CATALOGING NON-TRADITIONAL (MOSTLY ONLINE) MATERIALS

The Whys and Hows

Part 2: How to Do It2

(c) 2009 Tom Kaun

Goals for Session 23

1. Learn the basics of original cataloging of electronic resources

2. Understand how to apply AACR2 rules for electronic resources

3. Understand how to apply MARC coding practice for electronic resources

Outline of Session 24

1. Tools for cataloging ERs2. First steps in original cataloging3. MARC leader and control fields 4. Bibliographic description: basis,

chief source, areas 1-65. Bibliographic description: areas 7-

86. Access points

Tools for cataloging integrating resources

5

Anglo-American Cataloguing Rules (AACR2), Second Edition, 2002 Revision Especially chapters 12, 1, and 9

Library of Congress Rule Interpretations (LCRIs)

MARC 21 Format for Bibliographic Data

First steps in original cataloging

6

1. Determine the aspect of the resource that your bibliographic record will represent E.g., the whole or a part of a larger resource (multipart

item, monographic series, granular Web site)

2. Determine the type of issuance of that aspect Monograph (single or multipart), serial, or integrating Different aspects of a multilevel resource may have

different types of issuance

3. Determine the primary content of that aspect E.g., textual, cartographic, visual, sound, computer file Affects which Type of Record and 008 / OCLC workform

you use

MARC Leader and Control MARC Leader and Control FieldsFields

7

Type of record (Leader/06) Primary content

Bibliographic level (Leader/07) Type of issuance

Control fields 006 and 008 Fixed length coded data elements for different

types of material (e.g., books, maps, computer files, etc.)

Control field 007 Physical characteristics fixed field

Leader (000) Coded Positions

8

05 – Record status

06 – Type of record

07 – Bibliographic level

09 – Character coding scheme

17 – Encoding level

18 – Descriptive cataloging form

000 00876nam 2200277 a 4500positions(22) 01234567890123456789012

Leader (000) Coded Positions

9

Position 06 – Type of record

Electronic resources should use code of ‘most significant aspect of the electronic resource.’ This is a very important code since it tells the library automation system what type of material the rest of the record is describing (especially the 008)

Code an electronic resource with ‘m’ (computer file) only if it is computer software, numeric data, computer-oriented multimedia, online systems, services, or if you are in doubt.

a = language materialc = notated musicd = ms. notated musice = cartographic mat.f = ms. cart. mat.

g = projected mediumi = nonmusical soundj = musical soundk = 2D graphicm = computer file

o = kitp = mixed materialsr = 3D objectt = ms. lang. mat.

Leader (000) Coded Positions

10

Postion 07 (Bibliographic level) m – Monograph s – Serial i – Integrating (still not available in

Follett Cat+)

000 00876nam 2200277 a 4500positions(22) 01234567890123456789012

MARC Leader Codes in Follett Cat+

Type of continuing resource12

Codes for integrating resources: d - Updating database l - Updating loose-leaf w - Updating Web site

Codes for serials: m - Monographic series n - Newspaper p – Periodical blank – None of the others

007 – Physical description control field

13

Computer files/Electronic resources 007 elements:

$a – code “c” for category “Computer file” $b – code “r” for specific type “Remote access” $d – select correct code for color aspects of

resource $e – code “n” for dimensions “Not applicable” $f – select correct code for sound aspects of

resource $g $l – Optional (used primarily for archival

control)

MARC Physical Description (007) Codes in Follett Cat+

008 Field – Fixed Length Data Elements

Character PositionsAll materials 00-05 - Date entered on file 06 - Type of date/Publication status 07-10 - Date 1 11-14 - Date 2 15-17 - Place of publication, production, or

execution 18-34 – Codes unique to each material type 35-37 – Language 38 - Modified record 39 - Cataloging source

Types of materials

Books Computer Files Maps Music Continuing Resources (Serials &

Integrating Resources) Visual Materials Mixed Materials

a - Numeric data b - Computer program c - Representational d - Document e - Bibliographic data

f - Font g - Game h - Sound i - Interactive multimedia j - Online system or service m - Combination u - Unknown z - Other | - No attempt to code

26 – Type of computer file

Bibliographic DescriptionBibliographic DescriptionBasis of the description

1. Title and statement of responsibility

2. Edition

3. Publication, distribution, etc. Except dates

4. Physical description Optional for remote e-resources

5. Series

18

Chief Source of Information

19

For electronic resources: The chief source of information is the resource

itself Take the title proper from formally presented

evidence If the title information presented in these

sources varies in degree of fullness, prefer the prefer the source that provides the most complete title source that provides the most complete title informationinformation

Area 1: Title and statement of responsibility

20

Title proper (245 $a, $n, $p)

GMD ($h)

Parallel titles ($b)

Other title information ($b)

Statements of responsibility ($c)

Note: the MARC subfield codes given above reflect the most common situations, but there are other situations where the data elements in a title and statement of responsibility require different coding and/or arrangement.

Common sources of title proper in online resources21

Formal title display on home page screen May be HTML text, graphic (image file), or both; may

appear in more than one form HTML header title

Displayed in browser title bar (also viewable by selecting View Source)

Sources of “formally presented” titles include: title screen, main menus, program statements, initial

display of information, home page, the file header including “Subject:” lines, encoded metadata (e.g., TEI headers, HTML/XML meta tags)

Transcription of title proper

22

Do not transcribe introductory words not intended to be part of the title, such as “Welcome to”; instead give the title with these words in a note

Correct obvious typographic errors and give title as it appears in a note

When title appears in full and in the form of an acronym or initialism, choose the full form e.g., Program for Cooperative Cataloging instead of PCC

If resource is a part of another resource and bears both the common title and its own section title, give both in that order, separated by a period Will not often apply to online resources

245 04 The plants national database $h [electronic resource].

246 1_ $i Title in HTML header: $a Welcome to the plants national database

246 1_ $i Title on home page: $a Plants database

Transcription of title proper example 1“Welcome to …” in HTML header

title

245 10 Center for Social and Demographic Analysis $h [electronic resource] : $b [Web site].

246 1_ $i Title in HTML header: $a CSDA

Transcription of title proper example 2

Title appears in full and in form of acronym

Transcription of other title information

25

Always include: Acronym if full form is title proper If contains statement of responsibility or

publisher, etc. Supply information if title proper is only name of

body Can always transcribe if considered to be

important

Other title information and statement of responsibility example

245 14 The nine planets $h [electronic resource] : $b a multimedia tour of the solar system / $c by Bill Arnett.

Title variants example

245 00 GEOnet names server $h [electronic resource] : $b GNS.

246 1_ $i Title in HTML header: $a NIMA : $b GNS public page

246 30 GNS

246 3_ GNS public page

Home page title display and HTML header title differ

Area 2: Edition28

Transcribe an edition statement if considered to be important A statement that indicates that the electronic resource

contains differences from other editions of that resource, or that names a reissue of the resource

In case of doubt, take words such as edition, issue, version, etc. as indicating an edition statement

Do not transcribe statements indicating regular revision or frequent updating as edition statements Instead give as frequency information in the note area.

Area 4: Publication29

“Consider all remote access electronic resources to be published”

Record place of publication and publisher name. Where to look in online resources:

Bottom of home page “About” page (a common hyperlink from home page) Publisher information page (link from home page) Domain name in URL may provide clues or

corroboration for publisher Generally prefer a corporate body name as publisher

Publisher place and name example

On home page

260 Beltsville, MD : $b USDA Nutrient Data Laboratory, Agricultural Research Service

Linked information page

Dates of publication31

The beginning and ending dates for the active life span of the resource Beginning date = the date of publication of the first

iteration of the resource (in print or on the Internet)

Ending date = the date of the last iteration of the resource = the date it ceases to be updated

Most will be ongoing, actively-updated resources; when a date can be given it will be an “open” date, indicated by a hyphen and no period; e.g., 260 … $c 1997-

Basis of description for dates = first and/or last iteration of the resource

Recording dates of publication

32

Main rule: If the first and/or last iteration is available, give the

beginning and/or ending dates in area 4 [260$c] If first/last iteration is not available, do not give the

date(s) in this area; instead, give date information in a note if it can be readily ascertained

Optional rule: Supply the date(s) in this area if they can be readily

ascertained

260 Washington, DC : $b Library of Congress

362 1_ Began in 1990s.

008 DtSt: c Dates: 199u,9999

You know that you are not viewing the first iteration

There is no information anywhere within the Web site about its beginning date

Dates of publication example

No terminal punctuation

Multiple dates: beginning date approximate; ending date indefinitec = currently

published

Area 5: Physical description

34

300 Field can be used for remote access resources

Give other details about the resource (e.g., file types) if readily available and considered to be important.

1 photograph : digital, TIFF file69 p. : digital, PDF file3 sound files : digital, mp3 file1 electronic text : HTML file

Optionally, record the extent of an electronic resource that is available only by remote access. Use an appropriate term in common usage.

1 photograph6 remote-sensing images1 sound fileWeb site1 electronic text

Area 6: Access Points35

All typical access points (4xx, 6xx, 7xx, 8xx) can be used for electronic materials

4xx Series Statement Fields6xx Subject Access Fields70x-75X Added Entry Fields80x-83X Series Added Fields841-88X Holdings, Location, Alternate

Graphics, Etc. Fields

856 Electronic Location & Access The two main fields I use are “u” and

“z.” u - Uniform Resource Identifier

Uniform Resource Identifier (URI), which provides standard syntax for locating an object using existing Internet protocols.

z – Public note

856 MARC View + Cat View

References

Training Materials for the Integrating Resources Cataloging Workshop. (2008) Program for Cooperative Cataloging Washington, DC: Library of Congress. http://www.loc.gov /acq/conser/scctp/ir-trainmaterials.html. Accessed 16 Nov. 2009.

MARC 21 Format for Bibliographic Data. Washinton, DC: Library of Congress. http://www.loc.gov/marc/bibliographic/

For more information refer to:Kaun, T. Online Cataloging Resources for the

School Library. http://rhslibrary.org/cataloging_aids.htm

Thanks!

And have fun making those important resources available to everyone