRST RECORD PF8 - NEXT RECORD CLEAR - EXIT

This information above comes from the printed check register. Deductions can be identified by the codes (DOE) found in your printed register. The top line is the current deduction. The second line is the year to date information. You may find this information helpful in determining previous LWOP status, overpayment of a reclass or overtime adjustments or to give an employee a copy of register information. See the listing on the next page for a complete list of deduction codes.


DEDUCTIONS AND OTHER EARNINGS (DOES) CODES AND TITLES AA - FOUNDATION CG - FEGLI INS SUB FA - MATCH TO MSRP 40 - TIAA SRA 86 - EXPENS REIMBUR AB - TEAMSTER DUES CH - ACTNG CAPACITY FB - MATCH TO AETNA 41 - PREM OVERTM 87 - RECOVERY AC - TEAMSTER INS CJ - FICA EX AC PAY FC - MATCH TO ACI 42 - BC BS PPO 88 - ADV REC TRAVEL AD - UM SYS PARKING CK - ACCIDENT PAY FD - MATCH TO VALIC 43 - AUTO FR VAL 90 - HEALTH INS SUB AE - JUDGES NONCTRB CL - FIREFTRS UNION FE - MATCH TO TIAA 44 - COUNTY DED 91 - DEPN SUPPORT-2 AF - VISION PLAN CM - TRUSTEE ATTACH 01 - SHIFT DIFF 45 - DIRECT DEPOSIT 92 - VOL DEPN SUPT AG - VISION SUBSIDY CN - XESS FED SHLTR 02 - FICA EX WAGES 46 - UNTD HLTH HMO 93 - IMD DEATH RELF AH - PHARMACY PLAN CP - XESS ST SHLTR 03 - PEP BONUS 47 - FREESTATE HMO 94 - EXCESS GP LIFE AJ - PHARMACY SUB CR - UM QC 04 - RECRUIT BONUS 48 - DISBLTY INS 95 - FED EMP SAVSUB AK - HLTH CARE ACCT CS - UM QC SUB 05 - MISC ADJ 49 - MLH EAGLE PPO 96 - FERS RETMT AL - LONG TERM CARE CT - MTA DEPN HOSP 06 - RETNTION BONUS 50 - MCEA DUES 97 - FERS RET SUB AM - TAXABLE FRINGE CV - MTA PRESCRIPT 07 - ADVANCE EIC 51 - AFSCME DUES 98 - FCSRET SUBSIDY AN - DEPN CARE ACCT CX - MTA DENTAL PLN 08 - ST TCHR RETMT 52 - MTA DUES 99 - 403B TSA PLAN AP - UCC DENTAL CZ - MTA GROUP INS 09 - ST EMP RETMT 53 - MDIPA PR POS AQ - DENTAL SUBSIDY DA - ST TCHR PN-MOD 10 - ST POL RETMT 55 - OTHER UNIONS AR - DBP DENTAL DB - AETNA NCTR ORP 11 - JUDGES RETMT 56 - KAISER HMO AV - PA + D PLAN DC - ST EMP PEN-MOD 12 - LEGIS RETMT 57 - NYL CARE HMO AX - TERM LIFE INS DD - ACI NCTR ORP 15 - BALT F & P RET 58 - BCBS MD POS AY - ADDIT TERM INS DF - VALIC NCTR ORP 17 - ST TCHR PENS 59 - TONGUE INS BA - COUNTY PRE-TAX DJ - MTA VISION PLN 18 - ST EMP PENSION 60 - AFSCME INS BB - CTY DPN PRETAX DL - MTA CRED UNION 19 - FCS RETMT 62 - FEGLI INS BC - BALT CITY RET DM - UMBC PARKING 21 - DEPN SUPPORT-1 63 - GROUP LIF INS BD - PREPD TUITION DN - TAXABLE LEG EX 22 - FED TX LVY/AGR 64 - OPT CHOICE HMO BK - HLTH CARE ACCT DP - NONTX MOVE EXP 23 - ST TX LVY/AGR 65 - AETNA POS BL - CTY PRETAX RET DQ - AETNA SRA 24 - TUITION FR VAL 67 - TXBLE MOVE EXP BN - DEPN CARE ACCT DR - ACI SRA 25 - FOOD 69 - OTHER INS BP - 401K-SAVE DS - VALIC SRA 26 - MEAL VALUE DED 71 - REFUND BQ - LAW ENF RETMT DW - MTA PENSION 27 - GWU HMO 72 - ST EMP CRED UN BR - LAW ENF PN-MOD DX - PENS DEF CTRB 28 - TIAA NCTR ORP 73 - RET/PEN SUB BT - OTHER TX SHLTR DY - UMS PERS INS 29 - HOUSING 74 - UNEMPL INS SUB BU - CHES LIFE INS DZ - DEPND/PCT 21 30 - FED EMP SAVING 75 - MFNHP DUES BV - H MANN INS EA - NON-RES-4 31 - WAGE GARNISH-1 76 - MPEC DUES BW - BC NON CONTRIB EB - NON-RES-5 32 - FINAL PAYOUT 77 - SLEOLA DUES BX - OTHER INS-SF&C EC - NON-RES-6 33 - PARKING 78 - US SAV BONDS-1 CA - FOUNDATION ED - NON-RES-1 34 - STATE AUTO 79 - US SAV BONDS-2 CB - LEGIS NONCTRB EE - NON-RES-2 35 - FICA EX PNELIG 80 - US SAV BONDS-3 CC - STATE GEN FUND EF - NON-RES-3 36 - FICA EX SICK 82 - POLICE WELFARE CD - BC-AFSCME INS EG - NON-RES-8 37 - PRUDENTIAL HMO 83 - MD CHARITY CE - WAGE GARNISH-2 EH - NON-RES-9 38 - SICK PAY INCEN 84 - MD CHARITY CF - REC MEMBERSHIP EZ - DEPND/PCT 91 39 - DEF COMP 85 - WAGE ATTACH

Exception Time Audit Totals
Exhibit 8

EXCEPTION TIME AUDIT TOTALS PPE 10/16/2001 AGENCY 334455 CHK DIST 01 FOOD SALARY RECOVERY HOUSING HRLY EMP-HRS WORKED DAILY-DAYS WORKED BIWEEKLY-DAYS ABSENT 228.0 TOTAL HOURS WEEK 1 SHIFT DIFF $ WEEK1 TOTAL HOURS WEEK 2 SHIFT DIFF $ WEEK2 HOURS-STRAIGHT RATE 14,765.7 HOURS-TIME + HALF 1,290.3 SHIFT DIFF $ 4,735.25 ADJ REG HOURS ADJ REG NO-RET ADJ REG WITH RET 556.54 ADJ OVERTIME HRS 2.0 ADJ OVERTIME $ 108.04 ADJ SHIFT DIFF $ 480.00 MISC ADJ NO-RET 304.25 PEP BONUS 2,000.00 RECRUITMENT BONUS RETENTION BONUS SICK LEAVE CASHOUT 862.24 FINAL PAYOUT ACTING CAPACITY 207.27 ACCIDENT HOURS 16.0 ACCIDENT $ SEGMENTS TOTAL EMPLOYEES 117 RATE OF PAY $213,882.13 CLEAR - MENU

The Exception Totals screen is a summary of posted exceptions, total employees and rate of pay on the PETR by agency/check distribution code as specified. The agency Total Employees and Rate of Pay figures will change after each update to Central Payroll files (FM I, FM II & FM III). For balancing purposes, a comparison of this total page, at the time the on-line ETR is created, to the totals after all CPB updates will reflect salary changes and new hires occurring during the pay period. Upon completion of time entry data this screen should be printed, signed by the timekeeper and given to the approver.



Exception Time Audit Totals (continued)

Exhibit 8 When finished, clear to a blank screen and key ‘LOGOFF’ to exit the CICS application.

LOGOFF


Exhibit 8

ACFAE131 ACF2/CICS @Z2F Signoff has been completed ACFAE136 ACF2/CICS This terminal will be disconnected from CICS

A message similar to the above will be displayed and CICS will be signed off.


Section 5: Approval Process

Exception Time Reporting Main Menu

Exhibit 9



TIME ENTRY PROCESS

INQUIRY FUNCTIONS

S APPROVAL PROCESS


The person approving the payroll should review and audit the posted transactions by using the inquiry functions before beginning the approval process. To Select the Approval Process:

• Key S in front of the Approval Process heading. • Press ENTER go to the Exception Time Approval Screen.

Other Screen functions: Press CLEAR (PAUSE/BREAK) to exit screen.


Exception Time Approval Screen Access

EXCEPTION TIME APPROVAL PPE 10/16/2001 AGENCY CHK DIST (OPTIONAL) CLEAR - EXIT ENTER - PROCESS PF1 - CANCEL PF4 - APPROVAL LIST PF10 - INQUIRY

To Access: Agency Code: Six digit (MS-310) Personnel/Payroll Agency code (i.e., 240101


codes. Press ENTER go to the Exception Time Approval Screen.

For level approval you will need to do this for all levels.

Other Screen functions: Press CLEAR (PAUSE/BREAK) to exit screen. PF1 to Cancel PF4 to Approval List PF10 to Inquiry Screen


Exception Time Approval List

Exception Time Approval

AGENCY 334455 EXCEPTION TIME APPROVAL LIST PPE 10/16/2001 CHK DIST APPROVED BY APPROVAL DATE 00 A38375 04/19/01 S 52

19 A38375 04/19/01

53 56 60 62 63 64 65 66 68 71 72 END OF DATA FOR REQUEST CLEAR - MENU ENTER - PROCESS PF7 - BACKWARD PF8 - FORWARD

To Access: Key S in front of the level you would like to approve. Press ENTER go to the Exception Time Approval Screen.

Other Screen functions:


PF7 to move backward in the list. PF8 to move forward in the list.



Exception Time Approval Screen

Exception Time Approval

EXCEPTION TIME APPROVAL AGENCY 334455 CHK DIST 01 (OPTIONAL) HAVE ALL NEW HIRES AND CHANGES BEEN REVIEWED? HAVE EXCEPTIONS AND TOTALS BEEN REVIEWED? PRESS PF2 KEY TO COMPLETE THE APPROVAL CLEAR - EXIT ENTER - PROCESS PF1 - CANCEL PF4 - APPROVAL LIST PF10 - INQUIRY

This Exception Time Approval screen is used to approve and release your online ETR to the Central Payroll Bureau for further processing. Press PF2 to complete the approval. Other Screen Functions: Press CLEAR (PAUSE/BREAK) to exit screen. ENTER to Process PF1 to Cancel PF4 for Exception Time Approval List. PF10 returns to the Inquiry screen.

Agencies having check distribution locations or levels will see a list showing CHK DIST (check distribution) and must approve each check distribution code before approving the entire agency.

Exception Time Approval List (continued)

Exhibit 8 When finished, clear to a blank screen and key ‘LOGOFF’ to exit the CICS application.

LOGOFF


Exhibit 8

ACFAE131 ACF2/CICS @Z2F Signoff has been completed ACFAE136 ACF2/CICS This terminal will be disconnected from CICS


A message similar to the above will be displayed and CICS will be signed off.

Section 6: Error/Edit/Information Messages

AGENCY 334455 CHK DIST SALARY 994.24 NPH 80.00 FOOD XXX HRLY EMP-HRS WORKED BIWEEKLY-DAYS ABSENT 40/40 WITH OVERTIME: 8/80 WITH OVERTIME: HOURS-STRAIGHT RATE -----------------------------------------ADJ REG HOURS ADJ OVERTIME HRS MISC ADJ NO-RET FINAL PAYOUT ACCIDENT HOURS AREMARKS CPB ERROR: FOOD HAS ALPHA CLEAR - MENU ENTER - SAV

If an error has occurred it will bto fix the error before you areerror that needs to be changed. Function keys: CLEAR (Pause/Break) ENTER to save. Press PF1 to return to th Press PF10 to delete all

record.


EXCEPTION TIME DATA ENTRY SSN 111112222 NAME RED, DON A PAY FREQ 2 PAY STATUS 5 INCR ADJ *DD* RECOVERY HOUSING DAILY-DAYS WORKED TOTAL HOURS WEEK 1 SHIFT DIFF $ WEEK 1 TOTAL HOURS WEEK 2 SHIFT DIFF $ WEEK 2 HOURS-TIME + HALF SHIFT DIFF $ ---------------------------------------------------------------------------- ADJ REG NO-RET ADJ REG WITH RET ADJ OVERTIME $ ADJ SHIFT DIFF $ BONUS CODE ACTING CAPACITY CCIDENT $ SEGMENTS

CHARACTER OR FOOD DOE IS NOT SET UP FOR EMPLOYEE

E PF1 - ETR LIST PF10 - DELETE EXCEPTIONS

e highlighted at the bottom of the screen. You will need able to save the record. The cursor will take you to the

to return to prior menu screen.

e Exception Time Report List. exception time entries made in employee's displayed

50

Error/Edit/Information Messages


ACC HRS HAS ALPHA CHARACTER, MUST BE NUMERIC ACC PAY GREATER THAN NORMAL PAY RATE

21 pay teachers must not exceed current pay rate.

ACC PAY WITH NO OFFSET ENTRY Current wages must be reduced by the amount of current accident pay (e.g. 10 days absence for 10 days accident pay).

ACC PAY WITH O/T CALCULATION Employee on current accident leave should not earn overtime. If overtime is due from prior (non-accident) pay use adjustment to overtime column.

ACC PAY WITH SHIFT ENTRY NOT ALLOWED

Employee on accident pay should not earn shift differential. If prior pay due, use below the line shift diff.

ACC WAGES HAS ALPHA CHARACTER, MUST BE NUMERIC AND POSITIVE

ACTING CAPACITY SUB TO RET HAS ALPHA CHARACTER, MUST BE NUMERIC ADDITIONAL BONUS CODE MUST BE 3, 4, 6, or 8 ADDL PEP/RECRU/RETENT/SICK AMOUNT HAS ALPHA CHARACTER, MUST BE NUM. ADJ SUBJ RETIREMENT MUST CONTAIN NEGATIVE INCREMENT OFFSET AMOUNT

If the employee is not entitled to current pay, the employee is not entitled to the increment adjustment. Use MISC ADJ to minus the increment adjustment.

ADJ TO O/T EARNINGS HAS ALPHA CHARACTER, MUST BE NUMERIC ADJ TO O/T HRS HAS ALPHA ENTRY, MUST BE NUM & REQUIRES O/T$ ENTRY

Must have corresponding adjustment in Adj To Overtime dollars field.

ADJ TO O/T SHIFT HAS ALPHA CHARACTER, MUST BE NUMERIC

ADJ TO REG EARN NOT SUB TO RET HAS ALPHA CHARACTER, MUST BE NUMERIC

Error/Edit/Information Messages (continued) ADJ TO REG EARNINGS SUB TO RET HAS ALPHA ENTRY, MUST BE NUM. AND POS

Adjustment must be numeric and positive. ADJ TO REG EARNINGS SUB TO RET HAS ALPHA ENTRY MUST BE NUM & NEG

ADJ TO REG HRS HAS ALPHA ENTRY, MUST BE NUM AND HAVE ARE $ ENTRY

Adjustment to regular hours must have corresponding adjustment in Adjust To Reg Earnings dollars field.

ADJ TO REG EARNINGS SUB TO RET MUST BE POS EXCEPT FOR INCREMENT PAY BONUS CODE MUST BE 3, 4, 6, OR 8 BOTH ADJ OT HRS & ADJ OT EARNINGS MUST BE POSITIVE OR NEGATIVE Both the hours and the adjustment signs must agree. BOTH FIELDS ADJ FOR REG HRS AND ADJ TO REG EARNINGS MUST BE POS OR NEG

The hours and dollars adjustment signs must agree. CPB REASON MUST BE PRESENT

CPB use only. DAYS ABSENT CANNOT BE GREATER THAN 2 TIMES EMPLOYEE STATUS

Employee status can be found on the Exception Time Entry Screen. (Status 5 can have a 10-day absent entry. This will result in the employee receiving no regular earnings for current pay period).

DAYS ABSENT HAS ALPHA CHARACTER MUST BE NUMERIC DAYS WORKED CANNOT BE GREATER THAN 10

Additional days are either overtime related or prior period payments and must be posted in Overtime Adjustment or ADJ REG hours and ADJ REG NO-RET OR ADJ REG WITH RET fields.


Error/Edit/Information Messages (continued)


DAYS WORKED HAS ALPHA CHARACTER, MUST BE NUMERIC DUPLICATE BONUS CODES EMPLOYEE STATUS MUST BE D (DAILY) EMPLOYEE STATUS MUST BE H (HOURLY) EMPLOYEE STATUS MUST BE 1, 2, 4, 5, 6, OR 7

Cannot report in this column if the employee is hourly or daily. EMPLOYEE STATUS MUST BE 4, 5, 6, 7, OR H (HOURLY) FINAL PAYOUT HAS ALPHA CHARACTER, MUST BE NUMERIC FINAL PAYOUT WITH OTHER WAGES OR DEDUCTIONS NOT ALLOWED

If you must pay final leave with other wages, use MISC WAGES for the leave payout. Deductions will be taken.

FOOD HAS ALPHA CHARACTER OR FOOD DOE IS NOT SET UP FOR EMPLOYEE

A deduction is not set up for this employee or the entry has an alpha character. To set up this deduction, call Central Payroll staff.

HOUSING HAS ALPHA CHARACTER OR HOUSING DOE NOT SET UP FOR EMPLOYEE

A deduction is not set up for this employee or the entry has an alpha character. To set up this deduction, call Central Payroll staff

HRS WEEK 1 CANNOT BE GREATER THAN 168 HRS 24 hours a day x 7 days in a week = 168.0.

HRS WEEK 1 HAS ALPHA CHARACTER, MUST BE NUMERIC Entry has an alpha character.

HRS WEEK 2 CANNOT BE GREATER THAN 168 HRS

24 hours a day x 7 days in a week = 168.0.

HRS WEEK 2 HAS ALPHA CHARACTER, MUST BE NUMERIC



HRS WORKED GREATER THAN NORMAL PERIOD HRS

Hourly employees cannot have an entry greater than their normal period hours. See the normal period hours section on the Exception Time Entry screen. Anything over the normal period hours should be reported in overtime.

HRS WORKED HAS ALPHA CHARACTER, MUST BE NUMERIC INACTIVE EMPLOYEE WITH NEGATIVE EARNING INVALID ADJ FOR EMPLOYEE PAY FREQUENCY

The pay frequency of this employee logically limits the fields that can be reported in.

INVALID ADJ FOR EMPLOYEE STATUS The pay status of this employee logically limits the fields that can be reported in.

MISC. ADJ NOT SUB TO RET HAS ALPHA CHARACTER, MUST BE NUMERIC MUST HAVE ENTRY IN WEEK 1 AND WEEK 2

An entry in Week 1 hours requires an entry in Week 2 hours. This entry can be 0.0 if no hours are worked in Week two.

NEGATIVE ADJUSTMENTS CANNOT BE GREATER THAN POSITIVE WAGES

Money taken away cannot be greater than money being paid.

NORMAL HOURS ODD FOR 40 & 40 An accurate computation cannot be made when normal period hours are odd. Either calculate the wages due or use the 8/80 column.

NUMBER WEEKS HAS ALPHA CHARACTER, MUST BE NUMERIC NUMBER WEEKS GREATER THAN 50

Weeks segmented cannot be greater than on year.

OVERTIME HRS 8 & 80 HAS ALPHA CHARACTER MUST BE NUMERIC



OVERTIME HRS 8 & 80 CANNOT BE GREATER THAN 256

24.0 hours x 14 days = 336.0 hours – 80.0 regular hours = 256.0 available for overtime.

PEP/RECRU/RETENT/SICK AMOUNT HAS ALPHA CHARACTER, MUST BE NUMERIC REG HRS 8 & 80 HAS ALPHA CHARACTER, MUST BE NUMERIC REG HRS 8 & 80 GREATER THAN 80 HRS

An employee cannot work more than 80 hours at straight time. An agency must not report combined previous pay with current pay.

REG HRS 8 & 80 LESS THAN 8 HRS

This error occurs when there is an entry in 8 & 80 overtime hours and the regular hours are less than 8, because overtime cannot be earned for working less than 8 hours.

SALARY RECOVERY HAS ALPHA CHARACTER, MUST BE NUMERIC SALARY RECOVERY HAS ALPHA CHARACTER, MUST BE NUMERIC SHIFT DIFFERENTIAL REQUIRES REG HRS ENTRY

Hours reported must be in combination with shift. To use shift alone see below the line shift diff.

SHIFT WEEK 1 HAS ALPHA CHARACTER, MUST BE NUMERIC

SHIFT WEEK 2 HAS ALPHA CHARACTER, MUST BE NUMERIC SHIFT 8 & 80 HAS ALPHA CHARACTER, MUST BE NUMERIC THIS FIELD MUST BE USED EXCLUSIVELY

This error occurs when hours are reported in more than one category (example: an entry is made in biweekly-day absent and 8/80 with overtime fields, or 40/40 with overtime and 8/80 with overtime fields). Only one of these categories may be completed for each employee.


Section 7: Reports

Agency Authorized Pay Report (Report 1) The Agency Authorized Pay Report will be generated for the agency. It will contain employees who are active on their payroll whether or not an exception was entered. It will be generated in the same sequence as the current ETR-- social security number within check distribution code. Any exception entered online, including any remarks and the LOGON ID of the person making the entry, will be printed on the report. At the end of each check distribution, the LOGON ID of the person who approved the entries and the date will be printed. On the last page of the detail report, the LOGON ID of the person who approved the entire payroll will be printed. A total page will also be generated at the check distribution level and the agency level. It will contain totals for each entry field along with total employees and dollars by status. This report will be available through RMDS on Thursday afternoon for agencies that are in the first run. It will be available for everyone by Friday morning. Agencies should print this report and retain it for audit purposes.

DATE PREPD: 04/27/2001 CENTRAL PAYROLL BUREAU CPB A38152 REPORT NO: 1 AGENCY AUTHORIZED PAY REPORT PAGE: 1 PPE: 04/03/2001 DEPT OF TEST DATA 334466 OFFICE OF TESTING 334466 LEV 2: PV CHK DIST: SSN NAME PAY RATE ID EXCEPTIONS ----------- ------------------------- ---------- -------- ---------------------- ---------------------- ---------------------- 111-11-2222 RED, DALE A. 2,271.73 *USERID* BIWKLY DAYS AB 10.0 MISC ADJ N/RET 500.00 122-11-2222 BLACK, ELLEN B 2,593.53 133-11-2222 GREEN, SHERRY C 2,271.73 144-11-2222 SILVER, JERRY E 1,793.39 155-11-2222 GOLD, KAREN F 3,580.74 166-11-2222 WHITE, JONI G 2,126.47 177-11-2222 YELLOW, MELVIN A 2,102.61 188-11-2222 PURPLE, PAM E 3,580.74 199-11-2222 PINK, EDWIN I 1,456.93 211-11-2222 INDIGO, GEORGE O 1,884.83 222-11-2222 GRAY, JOHN W 1,189.24 233-11-2222 BROWN, PAUL R 1,828.25 244-11-2222 RUST, HERMAN C 4,801.43 255-11-2222 BRICK, BRAD D 1,350.87 *USERID* 40&40 WK1 HRS 40.0 40&40 WK2 HRS 45.0 266-11-2222 BEIGE, COREY E 2,316.14 277-11-2222 TAUPE, CASEY F 1,473.27 *USERID* BIWKLY DAYS AB 10.0 ADJ REG W/RET 17.93- 288-11-2222 ORANGE, BAILY G 2,644.39 *USERID* (3) PEP BONUS 500.00 (6) RETN BONUS 1000.00 AGENCY APPROVED BY A38375 ON 04/12/01

Agency Authorized Pay Report

DATE PREPD: 04/27/2001 CENTRAL PAYROLL BUREAU CPB A38152 REPORT NO: 1 AGENCY AUTHORIZED PAY REPORT PAGE: 2 PPE: 04/03/2001 DEPT OF TEST DATA 334466 OFFICE OF TESTING 334466 AGENCY CONTROL TOTALS FOOD .00 RECOVERY .00 HOUSING .00 HRLY EMP-HRS WORKED .0 DAILY-DAYS WORKED .0 BIWEEKLY-DAYS ABSENT 20.0 TOTAL HOURS WEEK 1 80.0 SHIFT DIFF $ WEEK 1 .00 TOTAL HOURS WEEK 2 45.0 SHIFT DIFF $ WEEK 2 .00 HOURS STRAIGHT RATE .0 HOURS-TIME & HALF .0 SHIFT DIFF $ .00 ADJ REG HOURS .0 ADJ REG NO-RET .00 ADJ REG W/-RET 17.93 ADJ OVERTIME HRS .0 ADJ OVERTIME $ .00 ADJ SHIFT DIFF $ .00 MISC ADJ NO-RET 500.00 (3) PEP BONUS 500.00 (4) RECR BONUS .00 (6) RETN BONUS 1,000.00 (8) SICK BONUS .00 FINAL PAYOUT .00 ACTING CAPACITY .00 ACCIDENT HOURS .0 ACCIDENT $ .00 SEGMENTS -CPB USE ONLY 0 WAGES COUNTED BY PAY RATE: TOTAL EMPLOYEES COUNT: 17 BIWEEKLY EMP DOLLARS $39,266.29 BIWEEKLY EMP COUNT 17 DAILY EMP DOLLARS $.00 DAILY EMP COUNT 0 HOURLY EMP DOLLARS $.00 HOURLY EMP COUNT 0 MONTHLY EMP DOLLARS $.00 MONTHLY EMP COUNT 0 REPORT LEGEND: REPORT NAME SCREEN NAME REPORT NAME SCREEN NAME ACCIDENT $: ACCIDENT $ ACCIDENT HRS: ACCIDENT HOURS ACTING CAPAC: ACTING CAPACITY ADJ OT $: ADJ OVERTIME $ ADJ OT HOURS: ADJ OVERTIME HRS ADJ REG HOURS: ADJ REG HOURS ADJ REG NO RET: ADJ REG NO-RET ADJ REG W/RET: ADJ REG W/-RET ADJ SHIFT $: ADJ SHIFT DIFF $ BIWKLY DAYS AB: BIWEEKLY-DAYS ABSENT DAILY DAYS WRK: DAILY-DAYS WORKED FINAL PAYOUT: FINAL PAYOUT FOOD: FOOD 8&80 STRGT HRS: HOURS STRAIGHT RATE 8&80 OT HRS: HOURS-TIME & HALF HOUSING: HOUSING HRLY HRS WORKD: HRLY EMP-HRS WORKED MISC ADJ N/RET: MISC ADJ NO-RET RECOVERY: RECOVERY SEGMENTS: SEGMENTS -CPB USE ONLY 8&80 SHIFT $: SHIFT DIFF $ WK1 SHIFT $: SHIFT DIFF $ WEEK 1 WK2 SHIFT $: SHIFT DIFF $ WEEK 2 40&40 WK1 HRS: TOTAL HOURS WEEK 1 40&40 WK2 HRS: TOTAL HOURS WEEK 2 0BONUSES: (3) PEP BONUS: (3) PEP BONUS (4) RECR BONUS: (4) RECRUITMENT BONUS (6) RETN BONUS: (6) RETENTION BONUS (8) SICK BONUS: (8) SICK LEAVE INCENTIVE


DATE PREPD: 04/27/2001 CENTRAL PAYROLL BUREAU CPB A38152 REPORT NO: 1 AGENCY AUTHORIZED PAY REPORT PAGE: 1 PPE: 04/03/2001 GRAND TOTALS FOOD .00 RECOVERY .00 HOUSING .00 HRLY EMP-HRS WORKED .0 DAILY-DAYS WORKED .0 BIWEEKLY-DAYS ABSENT 20.0 TOTAL HOURS WEEK 1 80.0 SHIFT DIFF $ WEEK 1 .00 TOTAL HOURS WEEK 2 45.0 SHIFT DIFF $ WEEK 2 .00 HOURS STRAIGHT RATE .0 HOURS-TIME & HALF .0 SHIFT DIFF $ .00 ADJ REG HOURS .0 ADJ REG NO-RET .00 ADJ REG W/-RET 17.93 ADJ OVERTIME HRS .0 ADJ OVERTIME $ .00 ADJ SHIFT DIFF $ .00 MISC ADJ NO-RET 500.00 (3) PEP BONUS 500.00 (4) RECR BONUS .00 (6) RETN BONUS 1,000.00 (8) SICK BONUS .00 FINAL PAYOUT .00 ACTING CAPACITY .00 ACCIDENT HOURS .0 ACCIDENT $ .00 SEGMENTS -CPB USE ONLY 0 WAGES COUNTED BY PAY RATE: TOTAL EMPLOYEES COUNT: 17 BIWEEKLY EMP DOLLARS $39,266.29 BIWEEKLY EMP COUNT 17 DAILY EMP DOLLARS $.00 DAILY EMP COUNT 0 HOURLY EMP DOLLARS $.00 HOURLY EMP COUNT 0 MONTHLY EMP DOLLARS $.00 MONTHLY EMP COUNT 0 REPORT LEGEND: REPORT NAME SCREEN NAME REPORT NAME SCREEN NAME ACCIDENT $: ACCIDENT $ ACCIDENT HRS: ACCIDENT HOURS ACTING CAPAC: ACTING CAPACITY ADJ OT $: ADJ OVERTIME $ ADJ OT HOURS: ADJ OVERTIME HRS ADJ REG HOURS: ADJ REG HOURS ADJ REG NO RET: ADJ REG NO-RET ADJ REG W/RET: ADJ REG W/-RET ADJ SHIFT $: ADJ SHIFT DIFF $ BIWKLY DAYS AB: BIWEEKLY-DAYS ABSENT DAILY DAYS WRK: DAILY-DAYS WORKED FINAL PAYOUT: FINAL PAYOUT FOOD: FOOD 8&80 STRGT HRS: HOURS STRAIGHT RATE 8&80 OT HRS: HOURS-TIME & HALF HOUSING: HOUSING HRLY HRS WORKD: HRLY EMP-HRS WORKED MISC ADJ N/RET: MISC ADJ NO-RET RECOVERY: RECOVERY SEGMENTS: SEGMENTS -CPB USE ONLY 8&80 SHIFT $: SHIFT DIFF $ WK1 SHIFT $: SHIFT DIFF $ WEEK 1 WK2 SHIFT $: SHIFT DIFF $ WEEK 2 40&40 WK1 HRS: TOTAL HOURS WEEK 1 40&40 WK2 HRS: TOTAL HOURS WEEK 2 0BONUSES: (3) PEP BONUS: (3) PEP BONUS (4) RECR BONUS: (4) RECRUITMENT BONUS (6) RETN BONUS: (6) RETENTION BONUS (8) SICK BONUS: (8) SICK LEAVE INCENTIVE


Reports (continued) CPB Adjusted Pay Report (Report 2) The CPB Adjusted Pay Report will contain any corrections that were requested by the agency after their payroll was approved. It will also contain adjustments made by CPB during their audit process. The report will show the before and after image of any changes that were made. It will also list the name of the CPB employee who made the change along with a remark listing the agency employee who requested the change. This report will act as a turnaround document. One copy of this report will be sent to the agency with the checks and registers and any ‘Register Correction’ forms. (If the agency requested a correction after their payroll had already been processed by CPB, it would have to be done as a Register Correction. This should be infrequent occurrence. Most corrections will show on the ‘CPB Adjusted Pay Report’.) This report should be signed and sent back to CPB within 5 days along with any Register Correction forms. You should make a copy for your records.


DATE PREPD: 04/27/2001 CENTRAL PAYROLL BUREAU CPB A38152 REPORT NO: 2 CPB ADJUSTED PAY REPORT PAGE: 1 PPE: 04/03/2001 DEPT OF TEST DATA 334466 OFFICE OF TESTING 334466 LEV 2: PV CHK DIST: SSN NAME PAY RATE CPB NAME EXCEPTION FROM TO ----------- ------------------------- ---------- ---------- --------------------------------------------- 111-11-2222 RED, DALE A. 2,271.73 CPB User BONUS CODE 6 (6) RETN BONUS 500.00 1000.00 REASON: TEST 122-11-2222 BLACK, ELLEN B 2,593.53 CPB User MISC ADJ N/RET�� 1000.00 REASON: TEST 233-11-2222 BROWN, PAUL R 1,828.25 CPB User MISC ADJ N/RET�� 500.00 REASON: TEST 288-11-2222 ORANGE, BAILY G 2,644.39 CPB User (8) SICK BONUS 1000.00 400.00 REASON: TEST TOTAL EMPLOYEES CHANGED BY CPB: 4 AGENCY PLEASE NOTE: ------------------- YOU MUST CERTIFY THESE CORRECTIONS BY SIGNING THIS FORM AND RETURNING IT TO CPB WITHIN FIVE DAYS. ______________________________ ________________________ AUTHORIZED AGENCY SIGNATURE DATE

CPB Adjusted Pay Report


Blank page for inserting information needed to print from RMDS. You will receive this page during the Online ETR training session

Section 8: RMDS Instructions RMDS is the abbreviation for the Report Management and Distribution System. RMDS is a mainframe computer (versus PC) software package that allows for the storage, viewing, printing and distribution of specified reports.

To Display the Current Report ............... 67 To Print the Report .................................. 71 To Display Previous Reports .................. 74


RMDS Access Use of RMDS at Annapolis Data Center (ADC) requires that the USER be able to sign-on to the Mainframe via CICS. (See Section 2: ‘Accessing Online System’ for CICS instructions) Once that has been accomplished an empty screen should appear.

Key:

CPB OREV. 0

RMDS

RMDS should be keyed in the upper left hand corner. Press Enter.

n-Line ETR Agency Manual 1-29-02 64

RMDS Logon Screen

SIGNON: REPORT MANAGEMENT AND DISTRIBUTION SYSTEM USERID . . . . . . REQUIRED PASSWORD . . . . . REQUIRED NEW PASSWORD . . . VERIFY PASSWORD . . MUST MATCH NEW PASSWORD GROUP . . . . . . . ACCOUNT . . . . . . 648-048 (C) COPYRIGHT IBM CORP. 1984, 1995. ALL RIGHTS RESERVED. S GOVERNMENT USERS RESTRICTED RIGHTS - USE, DUPLICATION OR ISCLOSURE RESTRICTED BY GSA ADP SCHEDULE CONTRACT WITH IBM CORP. ICENSED MATERIALS - PROPERTY OF IBM BM IS A TRADEMARK OF INTERNATIONAL BUSINESS MACHINES CORPORATION BNV001 USERID REQUIRED TO SIGN ONTO RMDS 1=HELP F3=EXIT

Key: USERID and PASSWORD. (Same as used to log-on to CICS).

Press Enter


RMDS Main Menu

TYPE OPTION CHOICE, THEN INFORMATIO THEN PRESS ENTER. SELECT OPTION . . 1 1. DISPLAY A REP 2. SEND REPORT 3. LIST REPORT V 4. BUILD OR REFR 5. DISPLAY CURR 6. SAVE USER DA 7. EXIT REPORT NAME . . . . A38ETR1 REQUIRED FOR OPTIONS 1, 2, 3; USABLE REPORT TIMESTAMP . . - - - . . NOT REQUIRED; USABLE WITH 1, 2 LIST STRING . . . . NOT REQUIRED; USABLE WITH 4 COMMAND ==> F1=HELP F3=EXIT

To display the Agency Authorized Pay R Key 1 next to SELECT OPTION t Key A38ETR1 next to REPORT N Press Enter.


MAIN MENU

N IN FIELDS BELOW. ORT TIME: 11:45

PAGES DATE: 01/04/26 ERSIONS 01.117 ESH REPORT NAMES LIST

ENT REPORT NAMES LIST TA WITH 4, 5 YYYY-MM-DD-HH.MI.SS

eport: o select ‘Display a Report’ option. AME.

66

RMDS Report Display

DISPLAY A REPORT REPORT NAME . . : A38ETR1 REPORT TIMESTAMP: 2001-04-05-10.19.03 PAGE 1 OF 60 MORE: + > ----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+----8 DATE PREPD: 03/30/2001 CENTRAL PAYROLL BUREAU REPORT NO: 1 AGENCY AUTHORIZED PAY REP PPE: 03/20/2001 DEPT OF TEST AGENCY 3502 999888 LEV 2: XG CHK DIST: SSN NAME PAY RATE ID ----------- ------------------------- ---------- -------- ---------------------- 111-22-3333 Smith, John C 100.00 111-33-4444 Doe, Jane E 100.00 CHK DIST APPROVED BY xxxxxx ON 03/26/01 ************ BOTTOM OF PAGE ********************* BOTTOM OF PAGE ************** COMMAND ==> SCROLL ==> FULL F1=HELP F3=EXIT F5=RFIND F6=PAGE F7=BACKWARD F8=FORWARD F10=LEFT F11=RIGHT

PF-Key Functions: PF-1: Help Screen PF-3: Return to Main Menu PF-5: Repeat Find (‘Find’ command explained on next page) PF-6: Scroll by page PF-7: Scroll UP PF-8: Scroll DOWN PF-10: Scroll LEFT PF-11: Scroll RIGHT


RMDS Find Command Use the FIND (F) command to find data on the report. On the following exhibit, we are on page one of the report. We are attempting to find the SSN 123-88-4444. Key F followed by a space and then 123-88-4444.

DISPLAY A REPORT REPORT NAME . . : A38ETR1 REPORT TIMESTAMP: 2001-04-05-10.19.03 PAGE 1 OF 60 MORE: + > ----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+----8 DATE PREPD: 03/30/2001 CENTRAL PAYROLL BUREAU REPORT NO: 1 AGENCY AUTHORIZED PAY REP PPE: 03/20/2001 DEPT OF TEST AGENCY 3502 999888 LEV 2: XG CHK DIST: SSN NAME PAY RATE ID ----------- ------------------------- ---------- -------- ---------------------- 111-22-3333 Smith, John C 100.00 111-33-4444 Doe, Jane E 100.00 CHK DIST APPROVED BY xxxxxx ON 03/26/01 ************ BOTTOM OF PAGE ********************* BOTTOM OF PAGE ************** COMMAND ==> F ‘123-88-4444’ SCROLL ==> FULL F1=HELP F3=EXIT F5=RFIND F6=PAGE F7=BACKWARD F8=FORWARD F10=LEFT F11=RIGHT

DISPLAY A REPORT REPORT NAME . . : A38ETR1 REPORT TIMESTAMP: 2001-04-05-10.19.03 PAGE 3 OF 60 MORE: + > ----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+----8 DATE PREPD: 03/30/2001 CENTRAL PAYROLL BUREAU REPORT NO: 1 AGENCY AUTHORIZED PAY REP PPE: 03/20/2001 DEPT OF TEST AGENCY 3502 999888 LEV 2: XG CHK DIST: 01 SSN NAME PAY RATE ID ----------- ------------------------- ---------- -------- ---------------------- 123-22-3333 Brown, Karen 200.00 123-88-4444 Green, Joni 300.00 CHK DIST APPROVED BY xxxxxx ON 03/26/01 ************ BOTTOM OF PAGE ********************* BOTTOM OF PAGE ************** COMMAND ==> SCROLL ==> FULL F1=HELP F3=EXIT F5=RFIND F6=PAGE F7=BACKWARD F8=FORWARD F10=LEFT F11=RIGHT COMMAND ==> SCROLL ==> FULL

SSN 123-88-4444 was found on page three. Use PF5 (Repeat Find) to continue searching for this SSN.


RMDS Page Command

DISPLAY A REPORT REPORT NAME . . : A38ETR1 REPORT TIMESTAMP: 2001-04-05-10.19.03 PAGE 1 OF 60 MORE: + > ----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+----8 DATE PREPD: 03/30/2001 CENTRAL PAYROLL BUREAU REPORT NO: 1 AGENCY AUTHORIZED PAY REP PPE: 03/20/2001 DEPT OF TEST AGENCY 3502 999888 LEV 2: XG CHK DIST: SSN NAME PAY RATE ID ----------- ------------------------- ---------- -------- ---------------------- 111-22-3333 Smith, John C 100.00 111-33-4444 Doe, Jane E 100.00 CHK DIST APPROVED BY xxxxxx ON 03/26/01 ************ BOTTOM OF PAGE ********************* BOTTOM OF PAGE ************** COMMAND ==> PAGE 2 SCROLL ==> FULL F1=HELP F3=EXIT F5=RFIND F6=PAGE F7=BACKWARD F8=FORWARD F10=LEFT F11=RIGHT

You can enter a page number to display a certain page.


RMDS Data Not Available

If Td

CR

MAIN MENU TYPE OPTION CHOICE, THEN INFORMATION IN FIELDS BELOW. THEN PRESS ENTER. SELECT OPTION . . 1 1. DISPLAY A REPORT TIME: 09:01 2. SEND REPORT PAGES DATE: 01/04/30 3. LIST REPORT VERSIONS 01.120 4. BUILD OR REFRESH REPORT NAMES LIST 5. DISPLAY CURRENT REPORT NAMES LIST 6. SAVE USER DATA 7. EXIT REPORT NAME . . . . A38ETR1 REQUIRED FOR OPTIONS 1, 2, 3; USABLE WITH 4, 5 REPORT TIMESTAMP . . - - - . . YYYY-MM-DD-HH.MI.SS NOT REQUIRED; USABLE WITH 1, 2 LIST STRING . . . . NOT REQU DBNV461 DECOLLATE ROW NOT FOUND FOR USERID ENTERED COMMAND ==>

your data has not been processed, the above message will be displayed.

his will occur if you are attempting to view your report on Thursday and your ata is being processed on Friday.

PB On-Line ETR Agency Manual EV. 01-29-02 70

RMDS Print

To print most recent version of report

MAIN MENU TYPE OPTION CHOICE, THEN INFORMATION IN FIELDS BELOW. THEN PRESS ENTER. SELECT OPTION . . 2 1. DISPLAY A REPORT TIME: 12:19 2. SEND REPORT PAGES DATE: 00/05/08 3. LIST REPORT VERSIONS 00.129 4. BUILD OR REFRESH REPORT NAMES LIST 5. DISPLAY CURRENT REPORT NAMES LIST 6. SAVE USER DATA 7. EXIT REPORT NAME . . . . A38ETR1 REQUIRED FOR OPTIONS 1, 2, 3; USABLE WITH 4, 5 REPORT TIMESTAMP . . - - - . . YYYY-MM-DD-HH.MI.SS NOT REQUIRED; USABLE WITH 1, 2 LIST STRING . . . . NOT REQUIRED; USABLE WITH 4 COMMAND ==>

In order to print a report you need to: From the main menu: Key 2 to select SEND REPORT PAGES option. Key A38ETR1 next to report name. Press Enter.


RMDS Print Menu

SEND REPORT PAGES REPORT NAME . . : A38ETR1 REPORT TIMESTAMP: 2000-04-21-13.29.13 SELECT OPTION . . 2 1. NETWORK PRINT 2. BATCH PRINT 3. BATCH TRANSFER NETWORK PRINTER ID REQUIRED FOR OPTION 1 ONLY SPECIFY PAGE RANGES: FROM TO FROM TO FROM TO FROM TO 01 56 _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ OPTIONAL HEADER PAGE INFORMATION LINE 1 . . LINE 2 . . LINE 3 . . LINE 4 . . COMMAND ==>

RMDS will display this screen with the ‘Report Name’, ‘Report Timestamp’ and ‘Page Numbers’ of the current version. These ‘TO’ and ‘FROM’ page numbers listed when this screen initially displays assume that you want to print the entire report. If you wish to print less than the whole report just overtype the values listed. Page numbers are located near the upper RIGHT hand corner of the ‘Display a Report’ screen. The screen will be displayed with ‘1’ next to the SELECT OPTION. You must change this to ‘2’ ‘BATCH PRINT’ to print the report.



RMDS Print Options

BATCH PRINT OPTIONS REPORT NAME . . : A38ETR1 REPORT TIMESTAMP: 2000-05-12-14.50.50 REQUIRED PARAMETERS: JOB NAME . . . . LOGON ID PASSWORD . . . ACCOUNT . . . . AGENCY ACCOUNT OPTIONAL PARAMETERS: SYSOUT CLASS . . L WRITER NAME . . DESTINATION . . . . .AGENCY PRINTER NAME . . . . . . TITLE . . . . . DEPARTMENT . . . ROOM . . . . . . BUILDING . . . . ADDRESS 1 . . . ADDRESS 2 . . . ADDRESS 3 . . . ADDRESS 4 . . . COMMAND ==>

The fields that are prefilled on initial display of the ‘Batch Print Options’ screen vary from person to person, BUT if these fields listed below are empty you must enter them or the mainframe computer may not know where to send the printed output. Key: Logon ID Agency Account Number (CPB will advise) Sysout Class = L Agency Printer ID (usually begins with ‘R’) Press Enter

RMDS Additional Print

ADDITIONAL PRINT PARAMETERS REPORT NAME . . : A38ETR1 REPORT TIMESTAMP: 2000-05-12-14.57.55 COPIES . . 2 CHARACTER SET 1 . . FCB . . PAGEDEF . . CHARACTER SET 2 . . FORMDEF . . CHARACTER SET 3 . . PRMODE . . . CHARACTER SET 4 . . CONTROL OPTION . . . . 1 1. NONE 2. DEFAULT 3. USE MEMBER FROM PRINT CONTROL LIBRARY 4. USER-SUPPLIED PRINT CONTROL 5. MERGE MEMBER AND USER-SUPPLIED PRINT CONTROL CONTROL MEMBER NAME . . REQUIRED FOR OPTION 3; USABLE WITH 5 USER-SUPPLIED CONTROL INFORMATION REQUIRED FOR OPTIONS 4, 5 LINE 1 . . LINE 2 . . COMMAND ==>

If multiple copies of a report are desired then the requested number must be entered on the ‘Additional Print Parameters’ Screen.


RMDS Print Message


RMDS will notify you that the print function is submitted by displaying the RMDS Main Menu with a message concerning the printed pages requested

DBNV509 BATCH JOB(JOB04891) SUBMITTED TO SEND REQUESTED PAGES COMMAND ==>

MAIN MENU TYPE OPTION CHOICE, THEN INFORMATION IN FIELDS BELOW. THEN PRESS ENTER. SELECT OPTION . . 2 1. DISPLAY A REPORT TIME: 14:22 2. SEND REPORT PAGES DATE: 00/05/15 3. LIST REPORT VERSIONS 00.136 4. BUILD OR REFRESH REPORT NAMES LIST 5. DISPLAY CURRENT REPORT NAMES LIST 6. SAVE USER DATA . EXIT REPORT NAME . . . . A38ETR1 REQUIRED FOR OPTIONS 1, 2, 3; USABLE WITH 4, 5 REPORT TIMESTAMP . . - - - . . YYYY-MM-DD-HH.MI.SS NOT REQUIRED; USABLE WITH 1, 2 LIST STRING . . . . NOT REQUIRED; USABLE WITH 4

To end your RMDS session, enter EXIT behind the COMMAND prompt. If you receive the message listed in bold above and your reports are still not printing, please call the ADC help desk at (410) 260-7400. Give them your printer ID and ask them to check that your printer is operational.

RMDS Report Versions


To list all versions of the Report

TYPE OPTION CHOICE, THEN INFORMATIO THEN PRESS ENTER. SELECT OPTION . . 3 1. DISPLAY A REP 2. SEND REPORT 3. LIST REPORT 4. BUILD OR REFR 5. DISPLAY CURR 6. SAVE USER DA 7. EXIT REPORT NAME . . . . A38ETR1 REQUIRED FOR OPTIONS 1, 2, 3; USABLE REPORT TIMESTAMP . . - - - . . Y NOT REQUIRED; USABLE WITH 1, 2 LIST STRING . . . . NOT REQUIRED; USABLE WITH 4 COMMAND ==> F1=HELP F3=EXIT

To list all versions of the Agency Autho Key 3 next to SELECT OPTION Key A38ETR1 next to REPORT Press Enter.

MAIN MENU

N IN FIELDS BELOW. ORT TIME: 11:45

PAGES DATE: 01/04/26 VERSIONS 01.117 ESH REPORT NAMES LIST

ENT REPORT NAMES LIST TA WITH 4, 5

YYY-MM-DD-HH.MI.SS

76

rized Pay Report: to select ‘List Report Versions’ option. NAME.

RMDS Report Versions (continued)

LIST REPORT VERSIONS Row 1 to x of x REPORT NAME . . : A38ETR1 TYPE AN ACTION CODE (1=DISPLAY 2=SEND), THEN PRESS ENTER. ACTION TIMESTAMP PAGES STATUS 2001-03-22-10.18.59 73 1 2001-03-23-10.19.01 85 2001-04-05-10.19.03 75 2001-04-06-10.19.03 90 ******************************* Bottom of data******************************

The ‘List Report Versions‘ screen displays all versions of the specified report with a Date & Timestamp indicated when each report was stored on RMDS, which should correlate to recent job cycles. There will be two report cycles held on RMDS. Enter ‘1’ in front of the date-time stamp to display the report stored at that date & time.


Section 9: Central Payroll Bureau Contact List General Information Phone: 410-260-7401 or 1-888-674-0019 Fax: 410-974-2473 E-mail: [email protected] Web address: http://compnet.comp.state.md.us/cpb/ Mailing Address: Central Payroll Bureau 108 Carroll Street P.O. Box 2396 Annapolis, MD 21404-2396 Administration Robert Murphy, Director 410-260-7401 Operations Dhiren Shah, Manager 410-260-7404 Lisa Gee, Asst. Mgr 410-260-7342 Regular Payroll Carol Soutar, Sup. 410-260-7001 Contract Payroll Peggy Short, Sup. 410-260-7002 University of MD Payroll Pamela Foster, Sup. 410-260-7479 Direct Deposit

Clerk 410-260-7862 Peggy Short, Sup. 410-260-7002 Federal or State Tax Liens Peggy Short 410-260-7002 Personnel Transactions

Pamela Foster, Sup. 410-260-7479

Accounting & Reporting Helen Kane, Manager 410-260-7045 Rosina Romain, Asst Mgr 410-260-7219 Wage Garnishment Donna Brooks, Sup. 410-260-7282 Clerk 410-260-7263 Clerk 410-260-7622 Child Support, Employment Verifications, & Savings Bonds

Donna Brooks, Sup. 410-260-7282 Clerk 410-260-7235

Vendor payments & Check Cancellations

Clerk 410-260-7249 Clerk 410-260-7328 Information Technology Unit

Karen Tobat, Manager 410-260-7356 Payroll & Vendor Reports Clerk 410-260-7380 Clerk 410-260-7387

Section 10: Forms


Timekeeper function must be separate from the approval function. The separation is controlled by logon id #’s If it is necessary for a person to have both time entry and approval logon ID numbers, please ensure that the same person does not perform both functions in the same pay period. Agency Authorized Report (Report 1) identifies both the timekeeper and approver by logon ID numbers. If you have any concerns contact Karen Armes at 410-260-7387.

CENTRAL PAYROLL BUREAU ONLINE ETR SECURITY FORM

AGENCY PAYROLL CODE _________________ AGENCY NAME __________________________________ USER LOGON ID _________________ USER NAME _______________________________________________ USER SIGNATURE __________________________________ PHONE NUMBER _______________________ E-MAIL ADDRESS ___________________________________________________________________________

TIMEKEEPER ACCESS – This authorizes entry of exception time data. If access is needed for the whole agency, put a check mark on the line next to ‘whole agency’. If access is limited to certain levels, please designate the levels to which access is authorized. ACCESS PARAMETERS - WHOLE AGENCY ______ LEVELS ___________________________ APPROVER ACCESS – This authorizes approval of the payroll via the online ETR. For authority to approve the entire payroll (i.e. sign the ETR) put a check mark next to whole agency. To give limited authority to approve certain levels only, please designate all levels being authorized. (Every agency must have at least two people authorized to approve the whole agency.) ACCESS PARAMETERS - WHOLE AGENCY _______ LEVELS ___________________________ RMDS ACCESS – This will give authority to view and print the reports detailing the exception data reported by the agency. If authority is given to view the whole agency, put a check mark next to ‘whole agency’. To give limited authority to view certain levels only, please designate the levels to which access is limited. ACCESS PARAMETERS - WHOLE AGENCY ________ LEVELS ___________________________

I hereby give authority to this employee for the access listed above. ___________________________________________________ _____________________________ Appointing Authority Date Title ___________________________________________________ ______________________________ Name (Please Print) Phone Number PLEASE NOTE: YOU MUST NOTIFY CPB, BY MEMO, WHEN A TIMEKEEPER OR APPROVER LEAVES YOUR AGENCY SO THAT ACCESS TO THE ONLINE ETR FILE IS DELETED. Note: The appropriate ACF forms must be forwarded with this document. This document is required each time an access changes. At least one week is needed to accommodate changes. Forms should be sent to the following address: Central Payroll Bureau P. O. Box 2396 Annapolis, Md. 21404-2396 ________________________________________________ Attn: Karen Tobat CPB SECURITY OFFICER DATE Questions: 410-260-7387

Revised 04/01/2008

Comptroller of Maryland Information Technology Division

ACF2 CICS File Access Form UID OR LOGONID__________________________________ EFFECTIVE DATE _________________________________ NAME ____________________________________________UNTIL DATE ______________________________________ TEXT _______________________________________________________________________________________________ VERIFY ACTION - ADD CHANGE DELETE

Mark One Mark One Mark One Mark One

CICS FILE DDNAME SOURCE READ A L P L O R L G E O V W E N T

ADD A L P L O R L G E O V

W E N

T

UPDAT A L P L O R L G E O V

W E N

T

DELET A L P L O R L G E O V

W E N T

ETRMAST A L P A L P A L P A L P AUTHHIST A L P A L P A L P A L P PCTABLE A L P A L P A L P A L P

CHECK A L P A L P A L P A L P CHECKALT A L P A L P A L P A L P

ACCESS A L P A L P A L P A L P HRMSCTRL A L P A L P A L P A L P

ETRACC A L P A L P A L P A L P A L P A L P A L P A L P A L P A L P A L P A L P A L P A L P A L P A L P A L P A L P A L P A L P

COMMENTS: __________________________________________ _________________________________________ SECURITY OFFICER RESPONSIBLE / DATE SECURITY OFFICER REQUESTING / DATE __________________________________________ _________________________________________ USER ACKNOWLEDGEMENT / DATE DATA CENTER SECURITY OFFICER / DATE COM/ITD-112 PSX-3297

Comptroller of Maryland Information Technology Division

ACF2 General Resource Rule Form UID OR LOGONID_____________________________EFFECTIVE DATE _________________________ NAME _______________________________________UNTIL DATE ______________________________ TYPE - (DSD)DISK VOLUME (CKC) CICS TRANSACTION/GROUP (TAC) ACCOUNT NUMBER (CKT) TESTCICS TRANSACTION/GROUP ACTION - ADD CHANGE DELETE Mark One Mark One RESOURCE SOURCE ACCESS

A L P L O R L G E O V W E N T

RESOURCE SOURCE ACCESS A L P L O R L G E O V W E N

T PETR A L P PCK2 A L P

PET1 A L P PCK3 A L P

PET2 A L P A L P

PET3 A L P A L P

PET4 A L P A L P

PET5 A L P A L P

PET6 A L P A L P

PET7 A L P A L P

PET8 A L P A L P

PPIQ A L P A L P

PCHK A L P A L P

PCK1 A L P A L P

COMMENTS: __________________________________________ _________________________________________ SECURITY OFFICER RESPONSIBLE / DATE SECURITY OFFICER REQUESTING / DATE __________________________________________ _________________________________________ USER ACKNOWLEDGEMENT / DATE DATA CENTER SECURITY OFFICER / DATE COM/ITD-109 PSX-3384

CENTRAL PAYROLL BUREAU'S ONLINE EXCEPTION ......CENTRAL PAYROLL BUREAU'S ONLINE EXCEPTION TIME...

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