cdn.ymaws.com · Web viewJuly 27, 2011. REQUEST FOR PROPOSAL. S FOR. BANK DEPOSITORY SERVICES. FOR...

July 27, 2011

REQUEST FOR PROPOSALS FORBANK DEPOSITORY SERVICES FOR THE

CITY OF BEVERLY HILLS

The City of Beverly Hills invites proposals from qualified banking institutions for the provision of bank depository services. Proposals must be submitted in accordance with the conditions outlined in this Request for Proposals No. 12-05 (“RFP”).

Sealed proposals will be accepted until 2:00 P.M. (PST), Thursday, September 29, 2011 in the office of the City Clerk, City of Beverly Hills, City Hall, 455 North Rexford Drive, Room 290.

Proposal envelopes shall be sealed and designate on the front the following:

Proposal for Bank Depository ServicesRFP No. 12-05

Attention: Noel Marquisc/o Office of the City Clerk, Room 290

City of Beverly Hills455 N. Rexford Drive

Beverly Hills, California 90210

Late proposals will not be accepted, and will be returned unopened, regardless of postmark.

A mandatory pre-proposal conference will be held at the Beverly Hills City Hall, second floor conference room 280A on Monday, August 15, 2011 at 1:30 P.M.

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SUMMARY OF KEY DATES

Date of Request: July 27, 2011

Bid Number: RFP No. 12-05

Item Description: The City of Beverly Hills is accepting proposals from qualified banking institutions to provide bank depository services as set forth in the RFP.

Mandatory Pre-ProposalConference: Monday, August 15, 2011 at 1:30 p.m. at Conference Room 280A,

455 North Rexford Drive, Second Floor, Beverly Hills, California, 90210.

Each prospective bidder must send at least one (1) representative to attend the mandatory Pre-Proposal Conference. The City shall have in attendance key personnel to respond to questions. Proposers are expected to ask any questions or inquiries concerning this RFP. In order for questions to be answered at the Pre-Proposal Conference, they should be submitted via email to Noel Marquis ([email protected]) with a copy to Scott Miller ([email protected]) by 9:00 AM PST on August 11, 2011. Questions not submitted in advance of the conference may be asked at the conference, but may or may not be answered at the conference itself.

The City does not intend to issue minutes or notes from the Pre‐Proposal Conference. However, answers to the questions or written clarifications will be posted in the form of a Bid Addenda, which will be posted on the City’s website within 10 days of the Pre-Proposal conference. It is the obligation and responsibility of the respondents to learn of any addenda, responses or notices issued by the City as a result of the Pre‐Proposal Conference.

Proposers should note that only the City’s written answers provided in the form of the Bid Addenda after the Pre‐Proposal Conference will be binding. These answers shall represent the City’s official position and will supersede any previous oral statements made during the Conference or at any time by City personnel.

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mailto:[email protected]


Question Period: Monday, August 1, 2011, through Monday, September 22, 2011 by 9:00 a.m. (Pacific).

All inquiries must be received via e-mail during this period. Emails must be sent to: [email protected] with a copy to [email protected].

City’s responses to requests and submissions of questions will take the form of a Bid Addenda, which will be posted on the City’s website within 2 days of the end of the question period.

Open Date: September 29, 2011 at 2:00 p.m. (Pacific)

Evaluation Period: Upon review and evaluation of the proposals submitted, the City may develop a short list of candidates and invite selected respondents to participate in an interview and presentation process.

Vendor selection will be approved by the City Treasurer and presented to the City Council for final approval.

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TABLE OF CONTENTS

SUMMARY OF KEY DATES...................................................................................................................2

Section 1: BACKGROUND.................................................................................................................5

Section 2: MINIMUM REQUIREMENTS FOR SUBMITTING A PROPOSAL................................6

Section 3: GENERAL CONDITIONS..................................................................................................7

Section 4: SUMMARY OF TYPICAL ACCOUNT ACTIVITIES.....................................................10

Section 5: FORMAT OF RESPONSE................................................................................................11

Appendix A: PROPOSED FEE SCHEDULE (Digital Copy Provided).............................................12

Appendix B: BANK DEPOSITORY SERVICES..............................................................................16

Appendix C: CITY’S EMERGENCY REQUIREMENTS.................................................................26

Appendix D: OTHER STIPULATIONS............................................................................................31

Appendix E: AFFIDAVIT OF NON-COLLUSION..........................................................................32

Appendix F: REFERENCES.............................................................................................................33

Appendix G: PROPOSAL SUBMITTED BY....................................................................................34

Appendix H: RESPONSE ATTACHMENTS....................................................................................35

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Section 1: BACKGROUND

1.1 The City of Beverly Hills (the “City”) is requesting proposals from eligible and qualified financial institutions to provide the City the banking services as described in this RFP.

1.2 The philosophy incorporated into this RFP is to solicit proposals for banking services currently utilized or considered by the City. The City intends to manage its funds to minimize service charges and optimize investment income as authorized by City policy and permitted by State law. Depending upon market conditions, future collected fund balances may be reduced and invested in other available investment alternatives.

1.3 The proposed agreement with the selected entity will be for a three-year period, with a provision for two one-year continuations under the same terms and conditions of the contract, at the sole option of the City.

1.4 The City reserves the right to open or close any number or type of accounts, as it deems necessary, throughout the term of the contract. Any fee charged for services not listed but later requested by the City will be mutually agreed upon in writing. All fees shall be fixed for the entire contract period.

1.5 The City’s annual budget for fiscal year 2011/12 is $365.4M (all funds).

1.6 On average, the City has on average $20M in the government funds money market investment sweep account.

1.7 The City intends to consider the selected bank for future financing and credit projects.

1.8 The City intends to consider the selected back for future program card programs.

1.9 The Bank Depository Services Agreement is an important component of the treasury and cash management system of the City. From this perspective, the City is seeking a financial institution that is:

♦ Capable of providing the services required by the City;♦ Willing to be attentive and responsive to the City’s financial matters; and♦ Financially sound and meets the City’s requirements.

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Section 2: MINIMUM REQUIREMENTS FOR SUBMITTING A PROPOSAL

2.1. The proposal response should be complete, address all aspects of this RFP and include all requested information.

2.2. Respondents’ proposals must be valid for not less than one hundred and eighty (180) days after the Open Date. The parties may agree in writing to extend this time-frame.

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Section 3: GENERAL CONDITIONS

3.1 Proposals may be withdrawn at any time prior to the Open Date by submitting a written request via email to: [email protected] with a copy to [email protected]. No proposal may be withdrawn after the Open Date.

3.2 Respondents are advised to become familiar with all conditions, instructions, and specifications of this RFP. By submitting a proposal, Respondent represents and warrants that it has thoroughly examined and become familiar with work required under this RFP, that Respondent has conducted such additional investigation as it deems necessary and convenient, that Respondent is capable of providing the services requested by City in a manner that meets City’s objectives and specifications as outlined in this RFP, and that Respondent has reviewed and inspected all materials submitted in response to this RFP. Once the award(s) have been made, a failure to have read the conditions, instructions, and specifications herein shall not be cause to alter the contract or for Respondent(s) to request additional compensation.

3.3 Responses provided should be as detailed as possible to provide the proposal evaluators enough information to make an assessment of the Respondent(s)’ services in accordance with the requirements herein. Please do not include videos.

3.4 Proposer’s responses are subject to verification. Misleading and/or inaccurate answers shall be grounds for disqualification at any stage in the procurement process.

3.5 The form of proposal shall be made in the manner set forth in this RFP, along with the attachments and all other requested documentation.

3.6 Respondents to the RFP must submit five (5) copies and one (1) digital copy (CD or USB Storage Drive) of the proposal in a sealed envelope. At least one version of the proposal must include original signatures, in ink by authorized personnel, on all documents that require an authorized signature. The envelope should be clearly marked as follows:

Proposal for Bank Depository ServicesRFP No. 12-05

Attention: Noel Marquisc/o Office of the City Clerk, Room 290

City of Beverly Hills455 N. Rexford Drive

Beverly Hills, California 90210

3.7 Sealed proposals must be received in the Office of the City Clerk located at 455 North Rexford Drive, Room 290, Beverly Hills, California, by no later than 2 p.m. (Pacific) on Thursday, September 29, 2011, via mail or in-person.

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3.8 All requests for clarification or inquiries concerning this RFP must be directed to: [email protected] with a copy to [email protected] from Monday, August 1, 2011 through 9 a.m. (PST) on Thursday, September 22, 2011. Any inquiry should state the question only, without additional information. Responses to questions or comments provided by any other department, employee, or City office concerning the RFP will not be valid and will not bind the City. Inquiries received via telephone, fax, or in-person will not receive a response. City’s responses to requests and submissions of questions will take the form of a Bid Addenda, which will be emailed to all persons and companies whom were sent this RFP and posted on the City’s website within 2 days of the end of the question period.

3.9 Respondents’ failure to duly and adequately respond to this RFP will render the proposal non-responsive and is grounds for rejection by the City.

3.10 Late proposals will not be accepted, and will be returned unopened, regardless of postmark. Prospective Respondents are responsible for having proposals deposited on time at the place specified and assume all risk of late delivery, including any delay in the mail or handling of the mail by the U.S. Postal Service or City employees. All proposals must be in writing and at least one copy must contain original signatures by an authorized officer of the submitting company. Electronic proposals (i.e., telephone, fax, e-mail, etc.) are not acceptable.

3.11 Respondents’ proposal must be valid for not less than one hundred and eighty (180) days after the Open Date.

3.12 The City of Beverly Hills shall not be liable for any pre-contractual expenses incurred by any proper or the selected Respondent. Respondents shall not include any such expenses as part of the price proposal in response to this RFP.

3.13 Every supplier of materials and services and all Respondents doing business with the City shall be an “Equal Opportunity Employer” as defined by Section 2000 (E) of Chapter 21, Title 42 of the United States Code and Federal Executive Order #11375, and as such shall not discriminate against any person by race, creed, color, religion, age, sex, or physical or mental disabilities with respect to hiring, application for employment, tenure, terms or conditions of employment.

3.14 The Respondent(s) selected for the contract(s) shall cooperate in all matters relating to taxation and the collection of taxes. It is the policy of the City to self-accrue the use tax, when applicable, and report the use tax to the State Board of Equalization with a City assigned permit number. The City’s own use tax which is self-accrued by the City will be remitted to the State of California pursuant to the City’s permit with the State Board of Equalization.

3.15 The City may contract with a single proposer or, at the City’s sole discretion, may contract with multiple proposers.

3.16 The City may require a review meeting at least once every six months to evaluate the working relationship between the City and the successful bank. The objective shall be to address

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any problems and to seek solutions as well as keeping abreast of changes, new services, or new requirements.

3.17 Upon entering into an agreement, the successful proposer agrees not to use the name of the City of Beverly Hills in commercial advertising, trade literature or press releases without the prior written approval of the City.

3.18 Following the proposal submittal deadline, Proposers shall not contact the RFP Coordinator or any other agency official or employee, except to respond to a request by the RFP Coordinator. The RFP Coordinator for this RFP will be:

Noel MarquisAssistant Director of Administrative Services - FinanceCity of Beverly [email protected]

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Section 4: SUMMARY OF TYPICAL ACCOUNT ACTIVITIES

The City anticipates establishing an account configuration that consists of the following bank accounts:

General Demand Account Payroll Account (Zero Balance Account) Investment Account Electronic Funds Settlement E-Commerce Library Draft Account Workers’ Compensation (Zero Balance Account) Parking Citation Account Emergency Account Beverly Hill School District Account Lockbox accounts, and possibly others

The interest-bearing General Demand Account serves as the City’s master operating account. The City’s deposits, wires and ACH transfers are processed through this account, requiring the bank to have the capability of receiving and sending wire transfers and ACH transfers through this account. From this account, inter-bank account, wire, and ACH transfers are initiated, returned checks and deposit corrections are posted, and bank services account analysis fees are debited.

The Payroll account is a zero balance account from which employee checks and direct deposit payments are drawn along with other payroll related disbursements. This account is funded by transfers from the General Demand Account. From this account, inter-bank account, wire, and ACH transfers are initiated and returned checks and deposit corrections are posted.

The Investment Account is an interest-bearing account (or possibly a zero balance account) into and from which investment activity occurs, all of which are electronic transactions.

The E-Commerce Account is an interest bearing account (or possibly a zero balance account to the Concentration Account) utilized as a clearing account through which all bridge credit cards transactions are settled, with collected funds transferred to the General Demand Account.

Additional services the City is interested in are listed in detail within Appendix A.

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Section 5: FORMAT OF RESPONSE

A. To ease both response and evaluation, the City is providing a digital version of the Fee Schedule.

*The Fee Schedule information must be submitted in hard copy and digital format with the proposal.

B. Appendices A – K must be completed and submitted as part of the RFP response.

C. Additional information the Respondent believes is valuable may also be included in the submitted as part of the proposal.

D. The City reserves the right to request additional information or to meet with representatives from proposing organizations to discuss points in the proposal before and after submission, and request a presentation, any and all of which may be used in forming a recommendation.

E. Respondent must qualify under current California law as a state or national bank to serve as a municipal depository bank.

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Appendix A: PROPOSED FEE SCHEDULE (Digital Copy Provided)

A list of banking services currently used by the City of Beverly Hills is included below and as an Excel document with this RFP. In the attached Excel document, detail your proposed pricing for providing the listed service and return the completed form in your RFP response in both hard copy and in digital form (CD or USB drive).

I provided the information as requested/required.

I didn’t provide the information as requested/required.

Comment: _________________________________________

Description Total Per Year Average per MonthProposed Price per

TransactionProposed Total

CostAAS Checks/check Printing/end Stamp 15 1Account Maintenance 91 7ACH Credit - Incoming 7,237 557ACH Debit - Incoming 818 63ACH File Input 46 4ACH Notification Of Change 50 4ACH Originated Credit 33 3ACH Originated Credit - Transit 41,697 3,207ACH Originated Debit 45 3ACH Originated Debit - Transit 14 1ACH Return Item Cr 12 1ACH Reversals 10 1

Description Total Per Year Average per Month Proposed Price per Proposed Total

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Transaction CostArp (Full) Checks Paid 14,124 1,086Arp (Full) Maint 26 2Arp Correct Rejected Issues/voids 963 74Beverly Hills Pro Billing 14 1Change Order (Emergency) 1 0Change Order (Phone/fax) 33 3Check Register Manual Input 85 7Checks Paid 18,592 1,430City Image Statement 39 3Citytax Maint (Online) 13 1Citytax Transaction (Online) 80 6Clear Deposit Bag 1815 15 1CNB Coin Only Bag 1225 25 2Courier Service 30 2Currency Deposited $ 7,604,992 $ 584,999Deposit Correction 82 6Deposited Items - Local Clearing 79,979 6,152Deposited Items - On Us 16,680 1,283Deposited Items - Other Local 21,293 1,638Deposited Items - S.f. RCPC 25,196 1,938Deposited Items - Transit 20,856 1,604Deposits 2,624 202Deposits - Electronic Web 271 21Exceptions Pending Courtesy Call 20 2FDIC Insurance - Per $1000 48,167 3,705Foreign Item Processing Fee 3 0Gift Card Fee 34 3Incoming Domestic Wire 54 4



Cost

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Incoming International Wire 1 0Internal Trsf Debit 3 0Lockbox Deposit 225 17Misc AAS Fees 6 0Official Check 1 0Online CM Acct Maint 78 6Online CM ACH Maint (Int) 13 1Online CM Detail Trans 34,733 2,672Online CM Image Request 15 1Online CM Stop Payment 38 3Online CM Wire Maint (Integrated) 13 1Online CM Wire Notification 57 4Online CM Wire Out Domestic 174 13Opaque Deposit Bag 1013 6 0Positive Pay Exceptions 532 41Ret Item Special Handling 24 2Return Item Notice 494 38Return Item Recleared 16 1Returned Item 18 1Returned Item 531 41Rolled Coin Furnished (IN Branch) 284 22Special Signing Instructions Fee 77 6Stop Payment - Open Term (Annual) 3 0Stop Payment (2-Year) 1 0Tnet POS Pay Except (Std Alone) 13 1Tnet POS Pay Images 36 3Vault Currency Furn - Non Std 32,300 2,485Vault Dep Surcharge 1,124 86



CostVault Dep Surcharge - Mixed 237 18

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Vault Non Std Coin - Mixed 112 9Vault Non Std Coin Bag - Loose 1,640 126Vault Std Coin Bag - Loose 2,402 185Vault Std Deposit 3,086 237WLBX Basic Item 1,319 101WLBX Delivery Fee 12 1WLBX Exceptions 91 7WLBX Maintenance 13 1WLBX Online Images 3,002 231WLBX Online Maint Add'l Accts 13 1ZBA Concentration Acct Maint 13 1ZBA Sub Acct Maint 26 2

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START HERE START HERE Appendix B: BANK DEPOSITORY SERVICES

The City requests information on the following services:

A. On-Line Banking Services – The City requires online banking services accessible through the internet that, at a minimum, include balance reporting, initiation and approval of ACH debits and credits and wire transfers, inter-bank and intra-account transfers between accounts, look-up of checks, lock-box management, positive pay exception management, order gift checks/cards, wires received, and placement of stop payments on checks. The minimum balance reporting information should be for intra-day and previous business day and include: ledger balance, collected balance, one day float amount, two day float amount, total credits, total debits, and detail debits and credits. Historical information should be maintained online and accessible for at least two months and should be available in Excel format for downloading.

Yes, can provide as requested/required.

No, cannot provide as requested/required.

Comment: _________________________________________

B. Zero Balance Account – The City may consider the use of one or more Zero Balance Accounts (ZBA).



Comment: _________________________________________

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C. Master Account / Sub Account Structure – The City may consider and requests information on the availability and cost of establishing a bank account structure where a master account could have multiple sub accounts (i.e. departments) functioning in a zero balance relationship with the master account.



Comment: _________________________________________

D. Positive Pay and Account Reconciliation - The City requires positive pay and full account reconciliation services (including voided or stop payments check reconciliation). The Bank would only honor those checks issued by the City that are pre-authorized through the positive pay system. Positive Pay files will be transmitted electronically, with a provision for submitting manually prepared checks. The City also requires a monthly electronic file that details the checks that have cleared and are still outstanding.



Comment: _________________________________________

E. ACH Debit Blocking – The City requires ACH debit blocking capabilities on its accounts, with the ability to selectively permit specified ACH debits on certain accounts and restrict all ACH debits from certain accounts.



Comment: _________________________________________

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F. Payroll Cards – The City may consider the option to use Payroll Cards for compensating those employees that may not have bank accounts.



Comment: _________________________________________

G. “Post No Checks” – The City requires the fraud protection feature or service that prevents checks being presented for payment to be posted to certain designated accounts.



Comment: _________________________________________

H. Electronic Lockbox Processing – The City may consider electronic lockbox processing services for receipts of utility and other payments received from patrons utilizing bank “bill pay” services. On a daily basis, the remittance data and payment amount captured during processing would be transmitted to the City for the update of the accounts receivable file.



Comment: _________________________________________

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I. Direct Debit – As an additional service to its patrons, the City requires the capability to direct debit customer accounts for certain charges.



Comment: _________________________________________

J. Vault Services – The City may consider vault services for the deposit processing of currency and coins collected from parking meters and from other payments. The City’s internal cash processing function will prepare the deposits but the bank must be able to accept and process a significant volume of daily activity. For cash and check deposits, the Bank must notify City staff of any discrepancies in counting and any subsequent debit or credit to the account.



Comment: _________________________________________

K. Credit and Debit Card Payments – The City allows its patrons to pay for certain charges utilizing credit and debit cards. The City currently recognizes the Visa, MasterCard, Discover, and America Express Cards. Online access to view cleared transactions is required. The requires the ability to pay monthly credit card processing fees in one lump sum rather than daily withdrawals from incoming revenue.



Comment: _________________________________________

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L. Electronic Data Exchange – The City is interested in utilizing EDI technology to make vendor payments and receive customer payments electronically.



Comment: _________________________________________

M. Remote Capture – The City may consider remote capture services for the electronic processing of checks on site to prepare and transmit deposits.



Comment: _________________________________________

N. Retail Lockbox Processing – The City may consider retail lockbox processing services for remittances of utility and other payments. On a daily basis, the remittance data and payment amount captured during processing will be transmitted to the City for the update of the accounts receivable file.



Comment: _________________________________________

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O. Sweep Account – If interest-bearing accounts are not utilized, the City requires the use of a sweep account for overnight investment of funds in excess of a target balance in the Concentration Account. This sweep investment account shall comply with the Public Funds Investment Act and the City’s Investment Policy.



Comment: _________________________________________

P. Returned Check Reprocessing – The City requires deposited checks to be processed for collection at least twice before making non-paid checks available for pick-up by the City within two business days of the final rejected presentment. The City requires same day notification of all returned items in excess of $5,000. Returned checks less than $5,000 requires notification within 72 hours. Fees for returned items are to be applied to account analysis, not debited to the account.



Comment: _________________________________________

Q. The City requires, at a minimum, same day credit for all transactions submitted before 4:00 PM. Please include wire and ACH cut-off times for 24 hour processing. Also, please include information regarding the steps to process payment if the cut-off time is missed.



Comment: _________________________________________

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R. Account Analysis – The City requires account analysis statements delivered to the City on a monthly basis by individual account and at group level, which will reflect average ledger balance, average uncollected funds, average collected balance, reserve requirement, average available balance, rate and amount of earnings credit, detail of services provided with quantities and unit fees for each, and total service cost.



Comment: _________________________________________

S. Bank Statements - Statements shall be rendered within five (5) working days after the close of the calendar month. Statements or accounts shall not be placed in dormant mode for inactivity. The statement shall include debits and credits made on the last day of the period and the detail items. The statement shall include debits and credits made on the last day of the period and the detail items. Bank statements should be received on a monthly basis, even if there is no activity for the account. The City requires a monthly CD-ROM containing the checks and deposit slips electronically imaged, for all accounts.

The statement should also be available in an Excel (or Excel compatible) format. The statements should allow for data fields such as 1) serial number of deposit slips and checks, 2) amount, 3) date deposited/issued, and 4) payee/payer identification where applicable.



Comment: _________________________________________

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T. Collateralization – The balances maintained in all accounts must be collateralized in the same manner and under the same stipulations as outlined in the Collateral Requirements section. The City anticipates utilizing interest bearing accounts or an overnight sweep investment option. Please clearly explain any collateral limitations or fees. The City reserves the right to maximize or minimize bank balances regardless of historical patterns. It is expected that the successful bank will monitor the collateral adequacy on a daily basis and, with prior notice by the City, provide additional collateral to secure balances in excess of anticipated levels.

Please also explain how the bank will collateralize deposits and whether the entity doing so will be a separate bank, department, or agent.



Comment: _________________________________________

U. Payment for Services – The City may elect to pay for all services provided by the earnings credit amount generated by account balances, or by direct payment, or a combination of both.



Comment: _________________________________________

V. Research – The City requests that all research requests are responded to within three business days of the request.



Comment: _________________________________________

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W. Bank Errors – Bank errors resulting in lost interest to the City will be reimbursed by the Bank to the City. The Bank and the City will agree upon the method of reimbursement.



Comment: _________________________________________

X. Electronic Reconciliation Process – The City is interested in an electronic reconciliation process for deposits.



Comment: _________________________________________

Y. Banking Services for City Employees – Banking services for interested City employees will be made available.



Comment: _________________________________________

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Z. Employee Housing Assistance Loan Program (HALP) – The City currently offers seven employees a housing assistance loan program. This home loan program is currently administered by the City. The City requests the administration of these loans be taken over by the Bank.



Comment: _________________________________________

AA. Additional Services – Please detail any additional services you provide that may be of interest or benefit to the City. Also, please include recommendations or services you offer that may make the City more efficient and effective.

Please detail the services below:

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Appendix C: CITY’S EMERGENCY REQUIREMENTS

The City has specific banking needs during emergency situations, which are outlined in the letter below.



Comment: _________________________________________

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Appendix D: OTHER STIPULATIONS

A. The successful bank shall notify the CFO or designee in writing within ten (10) days of any changes in Federal or State regulations or laws that would affect the Bank Depository Services Agreement.

B. Notification of wire transfers shall be made by telephone, fax, or email to the CFO or designee within one hour of the transaction and a written confirmation mailed to the CFO or designee the same day of the transaction.

C. In the event it would be ruled illegal under the provisions of any Federal or State laws or regulations for the successful bank to comply with the requirements of the Bank Depository Services Agreement, then the CFO or designee expressly reserves the right and privilege to cancel the Bank Depository Services Agreement and to re-solicit proposals.

D. The successful bank’s records relating to the City’s accounts shall be open for review during normal business hours by designated staff members or appointed independent auditors.

E. The CFO or designee reserves the right to open and maintain one or more demand accounts at financial institutions not affiliated with the successful bank.

F. The CFO or designee expressly reserves the right to terminate the depository agreement with or without cause at any time by providing thirty (30) days written notice to the depository to close its accounts.

G. All fees shall be fixed for the entire contract period, including any and all extensions.

In response to the Other Stipulations Section:



Comment: _________________________________________

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Appendix E: AFFIDAVIT OF NON-COLLUSION

State of California )

) ss.

County of _________________________ )

_______________________________, being first duly sworn, disposes and says that he or she is ________________________________of ______________________ the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

________________________________________

Bidder

________________________________________

________________________________________

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Appendix F: REFERENCES

Proposer References

Each Vendor must include professional references below. Each reference provided should be for a configuration similar to that requested by the City (e.g., agency size, population served and scope of services). Proposer must provide a minimum of five (5) references.

1.

2.

3. 4.

5.

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Appendix G: PROPOSAL SUBMITTED BY

The following person duly authorized to act on behalf of this financial institution is submitting this Proposal to the City:

______________________________________________Name of Financial Institution

______________________________________________Address of Financial Institution

______________________________________________Telephone Number

______________________________________________Officer Name & Title (Printed)

______________________________________________Officer Signature

______________________________________________Date

The City requests one relationship manager to coordinate the financial institution’s efforts in providing the requested services. This individual will be the City contact and will be directly responsible for facilitating all City/financial institution interaction:

Name :Title :Phone:

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Appendix H: RESPONSE ATTACHMENTS

Please attach in the order requested:

1. Executive summary of your proposal, maximum two pages in length.

2. Appendices A - H

3. Monthly account analysis statement that will be provided to the City, and indicate any capability to provide the information electronically.

4. Explanation of the institutions’ policy and methodology used in setting rates paid on interest bearing accounts, NOW accounts, and account analysis earnings credit. Indicate if they are based on a market rate such as T-Bill discount or yield rate, or the federal funds rate, etc., and when the rates are changed. Also, please provide a historical schedule of rates paid. Note: the City prefers Fed Funds or LIBOR as the rate basis.

5. Sample collateral agreement clearly stating that the custodian is instructed to release the pledged securities to the City if the City has determined that the bank has failed to pay on any accounts, including but not limited to matured investments in Certificates of Deposit, or the City has determined that the City’s funds are in jeopardy for any reason, including but not limited to involuntary closure or change in ownership. The collateral agreement shall have signatories and be executed by the custodian, the successful bank, and the City.

6. Latest annual financial statements, the most recent quarterly F.D.I.C. call reports, and the Uniform Bank Performance Report for the latest fiscal year end. This requirement can be satisfied by providing a link or links to the information, rather than including printed material.

7. Information describing the institution’s security measures to prevent fraud and unauthorized electronic and non-electronic transfers, and protect the integrity of computer banking services and internal computer systems.

8. Information on the sweep/overnight investment account recommended for use by the City.

9. Summary of the institution’s business continuation plans as they pertain to the City’s ability to perform normal banking functions during natural and un-natural bank operation disruptions, including a Statement of Commitment to provide the City continuous and ongoing bank depository services to the best of the financial institution’s ability.

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