CARE Bangladesh Procurement Department

Vendors/Firms Name Address & Tel #, E-mail etc.

CARE Bangladesh is inviting interested Potential Vendors/Firms/Company /Companies to submit their proposal (hard copy or softcopy in non-editable mode (PDF/Scan in your Organizational letter head Pad or email body) for develop guideline and training module on mentorship program along with conduct residential training of trainers (TOT) for facilitators at CARE Bangladesh HQ (9

th Floor) in quotation box or soft copy through email (e-mail:

idris.ali@care.org). Details of works as per attached Scope of Work (SOW):

Ref: PR # 4834

Item # Description Qty Unit Unit Price in Tk.

Total Price in Tk.

1 Develop guideline and training module on mentorship program along with conduct residential training of trainers (TOT) for

Facilitators. Details of works as per attached

Scope of Work (SOW).

1 Bulk.

All documents listed below are required to be submitted: i) Technical and Financial proposal. ii) Updated Trade License only applicable for Firm/Organization iii) Value Added Tax (VAT) Certificate only applicable for National Consultant. iv) Income Tax Identification Number (TIN) certificate applicable for both National and International. International

consultant will submit their Income Tax related certificate. v) Fill up attached Registration form 16 and 17 (Signature is required only on form 16 but no signature require on

form 17). These are not required for approved consultant with CARE Bangladesh (Sl# ii to v).

● Last date of submission of quotations: on or before 15/10/2015

● Delivery Location: CARE Bangladesh HQ, 20-21 Kawran Bazar, Dhaka-1215

● Bid validity: To be mentioned with offer.

● VAT/Tax will be deducted on your invoice amount as per GOB rules.

● CARE Standard Payment Terms are 30 days from receipt of goods or service and a CARE approved invoice

through A/C payee cheque

● If you have been asked to provide quotes for the items listed in the schedule over the phone or in any other manner that defeats the purpose of fair competition, kindly inform in writing to Email:bgdcomplaint@care.org or mark the letter as " Private and Confidential for Country Director" at the address as mentioned above. “Please DO NOT use bgdcomplaint@care.org email address for any other purpose such as job application or common messages.” ● CARE Bangladesh reserves the right to accept or reject partially or fully any or all quotations without assigning

any reason whatsoever. CARE Bangladesh is not bound to accept the lowest quotation.

● If you decide not to submit a tender, we would be grateful if you could inform us in writing, indicating the reasons for your decision. Thank you,

Md. Idris Ali | CARE BANGLADESH | Procurement Officer Pragati Insurance Bhaban (9th - 13th floor) 20-21, Kawran Bazar, Dhaka – 1215, Bangladesh Office: +880-2-9112315, +880-2-9119294 Extension: 359 | Cell: +8801556309149 | Fax: +880-2-9118347

www.carebangladesh.org | twitter.com/CAREBDesh | facebook.com/CAREBangladeshOfficialPage

Email: idris.ali@care.org

Scope of Work to develop guideline and training module

on mentorship program for girls and boys

Background

CARE Bangladesh has been working in the field of education for more than a decade and half. It has

consistently worked with women and girls through its various programs. It has reaffirmed its

commitment to women empowerment by deciding to work towards addressing entrenched gender

related issues around agency, relations and structure. CARE places special focus on women’s and girls’

empowerment because, equipped with the proper resources, women have the power to help whole

families and communities escape poverty. Women are at the heart of CARE's community-based efforts

to improve basic education, end gender-based violence, provide healthcare and nutrition, increase

access to clean water and sanitation, expand economic opportunity and protect natural resources. With

a well-tested framework as well as tools for gender analysis, integration, and measurement, CARE has

acquired substantial experience and extensive capacity in addressing gender inequality and initiating

sustained and transformative changes in the lives of impact groups.

CARE as an organization aims to empower women and girls especially from marginalized communities

through various interventions. To achieve the goal, one of big changes is seen when community become

capable of addressing issues that affects women and girls life.

Patsy Collins Trust Fund Initiative (PCTFI)

CARE Bangladesh is working through the project Patsy Collins Trust Fund Initiative (PCTFI) to promote

girl’s leadership through quality learning and continued education. The PCTFI is addressing barriers of

girl’s empowerment and continued education through a multi point approach of innovation, evidence

based interventions and strengthening School Management Committee (SMC), engage students in

school activities amid to improve the empowerment of girls, it is important to address the key barriers

that prevent continuation of their education. The specific barriers are Institutional barriers,

Infrastructural and environmental barriers. Infrastructural and environmental barriers can be divided

into out of school and within school factors. Bangladesh has attained gender parity in primary school

enrollment. In many cases, the enrollment of girls surpasses that of boys. However, the continuation

and completion of girls’ formal education suffers due to various institutional barriers as well as gender

biased social norms and inadequate leadership skills and assertiveness of girls to negotiate and claim

their rights. Early drop out from school and poor leadership capacity to negotiate with deeply embedded

social norms make girls very vulnerable to early marriage.

A combination of multiple approaches is required to address the deep rooted barriers that affect girl

empowerment through education in Bangladesh where deep rooted perceptions of gender roles

continually reinforced by the community and family hamper girls’ opportunities.

Overall project goal:

To empower girls to claim rights and choices challenging barriers of gender norms, facilitate supportive

relationships and an enabling structure.

Specific objectives:

1. Enhance the leadership and assertive capacities of girls to enable them to make informed choices

about their options for education and emancipation,

2. Promoting girl friendly schools to promote continuation of education for girls,

3. Creating an enabling environment for community support for promoting and protecting girl’s right

to education and development opportunities.

Theory of action

The theory of action of the project with three interlinked change domains- a. Increased girls leadership

capacity b. Increased access to inclusive and girl friendly schools c. Increase community responsiveness

and accountability to protect girls rights to education and development opportunities.

+ X

PCTFI is working in 36 government primary schools at 6 unions of 2 Upazillas in Sunamganj district.

Within these contexts, a mentorship program focused on girls and boys is one of the core initiatives of

the project. This consultancy is thus to develop a guide line for the mentorship program along with the

training module. Project team has conceptualized a draft framework for the mentorship program, please

refer annex 1. This framework is to provide an outline of the intervention which can be modified based

on the discussion between the consultant and the project team.

Key objective of the consultancy:

a) Develop a guideline and training module on mentorship program.

b) Conduct residential Training of Trainers (TOT) for Facilitators.

Key deliverable:

Development of the user friendly mentorship guideline along with a training module which will be used

by the field team along with a TOT conduction report. CARE Bangladesh will have copy right of this

document.

Time frame:

Consultant is expected to deliver the final document within a period of 40 days including conduction of

TOT. The core consultancy days will be 20 days.

Roles and responsibilities of the consultant:

Consultant is expected to review literature of existing similar school based mentorship initiatives

within the context of Bangladesh and globally

Consultant is expected to ensure capturing child friendly language and ethics in the document

Agency Increased girls leadership

potentials

Structure Increased access to inclusive

and girl friendly schools

Relationships Increase community

responsiveness and accountability

to protect girl’s rights to education

and development opportunities

Consultant is expected to submit the draft document and is expected to work on the feedbacks received

before finalizing the final guideline.

Produce final guideline and training module within the timeframe.

Conduct TOT for the Facilitators.

Roles and responsibilities of CARE Bangladesh:

Provide necessary background documents and information

Organize interactions among the team members and relevant stakeholders

Provide timely feedback

Qualifications/specialized knowledge required:

A well-established expert in areas of children’s education, leadership and development

Good understanding of the education systems and policies in Bangladesh

A well-established expert in areas of gender and socialization

o At least 10 years of experience in areas of child hood development, early learning and

different forms of education programs

o Proven expertise in areas of social and community mobilization and participatory action

Strong writing and conceptual skills, particularly on modalities of interventions in quality and

types of mentorship initiatives focused on children

Key Contacts: All the activities related to consultancy will be done in close cooperation with Reza Mahmud Al Huda,

Team Leader, Education Program, CARE Bangladesh and Humaira Aziz, Director, Women and Girls

Empowerment, CARE Bangladesh.

Mode of Payment The consultant will be paid total amount after successful completion the assignment and submission of

the report by November 26, 2015. For payment the consultant has to submit an invoice with a copy of

work contract. Payment will be made through account payee cheque in favor of the consultant.

Annex-1

Draft Framework for the mentorship program:

Following are some of the key highlights of the mentorship program which are developed based on the

reflection of the field team.

Mentorship

Mentorship is about voluntary relationship with girls and boys for a prolong period of time. Mentor and

mentees both join together and form matches. A mentor would be a volunteer who would be a positive

role model, confidant, advocate, supporter and friend. The mentees should also be open to the concept

of mentoring and are active participants. Parents/guardians, School Management Committee members

and teachers are also supporting gradually and their awareness and approval of the match is essential

for success of the mentoring.

Purpose

Purpose of the mentorship program is to develop a core group of peers for girls and boys who will

Support others by providing age friendly knowledge and information

Provide guidance and counseling for resolving some problems like child marriage, gender

discrimination, education etc.

Support with school work/education related matters to promote better performance and

attendance

Champion issues of girl’s leadership and enabling environment for girls

Create a safe-space for sharing problems

Who will be the mentor?

Girls and boys student of grade 4 and 5

Willingness to volunteer

Acceptance among peers

Good Communication skill

Role of the boy mentors

A boy mentor will perform the following roles after receiving mentorship training:

Enhance positive perception among peers (boys) regarding girls` roles and ability.

Discuss with peers on problems like child marriage, gender discrimination, eve teasing and raise

those to guardians and teacher for resolving the issues.

Engaging peers in programs focusing on gender equality like international woman`s day, Begum

Rokeya dibos.

Support peers to understand lessons and inspire peers to be regular in school.

Communicating/engaging with community members and SMC especially during some structured

session/meeting.

Role of the girl mentors

A Girl mentor will perform the following roles after receiving the mentorship training:

Building confidence among peers regarding girls` ability.

Discuss with peers on problems like child marriage, gender discrimination, eve teasing and raise

those issues to guardians and teacher to resolve.

Inspire peers to participate in games, discussion, social and cultural events in community and school.

Support peers to understand lessons and inspire peers to be regular in school.

Communicating/engaging with community members and SMC especially during some structured

session/meeting.

Possible activities

Phase 1: Selection of Mentors

Process:

5 girls and 5 boys of grade 4 and 5 from each school will be selected as the mentor. Mentors will be

selected through games presented below.

1. Student will have 5 encouraging leadership skills. Each student will identify at least one

leadership skill

2. Each group will cast their vote based on the criteria through a participatory simulation game and

select a mentor through a democratic process.

Phase 2: Mobilization through workshop (separate for boys and girls)

Process:

A daylong event will be organized for all peers and mentors facilitated by Field Facilitators. Workshop

will start through an introductory and icebreaking session like networking and drawing. Then a story

telling process will be held to express problems by peers. Then a role play will be conducted. That

demonstrate how peer-mentor would communicate each other like the real time situation. A discussion

will take place after the role play to make further clarification regarding peer-mentor communication.

Finally a documentary will be screened to visualize how a problem can resolve by such peer-mentor

program.

Capacity building for mentors through training.

3 days school based training will be organized for mentors and the content would be,

1. Problem solving.

2. Communication.

3. General knowledge on some specific issues like gender, leadership, social norms etc.

4. Identify the problem needs to refer to adult.

5. Gender discrimination.

Phase 3: Relationship building between mentors and peers

Process:

Potential peers identification by the mentor

Games (to be decided) to develop relations between mentors and peers

Phase 4: Activation of mentors

Process:

1. Communication and sharing between peer-mentor at community level (Frequency TBD).

2. School based peer-mentor meeting. The process will be monitored by project Field Facilitators.

3. Availability of mentor for peers (how, when a mentor would be contacted).

4. Monthly reflection of mentors

a. Peer journal (happy face card/coin for peer reflection)

Boy Mentors:

Purpose Activity Process /Method Frequency

Enhance positive perception among peers (boys)

regarding girls` roles and ability.

Game Puzzle game Monthly

Discuss problems like child marriage, gender

discrimination, eve teasing, girls education, and raise

those to guardians and teacher to resolve.

Discussion Discuss in peer

group

Monthly

Engaging peers in programs focusing gender equality

like international woman`s day, Begum Rokeya

dibos.

Participation Inviting peers to

participate in these

event

Event

based

Support peers to understand lessons and inspire

peers to be regular in school.

Girl Mentors:

Purpose Activity Process /Method Frequency

Building confidence among peers regarding girls`

ability.

Game Gender focus snake

ladder game playing

with peers

Monthly

Discuss with peers on problems like child

marriage, gender discrimination, eve teasing and

raise those to guardians and teacher to resolve.

Discussion Discuss in peer group Monthly

Inspire peers to participate in games, discussion,

social and cultural events in community and

school.

Participation Inviting peers to

participate in these

event

Event

based

Support peers to understand lessons and inspire

peers to be regular in school.

Group study Sitting together and

discuss on indentifying

support area

Fortnightly

Phase 5: Monitoring and reflection

Process:

Collecting data monthly from all mentors of each school through a structured format.

Interviewing peers through sampling in yearly evaluation.

Monthly/ bimonthly class room observations from teacher and field facilitator could be interesting.

Revised: October 1, 2010 Page 1 of 2

ATTACHMENT #16

Note: CARE Standard Payment Terms are 30 days from receipt of goods or service and a CARE approved invoice.

I. REQUIRED INFORMATION (Please Print Clearly)

CARE Contact Name:

Company/Individual Name:

Owner Name (if different from above):

Nationality of Owner/Vendor:

Contact Person:

Full Address (Street/City, etc):

Phone No: Fax No:

E-mail: Website:

II. CUSTOMER REFERENCES

Provide 3 current customer references, listing customer, phone number, contact person, contact’s e-mail and a description of the product or service provided to the customer. (If you need additional space please use a separate page.)

1

Name of Organization/Business

Name of Contact Person Title

E-mail: Phone:

Type of product / service provided to client

2

Name of Organization/Business

Name of Contact Person Title

E-mail: Phone:

Type of product / service provided to client

3

Name of Organization/Business

Name of Contact Person Title

E-mail: Phone:

Type of product / service provided to client

III. Indicate below the products or services sold or provided by you

[a] [b]

[c] [d]

[e] [f]

[g] [h]

IV. Registration of Business

1. Is your firm registered as a business entity with the government? YES NO

2. If YES, please provide your business registration number

3. If applicable, please provide Sales Tax Registration

VENDOR PROFILE (Confidential)

Revised: October 1, 2010 Page 2 of 2

Number

4. Please provide Tax ID number

5. Indicate how long have you been in this type of business

6. Have you ever done business with other aid agencies? If so, provide names of agencies immediately below:

YES

NO

7. Are you related to any person currently employed with CARE?

YES NO

8. If YES, please provide name and position

9. Provide here, any additional information regarding your business

NOTE: Government regulations may require CARE to deduct taxes on any transaction prior to effecting payment to the vendor.

V. Certification I certify that the foregoing is true and complete to the best of my knowledge and belief and that no material changes have occurred to the business which would affect any of the above representations.

CERTIFICATION REGARDING TERRORISM: Vendor certifies that it has not knowingly provided and will not knowingly provide, in violation of applicable laws, material support or resources to any individual or organization that advocates, plans, sponsors, engages in, or has engaged in an act of terrorism.

Misrepresentation above may result in cancellation and severing all ties with the agency/person and will be deleted from CARE’s database of clients. I have read the above statement and certify under oath that the information contained herein is true and accurate to the best of my knowledge and belief.

Name of Person Completing Form (Please print clearly)

Title: Signature: Date:

FOR PROCUREMENT USE ONLY

Anti-Terrorism Check Completed

Customer References Verified

Revised April 2012

ATTACHMENT #17 CARE

VENDOR / PAYEE SET-UP AND CHANGE FORM System Vendor ID_______________________

VENDOR / PAYEE TYPE

Approval Responsibility NEW CHANGE DISCONTINUE

Procurement Vendor Procurement Manager

Consultant Procurement Manager

National Employee Human Resources Manager

International Employee Human Resources Manager

Sub-Grantee ACD, Program

Donor ACD, Program

Utility Administration Manager

Bank Controller

Landlord Administration Manager

Discontinue Vendor Country Director

VENDOR / PAYEE DETAILS: (see Vendor Naming Convention on following page for #1 and #2)

1. Vendor / Payee Name :

2. Vendor Short Name:

3. Trade Class (see list) :

4. Persistence Regular Permanent

5. Vendor Status Approved Inactive

6. Currency of Payment: BDT

7. Vendor or Payee physical address & postal code

8. Vendor or Payee telephone number & fax number

9. Vendor / Payee Contact (if available)

10. Vendor or Payee e-mail address (include name of contact person, if applicable)

11. Method of Payment (Cheque or Electronic) and terms

12. Vendor or Payee Bank Name & Address (if applicable)

13. Bank Account Number (if applicable)

14. International Bank Account Number (if applicable)

15. Bank Code (USD only and if applicable)

16. Branch Name & Address (if applicable)

17. Swift Code (if applicable)/Routing Number

18. Tax ID Number (if applicable)

19. Vendor Registration Certificate (if applicable)

20. Vendor Nationality

SUBRECIPIENT INFORMATION

1. Employer Identification Number (EIN)

2. DUNS Number (if applicable)

3. PADOR Number (if applicable)

Revised April 2012

VENDOR / Payee SELECTION CRITERIA :

Vendor / Payee Anti-Terrorism Check completed: YES

Vendor has necessary goods/materials YES Vendor credit terms/payment acceptable YES

Procurement Committee Approval (Procurement Vendors Only): ___________________ _____________________ ___________________ ______________ Name Title Signature Date

___________________ _____________________ ___________________ ______________ Name Title Signature Date

___________________ _____________________ ___________________ ______________ Name Title Signature Date

Add/Change Approved by: ___________________ _____________________ ___________________ ______________ Name Title Signature Date

Add/Change Entered by: ___________________ _____________________ ___________________ ______________ Name Title Signature Date

Vendor Naming Convention

Enter the vendor's full name using the Vendor Naming Standards provided in the next worksheet tab.

Following the suggested naming standards: Example 1- JONES, MARY JANE Example 2 - UNITED PARCEL SERVICES, INC. Example 3 - UNIVERSITY of NEW YORK Example 4 - IBM, CORP

The Vendor Short Name is a ten-character abbreviation of the vendor's full name. This field is being use to help in searching a particular vendor. It should, therefore, include keywords to identify the vendor. The vendor short name should be in UPPER CASE format. It does not have to be unique for each vendor as PeopleSoft makes the short name unique by automatically adding a numeric value at the end of the name. See examples of some vendor short names set up.

Example 1- Vendor Name: SMITH, JOHN Vendor Short Name: SMITH Once entered into PeopleSoft, the vendor short name will show SMITH-001 Example 2- Vendor Name: SAVE the CHILDREN Vendor Short Name: SAVECHILD Once entered into PeopleSoft, the vendor short name will show SAVECHILD-001 Example 3- Vendor Name: UNITED PARCEL SERVICES, INC. Vendor Short Name: UPS Once entered into PeopleSoft, the vendor short name will show UPS-001 Example 4 Vendor Name: SMITH, MARY Vendor Short Name: SMITH Once entered into PeopleSoft, the vendor short name will show SMITH-002

Revised April 2012

GOV_CLASS DESCRIPTION GOV_CLASS DESCRIPTION

CN_AUDIT Consultant – Audit REFVEND Refunds Only Vendors

CN_CHNGMG Consultant – Change Management SUBRCP Subrecipient

CN_CPWRT Consultant – Copy Write SP-ANMFSHS Supplier – Animal Husbandry & Fishery

CN_EDITNG Consultant – Editing SP-AUDVIS Supplier – Audio-Visual Equipment

CN_FCILT Consultant – Facilitation SP-BLDMNT Supplier – Building/Facility Maintenance

CN_GRPHDG Consultant – Graphic Design SP-CATRNG Supplier – Catering

CN_ITBUSAN Consultant – IT Business Analyst SP-COMM Supplier – Communications

CN_ITNTSPC Consultant – IT Network Specialist SP-COMPHW Supplier – Computer Hardware

CN_ITOPS Consultant – IT Operations SP-COMPSW Supplier – Computer Software

CN_ITPROG Consultant – IT Programmer SP-CNSEQP Supplier – Construction Eqpt & Materials

CN_ITWBNT Consultant – IT Web Inter/Intranet SP-ELCEQP Supplier – Electrical Equipment

CN_LEGAL Consultant – Legal SP-EMERGD Supplier – Emergency Goods

CN_PHOTGR Consultant – Photography SP-FCLTLS Supplier – Facility Leases

CN_PLANNG Consultant – Planning SP-FOOD Supplier – Food

CN_PROCRM Consultant – Procurement SP-HLDMAT Supplier – Household Eqpt & Materials

CN_PRGEVL Consultant – Program Evaluation SP-INSRNC Supplier – Insurance

CN_PROPWR Consultant – Proposal Writing SP-LOGSTC Supplier – Logistics

CN_PUBREL Consultant – Public Relations SP-MDEQSP Supplier – Medical Eqpt & Supplies

CN_RECRUT Consultant – Recruitment SP-OFFSPP Supplier – Office Supplies

CN_REPORT Consultant – Reporting SP-PSTGDL Supplier – Postage & Delivery

CN_TECWRT Consultant – Technical Writing SP-PRNTG Supplier – Printing

CN_TELEMK Consultant – Telemarketing SP-RECITM Supplier – Recreational Items

CN_TRAING Consultant – Training SP-SBSCRPT Supplier – Subscription

CN_VDGPH Consultant – Videographer SP-TRVLSVC Supplier – Travel Services

CN_ADVERT Consultant – Advertising SP-UTLS Supplier – Utilities

CN_AUDVIS Consultant – Audio Visual SP-VHCLS Supplier – Vehicles

DEDGRNSH Deductions/Garnishments SP-WTRSNT Supplier – Water & Sanitation Supplies

EMPLYE Employee SP-ADVMKT Supplier – Advertising & Marketing

FININST Financial Institutions SP-AGRPRD Supplier – Agricultural Products

GENTRD General Traders (Stores) SP-EQPRNT Supplier – Equipment Rental

GVMTAGN Government Agencies UNIVCLGS Universities/Colleges

NONGVMTAGN Non Government Agencies SP-SERVICE Supplier – Services