Case for a Case-Managed Approach: Lessons Learned & Evolution of the GUPPES Case Management System.
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Transcript of Case for a Case-Managed Approach: Lessons Learned & Evolution of the GUPPES Case Management System.
Case for a Case-Managed Approach:
Lessons Learned & Evolution of the GUPPES Case
Management System
GUPPES• Web-based system for supporting case-
management based service programs– Tracking Program Data – Student contact & basic
data, student performance data, services– Supporting data needs of case-managers– Monitoring student performance– Monitoring counselor performance– Reporting– Analysis
Where can I reach my student's? What's going on in their lives?
(225) 000-0000
3/23/09: Student has not reported to school. Spoke w/ teacher about student. He said he has not been able to locate student.
He did speak w/a relative who said student was returning to Mexico.
3/17/09: Talked to student's brother. His brother said he would have Martin call me back tomorrow.
3/11/09: Attempted to contact parents by phone regarding summer college tours. No answer.
3/5/09: phone number listed for parent belongs to a former friend.The friend said that he would give then the message.
3/3/09: Spoke with student's brother. Brother said student does not want to go to school.
Recent Casenotes:
Ramos, Martin
Primary Student Info:
StudentID:
999999 School: MCKINLEY HIGH Case Manager:
Colomb, Kandra
Cohort:
B Grade: 9
Status: Traditional on Grade Level
IEP/ESS:
Demographics:
DOB: 2/17/1993 Gender:
M Ethnicity: HISPANIC
Student Address:
Address: Apt. A, Azalea Rd, Baton Rouge 70000
Phone: (225) 000-0000
Emp.Phone: (225) 000-0000
Add. Info:
Address Notes:
Business Phone:
Primary Guardian
Name: Ramos, Elizabeth
Relation: Parents
Same address as student? True
Address: Apt. A, Azalea Rd, Baton Rouge 70000
Home Phone: (225) 000-0000
My students changed schools! Where did they go?
Student ID Student Name Cohort Current School Grade Entry Date Prev SchoolPrv
GradeWitdrw. Date
-- Andersen, Christine A VALLEY PARK MIDDLE 9 3/27/2009ROBERT E LEE HIGH
SCHOOL 9
-- Axen, Daniel B MCKINLEY HIGH 9 3/27/2009Capitol Pre-College Academy for
Girls-RSD 9
-- Bagel, Catherine A GLEN OAKS HIGH 9 3/27/2009Capitol Pre-College Academy for
Boys-RSD 9
-- Balzac, Antonio B NEW ORLEANS 9 3/26/2009 OUT OF DISTRICT 9
-- Bedecs, Carol A Missing 9 3/24/2009ISTROUMA HIGH/TECH
MAGNET 9
-- Cencini, Andrew A Missing 9 4/1/2009 VALLEY PARK ALT CENTER 9 4/6/2009
-- Comeaux, Terrance A Missing 8 3/23/2009 VALLEY PARK MIDDLE 8 4/6/2009
-- Edwards, J ohn B VALLEY PARK MIDDLE 9 3/29/2009 OUT OF SCHOOL 9
-- Freehager, Martin B BROADMOOR HIGH SCHOOL 9 4/3/2009 BELAIRE HIGH SCHOOL 9
-- Freeman, Dennis B Missing 9 3/24/2009 VALLEY PARK ALT CENTER 9 4/3/2009
-- Harvey, Kendra A PRE-GED CENTER 9 3/25/2009 BELAIRE HIGH SCHOOL 9
-- Hess, Leonard A Missing 8 3/25/2009 TARA HIGH SCHOOL 8
-- Kotas, Andre A CRESTWORTH MIDDLE SCHOOL 8 4/2/2009 VALLEY PARK MIDDLE 8
-- Li, Marcus A Missing 9 3/28/2009 BELAIRE HIGH SCHOOL 9 4/5/2009
-- Long, Donald B SCOTLANDVILLE MAGNET HIGH 9 3/25/2009 OUT OF DISTRICT 9
-- Ramos, Maria B ADULT ED-SER REPORTING 9 3/26/2009 PRE-GED CENTER 9
-- Rodman, Roland ACapitol Pre-College Academy for Boys-
RSD 9 3/29/2009ISTROUMA HIGH/TECH
MAGNET 9
-- Smith, J ean A SCOTLANDVILLE MAGNET HIGH 9 3/28/2009 OUT OF DISTRICT 9
-- Tendris, Tamika A VALLEY PARK MIDDLE 8 3/23/2009SOUTHEAST MIDDLE
SCHOOL 8
-- Thorpe, Helen A ADULT ED-SER REPORTING 9 4/3/2009 PRE-GED CENTER 9
-- Zare, Winston A EBR Acceleration Academy 9 3/29/2009 BELAIRE HIGH SCHOOL 9
Whose missing school?
Student ID First Name Last name School Attendance Date Absence Type Cohort Missed
-- J oe Alam BELAIRE HIGH SCHOOL 4/20/09 UNX A 1
-- J oe Alam BELAIRE HIGH SCHOOL 5/4/09 UNX A 1
-- Akeem Kotas BELAIRE HIGH SCHOOL 4/30/09 UNX A 1
-- Akeem Kotas BELAIRE HIGH SCHOOL 5/4/09 UNX A 1
-- Alaina J ohnson BELAIRE HIGH SCHOOL 5/8/09 UNX B 1
-- Mariya Sontas BELAIRE HIGH SCHOOL 5/6/09 UNX A 1
-- Mariya Sontas BELAIRE HIGH SCHOOL 5/8/09 UNX A 0.5
-- Mariya Sontas BELAIRE HIGH SCHOOL 5/11/09 UNX A 1
-- Michael Zare BELAIRE HIGH SCHOOL 4/27/09 UNX A 1
-- Amie Brown BELAIRE HIGH SCHOOL 4/28/09 UNX A 1
-- Amie Brown BELAIRE HIGH SCHOOL 5/5/09 EXC A 1
-- Angelina Mendez BELAIRE HIGH SCHOOL 4/24/09 EXC B 1
-- Angelina Mendez BELAIRE HIGH SCHOOL 4/27/09 EXC B 1
-- Angelina Mendez BELAIRE HIGH SCHOOL 4/29/09 UNX B 0.5
-- Tony Zorn BELAIRE HIGH SCHOOL 4/28/09 UNX A 1
-- Leslie Ashford BELAIRE HIGH SCHOOL 5/8/09 UNX B 1
-- Leslie Ashford BELAIRE HIGH SCHOOL 5/11/09 UNX B 1
-- Leslie Ashford BELAIRE HIGH SCHOOL 4/22/09 EXC B 1
-- Leslie Ashford BELAIRE HIGH SCHOOL 4/24/09 UNX B 1
-- Antonio Bale BELAIRE HIGH SCHOOL 4/23/09 UNX A 0.5
-- Adrian Lindsey BELAIRE HIGH SCHOOL 4/23/09 UNX B 0.5
-- Taylor Thorpe BELAIRE HIGH SCHOOL 5/5/09 UNX A 1
-- Robert Dean BELAIRE HIGH SCHOOL 4/24/09 UNX A 1
-- Robert Dean BELAIRE HIGH SCHOOL 4/27/09 EXC A 1
-- Robert Dean BELAIRE HIGH SCHOOL 4/28/09 EXC A 1
-- Robert Dean BELAIRE HIGH SCHOOL 4/29/09 EXC A 1
-- Robert Dean BELAIRE HIGH SCHOOL 4/30/09 EXC A 1
-- Robert Dean BELAIRE HIGH SCHOOL 5/5/09 UNX A 1
-- Robert Dean BELAIRE HIGH SCHOOL 5/6/09 UNX A 1
-- Robert Dean BELAIRE HIGH SCHOOL 5/7/09 UNX A 1
-- Robert Dean BELAIRE HIGH SCHOOL 5/8/09 UNX A 1
-- Robert Dean BELAIRE HIGH SCHOOL 5/11/09 UNX A 1
Whose getting in trouble?
StudentUID StudentName SchoolName Cohort ActionDescription IncidentDescription IncidentDateActionStart
DateActionEndD
ate
ActionScheduledDuration
-- Babcock, Tandra BAKER HIGH A SAC/Clinic Detention/TORTreats an authority with
disrespect 4/13/2009-- Barnett, Tom BAKER HIGH A Suspension - Out of School Vandalism to School 4/29/2009 4/29/2009 4/4/2009 5
-- Baylor, Ken BAKER HIGH B SAC/Clinic Detention/TOR Willful disobedience 4/13/2009
-- Bess, Sendra BAKER HIGH A Held Conference with StudentUses profane and/or obscene
language 4/8/2009
-- Bess, Sevon BAKER HIGH A SAC/Clinic Detention/TOR Treats Student with Disrespect 4/23/2009-- Carra, Lakeiesha BAKER HIGH C SAC/Clinic Detention/TOR Skipping Class or School 4/13/2009
-- Comeaux, Layla BAKER HIGH B SAC/Clinic Detention/TORUses profane and/or obscene
language 4/15/2009
-- J enkins, Wendell BAKER HIGH A SAC/Clinic Detention/TORLeaves school or classroom w/o
permission 4/15/2009
-- J enson, Ronald BAKER HIGH A SAC/Clinic Detention/TORUses profane and/or obscene
language 4/22/2009-- J ones, Amy BAKER HIGH B SAC/Clinic Detention/TOR Vandalism to School 4/30/2009
-- LeBlanc, Ashantil BAKER HIGH B Held Conference with Student Willful disobedience 4/15/2009
-- Smith, Imani BAKER HIGH B SAC/Clinic Detention/TORTreats an authority with
disrespect 4/16/2009
-- Trasiz, Endre BAKER HIGH A ISS Discipline Center Instigates or participates in fights 4/15/2009 4/16/2009 4/26/2009 5
-- Williams, Kim BAKER HIGH A ISS Discipline CenterLeaves school or classroom w/o
permission 4/26/2009 4/27/2009 4/2/2009 4
-- Williams, Kirk BAKER HIGH B ISS Discipline CenterTreats an authority with
disrespect 4/8/2009 4/9/2009 4/16/2009 5
-- Williams, Kirk BAKER HIGH B SAC/Clinic Detention/TORTreats an authority with
disrespect 4/27/2009
-- Zalien, Efe BAKER HIGH B Held Conference with StudentUses profane and/or obscene
language 4/9/2009
Whose having problems with classes? Who needs to go to summer school?
Student No. Student Name Cohort Current School Grade# F's This
PeriodSections
Passed YTD
--- Bowarr, Grent B BAKER HIGH 9 3 10
--- Bowero, Dard A BAKER HIGH 9 5 8
--- Curright, Bessica A BAKER HIGH 9 4 10
--- Dunchole, Elen A BROADMOOR HIGH SCHOOL 9 3 8
--- Evarphy, Nanne B CAPITOL MIDDLE SCHOOL 9 5 9
--- Ferson, Mily B CAPITOL MIDDLE SCHOOL 9 3 8
--- Flordson, Ashleanet B EBR LABORATORY ACADEMY 9 3 9
--- Flordson, Debored A EBR LABORATORY ACADEMY 9 4 9
--- Fray, Trancis A GLEN OAKS HIGH 9 4 10
--- Gilterson, Clary A GLEN OAKS HIGH 9 5 6
--- Hershamos, Erion B ISTROUMA HIGH/TECH MAGNET 9 4 7
--- Hershilva, Terreddie A MCKINLEY HIGH 9 5 7
--- Hertin, Artin A Missing 8 3 10
--- Howman, Hillian A NORTHEAST HIGH SCHOOL 8 4 7
--- Lonzaler, J anne A OUT OF DISTRICT 9 3 8
--- Lowarza, Velorma A ROBERT E LEE HIGH SCHOOL 8 5 6
--- Lowers, Adristin B ROBERT E LEE HIGH SCHOOL 9 5 5
--- Mill, Alfremy A ROBERT E LEE HIGH SCHOOL 9 4 10
--- More, Allio C SCOTLANDVILLE MAGNET HIGH 9 3 11
--- Newarza, Holen A SCOTLANDVILLE MAGNET HIGH 9 3 10
--- Ngustro, Wartis A VALLEY PARK ALT CENTER 9 3 7
--- Oling, J enifer B ZACHARY HIGH 9 5 8
Who hasn't received services?
Data Management
• Relationships…
Data Management
Automatic Updates
School DistrictsEnrollmentAbsencesSuspensionsGradesStd Test Scores
Counselors
Data Entry
IT Staff
Manual Data Queries
Exceptions
GUPPES DB
Upda
tes Reports
Written Updates
Custom Reports
Other Lesson's LearnedCentralizing Data Entry
Data Quality Assurance
IT Staffing & Oversight K.I.S.S.
Kim - Data Quality "Goddess"
And Problems Still Tackling…
Where going?• Support for other case-managed programs:
• Analysis:• ANOVA
• Were the control & experimental groups initially identical (statistically)?• Can we show statistical effectiveness of program overall? • Of individual (or groups of) services provided?
• Logistic regression & hazards modeling• Can we predict greatest risk? Do we need additional factors?
GUPPES Summary• Web-based system for supporting case-
management based service programs– Tracking Program Data – Student contact & basic
data, student performance data, services– Supporting data needs of case-managers– Monitoring student performance– Monitoring counselor performance– Reporting– Analysis
Questions?