Cat Herding 101

Effective Team Organization & Management

Introduction

• Video

Welcome

• Introduction

• Team Management

• Finances

• Training

• Retention

• Questions

What is Middleton Robotics

• Organized in 2004 as an after school activity

• 2004 - 13 students & mentors

• 2017/18 – 96 students and mentors

• 16 World Championship appearances (8 years/row)

• Competitive robotics teams

• FRC 1369 - Minotaur

• FTC 3846 - Maelstrom

• FTC 997 - Masquerade

• VEX 6260A – Mercury

• 2017/18 – 2354 outreach hours

0 15 21 36 32 53 61 52

$15,894.00

$49,242.00

$56,093.00

$61,961.00

$74,013.00

$82,728.00 $82,848.00

$14,478.00

$25,370.00

$49,970.00

$60,412.00

$63,825.00

$71,168.00

0

10

20

30

40

50

60

70

$10,000.00

$30,000.00

$50,000.00

$70,000.00

$90,000.00

2011 2012 2013 2014 2015 2016 2017 2018 2019

Enrollment Budget Actual Expenses

FRC 1369 Minotaur

Did Not Compete

Team Organization

• Mission Statement

• Objectives / Goals• Tactical (1-3 years)

• Strategic (3 years +)

• Chain of Command• Accountability

• Meeting Structure• Structure

• Timelines

• Document – Adjust

Everybody Does Everything

Middleton Robotics

President

Manu Gummaraju

VP, Operations & Training

Riccelo Guidorizzi

VP, Outreach & Marketing

Briana McMurchie

Club Mentor, Programming

Ramsey Hamed

Club Mentor, Design

London Torres

Exec Dir Youth Programs (High

School)Jonathan Zacharias

Exec Dir Youth Programs

(Middle/Elementary)

Anmo Mittal

President

Rich Berglund

FRC 1369

Rich Berglund

Caroline Butt

FTC 3846

Ankit Veerendra

Priya Bangarashettara

Safety Council

Tina Fritz

Riccelo Guidorizzi

FTC 4997

David Rodriguez

Victor Rodriguez

VEX 6260A

Russell Grieshop

Girish Hari

School Sponsor

Scott Mead

Russell Grieshop

Admin Liaison

Gwen Hodge

Captain: Caroline

Chief Tech. Officer (CTO): Luke

Senior Mentors*

Fabrication:Lauren

Mechanical:Jeffrey

Design:Fritz

Safety Captain:

Ryan?

Programming:Casey

Drive Team:TBD

Scouting:Jarid

Chairman’s Award:Ashlyn

Chief Data Collector

& Analyst :Isaac O.

Minotaur 2018-19 Organizational Chart

Technical Binder:

Ria

Battery Assistant: Freshman

Electronics:John F.

Pneumatics:TBD

Photo / Video:

TBD

Chief Ops. Officer (COO): Ethan

Recruitment/Retention

CAD Lead Asst:Will

CAM Lead:Lauren

Adult Steering Committee

Committee Chair

Finance

Accounting Grants

Sponsors Fundraisers

Logistics

Travel Lodging

NutritionTeam

Support

Equipment

OutreachMarketing /

Communications

Business Plan Newsletter

Social MediaPublic

Relations

Webmaster

Awards

Varsity Letter

Safety Photographer Scholarship

Senior Mentor Advisor/ Sponsor

Finances

• Budget• Club

• Teams

• Student Registration Fee

• Fundraising Goal• Based on Team and Travel Status

• Regular and Post-Season

• Personal Donations

• Corporate Sponsors• Student/Adult initiated

• Strategic Club Campaign

• Scholarship

Training

• New Student Orientation

• Safety

• Tool Certification

• Area-Specific Training

• Leadership Training (club & team)

• Mentorship (student & adult)

Retention

• New Student Integration

• Engagement

• Responsibility / Ownership

• Travel Team

• Leadership Training

• Apprentice Program

• Varsity Letter

Travel Team

• Signed contract and registration paid

• GPA requirement (2.75 unweight)

• Activities Attendance Requirement

• Attend minimum of 2 team Outreach Opportunities

• Financial Goal met

• Pass Games Rules Test

• Pass Safety Test

• Acceptable Behavior

• Signed SDHC Medical and Media Release forms

• Note: Apprentice – one adult must travel with team for all events

• Adults can stay and travel with team

• Varsity Letter for Robotics

• Only school in Hillsborough County

• Detailed list of criteria• Participation (2 years min)

• Leadership

• Outreach• 3 events

• 15 hours

• GPA (3.0)

• Fundraising

Varsity Letter

Summary

• Organization is unique to each team• Size

• Resources

• Location

• Functional Areas must be addressed• Organizational chart is helpful

• Must have plan for new student integration and retention• Keep the pipeline flowing

• Finances – plan for the unexpected

• Many resources available – Just Ask!!

Who We Are

• Rich Berglund• Retired U.S. Army Officer, 21 years• 16 years as Mentor (FLL, FTC 3846, FRC 1369)• Adult President Middleton Robotics, Tampa• Tournament Organizer: Scrimmage to World Invitational level• 1 x FL FLL Coach of Year; 2 x FL FLL Volunteer of Year; FLL Volunteer of Year 2017

• Jeff Butt• President, Middleton Magnet High School STEM Booster Club• Main Logistic Coordinator at tournaments

• Manu Gummaraju• President, Middleton Robotics• Past Team Captain, FTC 3846 Maelstrom

• Caroline Butt• Team Captain, FRC 1369• Past Fabrication Sub Team Lead

Team Selection

• Geography

• Sports Schedule

• Student Survey

• Parent Survey

• Orientation Observations

• Apprentices and non-Middleton (other H.S. & Home School)

Middleton Robotics Achievement Plan (MRAP)

AC

AD

EMIC

S

LIFE

SK

ILLS

MEN

TOR

SHIP

CO

MM

UN

ITY

SER

VIC

E

Middleton Robotics

Middleton Robotics Achievement Plan

Captain: Caroline

Chief Tech. Officer (CTO): Luke

Senior Mentors*

Fabrication:Lauren

Mechanical:Jeffrey

Design:Fritz

Drive Team:

Undecided

Safety Captain:

Ryan?

Programming:Casey

Recruitment and

Retention:Ethan H.

Scouting:Jarid

Chairman’s Award:Ashlyn

CAD Assistant:

Will

CAM Assistant:

Lauren

Chief Data Collector

& Analyst :Isaac O.

Minotaur 2018-19 Organizational Chart

Technical Binder:

Ria

Battery Assistant: Freshman

21

Electronics:John F.

Pneumatics:TBD

Photo/Video:TBD