Susanne PrindallEDACE 786-

Facilitation for ResultsInstructor: Jeff Zacharakis

K-State University Spring 2010

Case Study

Manhattan-Ogden USD 383

◦ Approximately 6000 students

◦ More than1000 employees

◦ Nine elementary and three secondary schools

“Educate each student to be a contributing citizen in a

changing, diverse society” Board of Education USD 383

◦ Member of Kansas Association of School Boards

◦ Seven members

◦ Discuss and establish school policies, maintenance of

facilities, budgeting matter and more

General Information

Board of Education Meetings

◦ Open to public

◦ Every first and third Wednesday of each month at

Robinson Education Center in Manhattan, KS

◦ Advertising and intense preparation necessary

◦ Local TV channel airs meeting “live”

◦ Agenda packets and information material on

www.usd383.org (available Friday before meeting)

◦ Minutes and agenda packets from older meeting available

through Clerk of Board

General Information

Pledge of Allegiance Roll Call Adoption of Agenda Recognition of Visitors Consent Agenda Reports◦ Spoken◦ Written

Old Business New Business Next Meeting Possible Items Future Agenda Items Future Agenda Items Delegated to Committee Announcements Executive Session

Meeting January 20, 2010

Renovation Manhattan High School- West Campus

◦ “Facilities Master Plan” August 2008

◦ ~ 42.2 Million Dollars for West Campus and Bishop Stadium

◦ Board approval June 11th 2008

◦ Gould Evans started working on project in June 2009

◦ 14 additional classrooms, multiple maintenance repairs and

improvements

Core Issues- Working Session

◦ Estimated timeline:

Design: September 2009-October 2010

Presentation to the Public: January 26th 2010

Board Approval of Plan: February 3rd 2010

Permit Review: September-November 2010

Bid Project: October-November 2010

Award Contracts: November-December 2010

Construction: February 2011-June 2013

Construction Manhattan High School-West finished:

August 2013

Core Issues- Working Session

Snow make-up days

◦ Ongoing issue in the district

◦ Already four days missing this year

◦ Usage of two inclement weather day as planned in the school

calendar or

◦ Adding 12 minutes to each school day Budget cuts

◦ Same problem in almost all school districts around the country

◦ Ongoing and growing issue over the past years

Core Issues- Action Meeting

◦ Tremendous cuts in spending for new school year

◦ Consideration of reducing staff, rolling back benefits and limiting

extracurricular activities

◦ “Parents in Manhattan worry their kids aren’t going to get a

complete education. 49 News Manhattan Bureau Reporter

Lindsey Elliott took a look at USD 383’s budget proposal and

spoke with parents who say cuts are happening in the wrong

places”

Core Issues- Action Meeting

Budget Expenses USD 383

District Total Expenditures

Citizen comment form available during meeting and to download

on website in advance

Facilitator goesover rules multiple times throughout the meeting

Ground rules provided in “Board of Education Meeting Guide”

◦ Speakers come up front

◦ One speaker at a time

◦ Introduction

◦ Use microphone

◦ Three minutes limit

Ground Rules

Presenter/SpeakerBoard MembersFacilitator/President SuperintendentClerk of the BoardEntrance and information

Table _ _ _ _ _ _ _ _ _ _Screens _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Room Arrangement

Easy for everyone to see the presenter and Board

member

Presenter facing Board members

Name signs on table in front of each Board member

Usage of microphone for everybody

Two screens on the side wall of the room

Usage of laser pointer for presentation

Room Arrangement and Setting

Fans of projectors running constantly

Door in the back made it easy to come and go without

interruption of the meeting

Information table with agenda and citizen comment form

in the back of the room Candy, cookies and coffee available

Room Arrangement and Setting

Facilitator, Nancy Knopp - President of Board

◦ Introduction of presenters

◦ Time-keeper

◦ Makes audience aware of ground rules

◦ Remains neutral

◦ Clarifies questions and repeats outcomes

Recorder, Helen Petrik - Clerk of Board

◦ Takes notes with laptop

◦ No questions but kept eye contact with presenters, audience and

presenters

Facilitator and Recorder

High School Renovation Plan

◦ Gould Evans Architects explain schematic construction plans

◦ Floor plans

◦ Explanation of why architects designed the rooms a certain way

◦ No action taken during this session – just informational

◦ No questions from audience

◦ January 26th public meeting about this work session

◦ February 3rd Board decision on schematic plans

Description Work Session

“Pledge of Allegiance”

Recognition of teachers

◦ National board certification

◦ Teachers thank the Board and audience

Recognition of Visitors and Citizen Comments

◦ Facilitator states ground rules

◦ No comments

“Consent Agenda” approved

Spoken Reports

Description Action Meeting

Budget cuts

◦ 1.5-3.4 Million Dollars cut for next school year

◦ Budget Advisory Board meets once a week

◦ End of March budget plan presented to Board of Education

Report about Manhattan High School Career and

Technical Education

◦ Terry McCarty and Dawn Lindsley

◦ “Career Clusters”

◦ Funding

Description Action Meeting

Snow Make-up days

◦ Adding minutes to each day or use inclement weather days as

noted on the school calendar

◦ Discussion and different opinions on this

◦ Family/free time vs. not enough time to make up missing days

◦ Public comments

◦ Motion carries 5:2 for adding 12 additional minutes to school day

Description Action Meeting

Teachers

Students

Parents

School officials

Citizens of district

Stakeholders

Great and interesting learning experience

BOE meeting very organized and very well structured

All items got either approved or denied, or resulted in a

follow-up strategy “The Facilitator’s Fieldbook” great resource

Outcomes and future plans

http://www.usd383.org/dyn-file/5cd8d98dce8d4c5fb5694686bd948e9f/Budget%20Planning

%20Powerpoint%203-10-2010.pdf

www.usd383.org

http://www.usd383.org/view/BondArticle.aspx?articleId=13d6feb4646042faaf53ee51f787b180

http://www.ktka.com/news/2010/feb/11/usd-383-considering-cuts-worries-parents/

http://www.usd383.org/viewarticle.aspx?articleId=92784d52e1ac4614920267a55ecba307

Justice, T., & Jamieson, D. W. (2006). “The Facilitator’s Fieldbook” (2nd ed.). New York, HRD

Press, Inc.

several meeting notes/minutes from previous district meeting (USD 383 Website)

References