Cataloguing formats
description
Transcript of Cataloguing formats
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Cataloguing formats
Objectives
– Review ISBD– Introduce levels of cataloguing– Introduce cataloguing agencies and roles– Introduce MARC format for sharing information
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CATALOGUE
• List of materials in a collection with the items representing the entries arranged systematically
• Surrogates which represent reference information for the complete items being described
• Controlled by metainformation such as authority files, subject heading lists, classification codes and MARC tags
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FRAMEWORK FOR DESCRIPTION• A general framework has been developed jointly by IFLA & JSCR of AACR
&International MARC program resulting in:
ISBD(M) 1974 Monographs; rev 1987; 2002
ISBD(CR) 2002 Continuing resources
(formerly S: serials 1974 rev 1988)
ISBD(G) 1977 Annotated text; rev 1992
ISBD(CM) 1977 Cartographic materials; rev 1987
ISBD(NBM) 1977 Non-book materials; rev 1987
ISBD(PM) 1980 Printed Music; rev 1991
ISBD(A) 1980 Antiquarian; rev 1991
ISBD(ER) 1997 Electronic Resources
(formerly CF: computer files 1990)
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More than descriptionThere is more to description than identifying data elements and
separating them by punctuation delimiters.
• Collocation• Authorship
– Individuals– Corporates– Place and jurisdiction
• Form headings• Filing• Main entry• References
All have been issues since before IT; how many remain important with IT, now that there is software support?
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Component or Analytical– Information entity that is part of a larger work
Monographic– A self-contained information entity
Collection– At least 2 individually titled entities. The number of constituent parts is predetermined
and finite.
Serial (continuing resource)– An entity issued in successive parts, intended to be continued indefinitely, usually
having numerical or chronological designation.
CATALOGUING LEVELS
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Component definitions• Component part
– A part of a publication (a chapter of a book, an article in a serial, a band on a sound recording etc.) that for purposes of bibliographic identification or access is dependent upon the identification of the publication in which it is contained.
• Host item – The publication (book, serial, sound recording, etc.) in which a component part is
contained.• Linking element
– A formal element of description relating the description of the component part to the identification of the host item.
• Multi-part component – A component part consisting of two or more sub-components (e.g. a multipart article in
a serial).• Sub-component
– Part of a multi-part component.
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Elements of component description
• Description of the component itself
• Linking element
• Host identification
• Location in host
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Description areas of component
As per ISBD(G) except for publication/distribution
1. Title and statement of responsibility area2. Edition area3. Material (or type of publication) specific area4. Publication, distribution, etc. area –
(excluded because they are in the host item)5. Physical description area6. Series area7. Note area8. Standard number (or alternative) and terms of availability area
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Component item
Visiting [Sound recording] / [composed by Will Ackerman ; Will Ackerman, guitar ; Chuck Greenberg, lyricon ; Michael Manning, bass].
In: An evening with Windham Hill live. – [Stanford, Calif.] : Windham Hill Records, c1983. – Windham Hill Records: WH-01026. – Side 2, band 2.
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CATALOGUING AGENCIES
• National agencies such as LC, BL, NLA• Utilities
OCLC
RLG
Libraries Australia (was Kinetica, was ABN)
UNILINC (was CLANN now gone)
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Libraries Australia• Australian MARC Record Service, 1974
• Australian Card Service; BIBDATA proposal 1976
• Development of consortia, Technilib, CLANN, CAVAL
• Draft Proposal, National Library of Australia, 1981
• WLN implementation (Washington Library Network)
• Australian Bibliographic Network, November 1981
• Kinetica (not World OneWorld One) 1999
• Libraries Australia 2006
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Cataloguing management• Departmental workflows
– Precataloguing– Cataloguing – Postcataloguing– Cat.Maintenance
• Interlibrary cooperation– Costs of copy cataloguing, hit rates– Standards vs control over own records– Governance vs management– Linked systems, OSI
• Staffing
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Cataloguing workflow
• How order records are obtained or created
• The impact of the Kinetica minimum level record
• Obtaining copy records through Kinetica gateways services versus local arrangements
• The best time to add holdings to Kinetica
• Batch loading impacts on local system requirements
• Batch loading impacts on the timeliness of the Kinetica database.
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NATIONAL BIBLIOGRAPHIC DATABASE
• 1100+ Australian libraries contributing• Proportions of collections (Choate survey, 1999)• Bibliographic file ~13,000,000+
Books ~10,000,000
Serials ~1,000,000
Sound recordings ~300,000
• Holdings ~40,000,000+• Authority file ~1,500,000+• CJK ~1,500,000• Original Cataloguing ~ 2,000,000+
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Libraries Australia includes• NBD (effectively the national bibliography and holdings)
Included local cataloguing plus other sources:
• LC 1968-• BNB, 1971-• NZNB 1982-• Singapore NB 1967-• Vietnam NB 1986-1995
• However now you can switch to other sources via Libraries Australia
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Other union catalogues
• SCIS: Schools Catalogue Information Service– ~850,000 bibliographic records for educational
resources in school libraries.– extensive coverage of school learning resources.– ~8,500 schools have access.
• Unilinc Webcat• CAVAL COOLCat• CSIRO
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MARC
• LCMARC, 1967• MARC II, 1968• AUSMARC, 1973
One of several national formats
• UNIMARC• ISO2709
– Exchanging bibliographic information on magnetic tape• LC MARC rules!!!rules!!! (MARC21)
– http://lcweb.loc.gov/marc/marcdocz.html
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Bibliographic Interchange format
• Record label
• Directory
• Data
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MARC record exampleLDR*****crmb/b/22*****b/ab/ 4500001 <control number>003 <control number identifier>005 19920902031155.0
008 870119q18601869xxunnnb/b/b/b/b/b/b/b/b/b/b/b/rnb/b/b/b/d
040 b/b/=| a<organization code>=| c<organization code>043 b/b/=| an-us---045 b/b/=| aw6w6050 14=| aE468.9=| b.C3
245 00=| a[Cannon ball]=| h[realia].260 b/b/=| c[186-]=| e(United States :=| f[s.n.])300 b/b/=| a1 cannon ball :=| blead, gray ;=| c10 cm. in diam.500 b/b/=| aTitle supplied by cataloger.520 b/b/=| a”12-pounder”cannon ball used in the Civil War.
650 b/0=| aOrdnance.651 b/0=| aUnited States=| xHistory=| yCivil War, 1861-1865.
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Bibliographic record divisionArea TagsControl information 0XX
Main entry 1XX
Titles, imprints, editions 2XX
Physical description 3XX
Series statements 4XX
Notes 5XX
Subject access 6XX
Added entries 70X-5X
Linking 76X-8X
Series added entries 80X-40
Holdings, locations, alternates 841-88X
Local use 9XX
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MARC leader
• 24 characters set aside for identification and control information such as total length of record
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MARC Directory
• Tag Length Relative position
• 100 0035 00234
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MARC control fields• Example for projected media
001 Record control number
002 Sub-record directory
008 Information codes (filed is defined to be 41 characters)
Element Character position
Date entered 0-5
Type of release date code 6
Date 1 7-10
Date 2 11-14
Place of production code 15-17
Intellectual level code 22
Type of producer code 28
Cataloguing source code 39
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MARC data fields
• 24514 #aThe vivisector / #cPatrick White^
• 300bbbb #a502 p. : #b ill. ; #c 20 cm.^
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Post-MARC
• MODS– LC’s Metadata Object Description Schema– XML-basis
– to represent metadata for harvesting (OAI)
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Transition
• Music record (MARC)
• Music record (MARCXML)
• Music record (MODS)
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Summary
MARC
• Heavily used by libraries since the 1960s• Shared cataloguing• Leads to national bibliographic databases• Many metadata elements• Not designed with Web in mind