CCC UNIT OVERVIEWØCertification ProcessØSign ShopØUsed Oil Incentive ClaimsØRe-Refined Oil ClaimsØContaminated Oil Claims

CERTIFIED COLLECTION CENTER PROGRAM ANDAPPLICATION PROCESS

• What is a Certified Collection Center (CCC)?

• They provide a public service by accepting used motor oil from the public, who change their own oil. We call them, DIYer’s (do-it-yourself oil changers).

• The CCC’s agree to provide a safe and convenient place for the public to bring their used motor oil for proper disposal. By doing so, they keep the oil from being illegally dumped into the soil and water.

• The CCC’s Describe ThemselvesØAuto Parts StoresØOil ChangersØService and Parts StoresØDealershipsØAuto Service Repair ShopsØLandfill/Transfer StationsØMarinasØTravel CentersØAuto WreckersØAuto FleetsØTruck Service Shops

4,536 PARTICIPANTSCAN YOU GUESS HOW MANY ARE CCC’S?

•Certified Collection Centers

•Industrial Generators (Used oil for equipment owned or used by that entity)

•Curbside Collectors

4,536 PARTICIPANTS

3,232 •Certified Collection Centers

1,186•Industrial Generators (Used oil for equipment

owned or used by that entity)

118 •Curbside Collectors

CERTIFIED COLLECTION CENTERREQUIREMENTS üDisplay an oil drop sign where it is

visible from the street. üAccept used motor oil from the

public at no charge.üFor each gallon of used motor oil

brought to the CCC, upon request, provide 40 cents or credit in the form of a voucher or coupon with a value of at least twice the incentive amount. üCCCs are required to know where to

refer a DIY’er when they bring in contaminated oil. üKeep the CCC Certificate on file.

SIGNAGE(ALL SIGNS will be available in English, Spanish and Chinese)www.calrecycle.ca.gov/UsedOil/CertCenters/SignOrder

“LOCAL CONSERVATION CORPS”

Helping to create solutions to waste management issues by dropping off proper signage to our CCC’s

WANT TO LEARN MORE ABOUT LCC’S?

LOCAL CONSERVATION CORPS-Thursday

Catalina C 1:30-3:00

ADVANTAGES AND BENEFITS FOR THE CCC

ØThe business benefits from increased customer traffic in their store.

ØThe business will be listed on CalRecycle’s website through the Search Locator.

ØEnvironmental community service.

ØThey can apply for the Used Oil Incentive Claim.

309 Applications were Processed duringFY 17/18

STATE OF CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) CALRECYCLE 29 (REV. 8/17)

http://www.calrecycle.ca.gov/usedoil/Forms/

Certificate

Recertification Application

USED OIL INCENTIVE CLAIMS

CLAIM PROCESSINGØCertification StatusØClaim Form (CalRecycle 31) ØManifest and DocumentationØMultiple Site Collection Center RequirementsØDo-It-Yourself (DIY) Oil RequirementsØDelays in Claim Processing

How many gallons of DIY oil did the Used Oil Certified

Collection Center Staff Approve in

2017?

5,675,000Gallons of DIY oil

CERTIFICATION STATUSØWhen a claim is received in the Used Oil Certified Collection Center Unit:§Verify that the Payee Data Record (STD204) and

Lubricating Oil Purchase Receipt (CalRecycle326) are on file.

§Federal Employer Identification Number (FEIN) on STD204 on file must match the FEIN that was originally used to apply to the program.

§CalRecycle Certification Number is Approved and Active for the filing period.

CLAIM FORM(CALRECYCLE 31)REVIEWØ The following items are verified on the Used Oil Recycling

Incentive Payment Claim/Report.

§Correct certification number§Correct Name of Entity/DBA (Doing Business As)§Correct Payment Mailing Address, which should match the

Payee Data Record (STD204) on file§ Reporting Period and Tank size§ Lubricating oil purchased and number of filters from Do-It-

Yourselfers§Original signature

CALRECYCLE 31 FORM

MANIFEST REVIEW AND AUDIT

§221code-or the description Used Oil-Non RCRA Hazardous Waste, Liquid CA Waste Code 221

§Name and address of generator and transporter

§Generator EPA number

§Generator contact person

§Transporter destination (TSDF)

ØThe following items must be included on each hauler manifest:

MANIFEST REVIEW AND AUDIT

§Generator and transporter signatures (must be two different people)

§Volume of oil picked up/gallons

§Manifest number

§Volume reduction statement

§Manifest must be clear and legible

§Date falls within the reporting periodContinued

EXAMPLE OF COMPLETE MANIFEST

Pick-Up Address

Manifest #

Product Picked Up

Used Oil Checked and Destination

# of Gallons

Customer/Generator Signature

Driver Signature

Date

State waste code 221

MULTIPLE SITE COLLECTION CENTER REQUIREMENTS

ØOn the Claim Form (CalRecycle 31):§The certification number for a multiple site operator

will be a five digit number starting with a 9XXXX.

§The gallons on this form will be the total number of gallons of oil collected from all sites.

§The address on the claim form should be where payment is to be mailed, which must match the STD 204.

MULTIPLE SITE COLLECTION CENTER REQUIREMENTS

ØOn Attachment for Multiple Site Operators Form (CalRecycle 31B):§Must be included with the claim to detail the gallons

of oil collected by each site.

§The individual site certification numbers (i.e. 19-C-12345) must be used on this form.

Continued

CALRECYCLE 31B FORM

DO-IT-YOURSELF (DIY) OIL REQUIREMENTS

ØGallons of DIY oil can be claimed in the appropriate area of the CalRecycle 31 form on Line 8 if you are requesting the 40 cents.

ØDIY oil cannot be claimed under both the DIY Line 8 and Generated On Site oil on Line 10. The claim will be adjusted as a “mathematical error” if you claim the DIY oil on both lines. The Used Oil Unit will determine this by the total number of gallons on the attached manifest.

ØFurther verification will be needed if an unusually large quantity of DIY oil is claimed in regards to the type of certification.

ØThe recommendation is to keep a log of DIY oil collected from the public for audit purposes. If you are only claiming 16 cents per gallon, no log is required.

USED OIL LOG (CALRECYCLE 201)

Ø DIY logs must include: Customer name, address, date of drop-off, number of gallons, and number of filters.

Ø A DIY log (CalRecycle 201) can be found on the CalRecycle web site:www.calrecycle.ca.gov/usedoil/forms

DELAYS IN CLAIM PROCESSING

§ FEIN on STD204 not matching with certification application

§ Incorrect payment address on claim form

§ STD204/CalRecycle 326 not on file

§ Expired or Closed certification status for filing period

§Unusual amount of DIY oil claimed

Ø The incentive payment timeframe is usually within 8-10 weeks of receipt of the claim. The following may cause a delay in the processing.

RE-REFINED OIL

Re-Refined Incentive Payment Claim

•In October 2009, Senate Bill (SB) 546, established a re-refining incentive of $0.02/gallon paid to certified re-refiners beginning January 1, 2013 for re-refined base lubricant produced from used oil; used oil must be generated and collected in California.

WHAT IS RE-REFINED OIL? ØRe-refined oil is used motor oil that undergoes an extensive

re-refining process to remove contaminants to produce a good-as-new base oil.

Is it safe to use?

• Yes, re-refined base stocks must undergo the same testing and meet the same standards as virgin lubricants in order to receive the certification of the American Petroleum Institute (API).

Does re-refined oil cost more?• Re-refined oil is priced

competitively to regular motor oil.

CONTAMINATED OIL CLAIMS

ØWho is eligible?

• Certified Collection Centers

• Curbside Collection Program

• Publicly funded collection center in small rural county

ØWhat can be reimbursed?

• Testing• Disposal• Clean-up

CONTAMINATED OIL CLAIMSØHow much can be reimbursed?

• PCB – net additional costs• Halogens – up to $5,000 of net

additional costs

ØOther limits• CalRecycle funding limit -

$200,000 per F/Y• One shipment per, year per site• Contaminated oil prevention

procedures

ADDITIONAL RESOURCESØUsed Oil Certified Collection Center Contacts

§Phone: (916) 341-6690

§Certification Email: UsedOilCCC@calrecycle.ca.gov

§Incentive Claims Email: UsedOilClaims@calrecycle.ca.gov

QUESTIONS?