Caritas Nepal -...

Caritas Nepal Growing together in solidarity

Real-Time Reflection

Caritas Rapid Response to Nepal Earthquakes Dhulikhel Lodge Resort, Nepal

18-19 June 2015

Facilitated by:

Amy Anderson, Catholic Relief Services

Fr. Lawrence Maniyar S.J., Caritas Nepal

Report by:

John Coughlin, Caritas Internationalis


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Caritas Nepal, Dhobighat (near Assumption Catholic Church), Lalitpur, Nepal. GPO Kathmandu – PO Box 9571 Tel: +977-1-5538172; 5539344; 5543726; UTL – 2210317 / Email: [email protected]

Index

Index ................................................................................................................................................................. i

Acronyms ........................................................................................................................................................ ii

Map of Earthquake-Affected Areas ........................................................................................................... iii

Executive Summary ......................................................................................................................................1

1. Introduction .............................................................................................................................................2

2. Background ............................................................................................................................................4

3. Methodology ...........................................................................................................................................5

4. Progress Achieved ................................................................................................................................6

OPENING ......................................................................................................................................................6

ACHIEVEMENTS ............................................................................................................................................6

STRENGTHS, OPPORTUNITIES & RECOMMENDATIONS ..............................................................................7

5. Building on Progress .......................................................................................................................... 12

PRIORITIES ................................................................................................................................................. 12

SUPPORT NEEDS ....................................................................................................................................... 16

CLOSING .................................................................................................................................................... 17

Annexes ....................................................................................................................................................... 18

mailto:[email protected]

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Acronyms CGI Corrugated Galvanised Iron

CAC Citizen Awareness Centers

CAFOD Catholic Fund for Overseas Development (Caritas England & Wales)

CDO Chief District Officer (highest administrative officer in a district)

CI Caritas Internationalis

CIMO Caritas Internationalis Member Organisation

CN Caritas Nepal

Cordaid Catholic Organization for Relief and Development Aid (Caritas Netherlands)

CRS Catholic Relief Services (Caritas USA)

EA Emergency Appeal

GoN Government of Nepal

MHA Ministry of Home Affairs

NCDM Nepal Centre for Disaster Management

NEOC National Emergency Operation Centre/Ministry of Home Affairs

NFI Non-food Items

NSET National Society for Earthquake Technology

PSS Psycho-Social Support

RTE Real-Time Evaluation

RTR Real-Time Reflection

TA Technical Assistance

VDC Village Development Committee (administrative structure to organize village people at local level and to create a partnership between the community and the public sector for improved service delivery

WASH Water, Sanitation & Hygiene

WCF Ward Citizen Forums


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Map of Earthquake-Affected Areas


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Executive Summary

Two months into its humanitarian response to the earthquake of 25 April 2015 (and the second major earthquake of 12 May), Caritas Nepal organised a reflection to examine progress and to identify the next steps to support the recovery of the affected population, with a view to laying a foundation for a long-term, fuller recovery.

This Real-Time Reflection (RTR) took place in Dhulikhel on 18-19 June, with participation of 44 staff from Caritas Nepal national office, eight district teams, local partners and representatives from Caritas member organizations including CAFOD, Caritas Australia, Caritas Austria, Caritas Bangladesh, Caritas Germany, Caritas India, Catholic Relief Services and Cordaid.

Facilitated by Amy Anderson, CRS Humanitarian Response Department and Fr. Lawrence Maniyar, S.J., the Real-Time Reflection employed a participatory methodology to promote shared learning and enable programme management and staff to collect information, learnings and insights. The group formulated recommendations that maintain and reinforce existing areas of strength, and adjust strategies, focus and activities in order to improve performance on elements of concern.

The first day provided an overview of the massive aid efforts carried out by the Caritas network, Caritas Nepal and local partners in Nepal. Acknowledgement and recognition was given to this demonstrable display of the utmost commitment and solidarity shown by the Caritas family and the people of Nepal. Group work highlighted the main strengths, opportunities and recommendations that could be attributed to or derived from the first eight weeks of help delivered to the people so deeply affected by the earthquakes.

The second day prioritised six areas identified by the previous day’s work on strengths,

opportunities and recommendations and led to the drafting of action plans to pave the way for finalising the rapid response phase and the initial recovery effort. Detailed action plans including persons responsible, support needed and deadlines were formulated for 1) capacity building, 2) CN structure & staffing, 3) Programmatic considerations, 4) Beneficiary participation, 5) Resources and 6) CI Network Coordination (see pp. 12-15). Additionally, sister Caritas in consultation with Caritas Nepal discussed and agreed the next steps to address the external support needs for the coming two to three months (see pg. 16).


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1. Introduction

A 7.8 magnitude earthquake struck Nepal just before noon on Saturday, 25 April 2015. Approximately 8 million people were affected, and 2.8 million still need humanitarian assistance1. More than 8,800 people were killed and over 22,000 injured2. There has been extensive damage to homes, buildings, communication lines, infrastructure and water supply. The earthquake caused full damage to 594,000 houses and partial damage to 280,000, emphasizing the need, not only for emergency shelter, but also for longer-term housing3.

Bolstered by an outpouring of generosity, solidarity and prayers from the international Catholic community, Caritas Nepal with coordination support from Caritas Australia, sister Caritas agencies and local partners have been responding since 25 April to meet the immediate needs of thousands of families in 14 of Nepal’s hardest hit districts. This response has included food aid, temporary shelter, emergency living supplies, safe water and hygiene kits and medical and psychosocial support. To date, Caritas has reached over 260,000 of the most affected and marginalised people with aid4.

As the response neared the two-month mark, Caritas Nepal felt the need to organise a reflection to examine progress to date and to identify the next steps to support and maximise the impact of the recovery of the affected population, with a view to laying a foundation for a long-term, fuller recovery.

The Real-Time Reflection (RTR) took place in Dhulikhel on 18-19 June 2015, with participation of 44 staff from Caritas Nepal national office, eight district teams, local partners and representatives from Caritas member organizations including CAFOD, Caritas Australia, Caritas Austria, Caritas Bangladesh, Caritas Germany, Caritas India, Catholic Relief Services and Cordaid.

The RTR enabled participants to share experiences and discuss the first phase of the emergency response, with a specific aim to:

Reflect on achievements and challenges in the first stage of the emergency response

Discuss needs and gaps in current emergency response & recovery programming

Identify programmatic and management recommendations to support ongoing improvement in the relevance, appropriateness, effectiveness, coordination (internal and external), and connectedness of the Caritas emergency response.

1 Nepal Earthquake Revised Flash Appeal; MHA 2 NEOC/MHA 3 NEOC/MHA 4 Caritas Nepal Situation Report of 25 June 2015


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Caritas participants were lead through the reflection by Amy Anderson, CRS Humanitarian Response Department and Fr. Lawrence Maniyar, S.J. to achieve these objectives. Melville Fernandez and Eleanor Trinchera of Caritas Australia, as well as John Coughlin of Caritas Internationalis formed part of the Steering Group to provide input as the reflection and planning event progressed. Several key reflection questions (see attached TOR) formed the basis for discussion.


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2. Background

Nepal is a country that has experienced recurring natural disasters and civil conflict in recent years, and has high levels of poverty. An expression of the Catholic Church in Nepal, Caritas Nepal has been serving the communities for over twenty five years. In this context, Caritas Nepal has been managing programmes in relief work, education, other assistance to the refugees, agricultural programs, peace building and matters related to women and children.

Since the 25 April earthquake, much of the development work has been suspended, and most Caritas Nepal staff have been devoted to responding to the earthquake. Caritas Nepal has assumed its role as lead agency and has been coordinating with many Caritas member organizations who have arrived in country in support of the national Caritas, including Caritas Australia, Caritas Austria, Caritas Germany, Caritas India, Caritas Switzerland, CAFOD, CRS and Cordaid.

Based on Caritas Nepal’s needs in responding to the disaster, a coordination structure was established during the rapid response phase.

Staff from Caritas Nepal and CIMOs have also taken part in the UN cluster systems in the sectors of shelter, logistics, early recovery, food security, health, WASH and protection.


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3. Methodology

The methodology employed in this Real-Time Reflection was based around the Real-Time Evaluation approach in which the actors directly involved in a programme are invited to look back on achievements and challenges, after a few weeks of implementation. This participatory methodology aims to promote shared learning and enable programme management and staff to collect and share information, learnings and insights, which inform recommendations that maintain and reinforce existing areas of strength and adjust strategies, focus and activities in order to improve performance on areas of concern.

Leadership from Caritas Nepal, field staff and local partners, national office staff, and CIMO staff present in country were invited to participate in the RTR event.

After constructing personalised timelines of their responses to the earthquakes, all targeted district teams shared their experiences of the first seven weeks following the first massive earthquake of the 25 April. This sharing of experiences attempted to capture not only the practical achievements of the programme, but also the human side of Caritas’ work and contact with those who had suffered due to these devastating shocks.


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4. Progress Achieved

OPENING The morning mass was held by Honourable Bishop Emeritus Anthony Sharma, and President of Caritas Nepal. He warmly welcomed all and thanked people for coming here to contribute to the relief effort.

Later Honourable Bishop Paul Simick inaugurated the meeting. He began with an opening prayer and a brief inspirational talk on how we all got into the mode of emergency relief and he acknowledged the great work of Caritas Nepal in reaching a large number of households in 13 of Nepal’s most affected districts. Fr. Pius Perumana, executive director of Caritas Nepal gave an overview as well as shared objectives and ground rules of the reflection event. John Coughlin of Caritas Internationalis emphasised that the RTR is a good platform for learning and sharing.

To set the context, Manindra Malla, CN Head of Programs and Team Leader for Emergency Operations gave an overview on the response made to date.

ACHIEVEMENTS During the time of reflection, a number of themes emerged during the discussions as to the achievements made since the beginning of the response to the earthquakes. Here are just some of those achievements:

The large number of households reached by Caritas agencies in 13 districts of Nepal was recognised as an achievement by participants. To reach 38,000 households in 1 month with shelter kits, WASH kits and CGI kits was recognised as a significant success of the response. Several district teams reported that they had reached remote and difficult-to-access areas where no other organisation had been able to serve, and this was noted as a major achievement for all.

Cost effectiveness and timeliness were identified as strong qualities of the response, given the number of households reached with emergency supplies with a budget of 4 million Euros. The dedication and commitment of the Caritas Nepal staff working around the clock ensured things were done in a timely manner, which is especially important with the arrival of the monsoon season in June. This was coupled with care taken to provide quality goods, with feedback from the districts confirming that the goods given by Caritas were among the highest quality distributed during the emergency.

The high level of team spirit that continued even in the face of difficult circumstances, such as landslides and thunderstorms, was a theme that was common amongst RTR participants. This high level of team spirit was no doubt facilitated by the large number of satisfied beneficiaries who were pleased to receive relief support. For instance, the Nuwakot team experienced positive reactions from beneficiaries whilst they were taught how to use water purification.


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Meaningful coordination and collaboration amongst the 30 plus Caritas agencies and local partners, as well as with Village Development Committees (VDCs) and government authorities resulted in an effective and timely response. This was evident in Gorkha district where Caritas coordinated well with the district authorities in regards to locations for interventions. Even though there were some delays with procurement border crossings, all things were done in a timely manner. This involved staff and partners working around the clock at times of peak activity.

Sharing of knowledge and experience that different agencies could bring was noted as a definite strength in this response. Partner CIMOs recognised the strength of Caritas Nepal in their knowledge of local context and relationships. Caritas Nepal also welcomed the technical assistance that CIMOs were able to provide, and it was noted that the involvement of CIMOs in various functional groups and committees was valuable.

STRENGTHS, OPPORTUNITIES & RECOMMENDATIONS Overall, the RTR’s first day sought to help participants relive their experience of the earthquake and their responses to its devastation. Sessions included timeline construction, district team presentations and strengths and opportunities analysis, with a view to sharing the successes of this brief period, and the prospects and recommendations arising for enhancing action as Caritas moves from an initial rapid humanitarian response towards the recovery phase.

After district and national teams and sister Caritas agencies built timelines that provided a view of each others’ response process and

reactions, partners and staff from the district shared their experiences from the field, recalling the achievements and salient moments from their efforts. These emotional and inspiring accounts of people’s life and

work experiences brought an added layer of substance to add to the reporting of quantitative and qualitative progress. Please refer to the boxes at right and below for two brief accounts.

Commitment

District teams and local partners recounted their at times risky endeavours in trying to reach those in need, even in the remotest areas. In Sindhupalchowk, the team encountered a few villagers who had been walking to request that the VDC assist their community. After coordinating with local authorities, the district team was on the road the next day, to assess the situation in this community. The team found people living outside exposed to the elements for the week after the earthquake, under the thunder, lightning and rains. Interviews, observation and focus group discussions enabled them to identify the needs and target the most vulnerable. The very next day, the team was back, distributing vital shelter items, including tarps to people in the community.


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Solidarity

The Reflection time and again highlighted episodes of volunteer spirit and human solidarity both among responders and people in communities targeted. Chintan Manandhar (picture at right) of Kathmandu’s district team told the story of an elderly man whose house had been damaged in the earthquake and had been selected to receive food aid. The man had been able to begin rebuilding the house and declined the aid that he was set to receive advocating that it should go to someone who was in greater need than his family.

After reliving their labours from a programmatic and human perspective in the previous two sessions, groups composed of Caritas Emergency Management Committee members, Caritas Nepal District Officers (in charge), Caritas Nepal District Officers (partners and secretaries) and Caritas members organisations met to discuss and pinpoint the key pillars of the progress achieved, that is, the strengths, opportunities and recommendations that could be discerned from the first eight weeks of earthquake response. The five groups’ analysis produced the following

results:


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Group 1 CIMO 1 Group 2 CIMO 2

Strengths Funds from different countries: euro, dollar, NPR Technical resources We know each other Field experience Links to technical network Understanding of humanitarian infrastructure Existing partnerships with CN

Strengths Recognition of national Caritas strengths, situation, their limitations and knowledge of local culture in the context of relationship Access to different expertise at different times depending on needs Space provided established good communications among CI MOs- provision of facilities Very warm welcoming – willingness to learn Set the tone for collaboration with showed one Caritas one family working together with a ”Caritas family spirit”.

Opportunities Local networks- through CN Continued donor interest beyond response Recovery-resilience-BBB Learning for future responses Program coordination (internal/external) Integration of resilience into recovery Existing local, technical capacity and knowledge international

Opportunities Initiated relations with over 30+ CI MOs Learn from strengths to design structures Utilize expertise of CI MOs who are present To continue south-south collaboration and strengthen existing relationships CN to grow continue at the national (government+ UN+ local levels) To strengthen national regional capacity Demonstrate to Caritas network about capacity to utilize funds effectively CN demonstrates accountability of resources

Recommendations Make use of existing local technical capacity and other sector universities(NSET) Include Disaster Risk Reduction preparedness Ensure active coordination- inform strategy for reconstruction (influence) Making sure we are using our learning to impact outcomes

Recommendations Mapping of CI MOs resources( staff, documents, materials) Do not reinvent procedures( use existing tools but adopt to context) Capitalize on evolving technologies for systems needed in disaster response to ensure accountability across National Caritas to look strengthen existing mechanism and structures to facilitate effective internal and external coordination Invite CI MOs for exchange of ideas and experience to guide and learn from best practices More planning mainstreaming disaster management and preparedness in developing long term integrated community development Strengthen inclusive participation where needed CN to take decision a month after or as soon as opportunities are available


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Group 3 Emergency Management Committee Group 4 District Officers

Strengths Generosity of international partners providing technical personal and guidance Decision making- quick/ jointly with CI generosity and willingness of caritas staffs + CI MO staffs Relationship good coordination with government agencies Experience program ( finance team officers and existing networks/ church agencies) Staff able to take new challenges/ new roles- procurement, logistic/ own warehouse and support from local volunteers Presence of good communication team

Strengths Caritas Nepal and its network good will Committed and dedicated CN staff and CIMOs Good mobilization of local volunteers and other stakeholders in the ground Quality and surplus materials to distribute Systematic distribution system Supportive donors/agencies Good communication / strong network Frequent visits from CN central office and CIMOs in the different locations

Opportunities Completion of CI EA by 31st August confirmed ( fund support) Plan for rehabilitation with NGO partners and to work in new locations / needy Building on learning – capacity building Improving structures and systems Accountable work, visibility, government recognition – growth opportunities New job/ employment opportunities creation Work area expansion for e.g. Health, education / children

Opportunities Supportive and flexible donors Scope to use local resources in reconstruction Scope to work in various sectors (agriculture, cooperatives, gender etc) Food for work/ cash for work Friendly government agencies/ officers

Recommendations Capacity building/ institution/human resource Integrated rehabilitation approach Strengthen caritas Nepal procurement , financial system/process Strengthen communication/IT/media relation (for visibility) – information management Continue good coordination with government Work together one caritas in Nepal i.e. inputs, planning and coordination – mobilization Stock stored in different districts Disaster preparedness plan

Recommendations Use the local resources Holistic approach Media coverage Expand the CN visibility Distribution of complete package at one go Staff security concerns Capacity building of the staff Improve Caritas Nepal structures in regards to emergency and in relation to recovery linked with development Mass awareness training Staff motivation Clarity in financial guidelines and budget Prompt decision making process Proper supply chain management Refresh and recreation provision


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Group 5 District Assistant Officers

Strengths Solidarity among the team members Coordination with government and local organization/stake holders Time bound, systematic Able to cover affected VDCs

Opportunities To face the challenges To gain experience To build up reputation

Recommendations Information flow and update Staff motivation Capacity building Effective strategy to reach out to the beneficiaries Establish full district team Clarify hierarchy of staff from top to bottom


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5. Building on Progress

On the second day of the RTR, the group used the strengths, opportunities and recommendations identified on the first day, to design action plans and strategies for Caritas to build on the hard work of the first initial response, as it moves towards a recovery phase.

PRIORITIES Given the limited time available for the Real Time Reflection, it was necessary to prioritise the main themes that had come out of the previous day’s work. To decide this democratically, each

participant was given three votes to cast in order to assess which themes were deemed most important and would be treated with greater focus.

The votes cast gave the following outcome, from greatest to least votes received:

1 Capacity building

2 Caritas Nepal Structure & Staffing

3 Programmatic considerations

4 Beneficiary participation

5 Resources

6 CI network coordination

Four mixed groups were formed with the aim of identifying an action plan for each priority area, complete with people responsible, external support needed and the deadlines for the actions foreseen.

Since “Caritas Nepal Structure & Staffing” and “Capacity Building” were given such high priority, two groups were tasked with defining action plans for each of these themes.

Capacity Building

Group 1:

Action Responsibilities External support Deadline

Conduct capacity building needs assessment (CN+ staff+ partner NGOs)

CN HR, Disaster Management Desk and partner NGOs

CIMOs, local consultant Ongoing

Carry out institutional capacity building (strategy &vision)

Management and board Consultant 30th September

Refine operational procedures (emergency, finance, procurement, monitoring, accountabilities, communication)

Caritas Nepal director and heads of departments

CIMOs Ongoing

Introduce training, coaching, mentoring, appraisal for staff

CN HR and consultant and heads of departments

Consultant and CIMOs Ongoing

Development learning CN+ Partner NGOs Ongoing

Enhance staff security and well being Administration CIMOs Ongoing

Improve Coordination & Collaboration with CIMOs

CN Caritas Internationalis Ongoing


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Group 2:

Action Responsible External support Deadline

Conduct IT & communication training (including HR)

CN national office and district team leaders

CIMOs Within 1 month

Enhance Reporting and documentation (online documentation training)

Carry out Financial and management training (including logistic management)

Provide Sector/ Theme wise training/ orientation to field staff and volunteers

Train district team and local partners in Situation analysis, needs assessment

Caritas Nepal Structures & Staffing

Group 1:


Enhance human resources systems

Specialized expertise

Capacity building of existing staff

Performance management

Staffing plan, motivation, dignity/ security

CN senior management and HR department

CIMOs and consultants July end

Enhance Finance Management System

Specialized expertise

Capacity building

Financial accountability

Senior management + HR department

CIMOs and consultant

August end

Improve Asset Management

Tracking of asset

Logistic

Procurement

Utilization of asset

Computerization of asset

Inventory Management System

Senior management + Procurement department

CIMOs and consultant August end

Group 2:

Action Responsible Resources Deadline

Develop clear guidelines and procedure Administration, Board of directors, HR, Head of program desk

Financial Consultant Administration Program staff with technical expertise

One month Recommended before 3 weeks

Conduct regular meeting and discussion

Enhance Accountability

Improve clarity in roles and responsibilities

Strengthen internal and external communication system


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Programmatic Considerations


CI EA08/2015: complete interim Narrative & Financial reporting

Caritas Nepal program management team assisting CIMOs

CI-EA to support 11000 HHs and CRS to support 1000 HHs Security +safety+ post distribution gloves – Advisory by CRS CIMOs: Shelter- market study Livelihood- need Link to the district for shelter clusters +wash + food + livelihood clusters Ministry of urban development CRS-Assessment guide+ tools CI- Assessment trainer+ facilitator CIMOs- capacity building for various sectoral intervention

July end

Obtain WASH kits & CGI Sheets Procurement/Logistics - Central district teams

June end (WASH Kit) CGI Sheets: Procurement complete by June end Distribution by August 10

Organise joint monitoring visit CN program management team July 28-30

Conduct assessment for recovery programming (preparation+ guideline+ tools+ field work team training+ field work analysis + concept development + district sharing) Organise District workshop – CN+ partners+ CIMOs

Caritas Nepal program management team (District team + Partner NGOs)

July 20

Discuss Concept-floated proposal with GoN Organise Central workshop (CN+ partner+ CIMO)

Caritas Nepal program management team Finance for budget plan

Aug 20

Recovery proposal development Technical core team (CN+ CIMO+ partner NGOs+ resource organization like NSET, ENPHO, ECCA, NEWA, COOP FEDERATION, AGRI NETWORK+, DRR NETWORK)

Beneficiary Participation

Action Responsible External support

Deadline Resources required

Enable community ownership of the project CN national office, CN regional office, CN district team and Implementing partner

From CIMOs and other technical staff

Within two month

Financial resources

Consult with VDC/WCF/CAC, Co-operatives & other social organizations

CN district team and implementing partner

Technical training to field team

Provide orientation to district and partner team

CN national office CN regional office

Clear guidelines for enabling participation

Introduce Rapid inclusion analysis CN district team Implementing partners

Additional Suggestion: EA accountability strategy and staff-beneficiary feedback mechanism should also be considered.


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Resources


Mapping of available human resources (CN + partner NGOs)

CN HR department with top management

Caritas India/CIMOs 15th July

Linking with needs and identifying gaps CN HR & Emergency response team

CIMOs + partners NGOs On going

Mapping of funding available from CIMOs (both private donations and Govt.)

Facilitating partners, Donor liaison advisor, Caritas Nepal (Program)

CIMOs and other donor agencies

For CIMO: 31st July Ongoing

Mobilization of other resources (renewable materials, community contributions)

Local partners DDRC Ongoing

CI Network Coordination

Action Responsible Resources Deadline

Reporting/Exchanging progress update to CIMOs

CIMO Facilitators/Caritas Nepal Experts/Budgeted Fund Within 1 month

Exchange technical & programmatic expertise between CIMOs

Commitment of CIMOs

Meeting of CIMOs & expression of commitments

CIMO/CARITAS Co-ordination meetings


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SUPPORT NEEDS Seizing the opportunity offered by the presence of virtually all sister Caritas organisations represented in Nepal, representatives met to discuss and decide how to move forward in support of the priority action areas with particular attention to the urgency of preparing the recovery phase.

The group agreed that the following new Technical Assistance positions were needed to ensure the completion of quality assessments for the recovery phase, as well as the development of the new EA. The TAs would become part of the CN EA Support Team working in close collaboration with the existing Program Management lead (see below).

Sector Lead/Team Action

Assessment Design/Planning/Implementation

Lead: Anjan, Caritas India Members: David, Caritas Germany Manindra, Caritas Nepal Lea, CRS (Contact via Susan [CRS Team Lead])

Anjan to call meeting in week following RTR. If possible, to make this at the end of the week for CRS Gorkha (Lea) participation that would be great.

Shelter Lead: Milan, Cordaid Members: Susan, CRS will coordinate input from CRS Shelter TA Alex, Caritas Austria Tobias, Caritas Germany (TBC)

Milan to call meeting this week. Susan or Silla to participate from CRS. NB: Coordination/collaboration with NSET. Also connected to Cluster Technical Coordination team.

WASH Lead: CAFOD (TBC)

CRS (JGP) and CAFOD (Brian) have written to CAFOD humanitarian team. Melville (Caritas Australia) to follow up.

Protection Mainstreaming/PSS (Including Child Protection)

Lead: Susan, CN Members : Cat Cowley, CRS/CAFOD/CA/Trocaire Robin Contino/Amy Anderson, CRS Others: TBC

Melville to update CAFOD/Trocaire. Perhaps approach Caritas Switzerland for participation, given their education programming

Livelihoods (including non Agri livelihoods)

Lead: Caritas India (Dr Haridas) Members: CN: TBC Others: TBC

Dr Haridas to initially meet with Manindra. Other CI MO members consider options & communicate to Manindra. CRS will consider capacity to provide assessment tools related to Markets & Livelihoods

The group noted that many of the positions are required for 2-3 months. Caritas Nepal and the Core Team will review all support roles and confirm the need to extend. This request will then be communicated to CI.


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CLOSING The closing ceremony was performed by John Coughlin, Fr. Aseervadam and Fr. Pius.

John Coughlin from Caritas Internationalis thanked all the participants, district teams and Caritas Nepal staff for their active participation and commitment to provide needed support of the highest possible quality. Fr. Aseervadam concluded by thanking Fr. Pius, Executive Director of Caritas Nepal, resource people / facilitators, Caritas Internationalis, CIMOs, CN management team and staff for the good reflection activity and thanked the management of Dhulikhel Village Resort.

Finally, Fr. Pius brought the RTR officially to a close with his final remarks and prayer.


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Annexes

Real-Time Reflection Terms of Reference (TOR)

Agenda

Participant List


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Terms of Reference Caritas Nepal Earthquake Response Reflection and Planning Event 18-19 June 2015 Background:

A 7.8 magnitude earthquake struck Nepal between Pokhara and Kathmandu, approximately 80 km

northwest of Kathmandu, just before noon on Saturday, 25 April 2015. Approximately 8 million people are

affected. Reports of casualties 10 days after the earthquake have reached to 7,000 people, and over

14,000 were injured according to the Government of Nepal. Extensive damage is reported to homes,

buildings, communication lines, infrastructure and water supply with an estimated 70,000 houses in the

worst affected districts completely destroyed, and some partial damage to 530,000 houses across

affected districts. This emphasizes the need, not only for emergency shelter, but also for longer-term

housing needs. The monsoon season is usually 3 months, starting in June, and families will not be able to

rebuild permanent homes until late August or September.

The Caritas network is responding to meet the immediate needs of thousands of families, while also laying

a foundation for a long-term, fuller recovery. The Caritas network has more than 100 staff currently in

Nepal. Staff or representatives from Caritas member organizations include CAFOD, Caritas Australia,

Caritas Austria, Caritas Germany, Caritas India, Caritas Italiana, Caritas Switzerland, Catholic Relief

Services, Cordaid and Trocaire.

Caritas Nepal is the lead agency for the Nepal earthquake relief efforts and Caritas Australia is mandated

as the Facilitating Agency to provide support to the coordination of Caritas’ Response to the Nepal

Earthquake. The current emergency response activities described below will lead to a more

comprehensive recovery.

Impact to Date

Caritas distribution to date – 25 May 2015

2,162 households

Tarps and food items. Location: Kathmandu valley -- Caritas Nepal

7,070 households

Tarps and blankets. Location: Kavre, Okhaldunga, Nuwakot, Rasuwa -- Caritas Emergency Appeal

6,535 households

Shelter kits and WASH/hygiene supplies. Location: Ghorka – Catholic Relief Services and Caritas Nepal

15,767

Total households reached to date

78,835 People reached to date


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Long-Term Goals and Planned Response

CARITAS INTERNATIONALIS EMERGENCY APPEAL 08/2015 – Rapid Response Supported by CI Member Organizations

20,000 Families (approximately 100,000 people) reached within 2 months - Temporary shelter - Emergency living supplies - Safe water and hygiene kits and support

Districts Gorkha, Sindhupalchowk, Nuwakot, Kavre, Dhading, Lamjung, Okhaldhunga, Makawanpur, Rasuwa, Sindhuli, Dolakha and Kathmandu Valley.

Caritas Nepal/Catholic Relief Services

15,000 Families (approximately 75,000 people) reached within 2 months - Shelter kits - Water treatment kits - Hygiene kits and support

Districts Gorkha, Lamjung and Dhading

Following the first eight weeks of the response Caritas Nepal is conducting a reflection event to examine

progress to date and to identify next steps to support the recovery of the affected population. The

reflection event will pull upon staff experience and will also be able to use the CRS RTE document as an

additional source of information to inform the reflection.

Objectives:

The Reflection event will focus on providing a space for staff to share experiences and discuss the first phase

of the emergency response, key objectives include:

Reflect on achievements and challenges in the first stage of the emergency response

Discuss needs and gaps in current emergency response & recovery programming

Identify programmatic and management recommendations to support ongoing improvement in

the relevance, appropriateness, effectiveness, coordination (internal and external), and

connectedness of the emergency response.

Staff will be lead through the reflection event by a CRS facilitators, Joanna Olsen, Len Foan, East Southern

Asia Regional Office and Amy Anderson, CRS Humanitarian Response Department and co-facilitated by Fr.

Lawrence Maniar, SJ on 18-19 June to achieve these objectives. Several key reflection questions will form

the basis for discussion.


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These questions are detailed below: Key Reflection Questions:

What are we proud of as member of the CI Confederation in responding to this earthquake? What

am I proud of as Caritas staff?

How well is Caritas’ response meeting the needs of the affected population?

What could we (Caritas) have done differently in terms of this response?

Should the response from here on be different? If so, how?

What internal and external factors affected the speed of Caritas’ response?

How effective is the management structure (in Caritas and partner agencies)? How effective is the

confederation’s response?

In what ways are program participant needs changing?

What plans are being made for the next phase? How can the next phase meet immediate needs

and link to existing development or DRR programs? How will the issue of targeting be addressed

in the next phase?

How do we determine beneficiaries and making sure that the next phase is inclusive? How do we

ensure our accountability to our participants/beneficiaries?

How effective is coordination between Caritas, CI partners and other local partners? What could

be improved now?

How is Caritas encouraging the engagement of the community and ensuring accountability?


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Caritas Nepal Earthquake Response Reflection and Planning Event Schedule 18 to 19 June 2015

Time Activity Details Notes

Day 1 7:30 Mass Bishop Antony Sharma,

former Bishop of Nepal & President of Caritas Nepal

8:15 Breakfast

9:00 Opening Prayer and brief inspirational talk Introduction to the Reflection Event Activity Caritas Internationalis

Bishop Paul Simick, current Bishop and Patron of Caritas Nepal Fr. Pius Perumana, Executive Director of Caritas Nepal Share Objectives, ground rules John Coughlin

Clearly explain that this is not about blame or defending decisions it is about learning and sharing to improve together.

9:30 Brief Overview of response to date

Manindra Malla on relief effort initiation and management: preparation, proposal development , teams set up, procurement / logistics management.

Plenary

10:00 10:00-10:30

Timeline TEA

Create timeline of key events since the earthquake

Post on wall – use stickies to create

10:30 – 13:00

Voices from the Field District team report on relief program undertaken. Central Office team members share few things on logistics and data compilation. Each team’s presentation (15-20 minutes) followed by 5 minute Q & A. Presentation to highlight beneficiary case studies (quotes) and report on outreach realized as against assessment done.

Sindupalchowk, Kavrepalanchowk, Nuwakot, Makwanpur, Gorkha, Sindhuli, Okhaldhunga, Ramechhap, and Dolakha, and Kathmandu Valley.


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1:00 1:45

Lunch

1:45 2:45

Sharing of district team and central office team continued, followed by question and answer.

2:45 to 3:30

Strengths, Opportunities &Recommendations

Teams break up and discuss the Strengths, Opportunities & Recommendations of the first phase of the response & write on flipcharts – include the facilitating partner role / coordination structure and beneficiary accountability

Divide groups by program area/identity 1. Emergency Management Committee

–

Procurement & Logistics;

Management Committee;

Finance 2. District Officers (in –charge) 3. District Officers (assistants in charge) 4. CIMOs into 2 groups (count off)

3:30 to 3:45

Tea break

3:45 to 4:45

Strengths, Opportunities & Recommendations – Presentations

Ask group to report back – address similarities and differences

Plenary

Day 2

7:30 Mass Bishop Antony Sharma, former Bishop of Nepal & President of Caritas Nepal

8:15 Breakfast

9:00 Welcome Review/Recap of day 1

Fr. Pius Perumana Melville Fernandez

9:15-11:15

Image of the next steps and for next stage

Immediate step – CGI sheet distribution planning Need assessment for rehabilitation and pursue holistic approach. Coordination needed at central and district level and VDC level for next phase. Awaiting government guidelines. Barriers and Bridges while preparing for next step and next stage.

In mixed teams; 1. Shelter 2. Livelihood 3. Protection main streaming and Child

rights (school and children support and protection)

4. Water and Sanitation and Hygiene concerns

5. Program management with local partners

11:15 to 11:30

Tea

11:30 1:00

Report back on plan Round Robin Plenary

1:00-1:45 Lunch


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1:45-2:00 Sharing by CRS on their reflection and planning ahead

2:00-2:15 Cordaid

2:15 to 2:30

CG and Caritas Austria

2:30 to 2:45

Main points coming out in regards to planning ahead to be presented by the facilitators

2:45-3:15 Closing Remarks John Coughlin Fr. Pius Perumana Fr. Aseervsum

Departure


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RTR PARTICIPANTS

Name Organization

1 Brian Standley CAFOD

2 Yadviga Clark CAFOD

3 Melville Fernandez Caritas Australia

4 Eleanor Trinchera Caritas Australia

5 Alex Seifert Caritas Austria

6 Joachim Gomes Caritas Bangladesh

7 Peter Seidel Caritas Germany

8 David Booker Caritas Germany

9 Albert Grosse Hokamp Caritas Germany

10 Fr. Frederick D’souza Caritas India

11 Francis Rebello Caritas India

12 Anjan Bag Caritas India

13 John Coughlin Caritas Internationalis

14 Fr. Lawrence Maniyar S.J. Caritas Nepal

15 Purushuttam Tamang Caritas Nepal

16 Dipak Tamang Caritas Nepal

17 Jhaggu Chaudhari Caritas Nepal

18 Prakash Khadka Caritas Nepal

19 Shikha Rai Caritas Nepal

20 Laxmi Joshi Caritas Nepal

21 Durga Lama Caritas Nepal

22 Santosh kr. Magar Caritas Nepal

23 Harish Singh Kunwar Caritas Nepal

24 Indra Bdr. BK Caritas Nepal

25 Fr. Pius Perumana, S.J. Caritas Nepal

26 Prabin Tanduker Caritas Nepal

27 Bal Kumari Lama Caritas Nepal

28 Chintan Manander Caritas Nepal

29 Shanta Milan Dewan Caritas Nepal

30 Preety Pradhananga Caritas Nepal

31 Reena Bajracharya Caritas Nepal

32 Sonam Bura Caritas Nepal

33 Indra Bdr. Nepali Caritas Nepal

34 Madanika Mukhiya Caritas Nepal

35 Robin Shrestha Caritas Nepal


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36 Fr. Aseervadam. B Caritas Nepal

37 Susan Parajuli Caritas Nepal

38 Manindra Malla Caritas Nepal

39 Basant Kunwar Civic Forum Nepal, Kavre

40 Milan Mukhia CORDAID

41 Jennifer Poidatz CRS

42 Jim DeHarpporte CRS

43 Amy Anderson CRS

44 Bhola Shivakoti ECARDS-Nepal

45 Govinda Poudel Nepal Little Flower Society

46 Milan Adhikari Nepal Little Flower Society


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