CCIF Planning Meeting Collision Course for Success How CCIF Operates.
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Transcript of CCIF Planning Meeting Collision Course for Success How CCIF Operates.
CCIF Planning MeetingCollision Course for Success
East – West – Quebec
Rotation – constant manner – except when linked to other events
14 different markets – 8 provinces
Ensured we have maintain ability to have the National and the local voice heard together
CCIF Planning MeetingCollision Course for Success
Frequency –
Months of the meetings
January – April – June – October
Meetings would be one day –
Meetings would be Saturdays
CCIF Planning MeetingCollision Course for Success
How we measure success –# of attendees –
Average total attendanceAverage number by category
Collision repairerSupplier & wholesalerService providerInsurersRecyclersAssociationsTrainers / Educators
Feedback – completed CSI forms at end of the meetings
CCIF Planning MeetingCollision Course for Success
Meeting FormatOpening – welcome – Overview – background –Chairman commentsIntroductions of the roomCommittee reports on activityLocal/Regional presentationsIndustry presentations Break out groupsFeedback/ next step reportsSocial side
CCIF Planning MeetingCollision Course for Success
Morning sessions use formal presentations
Afternoon breakouts are smaller and use flip charts
CCIF Planning MeetingCollision Course for Success
Breaks and Lunch are long by design to ensure quality networking opportunities
CCIF Planning MeetingCollision Course for Success
The organizational structure –
Chairman chosen by prior chair with input from key associates
Evolved to “Chairmans Council” – most of which are with CCIF since the beginning – committed and passionate for long term success (direct feedback/dialogue with Chair)
CCIF Planning MeetingCollision Course for Success
Advisory Council
Established using the format designed at the beginning – ( former steering committee)
Each industry segment/stakeholder represented – regional mix through Associations and others – all stakeholder groups represented
CCIF Planning MeetingCollision Course for Success
Committee chairs (volunteered/commandeered)-Built the committee teams (volunteers)-Normally the committee is “national” – together ongoing – -Responsible for the topic – gathering information- determining focus and action – presenting back results – managing breakouts to gather local flavour – implementing items when appropriate.
CCIF Planning MeetingCollision Course for Success
Breakout groups
Managed by the committee –
Topics determined by the committee needs
Participants from attendees – local voice
Promote debate amongst stakeholders
Provide direction to the committee on the next steps -
CCIF Planning MeetingCollision Course for Success
AdministratorPurpose of the Administrator – permanent thread to make the meetings happen – Coordinate all activity that happens prior, during and post meeting including promotion, registrations, funding, web site management, facilitate activity between chairman and committees -Works closely with the Chairman and Chairmans council – key decision makingBody -
CCIF Planning MeetingCollision Course for Success
How it functions – this is not an association – only participants – limited structure and accountability when compared with the normal formalities of trade associations or other structured bodies.
Built on the CIC model – to ensure neutrality and objectivity – all parties stand equal – have voice – not control -
CCIF Planning MeetingCollision Course for Success
Participants
Anyone who is associated with the automotive aftermarket can attend and participate – voice opinion, get engaged -
CCIF Planning MeetingCollision Course for Success
The financial side
CIC model adapted in 1999
Independent contractor to provide all components of the meeting organization – responsible for promoting and filling the room.
All physical aspects of meeting – room, av, food, etc.
Communications to all – web site etc.
CCIF Planning MeetingCollision Course for Success
The financial sideHow does it work?CIC model followed – funding comes entirely from sponsors and attendees.It is a “entrepreneurial model with risk and reward”Sponsorship types vary ( corporate – for the year – or support individual meetings)Participants – pay by the meeting or the year ( Maple Leaf sponsors)
CCIF Planning MeetingCollision Course for Success
The financial sideHow does it work?Risk and Reward?What this means is simple – revenue earned ( collection of sponsorships and paying attendees) pays for all hard costs associated with any and all activity and the time of Administrator and support staff Anything left over – the rewardNot enough comes in - the risk
CCIF Planning MeetingCollision Course for Success
The financial side
How does it work?
Risk and Reward?
How is it going?
More growth and success has created more work – close to full time job – reward to this point is ok.
CCIF Planning MeetingCollision Course for Success
The financial side
Is it legal?
Yes, managed by Michael Bryan and Associates Inc. –
All requirements of an incorporated company are met.