Grande Prairie—Conference Centre 9816 107 Street, Grande Prairie, AB, T8V 8E7

P: 780-402-6886

F: 780-402-6835

E: higrandeprairie.yquab@higrandeprairie.com

W: www.higrandeprairie.com

Catering

Package

Thank you for considering the Holiday Inn & Suites Grande Prairie—Conference Centre;

we appreciate the opportunity to host your event. Our dedicated Sales and Catering team are ready to

assist you in organizing your conference with expertise and efficiency. During your event, our staff

will provide you with professional service to ensure your event is a memorable one, whether a board

meeting, large conference, fairy tale wedding or milestone celebration.

The Holiday Inn & Suites Grande Prairie—Conference Centre is conveniently located minutes away

from the city centre and five minutes away from the Grande Prairie Airport. Shopping, dining, enter-

tainment, and nature await you in the neighbourhood.

Our property is a Canada Select 3 ½ stars hotel featuring a variety of room types including family

suites, Jacuzzi rooms and fully accessible accommodation. Complimentary amenities include wire-

less Internet access, local calls, fridge and microwave, 24 hours fitness room, pool and hot tub and

airport shuttle.

Our Executive Chef proudly presents local and fresh dishes at affordable prices in our in-house res-

taurant, Seasons on Forty. Room service is also available in the comfort of your room. Don’t forget

to unwind after your meeting with a cocktail in our cozy lounge.

Mirage Holistic spa, located on site, is a stress-free sanctuary where our guests can enjoy a peaceful

and relaxing setting that will revitalize, restore and rejuvenate.

Our dedicated team would be please to arrange an appointment for you to view the hotel and banquet

facilities and look forward to showing you what sets us apart.

Sales & Catering Department

Holiday Inn & Suites Grande Prairie—Conference Centre

Guest Rooms Enjoy your stay in one of our well-appointed guestrooms. We provide a wide variety of room styles.

Each room features:

premium triple sheeted bedding

oversize work desk

complimentary internet access

PPV movies and games

fridge and microwave

coffee/tea maker

iron and ironing board

hairdryer

unlimited local calls

complimentary high speed internet access

smoking or non-smoking rooms available

check-in is any time after 3:00 p.m. and check-out is at 11:00 a.m.

Hotel Features 100% non-smoking

Indoor pool and hot tub

state of the art 24 hours fitness centre

complimentary wireless and hardwire internet access

24 hours business centre

complimentary airport shuttle

complimentary underground heated and outdoor

parking

seasons on forty restaurant and lounge on site

mirage holistic spa on site

complimentary guest laundry and dry cleaning service

General Information

Meeting Rooms

When you're looking for meeting destinations in Grande Prairie, look no further than the Holiday Inn &

Suites Grande Prairie- Conference Centre. Our 10 function rooms, including our main ballroom, totals

12,000 square feet of flexible meeting and exhibit space, perfect for executive meetings of 20 people as

well as corporate gatherings of 800.

all our rooms have complimentary wireless Internet access

set up fees may apply to certain events please inquire with our sales office

Executive Boardroom

our executive boardroom features upgraded furnishing, built in screen

and can accommodate up to 16 delegates.

$400.00 / day

Barcelona’s Room our barcelona room is the perfect venue for dinners and receptions.

with a unique décor featuring its own fireplace, it also comes equipped

with built in screen.

it can also be divided into 2 smaller meeting rooms to accommodate

smaller functions.

full $500.00 /day

barcelona A $300.00 / day

barcelona B $275.00 / day

Grande Ballroom

our grande ballroom is the perfect venue to hold conventions, weddings and gala dinners. offering over

9,000 sq.ft. it will comfortably seat 550 for a full buffet dinner or up to 800 for a cocktail reception.

it can also be divided into 3 smaller meeting rooms to accommodate smaller functions.

full $900.00 / day

salon A $400.00 / day

salon B $400.00 / day

salon C $300.00 / day

AV Equipment Rental

The Holiday Inn & Suites Grande Prairie—Conference Centre offers a full range of audio visual equipment to suit your conference needs. LCD projector with screen $150.00

Portable screen $50.00

TV/DVD combination $50.00

Cordless microphone $60.00

Cordless Lapel Microphone $75.00

Tabletop microphone $45.00

Laser pointer $30.00

Flip Chart $25.00

White board $25.00

Conference phone $35.00

Freshly Baked $9.50 per person

selection of freshly baked cinnamon buns,

danishes and muffins

freshly brewed coffee and tea

Light break $ 10.50 per person

crisp vegetable sticks and dips,

homemade cornbread with Butter

freshly brewed coffee and tea

Assorted Freshly Baked Cookies $14.00 per dozen chocolate chip, oatmeal raisin, double chocolate

and more

The Sweet Tooth $ 10.00

tiramisu and black forest and mocha cake

coffee, hot chocolate and Tea

Coffee, Tea and juices

enjoy a refreshing carafe of premium juice during your meeting

Orange, Apple and Cranberry $10.25

Bottled Water 500 ml $2.50

Canned Pop $2.95

Bottled Orange Juice 344 ml (Tropicana) $3.50

Bottled Apple Juice 344 ml (Tropicana) $3.50

Energy boost $10.50 per person

fresh fruit salad, granola yogurt fruit parfaits

freshly brewed coffee and tea

The Healthy Choice $ 10.00 per person

homemade banana bread

fresh seasonal fruit tray

coffee and tea

Bread Basket $ 10.00 per person

croissants, swiss style raisin bread, breakfast rolls,

banana bread with butter and condiments

The Ultimate $ 12.00 per person

selection of domestic cheeses

sliced seasonal fruit

crackers, baguette & condiments

freshly brewed coffee and assorted tea

Juice

Coffee & Tea Station

supplement your event with a beverage station

regular coffee, decaffeinated and tea selection $2.25 per person

Executive Breaks

Fresh Fruit Platter $ 7.50 per person seasonal fresh fruit and berries

Assorted Squares $ 5.50 per person

a variation of sheet squares (2 per person)

Cheese and Crackers $ 8.00 per person assorted domestic and imported cheese tray with trio crackers and fresh grapes

Garden fresh Vegetables with dip $ 6.00 per person crisp vegetables served with ranch dip

Additions

Early Riser

Farmers Breakfast Buffet $ 18.00 per person

minimum 30 people

*

fresh fruit salad

cold cereals and milk

freshly baked muffins & Danish

yogurts, cold cereal *

assorted breakfast rolls and croissants

butter and preserves

domestic cheese tray

with crackers *

scrambled eggs

bacon and sausages

hash brown potatoes

buttermilk pancakes *

orange and apple juice *

freshly brewed coffee & tea

Plated Breakfast $ 15.00 per person

maximum 20 people

scrambled eggs or fried eggs

Bacon or Sausage

hash brown potatoes *

white and brown toast

butter and preserves

orange & apple juice *

freshly brewed Coffee

Continental Station

$ 12.00 per person

assortment of Cereals

with milk *

danish pastries, muffins, croissants

butter and condiments *

orange & apple juice *

freshly brewed coffee and Tea

Executive Breakfast $ 18.00 per person

*

assorted chilled fruit juices

fresh fruit salad *

fruit yogurt, Greek style natural yogurt *

selection of cold cereals with milk *

classic eggs benedict

with back bacon & hollandaise sauce

hash browned potatoes *

freshly brewed coffee & tea

May We suggest ? Price per person

*

Add

freshly baked croissants $ 3.00

assorted muffins $ 3.0

assorted mini Danishes $ 3.00

bagels with cream cheese $ 5.00

hot and cold cereal $ 4.00

fruit yogurt granola parfaits $5.00

individual fruit yogurts $ 2.00

smoked salmon with condiments $10.00

Lunch Time Pizza Corner $ 18.50 per person

Mixed Baby Greens

with 3 dressings

* Tomato and Zucchini Salad

with red onion and balsamic vinaigrette *

Southern Pizza 12” pizza topped with our own sauce,

chorizo sausage, mixed peppers jalapeno peppers and mixed cheese

* Canadian Pizza

12” pizza topped with our own sauce, bacon, mushrooms, pork sausage,

ground beef and mixed cheese *

Assorted Italian Desserts *

Coffee and Tea

Hot Roast Beef Buffet $ 26.00 per person

*

Fresh Garden Salad

with 3 dressings *

Traditional Caesar Salad *

Slow Roasted ‘AAA’ Alberta Beef

with home made gravy and mushroom ragout

Baby Roast Potatoes & Fresh Vegetables *

Assorted Desserts squares *

Coffee and Tea

Italian Style $ 19.50 per person

*

Tuscan Style Vegetable Soup

served with freshly baked tuscan rolls *

Mixed Baby Leaf Lettuce

with 3 dressings *

Zucchini and Tomato Salad with red onion and balsamic vinaigrette

*

Venice style Chicken Breast

on basil tomato cream sauce

served with penne pasta *

Beef Tortellini

on rosemary cream sauce

with roasted garlic and parmesan cheese *

Italian Style Squares and Cakes *

Coffee and Tea

Tuscan Style $ 19.50 per person

*

Sweet Pepper and Tomato Salad on red wine vinaigrette,

garnished with goat cheese crumble *

Fresh Spinach Leafs on a creamy Italian dressing garnished with roasted garlic

*

Oven Baked Beef and Tomato Lasagne in house made lasagne with parmesan cheese

Fresh Fruit and Cappuccino Cake *

Coffee and Tea

Soup and Sandwich $ 17.50 per person

*

Soup of the Day

daily fresh and home made *

Assorted Sandwiches

ham, tuna, chicken salad,

black forest ham, roast turkey

on marble rye, whole wheat,

white bread, ciabatta and focaccia *

Assorted mini Desserts *

Coffee and Tea

Cheese and Crackers $ 8.00 per person

assorted domestic and imported cheese tray with trio crackers and fresh grapes *

Pickle Tray $ 6.00 per person

banana peppers, cocktail onions ,variety of pickles and olives *

Garden fresh Vegetables with dip $ 6.00 per person

crisp vegetables prepared and served with peppercorn ranch dip *

Deli Meat Platter $ 8.00 per person

a variety of sliced european deli meats served with assorted buns and condiments *

Assorted in-house made 12” Pizzas $ 12.00 pizza

hawaiian, pepperoni & mushroom, meat lovers, vegetarian, supreme, southern and more *

Assorted fresh Fruit Platter $ 8.00 per person

assorted seasonal cut fresh fruit and Berries *

BC Smoked Salmon Platter $10.00 per person cold smoked sockeye salmon slices on lettuce leafs

garnished with red onion, capers and lemon wedges

served with focaccia bread and cream cheese *

The Lounge Platter $ 10.00 per person /3 pieces each per person hot wings, mozza- zucchini– ,breaded pickle sticks and pork dry ribs

served with salsa and sour cream

Assorted Platters & Late Night

Assorted Sandwiches $ 17.50 per person 2 sandwiches per order Choose your fillings:

ham, tuna, chicken salad black forest ham, roast turkey,

tuna salad, smoked salmon, roast beef *

Choose you bread:

marble rye, whole wheat,

white bread, ciabatta or focaccia *

1 piece of fresh fruit

1 granola bar

1 yogurt

1 soft drink

Take out On the way out? Don’t forget to grab your freshly made lunch

SANDWICHES

Finger Sandwich Platters assorted finger sandwiches on whole wheat and white bread

$ 14.00 per dozen

Deluxe Finger Sandwiches fillings include smoked salmon, crab meat, roast beef, baby shrimp salad on kaiser, french, rye, whole wheat

breads and croissant $ 18.00 per dozen

Deluxe cold Canapés

smoked salmon, brie cheese, prosciutto ham, snow crab salad, jumbo shrimp, black forest ham and asparagus on toasted white, whole wheat and rye bread

$ 24.00 per dozen

HOT HORS D’OEUVRES

Bacon wrapped scallops $ 22.00 per dozen east coast scallops wrapped in bacon and oven baked

Angus Beef Sliders $ 21.00 per dozen

in house made burger patties on a sesame flavored slider bun with lettuce leafs, tomato, pickles, mustard and ketchup mayonnaise

Ridge Valley Chicken skewer $ 19.00 per dozen

teriyaki marinated chicken skewers baked to perfection garnished with sesame seeds and lemon wedges

Chicken Wings assorted flavours $ 17.00 per dozen

bbq, salt and pepper, hot wings, honey garlic, teriyaki

Fantail Shrimps $ 22.00 per dozen breaded and fried to perfection, served with lemon and cocktail sauce

East Coast Lobster B.L.T $ 24.00 per dozen

artisan baby lettuce, tomato slices, bacon and a lobster patty

ciabatta slider with cocktail sauce flavoured mayonnaise

Tuscan style Bruschetta $ 22.00 per dozen

our own bruschetta mixture on toasted baguette

topped with buffalo sausage and parmesan cheese

Homemade Mini Pizza $ 22.00 per dozen assorted mini pizzas with our m own crust tomato sauce and special cheese mixture

Vegetarian Canape $ 18.00 per dozen

cucumber, tomato, cheddar cheese and mushrooms on toasted rye bread

Crabmeat Salad Snack $ 24.00 per dozen

real crabmeat salad with celery and green onions on Belgium Endive leaf Garnished with lemon and lime

Sweet tooth Reception $ 21.00 per dozen

fresh fruit tartlets, chocolate mousse, assorted mini cakes , chocolate coated strawberries

Reception

Dinner An Evening in Tuscany

$ 36.00 per person /minimum 30 people

Tuscan Artisan Lettuce with Radicchio

with tree Italian style dressings *

Tomato and Zucchini Salad

with red onions, mixed olives, fresh basil and balsamic vinaigrette *

Rotini Pasta Salad

with red and green peppers garnished with goat cheese crumble *

Mixed Bean Salad

garbanzo, kidney and pinto beans with chipotle dressing *

Freshly Baked Mixed Italian Rolls,

with butter and balsamic olive oil dip

Mains Roast Chicken Breast Supreme

with pesto sundried tomato sauce and roasted pine nuts *

Haddock Filet Florentine

pan-fried haddock filet on wilted spinach leafs

with a light garlic and hollandaise scented white wine sauce *

Desserts Assorted Italian Pastries, Tiramisu Cake, and Fresh Fruit Salad

$ 36.00 per person / Minimum 50 People

Mixed Greens With assorted dressings

Traditional Cole Slaw

Old Fashion Potato Salad with smoked bacon and pickles

Western Style Bean Salad *

sour dough bread and whole grain rolls Whipped butter cups

*

(choose one) Bbq Chicken or Bbq Beef Ribs

*

(choose one) Alberta Pork with wild mushrooms

Alberta Buffalo Chili or Old Fashion Beef Stew *

carving station (choose one)

Western Style Prime Rib or Honey Mustard Glazed Baked Ham *

Baked Potatoes Fresh Vegetables *

Desserts Blueberry, Bumble berry, Strawberry and Rhubarb Pies,

Apple Strudel Squares and Fresh Fruit

Canadian Buffet

Add freshly brewed coffee and assorted tea $ 2.00 per person

Dinner Take A Trip Around The World Page 1

Italy

Zucchini and Tomato Salad

with red onion and balsamic vinaigrette *

Tuscan Style Beef Lasagna

*

Chicken Cacciatore

with penne noodles

*

White and Mascarpone Cake

Choose 3 counties $ 38.00 per person or 4 countries for $ 44.00 per person

Minimum 40 people

Germany

German style Potato Salad

*

Roast Pork Tenderloin with mushroom ragout & red cabbage

*

Grilled Bratwurst with onion sauce

sauerkraut & steamed potatoes

*

Black Forest Cake

Western Canada

Okanagan Bell Pepper Salad with corn and tarragon dressing

*

West coast seafood medley served in puff pastry tartlet

*

Old Fashion Alberta Beef Stew *

Grandma’s Bread Pudding with vanilla sauce

East Coast

East Coast Seafood Chowder *

Nova Scotia Lobster and Mushroom stew served with rice, garnished with mussels

*

PEI Meat Pie beef pork and chicken pie with root vegetables

*

Blueberry Crumble with whipped cream

Italian linguini “Alfredo” pasta station add $ 2.00 per person “AAA” Alberta prime rib carving station add $ 4.00 per person

Honey glazed Ham carving station add $ 3.00 per person

Switzerland

Swiss Style Mixed Salad *

Berner Platte double smoked bacon, sausage boiled beef

on green beans, garnished with baby red potatoes

*

Pork emince Zurich Style sliced pork tenderloin with mushrooms

and white wine flavored

cream sauce

Roesti Potatoes *

Argauer Carrot Cake

Ukraine

Ukrainian Borscht with sour cream

*

Garlic sausage with fried onion and braised cabbage

*

Cabbage rolls pork and rice stuffed on tomato sauce

*

Blintzes with Mixed Berries and whipped cream

Greece

Traditional Greek Salad *

Oven Roasted Lamb Leg with greek potatoes ,roasted vegetables

and greek yogurt /mint sauce

*

Chicken Souvlaki with vegetable rice

*

Baklava garnished with fresh fruit

Take A Trip Around The World page 2

Spain

Southern Spain Baby Lettuce olives, tuna, roma tomatoes

with rosemary dressing and roasted garlic

*

Paella Valenciana a traditional paella with chicken,

shrimp and mussels

*

Roast pork Loin on orange sauce / cider sauce

*

Spanish potatoes and bean ragout *

Flan Caramel

Dinner

India

Chana Masala Salad chick pea, cucumber, tomato & red onion

with cilantro, lemon juice & masala

*

East Indian style Vegetable Curry *

Mumbai Butter Chicken *

naan bread and jera rice *

Chennay Style Rice Pudding

Take A Trip Around The World page 3

Japan

Smoked Salmon Sushi with pickled ginger & wasabi mustard

*

California Vegetable Roll *

Soba Noodle Salad with tomato, avocado & lemon juice

*

Chicken Soboro Don a rice dish with ground chicken, sake egg and soy sauce

*

Fresh Fruit and Berries

Mexico

Guacamole with in-house made tortilla chips

*

Chicken Enchiladas with sour cream

*

Spicy Turkey Mole with Mexican rice

*

Tres Leche Cake with fresh strawberries

China

Ginger Beef served with our special teriyaki sauce

*

Sweet and Spicy Pork sweet Chinese sauce with a chili kick

*

Egg and Vegetable Fried Rice traditional fried rice with mixed vegetables egg

and soy sauce

*

Dim Sum Mango Pudding *

Fortune Cookies

Dinner

From Coast to Coast $ 39.00 per person / minimum 30 people

Tomato and Cucumber Salad

with baby shrimp on balsamic vinaigrette *

Artisan Caesar Salad

with bread croutons, pancetta and parmesan cheese *

Spinach Salad on Red Wine Vinaigrette

with hot smoked bc salmon *

Fresh New Brunswick Mussels

with white wine, garlic, tomato and green onions *

Ridge Valley Chicken Breast

on white wine sauce, garnished with green asparagus *

Sliced Alberta “AAA” Angus beef

on red wine sauce with wild mushrooms *

Atlantic Salmon Filet

with fresh basil and red pepper sauce

garden fresh vegetables

spanish rice *

Strawberry Short Cake, Assorted Cakes and Pastries and Fruit Salad

Dinner

Traditional Western Buffet $ 29.00 per person / minimum 20 people

*

Traditional Coleslaw

Homemade Potato Salad

Caesar Salad

with croutons, bacon bits and parmesan cheese *

Homemade Corn Bread *

Herb Crusted Alberta “AAA” Roast Beef

on red wine gravy with mushroom ragout

roast baby potatoes

fresh vegetables *

Blueberry Strawberry and Apple Pie

Add freshly brewed coffee and assorted tea $ 2.00 per person

Louisiana Flavours $26.00 per person/ minimum 20 people

Four Bean Salad

with red wine dressing and tarragon *

Corn Salad

with mixed peppers and pollock flakes

*

Freshly Baked Baguette

whipped butter cups *

New Orleans Style Cajun Cod Fillets

garnished with sweet peppers and red onion *

Louisiana Chicken Jambalaya

with mixed vegetables *

Fresh Fruit Tart

with whipped cream

Dinner

Mediterranean flavours $28.00 per person / minimum 20 people

*

Zucchini and Tomato Salad

with balsamic vinaigrette

*

Baby Tuscan Lettuce

with 3 italian style dressings

*

Four Cheese Tortellini

with chicken, mixed peppers and parmesan cheese

*

Lignano Style Seafood Lasagna

baked scallop, calamari, mussels and rockfish lasagna

Topped mixed cheese

*

Tiramisu Cake and Fresh Fruit Platter

Additions

Fresh Mussels in white wine broth with green onions and gar lic $ 3.00 per person

Seafood Medley Salad with tar ragon dressing & roasted gar lic $ 3.00 per person

Add freshly brewed coffee and assorted tea $ 2.00 per person

“AAA” Alberta Prime Rib with horse radish and natural beef jus

“AAA” New York Steak topped with our own her butter

“AAA” Beef Tenderloin on red wine sauce, garnished with wild mushrooms

Plated Dinner

Soups

Cream of Green Asparagus

Old Fashion Beef / Barley Soup

Italian Minestrone Soup

New Brunswick Clam Chowder

Plated Dinners Include:

1 Soup or Appetizer

1 Salad

1 Main Course

1 Dessert All Mains include 3 fresh Vegetables

And your choice of Roast or mashed Potatoes, Rice or Pasta

$ 44.00 per person

Menu suggestions

appetizers

Black Tiger Shrimp Cocktail

with our own cocktail sauce

British Columbia Smoked Salmon

with horseradish cream, lemon and mixed olives

Italian Bruschetta

with prosciutto ham

Salads

Artisan mixed Baby Lettuce

with house dressing and a puff pastry parmesan straw

Fresh Spinach Salad

on balsamic vinaigrette with tear drop tomatoes and goat cheese crumble

Traditional Caesar Salad

with bacon bits, parmesan cheese and croutons

Beef , Chicken and Pork

Natural Chicken Breast Supreme

garnished with grape tomato and wild mushroom ragout

Oven Baked Chicken Breast on a light basil sauce garnished with artichoke heats

Tell us about your favored dish we would be happy to custom design a menu for you

Plated Dinner

Seafood

BC Salmon Filet with fresh dill, white wine sauce and roasted garlic

Fresh Halibut filet on a light citrus cream, garnished with fresh mussels and green asparagus

The Seafood Duo salmon and halibut with fresh basil and tomato green onion ragout

Roast Pork Loin topped with green asparagus and morel mushroom sauce

Pork tenderloin wellington pork tenderloin with wild mushrooms wrapped in puff pastry

The 3 Tenderloins

Beef and Pork Tenderloin medallion and Chicken breast Supreme on red wine sauce garnished with wild mushrooms

Buffalo Rib Eye Steak with a brandy scented green peppercorn sauce

Bison Tenderloin Medallion on merlot sauce with wild mushrooms

Grande Prairie Bison $ 55.00

Dessert

Chocolate Mousse Duo white and dark chocolate mousse with fresh raspberries and whipped cream

N.Y. Cheese Cake blueberry coulis and whipped cream

Old Fashion Bread Pudding with raisins on vanilla sauce

Assorted Pies and Cakes

Cash Bar

the guests pay for their own drinks

Host Bar

the host pays for all the drinks their guests consume

Ticket Bar

host buys certain amount of tickets where individuals can use them for free drinks

cash bar is running simultaneously.

Bar Service

Bartender Fee

if the total liquor sales exceed $500.00 per bartender, the bartender is provided at no extra charge

if revenues generated are less than this amount a bartender fee of

$15 .00 per hour (per bartender) will apply. minimum 3 hours per bartender

Punches

Regular Brands 1 oz. $6.50

Premium Brand 1 oz. $ 8.00

Domestic Beer $7.00

Import Beer $ 8.00

Coolers $7.00

House Wine Glass $6.00

Soft Drinks $ 2.25

Fruit Juices $ 3.50

Prices include GST

Fruit Punch non– alcoholic $ 60.00 serves approx. 50 people

Spiked Punch $ 100.00 Serves approx. 50 people

Champagne Punch $ 150.00 Serves approx. 50 people

Bar Service Charge

Corkage Charges

Wine- glassware only $ 3.00 per person

Wine– Glassware opening and serving 6.00 per person

Bartender Charge: Hospitality suite Bartender $ 20..0 per hour

Wine List Red Wine

House Wine $ 27.00

Robert Mondavi Merlot $ 35.00

Cedar Creek Merlot $ 62.00

Tarapaca Gran Reserva Syrah $ 49.00

NK MIP Pinot Noir $ 59.50

Altos Homigas Malbec $ 46.00

Rosemund Estate Shiraz Cabernet $ 43.00

White Wine

House White $ 27.00

Mondavi Woodridge Chardonnay $ 35.00

Sutter Home Zinfandel $ 28.00

Masi Masianco Pinot Grigio $ 39.00

Monkey Bay Savignon Blanc $ 41.00

Meeting Rooms

We reserve the right to re-allocate alternative function space based on final guaranteed attendance, set up re-

quirement, service times and business levels. An additional service charge may be applicable for the set-up of

function rooms with extraordinary requirements. The hotel is not responsible for damages or loss of any arti-

cles left in the premises prior to, during, or following any function by the customer or his/her guests. We ask

that no confetti or flower petals be used on hotel premises; otherwise, a cleanup charge of $200.00 will be as-

sessed. Liability for any and all damages to the hotel will be the responsibility of the individual whose signa-

ture appears on the contract.

Confirmation

Upon booking, the hotel requires a copy of the signed Contract of Agreement and a credit card in order to con-

firm the booking. Should there be any outstanding charges following the function without pre-arranged credit

privileges, the hotel is authorized to charge the credit card given as the guarantee. A deposit of $1000.00 may

be required in order to confirm a booking. 100% of the estimated total bill may be required at least 72 hours

prior to the scheduled start of the event(s), unless billing privileges have been established through our Ac-

counting Department. Any additional charges above and beyond the estimated total bill will be required at

completion of the event(s).

Cancellation Policy and Payment Procedures

All cancellation should be made directly with the Catering Department. Any expense incurred by the Hotel in

preparation for the event(s), which has been cancelled, will become the responsibility of the client.

Corporate Meetings

0-14 days 100%

15-30 days 50%

31-60 days 25%

Weddings & Christmas Parties

0-30 days 100%

31-60 days 75%

61-90 days 50%

Signage

Nothing is to be attached, in any manner, to the walls of the meeting rooms or in the hallways. We will be

pleased to assist you with your needs.

Receiving Meeting Materials

Storage of goods shipped prior to the event is subject to time and space restrictions. The hotel is not responsi-

ble for any loss or damage to goods stored before, during or after the conference. All deliveries must be

arrange with our Catering department prior to delivery and must be clearly labelled.

Boxes and material should be shipped to:

Att: Catering

Organization Name & Contact name

C/O Holiday Inn & Suites Conference Centre Grande Prairie

9816-107 Street

Grande Prairie, AB, T8V 8E7

Policies

Internet Access

Internet access is available through the hotel in all bedrooms and meeting rooms. Your computer must have a

network card and must be configured to detect an IP address from a “DHCP” client server.

Our catering department will supply you with an access code to access your complimentary connection.

Food and Beverage

The menus contained within are suggestions only. We would be pleased to arrange for our Executive Chef to

meet with you to prepare a menu to your specifications and budget. The Holiday Inn & Suites Grande Prai-

rie—Conference Centre will be the sole supplier of all food consumed in our facilities, the only exception be-

ing wedding cakes, which must have prior approval by the hotel. Please note that health regulation prohibit

the removal of any food product from the hotel. Buffet products will be displayed for a maximum of one and a

half hour from the time stated on event order at any function to ensure the quality and integrity of the prod-

ucts. All alcoholic beverages will be supplied, or approved, by the Hotel. The hotel utilizes many different

ingredients in menu items and there will be products that may contain nuts, nut products, dairy and/or soy and

the like. The hotel will not be liable for the guests’ allergic reactions resulting from partaking the food items

served at any functions being held on the premises. Special Dietary Requests: Should guest attending a func-

tion have any special dietary requests or food allergies and require special meal requirements, the hotel must

be notified at least 1 week in advance with names of guest and catering needs. The hotel will make the neces-

sary arrangements to accommodate the requests. Alberta laws do not permit any alcoholic beverages to be

brought into a licensed function room. Bar service must stop by 12:00 am and entertainment must stop by

12:30 a.m. in order to vacate the room by 1:00 a.m. to comply with the Liquor Board. The hotel cannot serve

liquor to any person under the age of 18 or to any intoxicated person.

We reserve the right to close bars at any time should the consumption become excessive.

Menu selection must be received by our Catering Department at least two weeks prior to your functions to

insure product availability. Should guests have special dietary need and/or specific food allergies, please ad-

vise the Catering Department at least two weeks prior to your function. Guaranteed number of guests must be

received 1 week prior to your function. When no guarantee is given, the estimated number of people at the

time of booking will be taken as a guarantee for service and billing purposes or the actual number of person

served, whichever is greater. All prices are subject to change and will be confirmed no more than three (3)

months prior to an event. Food and beverages charges are subject to 15% gratuity and 5% GST.

Music Tariffs

In accordance with the license agreement between the Society of Composers, Authors and Music Publishers of

Canada (SOCAN) and Re:Sound (Music Licensing Company), the Holiday Inn & Suites Grande Prairie is ob-

ligated to collect fees, in accordance with applicable tariffs, from all licensees and users of the facility in re-

spect of the performance of musical works on the premises which are arranged for or authorized by the licen-

see. If you have arranged for music at your event, the hotel will assess the licensing fees payable by you. Ad-

ditional information is available on www.cb-cda.gc.ca

Policies

MEETING YOUR EXPECTIONS

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