Cardiff ePrints Caerdydd: from Vision to Reality

http://eprints.cf.ac.uk/

Anne Bell

Creating Cardiff ePrints

Outcomes - the “finished” pilot

Where we are now - advocacy

Overview

Cardiff ePrints Timeline: 1

2001 – interest in OA & repositories

2002/3 – awareness events

2003/4 – institutional merger

2004 September – project group

2004 December – project start

2004/5 – Strategic Library Review

Cardiff ePrints Timeline: 2

2005 April – first implementation

2005 October – final configuration

2006 February – OAI registration

& OpenDOAR

2006 March – low profile publicity,

content 18 papers

Cardiff ePrints Timeline: 3

2005/6 – Modern Working Environment

2005/6 – RAE planning

Summer 2006 – more full text content

Autumn 2006 – end of Pilot development –

66 items

2007 January – advocacy plan

Cardiff ePrints Pilot: Features 1

EPrints softwareInitial focus Engineering & OptometryMediated depositSelf-archivingAims

demonstrate the concept full text published papers

Cardiff ePrints Pilot: Features 2

Library driven Specialised support from other parts of

INSRV. INSRV Project group – high level guidanceePrints Project team – cataloguers &

subject librariansNo dedicated staff resources

Cardiff ePrints Pilot: Outcome 1

Total of 300+ papers were checkedApprox 60 papers added during pilot phaseOptometry

211 papers, 73 “green”, 34 addedEngineering

75 papers, 57 “green” 23 addedNursing

30 papers, 14 “green”, 1 added

Publishers and Copyright

Quality and perceptionPublisher pdf or author

final versionWithout the journal pdf,

self-archiving perceived to be self-publishing, and the content not peer-reviewed

Resource issues

Copyright and quality concerns

Culture changeInstitutional backing

Re-think on objectives and approach to

advocacy

Cardiff ePrints Pilot: Outcome 2

Cardiff ePrints: Advocacy 1

Advocacy plan – a project in its own rightInstitutional mandate? “…voluntary persuasion of individuals is known

not to work beyond a pitiful participation level. Self-archiving needs to be made part of the routine academic duty, and this requires a policy endorsement by someone.”

(Arthur Sale)RAE?

Cardiff ePrints: Advocacy 2

Open meeting of stakeholdersRaise awareness

OA benefits, simple messages Identify Schools’ priorities Briefing material to ensure consistency

RAE publication dataMWE integration

Cardiff ePrints: Advocacy 3

Information Services Annual Report “Open Access repository positions the

University for the future” 2 key messages – OA impact advantage +

funding mandates Presentations to University audiences via

existing eventsSchool Strategy planningPromotional postcard

Why have a Repository? 40+ UK institutions have repositories Benefits for researchers

wider dissemination and citation easier searching and access

Benefits for institutions promoting research reputation managing publications and data

Compliance with funding authority policies

Metrics-based RAE (post 2008)

Benefits: Research Impact

“…online articles are more highly cited because of easier availability."  Nature (2001) vol 411, no. 6837, p.521

"Overall, [self-archiving] of articles in open access repositories seems to be associated with both a larger number of citations, and earlier citations for the items deposited...” UK scholarly journals: 2006 baseline

report: An evidence-based analysis of data concerning scholarly journal publishing. http://www.rin.ac.uk/data-scholarly-journals

Cardiff ePrints: Advocacy 4

Internal contextPragmaticPreparing for the futureRAEMWEGFI