CCPA Annual General Meeting, Rotterdam6 December 2011

Henning Scholz, Museum für Naturkunde Berlin & CCPA Secretary

Proposal for Change to the CCPA

CCPA and the Europeana Foundation“The CCPA is a pan-European forum where the views of content holders can be reflected, from big aggregators to individual institutions. It will represent museums, libraries, archives and the audio-visual sector across a wide range of Member States.”

CCPA Working Groups 2011WG which deal with issues & problems from across the field

WG reflects the opinion and development of content providers and aggregators

Responding to some of the key challenges set out in The New Renaissance, the report submitted to the European Commission by the Comite des Sages

WG1: User Engagement

WG2: Financial/Sustainability

WG3: Ethical

WG4: Technical

WG5: Legal

Core & Reflection Groups

Chairs & CCPA Liaison Officer

Challenges & lessons learnedLack of clarity about scope, purpose & impact of community

Lack of clarity about roles & responsibilities of individual participants

Relative fragmentation/discontinuity of activity

Question of independence from and relation to the Europeana Office

Pressures on time & resourcing (as a voluntary network)

Ensure that CCPA operation is appropriate to its strategic purpose

Need to agree a clear way forward

Survey of the CCPA membership to enable the members of the CCPA to enage with proposals for further development

Strategic focus – Priority actions – Working model

Name change“Europeana Network”

Rationale: We’re not solely Content Providers or Aggregators & The name “CCPA” doesn’t reflect the scope of our work

Claiming ‘Europeana’ & highlighting ‘Network’ – a connected community of collaboration

Supported by 77% of respondents to the survey

Providing an incubator for community, partnership and innovation

Need to consider specific requirements of Content Providers/Aggregators

Europeana Network missionThe Europeana Network is united by a common cultural mission to ‘work together to improve access to Europe’s Cultural Heritage in balanced and sustainable ways’.

Supported by 97% of respondents to survey

The Statement is intended to provide an overarching strategic aim which is sufficiently broad to encompass the interests of public and commercial institutions.

Members of the Europeana Network are asked to subscribe to this broad ambition.

Declaration of independanceAsserting that the Europeana Network represents the interests of the community.

Asserting that Europeana delivers value to the community rather than taking value from it.

Europeana Network can bring together the voices of the community, bring them to the Europeana Board & Executive through the Officers and lobby for the community’s interests.

Relationship with EuropeanaThe Europeana Network is positioned as an independent, grassroots organisation of stakeholders

The Europeana Network is collaborating to support the development of the Europeana strategy

The Europeana Network Officers will:

Work with Europeana Office to set a framework of challenges which are structured around and respond to requirements in the Europeana Business Plan.

At least twice annually, solicit the views and opinions of the Europeana Network about the strategic development of Europeana and contribute these views to the discussions of the Europeana Board.

Provide a mechanism for mediating dispute and achieving consensus on critical strategic challenges.

Modus operandiOnce a year, the Europeana Office will consult the Europeana Network on the content of the follow years Business Plan. The Europeana Network will respond, and the resulting amended plan will be presented to the Europeana Board for comment and approval.

Once a year, the Europeana Network Officers will agree a set of strategic questions relating to requirements set out in the Europeana Business Plan

Europeana Office will undertake (virtual) surveys to identify key opportunities and concerns from the Europeana Network

Europeana Network is encouraged to raise questions/topics they would like Europeana to facilitate in workshops; Officers will articulate results to the Board

The task-and-finish groups will work (mainly virtually) to produce an actionable recommendation within a defined timeframe. Officers will report progress each quarter to the Europeana Board

The Europeana Network Officers and the Europeana Office will assess the suitability of Europeana Pro to support this work (or agree an alternative, e.g. LinkedIn)

Europeana Network @ Europeana Pro

Europeana Network @ LinkedIn

Europeana Network @ Drupal Infrastructure

Task-and-finish groups “curated”The Europeana Office will actively curate/support task-and-finish groups clustered across the four Strategic Plan elements: Aggregate, Facilitate, Distribute, Engage

The task-and-finish group will work virtually, but may meet periodically for a specific purpose

Each group will be facilitated by a Europeana Network member, and they will agree to operate according to a ‘job description’ for the function

Costs of task-and-finish group meetings will be met by the Europeana Foundation (to a maximum of 15 groups x 2 physical meetings per year)

Task-and-finish groups community-ledIndividual Europeana Network members can initiate

task-and-finish groups, where there is a clear agenda, momentum or enthusiasm

These community-led discussions can be submitted for review by the Europeana Network officers, and if appropriate, may be recommended for adoption as a curated group.

The task-and-finish group will work virtually, but may meet periodically for a specific purpose

Costs of task-and-finish group meetings will be met by the Europeana Foundation (to a maximum of 15 groups x 2 physical meetings per year)

Europeana Network members self-appoint to task-and-finish groups

Summary1. Name change: CCPA Europeana Network

2. Mission Statement: Europeana Network works together to improve access to Europe’s Cultural Heritage in balanced and sustainable ways

3. Europeana Network is positioned as an independent, grassroots organisation of stakeholders that brings together the voices of the community and brings them to the Europeana Board & Executive through the Officers to support the development of the strategic direction of Europeana

4. Task-and-finish groups to respond to strategic questions and key opportunities

5. Curated and community-led task-and-finish groups

6. Europeana Pro as platform for discussions – tbd

General Assembly Vote on Proposed General Assembly Vote on Proposed ChangesChanges

1.1. Relationship to EuropeanaRelationship to Europeana

2.2. New modus operandiNew modus operandi

Thank you for your attention

henning.scholz@mfn-berlin.de