CAPITAL UTLAY PROCESS OVERVIEW Outlay/2017 Nonstate Capital Outlay Training...CAPITAL OUTLAY PROCESS...
Transcript of CAPITAL UTLAY PROCESS OVERVIEW Outlay/2017 Nonstate Capital Outlay Training...CAPITAL OUTLAY PROCESS...
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CAPITAL OUTLAYPROCESS OVERVIEW
For Non-State EntitiesSeptember 2017
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Understand the definition of Capital Outlay
OBJECTIVES
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Understand the steps oftheCapitalOutlay process
OBJECTIVES
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Understand generalobligation bond priorities
OBJECTIVES
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Understand the difference between an appropriation and
funding
OBJECTIVES
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Understand how to readan appropriation
OBJECTIVES
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Understand the limits ofan appropriation
OBJECTIVES
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Understand the informationrequired in a capital outlay
request
OBJECTIVES
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Knowwhere to go for help
OBJECTIVES
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WHAT IS CAPITAL OUTLAY?Understand the definition of Capital Outlay
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expenditures for acquiring lands, buildings, equipment, or other permanentproperties,
or for their preservation or development or permanent improvement.
CAPITAL OUTLAYS ARE…
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Permanent – useful life ofat least 10 years
Major – complex, requiringcoordination of two or moretrades
CAPITAL OUTLAY PROJECTS
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are entered into eCORTS
require a letter of support
are due November 1st
CAPITAL OUTLAY REQUESTS
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appropriationfundingmeans of financegeneral obligation bonds line of creditnoncashrescissionreappropriation
THE LANGUAGE OF CAPITALOUTLAY
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CAPITAL OUTLAY PROCESSUnderstand the Steps of the Capital Outlay
Process
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STATE OF LOUISIANA
THERE IS NO QUICK CHECK!
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CapitalOutlay is not designedto be a quick fix.
PLAN AHEAD
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SubmitCapitalOutlay Request
Receive anAppropriation in theCapitalOutlayAct
Receive Funding of theAppropriation
Execute the CooperativeEndeavorAgreement
Proceed with Project
Receive Disbursement
THE CAPITAL OUTLAYPROCESS
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Funds Requested
FundsAppropriated
Project Funded
FundsAvailable
Cooperative EndeavorAgreement Executed
July 2018
Sep 2018
Oct 2018
Nov 2018
BES
TCA
SESC
ENARIO Nov 2017
WHEN DO FUNDS BECOMEAVAILABLE?
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CAPITAL BUDGETDEVELOPMENT
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Original House Bill 2
BUDGET DEVELOPMENT
RequestsCapacity
Priorities
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$200 million, adjusted for inflation putthe limit at $385 million for FY 17‐18.
Includes noncash to cash (P5 to P1) and new (P2) lines of credit. Does not includeP1.
R.S. 39:112 F
G.O. BOND CAPACITY
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26
StateAgencies Requests Received:$1.66BTotal Requests: 771
Nonstate EntitiesRequests received:$1.23BTotal Requests: 1128
FY 17-18 CAPITAL OUTLAY REQUESTSFOR DISCRETIONARY FUNDING
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GovernorHouse of
Representatives
HouseWays and Means
Committee
HouseAppropriationsCommittee
Floor of theHouse of
Representatives
On to theSenate
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SenateSenate Revenueand FiscalAffairs
Committee
Senate Finance Committee
Floor of theSenate
House of RepresentativesforConcurrence
Governor
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GENERAL OBLIGATIONBONDS
Understand general obligation bond priorities
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PRIORITY 1Always a reauthorization of appropriations
with PRIOR lines of credit
Priority1
Priority 1
Priority2
Priority 3 Priority
4
Priority 5
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Newauthorization forCASH
To be spent in the fiscal year of theAct
PRIORITY 2
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Newauthorization forCASH
NOTto be spent in thefiscal year of theAct
PRIORITIES 3 AND 4
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New or reauthorized“BudgetAuthority”
Can only be granted aNONCASHline of credit
PRIORITY 5
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APPROPRIATIONSUnderstand the difference between an appropriation
and fundingUnderstand how to read an appropriationUnderstand the limits of an appropriation
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Being “in theAct” is NOT the same as “receiving
funding.”
APPROPRIATED VS FUNDED
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Represents budgetauthority
(legislative approval for you to receive funding
IF GRANTED)
APPROPRIATIONS
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Allocation of funds
“Funding” can be aCash Line ofCredit or aNoncash Line ofCredit
FUNDING
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Appropriations Memos are distributed
GeneralObligation Bond appropriations areconsidered for funding
Lines ofCredit are granted by theState Bond Commission
Notification of Line ofCredit Status Memosare distributed
AFTER THE LEGISLATIVE SESSION
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B
DE
UNDERSTANDING APPROPRIATIONS
F
C
A
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21
22
50/MZZ
(345)
MARAIS
Fire Station Expansion,Acquisition,
23 Planning andConstruction
24 (Evangeline)
25 Payable fromGeneralObligation Bonds
26 Priority 1 $ 900,000
EXAMPLE APPROPRIATION
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…to a specific entity, for a specific purpose
APPROPRIATIONS ARE MADE…
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21 50/MZZ MARAIS
22 (123) Fire Station Expansion,Acquisition,
23 Planning andConstruction
24 (Evangeline)
25 Payable fromGeneralObligation Bonds
26 Priority 1 $ 900,000
How is the intent of an appropriation determined?By reading the Capital Outlay
Request!
SCOPE INTERPRETATION
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CAPITAL OUTLAYREQUESTS
Understand the information required in a capital outlay request
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CAPITAL OUTLAY REQUESTS
Shall include a detailed project description andjustification including an
analysis of needR.S. 39:102
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REQUIRED INFORMATION
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A Letter of Support [R.S. 39:101 ]
A 25% local match [R.S. 39:112 E(2)]
REQUIREMENTS
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RESOURCESKnow where to go to get help
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https://wwwcfprd.doa.louisiana.gov/ecorts/default.cfm
ECORTS INSTRUCTIONS
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http://www.doa.la.gov/Pages/ofpc/Index.aspx
NON-STATE ENTITY TRAINING MANUAL
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http://www.doa.louisiana.gov/fpc/fpc.htm Email: [email protected] Phone: 225.342.0823
CONTACT CAPITAL OUTLAY STAFF
Lanetta Barthelemy, AnalystJoyce Jenne, AnalystMarc Parenti, AnalystClaire Vermaelen, AnalystBrian Criss, Capital Outlay ManagerSimonne Whitmore, Capital Outlay Administrator
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Edwin Lee,Senior Manager
Rene Becnel, Project Manager
Gus Cretini, Project Manager
Bill Eskew, Project Manager
Jim Lee, Project Manager
John Richard, Project Manager
LyleSavant, Project Manager
PROJECT MANAGEMENT TEAM
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CONCLUSIONImportant points to take away from this seminar
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SubmitCapital Outlay Request
Receive an Appropriation in theCapital OutlayAct
Receive Funding of the Appropriation
Execute the Cooperative Endeavor Agreement
Proceed with Project
THE CAPITAL OUTLAY PROCESS
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�Detailed Description of theProject
�Justification of the Projectincluding an Analysis of Need
STATUTORILY REQUIRED INFORMATION
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Priority1
Priority1
Priority 2
Priority3 Priority
4
Priority5
GENERAL OBLIGATION BONDSPRIORITIES 1-5
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AppropriationsAuthority to
Receive Funding
FundingCommitment
of funds
APPROPRIATIONS VS FUNDING
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B
DE
UNDERSTANDING APPROPRIATIONS
F
C
A
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…to a specific entity, for a specific purpose
APPROPRIATIONS ARE MADE…
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�Capital Outlay Webpage
�eCORTS Instructions
�Nonstate Training Manual
�Capital Outlay Staff
RESOURCES