Cataloging and Metadata Services: 5-year Journey Update to the Council September 16, 2010 Jina Choi...
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Transcript of Cataloging and Metadata Services: 5-year Journey Update to the Council September 16, 2010 Jina Choi...
Cataloging and Metadata Services: 5-year Journey
Update to the CouncilSeptember 16, 2010Jina Choi Wakimoto
Organization 2005
Organization 2010
Monographs
MonoCat* E-books SubTotal P-Cat F-Cat SubTotal Total**
-20000
-10000
0
10000
20000
30000
40000
50000
2005/062006/072007/082008/092009/10
PCC Contribution
BIBCO
New nam
es
New se
ries
Change
d names
Change
d serie
s
New su
bject
Change
d subjec
ts
New cla
ssificati
on0
200
400
600
800
1000
1200
1400
FY2007
FY2008
FY2009
CoU PCC Statistics based on LC's FY Oct.1-Sept.
What did we do in 5 years?
• Separate record policy (FY06)• Theses & Dissertations cataloging policy (FY07)
– Elimination of print TD backlogs– Loading ETD in Chinook
• Elimination of monographs backlogs (FY07)• Re-indexing of Chinook (FY07)• Set up PromptCat and FastCat (FY08)• East Asian Cataloging added (FY08)• Outsourcing authority control (FY09-10)• Projects galore (FY06-10)
Special Collections
FY 06-07 (453) FY 07-08 (2,333) FY 08-09 (1,715) FY 09-10 (1,426)0
500
1000
1500
2000
2500
429
2,177
1,604
1,246
24156 111
180
BibsAC/AV
SPECIAL COLLECTIONS STATISTICS
Archives
Stan Brakhage (251)
WW I Pamphlets (127)
EAD Finding Aids (44)
0 20 40 60 80 100 120 140 160 180
21
30
5
170
0
27
60
97
12
FY 09-10 (169)FY 08-09 (197)FY07-08 (56)
ARV Named Collections & Finding Aids
Asian Collections
Chinese Japanese Korean Persian/Farsi Arabic Hindi/Sanskrit
Panjabi Tech Pro0
200
400
600
800
1000
1200 1044
631
3
371
10
266
1
844737
590
1993
3 12 0
262
CJK/Asian Monographic Cataloging: 2009-2010 CJK/Asian Monographic Cataloging: 2008-2009
CJK/Asian Monographic Cataloging 2008-09 and 2009-10 comparison
Authority Control
New records51,297=56%
Changed records 40,688 =44%
New and Changed Authority Records Received - FY 09/10
Total New and Changed: 91,965
Authority Control
Erin, Tim, Toni54 (2.3 days average per person)=
70% of total hours
Diana, Meri, Peter16 (.7 days average per person)= 21%
of total hours
Beth, Hui, Yuko7 (.3 days average per person)= 9% of total
hours
Hours Per Month Spent on All Reports Received During FY 09/10
Total hours spent during the year:
928
Meri's time here is only for the short reports; all the other Backstage work is not recorded here
Ser Cat ERSA
• Single Separate records policy• Separate E-Journal Finder Chinook (FY07)• ERM implementation (FY07)
– Resource records and coverage loads• MARC Holdings conversion (FY07-FY10)• ERSA formed (FY09)• WebBridge maintenance added (FY09)• Usage statistics thru ERM added (FY10)
KnowledgeBase
Total databases
Total books (unique titles)
Total books
Total journals (unique titles)
Total Journals
310
42078
42677
95708
129816
Serials Solutions knowledgebase 2009/2010
ERM
Active trials23 = 3%
Active paid resources476 = 51%
Active free resources211 = 23%
Inactive resources222 = 23%
Electronic Resource Management 2009-2010
Total resource records: 1052
* Included in total, but not included in graph are "New resource records" and "Active subset of paid."
Ser Sol Records in Chinook
journals full records, 39,275
journals brief records, 45,062
books full, 8,548
books brief, 33,398
Batch Loads
FY 2006/07 FY 2007/08 FY 2008/09 FY 2009/100
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
Batch Load Totals
Batch Load Totals
Digital ProjectsLabor measure FY 06/07 FY 07/08 FY 08/09 FY 09/10
Total hours 1200 1348
Total person-days 150 168.5
Equivalent FTE 0.6 0.674
# projects completed 1 1 2 5
# people working 3 6 6 4
# records 346 1498 410 187
Projects completed
Sanborn maps (346 METS wrappers/2382 sheet records)
Publishers' Bindings (1498 records enhanced) MacLaren (328 records) Jhove to MIX application
Fairy Tales (82 records across 4 tales) Bent-Hyde (24 records)
Hats & Headdresses (76)
CWA pilot (15 records)
WWI pamphlets (72)
Platforms (Silos)
• Chinook– 3.8+ million bibliographic records– 4.9+ million item records
• CU digital Library– https://www.cu.edu/digitallibrary/
• Rocky Mountain Online Archive– http://rmoa.unm.edu/browse.php
• CU Scholarship (ADR)?– http://adr.coalliance.org/cou/fez/?
What’s Next?
• From the Libraries 2010 strategic plan activities– Greater efficiency in cataloging– Provide direct linking/access to full text – Active program of assessment– Expand access to unique and hidden materials– Develop CU Scholarship - Institutional digital repository
• Increase the provision of access to unique, hidden collections– SPC, ARV, Gov Info
• Sustain a Culture of Digital Scholarship – Routinize digital projects– Everyone will be metadata specialists
Intangibles
• Service orientation, Client-centered• Flexibility – ready for unanticipated• Culture shift to the new paradigm• Libraries Mission Statement
• Value to the University– Collaboration with curators of data and other cultural
resources and institutional assets• From Responding to being Proactive
Thank You!