Cataloging for Makerspaces

Diane Robson, M.S. Media Librarian

Kevin Yanowski, M.S.Catalog Management Librarian

Catherine Sassen, M.L.S., Ph.D.Principal Catalog Librarian

University of North Texas Libraries

Outline

• Introduction

• Literature Review

• Descriptive Cataloging

• Subject Analysis

• Genre Terms

• Summary

2

Introduction

3

Why catalog makerspace items?

• Increase visibility of the collection

• Allow virtual browsing of the collection

• Collocate similar resources

• Generate recommendations for users

• Create programming around genres

• Track and analyze usage

• Facilitate collection development

4

Literature Review

5

Literature Published on Cataloging for Makerspaces

6

Bibliographic Chicken

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PerfectionInstead of agonizing over “the perfect record”, decide:

1. “What data elements are useful for the kind of library research performed here in this particular institution?”

2. “How much, and which elements of that necessary information can this institution afford to support?”

Bade, D. (2008). The Perfect Bibliographic Record: Platonic Ideal, Rhetorical Strategy or Nonsense? Cataloging & Classification Quarterly 46(1): 109-133.

8

Cooperative Cataloging

“Cooperative cataloging is not happening ‘once and for all’ in a few select institutions but is becoming more and more of a distributed, ongoing process.”

Turner, A. H. (2010). OCLC WorldCat as a Cooperative Catalog. Cataloging & Classification Quarterly 48(2-3): 271-278.

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Genre/Form Term

Indicates what a resource is, not what it is about

Examples:

655 \ 7 Globes. $2 lcgft

655 \ 7 Sewing machines. $2 local

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Genre/Form Term vs. Subject Heading

A subject heading indicates what a resource is about.A genre term indicates what a resource is.

100 1 \ Welty, Eudora, $d 1909-2001, $e author. 245 1 4 The golden apples / $c Eudora Welty.651 \ 0 Southern States $x Social life and customs $v

Fiction.655 \ 7 Short stories. $2 lcgft

11

Specialized Lists of Genre Terms

• Art and architecture thesaurus (1970s)

• Genre terms: A thesaurus for use in rare book and special collections cataloguing (1983)

12

Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT)

• Cartographic materials

• General materials

• Law materials

• Literature

• Moving images

• Music

• Non-musical sound recordings

• Religious materials

• Art 13

Locally Created Genre Term Lists

• Artists’ books• Chemistry and engineering literature• Foreign films• Video games• Tabletop games• Makerspace items

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Descriptive Cataloging

15

Goal of Cataloging

The goal of every library is to provide access to its collection. This goal is aided through records in the library catalog that enhance finding, identifying, and selecting.

16

Brief and Minimal Records

• Every item that your library provides to patrons should have a record.

• The length of a record can vary based on user needs and the size of the collection.

• Bibliographic records, of any type, not only provide access for patrons, but also circulation data for collection management.

17

Cataloging Makerspace Items

• Cataloger's judgment

• Uncertainty

• Do your best

18

Brief Records

If we want to improve access, we need to provide access. You can create brief records that meet both:

• Your library’s minimal record requirements

• Supports user needs

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Makerspace Item

245 0 0 Makey Makey : $b standard kit.

650 \ 0 Makey Makey (Programmable controller) $x Programming.

655 \ 7 Microcontrollers. $2 local

Raspberry Pi 3 CanaKit

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Raspberry Pi 3 Model B V: .2

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Brief Record

22

Material type: r (realia)245 0 0 Raspberry Pi 3 : $b CanaKit

246 3 \ Raspberry Pi 3 Model B V: .2

264 \ 2 [Place of distribution not identified] : $b Element14, $c [2015]

300 \ \ 1 microcontroller : $b various materials ; $c in box 10 x 7 x 3 cm

538 \ \ System requirements: Requires input device (USB keyboard) and output device (TV or monitor).

655 \ 7 Microcontrollers. $2 local

710 2 \ Element14 (Firm), $e distributor.

Brief Record

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Material type: r (realia)

245 0 0 Raspberry Pi 3

250 \ \ CanaKit.

250 \ \ Model B V: .2.

264 \ 2 [Place of distribution not identified] : $b Raspberry Pi, $c [2015]

300 \ \ 1 microcontroller : $b various materials ; $c in box 10 x 7 x 3 cm

538 \ \ System requirements: Requires input device (USB keyboard) and output device (TV or monitor).

655 \ 7 Microcontrollers. $2 local

710 2 \ Element14 (Firm), $e distributor.

Core Requirements

Libraries often set core requirements for their records. These core requirements might vary by collection to best represent each collection user needs.

• LC RDA Core

• PCC Core

24

LC Core RDA Record

• Title proper (2.3.2) / MARC 245• Parallel title proper (2.3.3) / MARC 245• Designation of edition (2.5.2) / MARC 250• Place of publication (2.8.2) / MARC 264• Publisher’s name (2.8.4) / MARC 264• Date of publications (2.8.6) / MARC 264• Identifier for the manifestation (2.15) / MARC 020, 024, 028, etc.• Note on title (2.17.2) / MARC 500• Media type (3.2) / MARC 337• Carrier type (3.3) / MARC 338• Extent (3.4) / MARC 300• Dimensions (3.5) / MARC 300• Restrictions on use (4.5) / MARC 540• Preferred name for the corporate body (11.2.2) / MARC 11X

• https://www.loc.gov/aba/rda/pdf/core_elements.pdf

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LC Core RDA Record

21

RDA MARC 1st 2nd Field Data

2.15 024 8 \ 2ABCB-RPI32 $2 FCC ID

2.3.2 245 0 0 Raspberry Pi 3

2.5.2 250 \ \ CanaKit

2.5.2 250 \ \ Model B v: .2

2.8.2, 2.8.4, 2.8.6

264 \ 2 [Place of distribution not identified] : $b Element14, $c [2015]

3.4, 3.5 300 \ \ 1 microcontroller : $b various materials ; $c in box 10 x 7 x 3 cm

3.2 336 \ \ three-dimensional form $b tdf $2 rdacontent

3.3 337 \ \ unmediated $b n $2 rdamedia

3.4 338 \ \ object $b nr $2 rdacarrier

4.5 538 \ \ System requirements: requires Pi 3 compatible software to operate (NOOBS 1.8.0 or later). Requires input device (USB keyboard) and output device (TV or monitor).

2.17.2 500 \ \ Title from device.

11.2.2 710 2 \ Element14 (Firm), $e distributor.

OCLC Fixed Field

• Visual Materials Workform

– Type: r (realia)

– Type of material (TMat): r (realia)

– Tech: n (not applicable)

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Identifiers024 Other Standard Identifier

1st Indicator

• 0 International Standard Recording Code (ISRC)

• 1 Universal Product Code (UPC)

• 3 International Article Number (EAN)

• 7 Source specified in subfield ǂ2

• 8 Unspecified type of standard number or code

028 Publisher or Distributor Number

1st Indicator

• 5 Other publisher number

28

What!?

What are all of these numbers and where do I put them?

29

Australian Regulatory certification

Circuit and ground symbol

South Korea KC Certification

WEEE symbol (recycling)

Electrostatic sensitivity symbol

European Economic Area andIndustry Canada certification logo

Federal Communications Symbol

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Identifier

024 \ 7 2ABCB-RPI32 $2 FCC ID

31

Preferred Source of Information

32

Title proper (2.3.2) / MARC 245Parallel title proper (2.3.3) / MARC 245Designation of edition (2.5.2) / MARC 250Note on title (2.17.2) / MARC 500

2.2.2.1 Storage medium and any housing that is an integral part of the manifestation.

Box

Item

245 0 0 Raspberry Pi 3

250 \ \ CanaKit

250 \ \ Model B v: .2

245 0 0 Raspberry Pi 3

246 1 3 $i Title on box: $a Raspberry Pi 3 CanaKit

246 1 3 $i Title on item: $a Raspberry Pi 3 Model B v: .2

Production, Publication, Distribution, Manufacture

• RDA 2.7 Production - statements relating to the inscription, fabrication, construction, etc., of a manifestation in an unpublished form.

• RDA 2.8 Publication - statements relating to the publication, release, or issuing of a manifestation.

• RDA 2.9 Distribution - statement identifying the place or places of distribution, distributor or distributors, and date or dates of distribution of a resource in a published form.

• RDA 2.10 Manufacture - statements relating to the printing, duplicating, casting, etc., of a manifestation in a published form.

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Recording Publication Statement

34

Place of distribution (2.9.2) / MARC 264 [Place of distribution not identified]

Distributor’s name (2.9.4) / MARC 264 Element14

Date of distribution (2.9.6) / MARC 264 [2015]

264 \ 2 [Place of distribution not identified] : $b Element14, $c [2015]

Media type (3.2) / MARC 337 300 \ \ 1 microcontroller (1 GB RAM) : $b various materials ; $c in box 10 x 7 x 3 cm

Carrier type (3.3) / MARC 338 336 \ \ three-dimensional form $b tdf $2 rdacontent

Extent (3.4) / MARC 300 337 \ \ unmediated $b n $2 rdamedia

Dimensions (3.5) / MARC 300 338 \ \ object $b nr $2 rdacarrier

Describing Carriers

35

System Requirement (3.20.1.3) / MARC 538

538 \ \ System requirements: requires Pi 3 compatible software to operate (NOOBS 1.8.0 or later). Requires input device (USB keyboard) and output device (TV or monitor).

Corporate body (11.2.2) / MARC 71X 710 2 \ Element14 (Firm), $e distributor.

Additional Information & Access Points

Subject Headings 650 \ 0 Raspberry Pi (Computer) $x Programming.

Genre Headings 655 \ 7 Microcontrollers. $2 local

Additional Notes 500 \ \ Friction fit SD card slot.

500 \ \ 802.11 b/g/n Wireless LAN,Bluetooth 4.1.

36

LC Core RDA Record

024 \ 7 2ABCB-RPI32 $2 FCC

245 0 0 Raspberry Pi 3

250 \ \ CanaKit

250 \ \ Model B v: .2

264 \ 2 [Place of distribution not identified] : $b Element14, $c [2015]

300 \ \ 1 microcontroller (1GB RAM) : $b various materials ; $c in box 10 x 7 x 3 cm

336 \ \ three-dimensional form $b tdf $2 rdacontent

337 \ \ unmediated $b n $2 rdamedia

338 \ \ object $b nr $2 rdacarrier

538 \ \ System requirements: requires Pi 3 compatible software to operate (NOOBS 1.8.0 or later). Requires input device (USB keyboard) and output device (TV or monitor).

710 \ 2 Element14 (Firm), $e distributor.

37

LC Core RDA Record with additional fields

024 \ 7 2ABCB-RPI32 $2 FCC

245 0 0 Raspberry Pi 3

250 \ \ CanaKit

250 \ \ Model B v: .2

264 \ 2 [Place of distribution not identified] : $b Element14, $c [2015]

300 \ \ 1 microcontroller (1GB RAM : $b various materials ; $c in box 10 x 7 x 3 cm

336 \ \ three-dimensional form $b tdf $2 rdacontent

337 \ \ unmediated $b n $2 rdamedia

338 \ \ object $b nr $2 rdacarrier

538 \ \ System requirements: requires Pi 3 compatible software to operate (NOOBS 1.8.0 or later). Requires input device (USB keyboard) and output device (TV or monitor).

500 \ \ Friction fit SD card slot.

500 \ \ 802.11 b/g/n Wireless LAN, Bluetooth 4.1.

655 \ 7 Microcontrollers. $2 local

710 \ 2 Element14 (Firm), $e distributor.

38

245 0 0 Memory Craft 6500P : $b sewing machine

246 3 \ Janome sewing machine

655 \ 7 Sewing machines. $2 local

024 8 \ MC6500P $b Janome

245 0 0 Memory Craft 6500P : $b sewing machine

264 \ 2 [United States] : $b Janome, $c [2015]

300 \ \ 1 sewing machine : $b various materials ; $c 50 x 30 x 22 cm

336 \ \ three-dimensional $2 rdacontent

337 \ \ unmediated $2 rdamedia

338 \ \ object $2 rdacarrier

655 \ 7 Sewing machines. $2 local

710 2 \ Janome Sewing Machine Co., $e manufacturer.

Brief Record

Core Record

A little more info to help your users

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024 8 \ MC6500P $b Janome

245 0 0 Memory Craft 6500P : $b sewing machine

246 3 \ Janome sewing machine

264 \ 2 [United States] : $b Janome, $c [2015]

300 \ \ 1 sewing machine : $b various materials ; $c 50 x 30 x 22 cm

336 \ \ three-dimensional $2 rdacontent

337 \ \ unmediated $2 rdamedia

338 \ \ object $2 rdacarrier

500 \ \ Machine specifications: top loading full rotary hook bobbin, automatic thread tension control, max stitch: 7mm, 5 pieced feed dog, easy reverse button, bobbin winding, touchscreen stitch selection, number of stitches (135), number of buttonholes (7 one-step buttons), built-in needle threader, needle position (71).

520 \ \ Computer guided sewing machine.

590 \ \ For use in Makerspace only.

655 \ 7 Sewing machines. $2 local

710 2 \ Janome Sewing Machine Co., $e manufacturer.

856 4 \ $3 Manual $u http://www.library.unt.edu/factory-static/manuals/textiles/janome-6500-manual.pdf

40

245 0 0 Hakko wire stripper

246 3 3 \ Wire stripper

655 \ 7 Tools. $2 local

028 5 0 CSP-30-1 $b Hakko

245 0 0 Hakko wire stripper

246 3 \ Wire stripper

264 \ 2 [Place of distribution not identified] : $b Hakko, $c [2016]

300 \ \ 1 wire stripper : $b metal, rubber ; $c 7 x 18 x 1 cm

336 \ \ three-dimensional form $b tdf $2 rdacontent

337 \ \ unmediated $b n $2 rdamedia

338 \ \ object $b nr $2 rdacarrier

655 \ 7 Tools. $2 local

710 2 \ Hakko, $e distributor.

Brief Record

Core Record

A little more info to help your users

41

028 5 0 CSP-30-1 $b Hakko

245 0 0 Hakko wire stripper

246 3 \ Wire stripper

264 \ 2 [Place of distribution not identified] : $b Hakko, $c [2016]

300 \ \ 1 wire stripper : $b metal, rubber ; $c 7 x 18 x 1 cm

336 \ \ three-dimensional form $b tdf $2 rdacontent

337 \ \ unmediated $b n $2 rdamedia

338 \ \ object $b nr $2 rdacarrier

500 \ \ Specifications: 20-30 gauge maximum cutting capacity.

655 \ 7 Tools. $2 local

710 2 \ Hakko, $e distributor.

Cataloging your makerspace items

Are these records perfect?

Probably not

Can users find makerspace items?

Yes

Can we assess usage?

Yes

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Subject Headings

43

Subject Headings

The subject heading indicates the activity.

650 \ 0 Sewing.

655 \ 7 Sewing machines. $2 local

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Subject Headings

650 \ 0 Three-dimensional printing.

655 \ 7 3D printers. $2 local

45

Subject Headings

650 \ 0 Photography.

655 \ 7 Cameras (DSLR) $2 local

46

Advantages of Using Standardized Subject Headings

• Controlled vocabulary

– Terms managed through authority records from an external source

– Include references to broader, narrower and related terms

– Already familiar to catalog users

• Will increase visibility of all cataloged items, regardless of their physical form

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Genre Terms

48

Why Genre Terms?

• Standardized subject headings alone could confuse users

• Provide context for the item

• Tells users more about the item

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Local Genre Terms

• Can tailor the headings to a collection or user group

• Few official applicable terms

• Provides better collocation and discoverability

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UNT’s Genre Terms

• Development

– Started with already present terminology

– Used LCSH terms

– Used ILS search term data

– Used terms common to makerspaces and the associated items

– Created terms only when necessary

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Example process

UNT Terminology LCSH term Local Genre Term

GoPro Camcorders Video Cameras

Film Cameras Cameras Cameras (SLR)

Electronic Music Production

Synthesizer (Musicalinstrument)

Music Production, Electronics

Arduino Arduino (Programmable controller)

Microcontrollers

Raspberry Pi Raspberry Pi (Computer) Microcontrollers

3D Printing Computer printers 3D printers

Milling Milling-machines CNC Machines

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Genre Term List155 3D scanners

455 3-D scanners

455 Three-dimensional scanners

680 A computer controlled machine that creates accurate digital models of objects in the real world

155 Cameras (DSLR)

455 Digital single-lens reflex camera

555 Cameras

555 Camera lenses

555 Photography $v Equipment and supplies

155 Sewing machines

555 Electronic textiles

555 Sewing $v Equipment and supplies

670 sh85120545

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54

LDR 02731nrm a2200517Ki 4500008 160607s2002\\\\nyunnn\\\\\\\\\\\\rneng\d028 5 0 2519A003 $b Canon245 0 0 Canon EF 85mm f/1.8 USM : $b lens / $c Canon.246 3 0 Canon lens264 \ 2 Lake Success, NY : $b Canon, $c 2002.300 \ \ 1 lens : $b plastic, metal, glass, and black ; $c 16 x 6 cm + $e 1 instruction

sheet336 \ \ three-dimensional form $b tdf $2 rdacontent337 \ \ unmediated $b n $2 rdamedia338 \ \ object $b nr $2 rdacarrier500 \ \ Specifications: 85 mm; aperture maximum: f/1.8; aperture minimum: f/22;

angle of view: 28°30'; minimum focus distance: 2.79' (85 cm); maximum reproduction ratio: 1:8; filter thread: 58mm; weight: 14.99 oz (425 g)

500 \ \ Features: image stabilization: no; autofocus: yes; tripod collar: no.520 \ \ Lens for use with a SLR or DSLR.650 \ 0 Photography.655 \ 7 Camera lenses. $2 local655 \ 7 Camera accessories. $2 local655 \ 7 Photography $v Equipment and supplies. $2 local

Summary

• Efficient and effective catalog searching

• Discoverability

55

Questions?

Diane Robson, M.S.Diane.Robson@unt.edu

Kevin Yanowski, M.S.Kevin.Yanowski@unt.edu

Catherine Sassen, M.L.S., Ph.D.Catherine.Sassen@unt.edu