Centennial School District Board Development Work Session April 11, 2012.

Centennial School District Board Development Work Session April 11, 2012

Centennial School District Part 1: Role of the Board of Directors Part 2: Role of the Superintendent and Cabinet

Role of the Board Accountability to the Community Centennial School District All students think, achieve and make a difference in the world. Board of Directors Elected Officials Democratic Process Centennial Community

Role of the Board (as per board policy) Board Policy BCE: Board Committees Centennial School District All students think, achieve and make a difference in the world.

Role of the Board (as per board policy) Board Policy BCF: Advisory Committees to the Board Centennial School District All students think, achieve and make a difference in the world.

Role of the Board & Superintendent Compliance with Federal/State Regulations Centennial School District All students think, achieve and make a difference in the world. Federal and State Education Laws & Regulations Board of Directors Superintendent

Role of the Board (as per policy) Board Policy BBA: School Board Powers & Duties Centennial School District All students think, achieve and make a difference in the world. Board of Directors Hires/Directs/Evaluates Superintendent Sets Policy, Goals & Budget

Role of the Board (as per policy) Board Policy BBAA: Individual Board Member Authority/Responsibility Centennial School District All students think, achieve and make a difference in the world. Key Concepts - The Board only takes action as a whole - The Board only takes action in legal sessions - Individual members work through Board chair - Site visits are arranged through Superintendent

Mission Critical Functions of the Board Centennial School District All students think, achieve and make a difference in the world. Board of Directors Policy, Goals & Budget

The Board Sets Policy Centennial School District All students think, achieve and make a difference in the world. Board Policies are arranged by categories: A/BBoardGPersonnel CAdministrationIInstruction D Fiscal ManagementJStudents E Support Services K/LCommunity FFacilities Relations * Policies reflect law and unique Board directives

The Board Adopts Goals Centennial School District All students think, achieve and make a difference in the world. In 2011, the Board of Directors adopted non-negotiable 5-Year Academic Goals. The goals define an expectation that every student will meet academic proficiency standards from kindergarten through high school graduation.

Centennials 5-Year Goals Centennial School District All students think, achieve and make a difference in the world. Every child performs at grade level in reading, writing and math by the end of 3 rd grade. Every child leaves 8 th grade academically ready for 9 th grade. Every student finishes 9 th grade with credits necessary to graduate on time. Every student graduates ready for college and/or career.

The Board Monitors Progress on Goals 2011/2012 through 2015/2016 Centennial School District All students think, achieve and make a difference in the world. 5-Year Goals Monitoring Report: SeptemberSuperintendent presents Monitoring Report, progress toward 5-Year Goals based on most recent data NEW Achievement Compact Timeline: MayAdministration recommends achievement compact data/targets improvement next year JuneBoard approves compact for following year as part of Budget approval process

The Board Uses Established Budget Procedures Centennial School District All students think, achieve and make a difference in the world. Budget Monitoring/Oversight/Dialogue: July 1-June 30 Administration reports to the Board Budget Committee Process: AugustVacancies announced/community invited NovemberApplicants interviewed/appointed by Board DecemberWork Session to review process/timeline/roles MayAdministration presents proposed budget MayBudget committee members provide input Budget Approval Process: DecemberBoard approves Budget Priorities (next year) JuneBoard conducts open public hearing/approves next years budget

Centennial School District All students think, achieve and make a difference in the world. Public Meeting Law Board Policy BDDH: Public Participation in Board Meetings

Public Meeting Law Requirements Centennial School District All students think, achieve and make a difference in the world. All meetings shall be conducted in public, unless exempted for example by Executive Session rules/law. No quorum (4 Directors) may meet in private to deliberate or decide upon any matters, unless exempted, i.e., Executive Session Site inspections, chance social gatherings and regional, state or national conferences are exempt, but Directors MAY NOT discuss school district business at such gatherings. Except under an actual emergency, the Board must meet within its geographical boundaries, a place that does not discriminate in any manner against Federal non-discrimination statute.

Public Meeting Law Requirements Centennial School District All students think, achieve and make a difference in the world. Public Meeting Law guarantees ATTENDANCE, NOT PARTICIPATION. Board meeting locations must be accessible to the handicapped. The Board must provide a list of regular meetings/times/location. Reasonable notice of the time and place for a meeting is required, and 24 hours notice to the community and local media is standard. Meeting notice must list the items/subjects to be considered, but this does not preclude adding other items/subjects at the meeting. The Board is required to arrange for written minutes to be taken at all meetings which give a true representation of all matters discussed or decided upon; such minutes must be available to the public within a reasonable amount of time after the meeting.

Public Meeting Law: Issues Around Potential Scrutiny of Practice Centennial School District All students think, achieve and make a difference in the world. Board members emailing one another concerning a topic that is under discussion or will be decided upon at an upcoming meeting. Board members making round robin phone calls to one another to lobby, share information or reach consensus prior to a meeting. Four Board members chatting during a social gathering, which may be perceived as a discussion of school district business. CONSEQUENCES OF WILLFUL MISCONDUCT Complaints can be filed against individuals or the entire Board A Board member found to have knowingly violated Public Meeting Law may be liable for attorney fees or relief ordered by the court.

Centennial School District All students think, achieve and make a difference in the world. Executive Session Law Board Policy BDC: Executive Session

Executive Session Law Requirements Centennial School District All students think, achieve and make a difference in the world. Public notification of an executive session is required, including the legal citation by section and subsection and the associated text describing the purpose of the executive session. An executive session may be planned and cited on a published Board agenda, or the Board chair may call for an executive session at any time during a regular, special or emergency Board meeting.

Executive Session Law Requirements Centennial School District All students think, achieve and make a difference in the world. News media representatives may attend executive sessions (see BDC-AR) with these exceptions: Labor negotiations Student expulsion appeal hearings Student medical records Litigation Prior to ALL executive session the Board Chair will read a statutory limitations statement.

Executive Session PURPOSES Allowed by Law Centennial School District All students think, achieve and make a difference in the world. To consider the employment of a staff member To consider discipline or dismissal of, or hear complaints/charges brought against an employee (unless that employee requests that the Boards consideration be conducted in a public meeting) To conduct deliberations concerning labor negotiations To conduct deliberations concerning the negotiation of a real property transaction (Note: Executive session is for the purpose of developing purchasing, sales or lease STRATEGIES only; the Board must reconvene in public session to make a motion and vote.) To consider records exempt by law from public inspection

Executive Session PURPOSES Allowed by Law Centennial School District All students think, achieve and make a difference in the world. To consult with legal counsel concerning the legal rights and duties of the school district with regard to current litigation or litigation likely to be filed To review and evaluate the performance of the Superintendent or any other employee (unless that employee requests that the Boards consideration be conducted in a public hearing) To conduct a hearing on the expulsion of a student To review a students confidential medical records

Executive Session Law: Issues Around Potential Scrutiny of Practice Centennial School District All students think, achieve and make a difference in the world. Boards discussing a topic in executive session other than the one stated in the meeting notice or announced by the Chair Boards discussing topics in executive session that are not covered specifically by law pertaining to executive session Board members discussing publicly any information that was shared or gleaned from an executive session of the Board Boards failing to return to public session to make a decision, or to make a motion and vote, except as exempt by law: a) A decision regarding the expulsion of a student b) To review a students confidential medical records Executive Session as a standing item on Board agendas

End of Part 1: Role of the Board Board Recess Break After Break Part 2: Role of Superintendent & Cabinet Centennial School District All students think, achieve and make a difference in the world.

Role of the Superintendent Board Policy BCD: Board-Superintendent Relationship Centennial School District All students think, achieve and make a difference in the world. Superintendent Reports to Board of Directors Communicates & Provides Counsel to Board

Role of the Superintendent Board Policy BG: Board-Staff Communication Centennial School District All students think, achieve and make a difference in the world. Superintendent Provides the Communications Link between staff and the Board

Role of the Superintendent Centennial School District All students think, achieve and make a difference in the world. Superintendents Ethical Responsibilities The Superintendent, as executive officer, is responsible for the administration and operation of the District under applicable law and Board policies. The Superintendent will take reasonable measures to prevent any practice, activity, decision or organizational condition which is unethical, unsafe, disrespectful, imprudent or that would endanger the Districts public image or credibility.

Role of the Superintendent Centennial School District All students think, achieve and make a difference in the world. Superintendent Leadership Responsibilities Achievement of the Boards 5-Year Academic Goals Compensation and development of competent employees Safe and respectful working and learning environments Meaningful involvement of parents and community Timely and effective communication with the public Stewardship of public funds Maximizing the communitys investment in its schools

Superintendents System of Accountability Centennial School District All students think, achieve and make a difference in the world. Superintendent Executive Cabinet

Centennial School District All students think, achieve and make a difference in the world. Principals Licensed Staff Classified Staff Superintendents System of Accountability

Centennial School District All students think, achieve and make a difference in the world. See Organizational Charts Superintendents System of Accountability

Executive Function of the Superintendents Office Centennial School District All students think, achieve and make a difference in the world. Assistant Superintendent/Human Resources Director, Rich Shultz Curriculum and Student Learning Director, Cheryl Williamson Student Services Director, Lori Silverman Business and Operations Director, Rick Larson Communication Specialist, Wendy Reif Executive Cabinet

Centennial School District All students think, achieve and make a difference in the world. Department Goals & Executive Function Provide assistance and support for the Superintendent of Centennial School District -Assist with the evaluation of building principals -Provide counsel on strategic plans, actions and decisions -Respond to parent concerns that rise to the district level -Advise on need for personnel/negotiations executive sessions and/or communication to the Board of Directors -Assist the Superintendent on special projects, as needed Assistant Superintendent/Human Resources Director

Centennial School District All students think, achieve and make a difference in the world. Direct and plan an effective system for the recruitment, selection, employment and retention of highly qualified licensed and classified personnel, in compliance with all applicable federal and state laws -Maintain compliance with Teacher Standards and Practices Commission (TSPC) rules -Manage and supervise all employee hiring procedures -Manage and supervise employee compensation schedules -Implement contract language as it impacts employees Department Goals & Executive Function

Centennial School District All students think, achieve and make a difference in the world. Department Goals & Executive Function Establish quality relationships with each employee bargaining unit and provide administrative leadership for upholding the terms of all negotiated agreements in compliance with applicable federal and state laws -Direct and provide guidance for collective bargaining -Facilitate understanding of law and policy pertaining to contract negotiations and contract language -Communicate the intent and application of contract language to administrators and supervisors Assistant Superintendent/Human Resources Director

Centennial School District All students think, achieve and make a difference in the world. Other Key Executive Functions In the absence of the Superintendent, act as designee Provide expertise for the Superintendent in handling incident response to emergency issues Assistant Superintendent/Human Resources Director

Centennial School District All students think, achieve and make a difference in the world. Department Goals & Executive Function Implement a comprehensive, cohesive K-12 curriculum that intentionally connects required state standards to instruction, assessment and verified student learning Continuously monitor curriculum and assessment implementations, and respond to individual and collective needs for professional development and improvement Curriculum and Student Learning Director

Centennial School District All students think, achieve and make a difference in the world. CURRICULUM STANDARDS What do we want students to know and be able to do? Teachers use curriculum resources to plan unit and lesson plans, such as: Oregons required Common Core Standards District Curriculum Maps Pacing Guides Textbook manuals Assessment item analysis of power standards

Curriculum and Student Learning Director Centennial School District All students think, achieve and make a difference in the world. INSTRUCTION How do we effectively engage all students in learning? Teachers use research-based strategies, to teach all students, such as: Balanced Literacy Reading Apprenticeship Guided Language Acquisition Design Sheltered Instruction Observation Protocol (all subjects) Differentiated instruction (all subjects) Traditional math + math explorations

Curriculum and Student Learning Director Centennial School District All students think, achieve and make a difference in the world. ASSESSMENT How do we know that students have learned what was taught? Teachers use assessment results to evaluate student learning & inform instruction, such as: Teacher-developed classroom assessments Centennial District s Universal Screener Oregon Assessment of Student Learning (OAKS) End-of-Course Assessments

Curriculum and Student Learning Director Centennial School District All students think, achieve and make a difference in the world. Key Executive Function System-wide Alignment of Curriculum Intended curriculum Taught curriculum Assessed curriculum Learned curriculum

Curriculum and Student Learning Director Centennial School District All students think, achieve and make a difference in the world. Other Key Executive Functions Alignment of Professional Development with District initiatives Supervision of Literacy and Math Coaching staff Supervision of and compliance with Federal programs/budget rules Supervision of all Federal, state and district assessment programs Supervision of Technology Department budget and staff Supervision of English Language Learners (ELL) Program

Centennial School District All students think, achieve and make a difference in the world. To align department initiatives with district initiatives for a coherent implementation of system-wide expectations supported by coaching and professional development -Align Individual Education Plans (IEPs) and instructional strategies to Common Core Curriculum, instruction and assessment Department Goals & Executive Function Special Education Student Services Director

Centennial School District All students think, achieve and make a difference in the world. Build the capacity of Special Education staff and teams to increase student achievement and positive social behavior. -Implement collaboration between general education staff and Special Education staff -Implement evidence-based instruction and interventions with a tiered level of intensity matched to student need. -Provide oversight for Alternative Placement programs. Department Goals & Executive Function Special Education Student Services Director

Centennial School District All students think, achieve and make a difference in the world. To maintain compliance of Special Education and Section 504 programs and services with Federal and State regulations -Supervise Federal program funds and budget -Supervise Special Education support staff/coaches Other Key Executive Functions Federal IDEA Compliance Student Services Director

Centennial School District All students think, achieve and make a difference in the world. Health Services supervision and coordination -School Nurses -Special needs home/health/hospital/nursing services -Mental health services -Child abuse compliance reporting -MESD Special Education/Health Services Advisory Council -Multnomah County Wraparound Executive Council Other Key Executive Functions Student Services Director

Centennial School District All students think, achieve and make a difference in the world. Supervision of Centennial Transition Center Oversight of McKinney-Vento services for homeless students Oversight of Teen Parent/Child Care program at CHS Supervision/Coordination of K-12 Counseling and Guidance Program Facilitation of District Equity Initiative and Plans Other Key Executive Functions Student Services Director

Business and Operations Director Centennial School District All students think, achieve and make a difference in the world. Direct the planning and implementation of the Districts annual budget -Convene the Budget Committee/oversee committee process -Collaborate with Board and staff in the development of long- range financial plans for operations, facilities, debt management, risk management and retirement obligations -Prepare forecasts of revenues and expenditures for a variety of purposes including collective bargaining Department Goals & Executive Function Financial Management

Centennial School District All students think, achieve and make a difference in the world. Monitor the Districts annual budget and maintain compliance with state audit rules and general accounting principles - Develop and maintain a system of internal financial controls - Supervise and monitor all business office staff/procedures - Ensure good stewardship of taxpayer funds Department Goals & Executive Function Fiscal Monitoring Business and Operations Director

Centennial School District All students think, achieve and make a difference in the world. Direct the maintenance, planning and security of all District owned and leased facilities through the Maintenance Supervisor. -Ensure quality preventive maintenance, cleaning, repairs and grounds upkeep for all District facilities and properties. -Maintain compliance with required annual inspections, alarm system testing and fire sprinklers. -Manage classroom and core facility usage to accommodate all educational functions of teaching and learning. -Maintain the security of District facilities and properties. Department Goals & Executive Function Facilities Management Business and Operations Director

Centennial School District All students think, achieve and make a difference in the world. Analyze and collect data on energy costs and determine plans of action to maximize resource conservation and reduce the Districts energy costs. -Ensure timely energy conservation audits to guide energy conservation planning and expenditure of SB-1149 funds -Review, analyze and recommend usage of SB-1149 funds for implementing energy conservation measures -Facilitate the work of the Resource Conservation Committee Department Goals & Executive Function Resource Conservation Business and Operations Director

Centennial School District All students think, achieve and make a difference in the world. Serve as the Districts Safety Officer -Develop and maintain a District Emergency Response Plan. -Oversee school Emergency Response Plans. -Minimize risk exposure through prevention, mitigation, response and recovery procedures. -Case manage all legal issues presented to the District. Department Goals & Executive Function Risk Management Business and Operations Director

Centennial School District All students think, achieve and make a difference in the world. Direct and supervise student transportation through Transportation Supervisor Direct and supervise dining services through the Dining Services Supervisor Facilitate the work of the Wellness Committee and supervise the Wellness Coordinator Other Key Executive Functions Business and Operations Director

Communications Specialist Centennial School District All students think, achieve and make a difference in the world. Provide consistent, accurate internal communications -Weekly C-Mail to report critical policy decisions, actions and events of interest to staff and students Provide consistent, accurate public, external communications -District website, press releases, administrative coaching prior to media events, C-Mail for public audiences; articles for school newsletters and district publications Provide timely, accurate crisis communication, when needed Develop key messages for the Board and administrative staff -Implement public surveys; summarize public opinion Department Goals & Executive Function

Thank you! Centennial School District All students think, achieve and make a difference in the world. Board members sustain one of Americas greatest legacies, the democratic governance of a free public education for all children. The Superintendent and Executive Cabinet members extend deep appreciation for each Board members contribution to Centennial School District. Together, we can provide a school system where all students think, achieve and make a difference in the world.

Centennial School District Board Development Work Session April 11, 2012.

Documents

Transcript of Centennial School District Board Development Work Session April 11, 2012.