Cayman Islands Government MOSQUITO RESEARCH & CONTROL … · 2.4 Hurricane Stages When a hurricane...

Cayman Islands Government

MOSQUITO RESEARCH & CONTROL UNIT

-AIRCRAFT SECTION-

HURRICANE CONTINGENCY PLAN

HURRICANE CONTINGENCY PLAN SECTION - 0

Original 0-1 Issue Date: 15/04/12

0. Important Telephone Numbers and Distribution List

The table below contains confidential information that is restricted and shall not be copied or disseminated to outside persons without the explicit permission of the listed individual.

STAFF PHONE NUMBERS

PERMANENT SECRETARY (PS)

ALAN JONES 1-345-916-2236 1-345-525-2236

DEPUTY PS LEYDA NICHOLSON-COE 1-345-244-2457

HANGAR SECTION PILOTS OFFICE 1-345-949-2826

HANGAR SECTION ENGINEERS OFFICE 1-345-946-0286

HANGAR SECTION HANGAR 1-345-946-6623

MRCU OPERATING STAFF:

CHIEF PILOT RICHARD CLOUGH 1-345-525-2277

ENGINEER STEVE CHAMBERLAIN 1-345-926-0448

ASSISTANCE ENGINEER ROBERT POWELL 1-345-916-1315

LOADER KARL THOMAS 1-345-328-0218

VOLUNTEER FLIGHT OBSERVERS / VIDEOGRAPHERS:

FLIGHT OBSERVER 1 SCOTT SLAYBAUGH 1-345-925-5353

FLIGHT OBSERVER 2 ANGELA HARRIS 1-345-547-6234

FLIGHT OBSERVER 3 FRASER ALLEN 1-345-325-8484

MRCU HEAD OFFICE/OPS/LAB STAFF PHONE NUMBERS:

HEAD OFFICE FRONT DESK 1-345-949-2557

DIRECTOR WILLIAM PETRIE 1-345-916-0375

RESEARCH MANAGER FRASER ALLEN 1-345-325-8484

SUPERINTENDENT LEWIE HYDES 1-345-916-3833

SUPERVISOR OPERATIONS JOHN SMITH 1-345-925-1605



SUPERVISOR MARCUS GRIZZEL 1-345-916-0240

IMPORTANT PHONE NUMBERS:

AMBULANCE/FIRE/POLICE

911

AIS OWEN ROBERTS AIRPORT 1-345-244-5827

ATC TOWER 1-345-945-1822

SATCO ROB HARRIS 1-345-916-0374

ATC CAYMAN BRAC 1-345-948-1222

AIRPORT SECURITY CHIEF KENTON EBANKS 1-345-925-1623

AIRPORT SECURITY D. CHIEF DENNISTON SMITH 1-345-925-3203

NEOC

1-345-949-6555

NEOC LEE MADISON 1-345-516-1281

NHC EMERGENCY HOTLINE

1-345-946-3333

CICAA GRAND HARBOUR OFFICE 1-345-949-7811

CICAA – FLIGHT OPERATIONS DAVID BIEHN 1-345-916-5228

CIAA HEAD OFFICE 1-345-943-7070

CIAA WALTER EBANKS 1-345-925-5174

1-345-244-5823

EMERGENCY - 7 DIGIT

943-4911

POLICE Traffic Department HEAD OFFICE 1-345-946-6254

POLICE Traffic Department CHIEF INSPECTOR BARNETT 1-345-526-2204

POLICE Traffic Department INSP. ELLIOT (Primary Contact)

1-345-916-3365

NRA JOHN EBANKS 1-345-325-9079

TEXACO Emergency Cellphone 1-345-916-3524



1. Document Control

1.1 Revision Record

Revision # Date issued Revision # Date issued

0riginal 15th March 2012 4

1 5

2 6

3 7



1.2 List of Effective Pages

Section Title Section Page # Date

Important Telephone Numbers and Distribution List 0 0-1 15/04/12

0 0-2 15/04/12

Document Control 1 1-1 15/04/12

1 1-2 15/04/12

1 1-3 15/04/12

1 1-4 15/04/12

1 1-5 15/04/12

1 1-6 15/04/12

1 1-7 15/04/12

General Information 2 2-1 15/04/12

2 2-2 15/04/12

2 2-3 15/04/12

2 2-4 15/04/12

2 2-5 15/04/12

2 2-6 15/04/12

2 2-7 15/04/12

2 2-8 15/04/12

Section Title Appendix Page # Date

Hurricane Action A A-1 15/04/12 Pilots Hurricane Checklists B B-1 15/04/12 B B-2 15/04/12 B B-3 15/04/12 B B-4 15/04/12 Engineers Hurricane Checklists C C-1 15/04/12 C C-2 15/04/12 C C-3 15/04/12 C C-4 15/04/12



1.3 Table of Contents

0. Important Telephone Numbers and Distribution List 1. Document Control 2. General Information Appendix A Hurricane Action Appendix B Pilots Hurricane Checklists Appendix C Engineers Hurricane Checklists



1.4 Amendment and Revision Procedure

The chief Pilot shall review and update the Plan if required, every six months [May and December].



1.5 Distribution

A paper or electronic copy of the Plan, or relevant excerpts of it, will be made available to all operating personnel.



1.6 Abbreviations

AIS Aeronautical Information Service ATC Air Traffic Control CAACI Cayman Islands Civil Aviation Authority CIAA Cayman Islands Airport Authority CIG Cayman Islands Government EPIRP Emergency Position Indicating Radio Beacons FDLS Flight Duty Limitations Scheme NEOC National Emergency Operations Center HMCI Hazard Management Cayman Islands IFR Instrument Flight Rules MRCU Mosquito Research and Control Unit NHMC National Hazard Management Council NHC National Hurricane Center (Miami) NRA National Roads Authority PDA Preliminary Damage Assessment SAR Search and Rescue TS Tropical Storm



1.7 Introduction

The Hurricane Contingency Plan sets out the formal structure used to manage, as far as reasonably practical, the risks posed by severe tropical storms or hurricanes to MRCU's aviation assets. Its implementation is also designed to minimize the disruption to MRCU's air operations, post-event. The Plan is based upon the following systematic approach: (a) MRCU will independently monitor active storms within the Atlantic basin during the official hurricane

season. (b) MRCU will secure assets including but not limited to aircraft, buildings, vehicles, equipment, furniture,

documents and records when under storm threat. (c) MRCU will resume normal air operations as soon after the ALL CLEAR is declared as practical.



2. General Information

2.1 Basic Premise

When a Hurricane threatens the Cayman Islands all CIG employees have a primary or support role in the preparation for and immediate response to the event. Between the officially declared storm ALERT and storm WARNING stages operating personnel are expected to be available 24/7 to carry out pre-storm actions. If on-island but on leave, other than approved medical leave, all staff are expected to cancel their leave and report for duty. As primary responders operating personnel are also expected to assemble at the MRCU hangar as soon as practical following the official ALL CLEAR declaration to carry out post-storm air operations on behalf of NEOC. Note that in times of national emergency the requirements of the FDLS may be waived in accordance with the conditions of the OMA 7.4.



2.2 Responsibilities

In accordance with the Cayman Islands National Hurricane Plan – Part 2, Section 04 MRCU is responsible to the NEOC for providing aircraft, equipment and operating personnel to carry out post-storm aerial damage assessment (PDA) flights within 24 hours of the declaration of the ALL CLEAR. The purpose of these flights is to contribute to the NEOC’s “Immediate Damage Assessment” in order to prioritize the deployment of emergency responders and resources. MRCU may also be called upon to assist in aerial SAR operations and will likely be required to conduct aerial mosquito control operations at fairly short notice, post event.



2.3 Hurricane Threat to the Cayman Islands

The Atlantic Basin hurricane season runs officially from June 1 through November 30, though hurricanes have been known to occur outside this period. They generally follow an east-to-west path in the Caribbean, but may approach from north or south, or even from the west on occasions. In all ways, hurricanes are unpredictable. These are the five categories of hurricanes and their effects are as follows.

2.3.1 Category 1

Wind speeds between 74 to 95 miles per hour. Damage is primarily to shrubbery, trees and foliage. Some damage to poorly constructed street signs but little real damage to other structures. Storm surges of 5 to 7 feet above normal may occur. Some flooding of low-lying coastal roads may occur, minor pier damage, beaches inundated, and some

small craft in exposed anchorages torn from moorings.

2.3.2 Category 2

Wind speeds between 96 to 110 miles per hour. Considerable damage to shrubbery, tree foliage, with some trees blown down. Some damage to building roofs, windows and doors. No major damage to inland buildings. Considerable damage to piers, marinas, beaches and small craft in unprotected anchorages. Storm surges of 8 to 10 feet above normal may occur.

2.3.3 Category 3

Wind speeds between 111 to 130 miles per hour. Foliage may be torn from trees & large trees blown down. Damage to roofs, windows and doors of buildings. Some structural damage to small buildings is likely. Storm surges 11 to 12 feet above normal may occur. Serious flooding along coasts, with larger structures battered and smaller structures destroyed by

waves, floating debris and inundation.

2.3.4 Category 4

Wind speeds between 131 to 155 miles per hour. Shrubs, trees and all signs blown down; extensive damage to roofs, windows and doors are likely. Complete failure of roofs on many small residences. Storm surge 13 to 18 feet above normal. Major damage to lower floors of structures near coasts due to flooding, inundation of beaches, waves

and floating debris.

2.3.5 Category 5

Wind speeds greater than 155 miles per hour. Shrubs and large trees and all signs will be blown down, with considerable damage to windows and

doors. Some complete building failures, with small buildings overturned or blown away. Storm surges greater than 18 feet above normal. Major damage to lower floors of all structures less than 15 feet above sea level within 500 yards of

shore.



2.4 Hurricane Stages

When a hurricane or tropical storm is likely to threaten the Cayman Islands, warnings are issued by HMCI, in conjunction with the National Weather Service as follows.

2.4.1 Alert

An ‘alert’ issued when, within 72 hours, a hurricane or related hazards may threaten the Cayman Islands.

2.4.2 Watch

A ‘watch’ is issued when, within 36 hours, a hurricane or related hazards may threaten the Cayman Islands.

2.4.3 Warning

A ‘warning’ issued when, within 24 hours, intense tropical weather with sustained winds of 74 mph or higher is expected to affect the Cayman Islands. Note that a ‘warning’ may remain in effect when dangerously high water or exceptionally high waves continues, even though winds may have subsided below hurricane intensity.

2.4.4 All-clear

The ‘all-clear’ is issued when a hurricane or tropical storm has passed, or no longer poses a threat to the Cayman Islands.



2.5 Hurricane and Tropical Storm Warnings

2.5.1 Internet Warnings

Storm warnings are posted on the CIG weather website

2.5.2 Radio Warnings

Storm warning bulletins are broadcast by: The Weather Station on 107.9 MHz Radio Cayman (Grand Cayman) on 105.3 MHz

2.5.3 Visual Warning Flags

Declaration of the various hurricane stages will be indicated by the flying of flags at various sites throughout the Islands including the Airport Fire Station, according to the following codes. Hurricane ALERT - One square red flag. Hurricane WATCH - One square red flag with a black square in the center. Hurricane WARNING - Two square red flags with a black square in the center. Hurricane ALL CLEAR - One square green flag. Tropical Storm ALERT - One triangular red flag. Tropical Storm WATCH - One triangular red flag with a black square in the center. Tropical Storm WARNING - Two triangular red flags with a black square in the center. Tropical Storm ALL CLEAR - One triangular green flag.

http://www.weather.gov.ky/



2.6 Storm Tracking

During the official hurricane season the Chief Pilot shall designate from within the “operating staff” a person (usually the contract pilot) to monitor and track on a day-by-day basis active tropical storms within the Atlantic Basin. This shall be accomplished by that person monitoring the CIG weather website, Radio Cayman, NHC-Miami tropical weather advisories plus any other appropriate internet web sites or other credible meteorological sources on a day-to-day basis. Information on any named TS including position, intensity and movement, expected time of “minus 72 hours” and any official category upgrades or alerts shall be communicated to management and operating personnel by the quickest possible means. Operating personnel are encouraged to register for TS email alerts within the Atlantic Basin with University College of London

http://www.tropicalstormrisk.com/

http://www.tropicalstormrisk.com/



2.7 Initiating Procedures

2.7.1 Pre- Season Preparations

The pre-season checklists in Appendix 1 of this document shall be accomplished by 1st June each year.

2.7.2 Initiating Boarding-Up Procedures

The basis for initiating ‘boarding up’ procedures is the HMCI declaration of the ALERT stage- i.e. the storm is approximately 72 hours from landfall. ‘Boarding-up” is accomplished by completing the minus 72-hour pilot and engineers checklists in Appendix B and C of this document respectively.

2.7.3 Initiating Tie-Down Procedures

The normal basis for initiating ‘aircraft tie-down’ procedures is the HMCI declaration of the WATCH stage- i.e. the storm is approximately 36 hours from landfall or sustained wind speeds have reached 25 mph, whichever occurs first. “Tie-down” is accomplished by completing the minus 36-hour pilot and engineers checklists in Appendix B and C of this document respectively.

2.7.4 All-Clear Procedures

The post-storm checklists in Appendix B and C of this document shall be accomplished as soon as practical following the official declaration of the ALL CLEAR.



2.8 Training

MRCU has established the following hurricane training for operating personnel.

2.8.1 Initial Training

Initial training is designed to ensure that each employee has the "core knowledge" required to respond to hurricane contingencies. The chief pilot shall ensure that any new employee is provided with initial hurricane preparedness training before being assigned to operational duties.

2.8.2 Refresher/Update Training

Before the 1st June each year all operating personnel will receive refresher training to ensure they are conversant with their duties and responsibilities within the Plan. This will include a “round table” mock exercise of the Plan. Contract pilots who arrive mid-season will receive update training from the chief pilot. Post-season but before 31st December each year operating personnel will debrief on the season’s performance with a view to exposing deficiencies and making improvements to the Plan.

2.8.3 Training Validation/Performance Measurement

Assessment of the overall effectiveness of training shall be determined by: The chief pilot shall evaluate the knowledge level of individual employees through use of verbal or

written quizzes and or testing. The chief pilot will evaluate the effectiveness of actual preparedness actions. Any official finding that identifies additional training is required shall be acted upon by making

appropriate changes to the Plan, training module(s) etc.

2.8.4 Training Records

The chief pilot shall accurately enter details of any hurricane preparedness training received into the appropriate employee Training File. Each employee is responsible for reviewing his or her Training File periodically to ensure completeness and accuracy.

HURRICANE CONTINGENCY PLAN Appendix A

Original A-1 Issue Date: 15/04/12

Appendix A Hurricane Action

A.1. Checklists -General

MRCU has developed checklists to ensure that, when initiated, all pre and post storm hurricane actions are accomplished in a timely and efficient manner. The team-leaders/persons responsible shall ensure that any checklist items designated to persons under their supervision are done so with the knowledge that they retain overall accountability for the accomplishment of such checklist items.

HURRICANE CONTINGENCY PLAN Appendix B

Original B-1 Issue Date: 15/04/12

Appendix B Pilots Hurricane Checklists

B.1. Pilots Pre-Season Checklist

The following checklist is to be accomplished by the chief pilot or his appointed deputy before 1st June each year. Review Preparedness Plan. Ensure aircraft hull insurance policies are valid. Ensure pre-season meeting and staff update training accomplished. Check/update EPIRB emergency database information (see also MRCU Emergency Response Plan). Check office fire extinguisher, fire alarms and AED/first aid box. Check pilot Red Cross refresher training current. Check office hurricane shutters. Check/update the phone list at the front of the Plan. Update and program ICE phone numbers into personal cell phones. Update and program weather channel websites into pilots’ office PCs and personal laptops. Check validity of operating personnel Airport Security/Access I.D. cards. Check radio (ground-to-air) communications equipment serviceable.



B.2. Pilots minus 72-Hour Checklist

The following checklist shall be accomplished by all on-site pilots when ALERT stage is declared. Implement check log of actions taken, staff involved and time accomplished. Check/establish lines of communication with head office and all operating staff. Print out paper copies of Hurricane Plan (latest edition) and distribute to operating staff. Ensure tractor is fully fueled, positioned to hangar and hooked-up with a/c tow bar. Back-up electronic files not on the government network and store removable memory devices at “high

and dry” location. Synchronize phone and PC address books (Bluetooth). Store paper copies of all flight operations control manuals in Operation Library steel cabinet. Take possession of spare key for airport perimeter fence gate (opposite Jose’s Escape Gas Station). Check personal pilot flight bag equipment – helmet, spare headset, oxygen mask, flashlight, memory

cards, airport and CIG passes. Notify Director as to the serviceability status of a/c, staff compliment etc. Charge portable radio batteries. Check aircraft are fully fueled. Place copies of primary a/c documents and technical logbook in a/c in waterproof pelican case. Check removable on-board survival equipment for each a/c – 2 life vests, EPIRB, 2 man raft.



B.3. Pilots minus 36 hour Checklist

The following checklist shall be accomplished by all on-site pilots when the official WATCH stage is declared. Distribute portable radios. Liaise with head office, ATC, police and NRA re repositioning of a/c to tie-down site. Taxi/tow aircraft to tie-down site. Assist with aircraft tie-down. Turn off all office computers and unplug from power, network and phone lines. Turn off office water supply. Turn off office electrical supply at circuit breaker panel. Determine and record physical address of where all operating staff are sheltering during storm.



B.4. Pilots Post-Storm Checklist

The following checklist shall be accomplished by all on-site pilots when the ALL CLEAR stage is declared. Assemble at hangar. Return aircraft to airport. Set-up operations center at hangar – generator, cell phone chargers, communications, lights and mix

plant. Ensure delivery of pesticide stocks & water to hangar. Configure aircraft spray gear as required. Return loader, tug etc. to hangar. Prepare for and execute PDA flights and mosquito control flights as required.

HURRICANE CONTINGENCY PLAN Appendix C

Original C-1 Issue Date: 15/04/12

Appendix C Engineers Hurricane Checklists

C.1. Engineers Pre-Season Checklist

The following checklist is to be accomplished by the engineer before the 1st June each year. Check/service a/c aircraft tow bar. Remove all calibrated service equipment to secured storage facility. Remove all aircraft documents to Suite 1, 494 Shedden Road GT. Ensure all tie-down chains and anchor point links are prepared and available in a 5 gallon pail per

aircraft. Ensure aileron/ rudder gust locks are on hand at hangar.



C.2. Engineers Minus 72-hour Checklist

The following checklist shall be accomplished by engineering staff when the official ALERT stage is declared. Fuel hangar pick-up truck, aircraft tug, forklift, and standby generator – also check batteries; oil, and

tire pressures, including spares. Reposition forklift and a/c fertilizer loader to MRCU OPS building. Liaise with MRCU Superintendent re tractor and operator able to tow aircraft and check aircraft tow

bar for serviceability.



C.3. Engineers minus 36- hour Checklist

The following checklist shall be accomplished by engineering staff when the official ALERT stage is declared. Move aircraft to tie down area and secure for hurricane force winds and rain. Remove windscreen wipers and fit aileron locks. Remove aircraft batteries and radio equipment for secure storage at Flight Ops. Secure prop from turning. Move tug to MRCU OPs building. Lock up trailers and remove any remaining portable equipment to the secure stores.



C.4. Engineers Post Storm Checklist

The following checklist shall be accomplished by engineering staff when the official ALL CLEAR stage is declared. Inspect aircraft for impact damage from flying debris and determine level of salt water around

aircraft. Prior to return to airport. Re-install aircraft batteries and radios. Re-install windscreen wipers and return aircraft to hangar. Once aircraft is at hangar, rinse any salt water from aircraft as soon as possible. If aircraft was partially submerged in salt or rain water, immediately rinse to remove salt water and

residue, inspect for corrosion and re-protect as needed. Clean and service any submerged wheel bearings and brake units. Repair any damage prior to any flights taking place. Notify Pilot who will inform NHC-EIC of any Damage Assessment as to the serviceability status of a/c,

staff compliment etc.

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