CASA Presentation

June 17, 2008

HR Modernization The Right People in The Right Jobs

California State GovernmentOne of the largest employers in the U.S.

The State’s Aging Workforce

State Employee Age Profile As of 12/31/07

0

5

10

15

20

25

30

35

18-24 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60+

Age

Per

cen

tag

e

CEAs

Mgrs/Supervisors

Rank & File

Who’s eligible to leave in the next 5 years?

35% of our current workforce, or roughly 80,000 employees

49% of our managers and supervisors

75% of our top leadership

What does our current workforce look like? California State Employees by

Generation

13%

55%

29%

4%Traditionalists Baby Boomers Gen X Gen Y

4 Generations in the Workforce

Traditionalists 62+Baby Boomers 44-61

Generation X26-43

Generation Y 8-25

Our Current HR System

Too many separate job classifications Limited external recruitment Application process is confusing Hiring process is too slow and too

complicated Compensation program is not reflective of

the labor market and too complex to administer

Performance management is not tied to business needs, nor is it consistently done

No statewide workforce plan to address anticipated labor shortages

Job ApplicantRecruitment/Hiring - Today

What How Timeframe

1. Identify specific class Website / contact departments Immediate – 1 month2. Locate test (s) announced SPB or depts. website / bulletin Immediate – 12

months3. File application to take test (s) On-line or mail application 1 – 3 hours4. Wait for test to be given Receive letter from SPB or dept. 1 day – 6

months5. Take test On-line / in-person 1 day6. Test results Letter from SPB / depts. 2 - 8 weeks7. Search for open positions SPB website / depts. announcement 1 day – 12

months8. Apply for specific position (s) Mail or in-person to SPB / depts. 1 day9. Hiring Interview/Bkgrd Check Departments 3 - 8 weeks10. Job Offer Departments Immediate

Total Time To Get a Position = Total Time To Get a Position =

6 weeks to 3 years6 weeks to 3 years

Job ApplicantRecruitment/Hiring - Future

What How Timeframe

1. Identify general occupation On-line 1-2 hours

2. File application On-line 1-3 hours

3. System match apps to openings On-line Immediate

4. Competitive Test with results On-line or Immediate In-person 1-30 days

5. Hiring Interview/Bkgrd Check In-person 1-30 days

6. Job Offer Telephone/In-person Immediate

Total Time To Get a Position = Total Time To Get a Position = 3 - 60 days3 - 60 days

HR Modernization An Automated Integrated System

· Establish Criteria/Examination

· Conduct Selection/Examination

· Establish Eligibility and Certify Lists

· Develop Training Plan· Update Course Listing· Schedule Courses· Register Trainees· Evaluate Course/Trainer· Manage Training History· Establish Performance Standards· Conduct Employee Performance Evaluation· Develop Career Plan· Analyze Individual Perf

· Identify Work Functions· Identify Staffing Needs· Project Workforce Supply· Identify Workforce Gaps· Analyze Aggregate Perf.· Develop Priorities· Evaluate Plan

· Monitor and Correct Position Allocation

· Audit Appointments· Audit Selection and Hiring

Processes

· Perform Class Studies· Perform Job Analysis· Perform Position Allocation· Provide Information to Public· Establish CEAs/Exempts

· Develop Compensation Packages

· Conduct Salary Reviews· Provide Information To

Public

· Establish California as Employer of Choice

· Manage Recruiting Process· Provide Information to Public· Assist recruiters

Training andPerformance Management

CompensationClassification

Marketing &Recruitment

Testing &Selection

Workforce Planning

Auditing

Relational Data Base

· Competencies· Tasks· Leveling data· Class descriptions

· Entrance Requirement· Benchmark proficiencies· Salary Data

21st Century Project DPA SPB

Department Examination SystemsFi$CalFi$Cal

The Future

On-Line Testing Competency-Based Hiring Class Structure Better Job Matches Performance Evaluations Training Workforce Planning

A B C D E F

 

MQs, Class Concept, Time in Grade

E&Es

Job Related Training

Certificates Licenses

Compe- tencies e.g. expert scientist

Breadth of Experience

Continuing Education

(Not Permanent

)

ENTRY

1            

2            

3            

4            

JOURNEY

5            

6            

7            

8            

ADVANCED

9            

10            

11            

12            

The Grid

Competencies HR Modernization will take us from a duty-

based system to a competency-based system.

When does HR Mod happen?

Last fall we got the team in place.

First occupational group model rollout will be in 2009. Final rollout 2014.

Questions?

Thank you,

Dave Gilb Mary FernandezDPA SPB