CECAS Updates

EC Program Directors’ InstituteMarch 9, 2010

Recent Changes to CECAS

Bug Fixes released 3/2 Increased space on DEC7 Increased font on Invitation Use of Enter key on Child Search No SSN in auto emails

Recent Changes to CECAS

DEC4 Testing and Accommodations screen has been updated with LEP tests.

ACCESS WAPT

Recent Changes to CECAS

COSF/Indicator 7 Screens are available for

entering COSF data. Indicator 7 Count will occur in

August. Training for Indicator 7 Count

will begin after April 1 Count is concluded.

Count Reminders

Next Count - April 1-16

EC Director certifies that data is accurate.

Avoid errors by checking the Periodic Count Export Student List.

Count Reminders

Parentally Placed Private School Students must be counted.

Plan Type is “Pvt. Sch. Svs. Plan” not “IEP.”

Setting should be “Parentally Placed in Private School (PSSP only).” Do not use this setting for IEPs.

Count Reminders

Common errors to check for: Exceptionality, Setting, Dates must

be correct. Grade should be reasonable for age,

e.g., no 8 yr. olds in grade 10; Pre-K should be 5 or less.

Student UID

Purpose: Assigns a unique identifier (NC WISE

ID#) to all children entering into the educational system.

Allows data stored in separate systems to be brought together to form a complete record for a child.

Student UID

EC users in each LEA, Charter School and State Operated Program must resolve near matches for children not enrolled in a school (PK and Out of School).

Student UID

Best Practices:If unsure or the child does not have an

NC WISE ID# leave this field blank in CECAS. Use the Local ID# field instead.

Resolve near matches in UID system as quickly as possible to avoid duplicating unresolved near matches that still exist when a new data load is submitted from CECAS to UID.

Student UID

Current Schedule (Subject to Change): Data submitted automatically from CECAS

to UID for processing the 22nd of each month

Users log into UID system to resolve near matches after the 22nd

Near matches must be resolved prior to the next data submission

CECAS NC WISE ID# and demographic data will be updated on Mondays as IDs are assigned and near matches resolved

Race/Ethnicity

New codes required beginning with the 2010-2011 school year

Two-part question used for collection of data

Seven categories used in reporting CECAS data entry screen and

reports to be modified Integration with NC WISE in future

Testing Accommodations

Testing Accommodations will be collected at the state level for 2010-11 school year.

CECAS DEC4 users should continue to enter testing data in DEC4.Data will be pulled from CECAS at state level.

If not using CECAS DEC4, manual entry of data will be required.

CECAS Training

Standardized Training Schedule Weekly availability Schedule coming soon

Possible Additional Sessions New releases Other opportunities

Demonstration-Useful Reports in CECAS

Timely Placement (90 days)

COSF Completion Report

LEA Level School Report

Enjoy the rest of the institute!