Annex A

Corporate Council Wide CYPL ASCH ECC TOTAL£000 £000 £000 £000 £000 £000

Committed 0 800 0 0 3,585 4,385

Unavoidable 63 552 5 227 350 1,197

Maintenance 0 2,583 5 0 310 2,898

Rolling Programme / Other Desirable 115 510 30 0 350 1,005

Total Request for Council Funding 178 4,445 40 227 4,595 9,485

Total External Funding 0 3,350 5,913 190 3,492 12,945

Total Capital Funding 178 7,795 5,953 417 8,087 22,430

CAPITAL PROGRAMME - 2012/13

Annex B

2012/13 2013/14 2014/15£000 £000 £000

Committed

0 0 0Unavoidable

Provision of Technology to Members 38 0 0CRM - Upgrade to Version 8 25 0 0

63 0 0Maintenance

See Council Wide0 0 0

Rolling Programme / Other Desirable CRM - Reporting Enhancements 25 0 0Great Hollands Community Centre 60 0 0Building Surveyors Asset Mgt System 30 0 0

115 0 0

TOTAL REQUEST FOR COUNCIL FUNDING 178 0 0

External Funding None 0 0 0

TOTAL EXTERNAL FUNDING 0 0 0

TOTAL CAPITAL PROGRAMME 178 0 0

CAPITAL PROGRAMME - CORPORATE SERVICES / CHIEF EXEC UTIVE

G:\Technical and Audit\Capital\Capital 2012-13\December 2011 Executive\Summary Sheet - 021211 Corporate

Annex B

Capital Programme 2012/13 – Corporate Services and Chief Executive Committed

£’000

None 0 Unavoidable

£’000

Provision of Technology to Members 38 The investment is required as part of the review into current technology used by Members and ensuring new Members are provided the appropriate technology to allow them to communicate effectively and efficiently with their peers, the council and their constituents. The current kit is now in excess of four years old and at the end of its warranty. It is intended that a refresh of technology be undertaken for Members at this point. There have also been significant technological advances since the kit was last refreshed and there are a number of options that are less expensive and will enable Members to work the way they prefer. In order to better understand how Members access IT a review of working practices of members is being undertaken so that technology that assists rather than hinders their role is deployed.

CRM – Upgrade to Version 8 25 The corporate CRM system (Kana) is managed and maintained by Corporate Services on behalf of the whole council. The system is supported by Kana and like other software systems, Kana will only support the current version of their software plus one previous version. The version currently being used is version 7.1.9, which went live at the end of March 2010, as planned. Version 8 is now out on release and is available to those sites ready to upgrade to that version. If regular upgrades are not installed, the system becomes unsupported by Kana. The CRM system went live in November 06 and is now a critical system for Customer Services on which to log and record customer service requests. The system is integrated with the Confirm system for reporting a wide range of environmental issues. There are also links with the Council’s web-site. The CRM system has been used since April 2010 by HR’s Health and Safety service for incident reporting. The CRM system provides the means by which a consistent and informed service is delivered to customers when they contact us by telephone, at a reception or by email.

Maintenance

£’000

See Council Wide

Annex B

Rolling programme and Other Desirable

£’000

CRM - Reporting Enhancements 25 The corporate CRM system (Kana) is managed and maintained by Corporate Services on behalf of the whole council. An upgrade is proposed in order to report on “avoidable contact”. The Customer Contact Strategy 2011-14 was endorsed by the Council’s Executive in July 2011. A key element of this strategy is the development of a “channel shift” strategy to move customer contact to more cost-effective channels, usually on-line, where appropriate. Closely aligned with channel shift, is the reduction of “avoidable contact”, in basic terms reducing avoidable contact reduces costs. To provide data from the CRM system on avoidable contact would require the system to be enhanced accordingly.

Great Hollands Community Centre 60 Investment is needed to improve the community centre and specifically to bring a part of the centre, which is in very poor condition having been used as a social club for a number of years, back into community use. The social club ceased trading in September 2010 and the tenant did not have any assets to reinstate the premises. This part of the centre lacks natural day light and needs substantial refurbishment. Improvement works to include lighting, heating system and installation of sound proof folding doors, along side enlarging the usable space and total redecoration throughout.

Building Surveyors Asset Management System 30 The Building Group currently use a bespoke property system for the management of all the Council’s property assets, including schools. The existing property system is over 14 years old and is an Access database. The Council pays an annual maintenance fee of £4,800, which provides for the vendor to ‘update’ the database every 2-3 months to keep it current. The property system is now out of date and is not ‘fit for purpose’. The system will be further compromised as the vendor ‘owner’ is retiring at the end of the year and will not be available to maintain the database after January 2012. Currently property data is held on several systems throughout the Council. In addition to the data held on the system managed by the Building Group, CYP&L have a system holding data on schools, Property Services have a system for holding data for property management and Energy Management have their own system for managing energy. None of these systems are linked to the Council’s financial management system for managing property costs. Clearly this is an inefficient way of managing property data as information for reporting purposes has to come from several independent systems. The necessary replacement of the current property system gives the Council an ideal opportunity to review alternative systems available (currently being investigated) with a view of finding a web based system with all the necessary modules capable of integrating all of the property data held into one corporate system. The system can be developed over several years to achieve this objective.

Annex C

2012/13 2013/14 2014/15 TOTAL£000 £000 £000 £000

CommittedMarket Square 400 0 0 400Capitalisation of Buildings, Highways and ICT Project management included in Revenue Budget proposals 400 400 400 1,200

800 400 400 1,600Unavoidable

Desktop Refresh 99 90 100 289Laptop Refresh 144 75 75 294Server and Server Component Refresh 100 100 100 300ICT Infrastructure Development/Network Refresh 40 40 40 120Vasco Token System Replacement 25 0 10 35Secure e-mail 44 0 0 44Access Improvement Programme (DDA Legislation) 100 100 100 300

552 405 425 1,382Maintenance

Improvements & Capitalised Repairs 2,343 1,800 1,800 5,943Time Square Accomodation 125 0 0 125Time Square Data Cabling 115 0 0 115

2,583 1,800 1,800 6,058Rolling Programme / Other Desirable

Superfast-Broadband Match Funding 100 100 100 300Power Generator 10 90 0 100EDRMS (including ECC & CYPL Bid) 400 0 0 400

510 190 100 800

TOTAL REQUEST FOR COUNCIL FUNDING 4,445 2,795 2,725 9,840

External Funding Time Square Accomodation 3,350 0 0 3,350

TOTAL EXTERNAL FUNDING 3,350 0 0 3,350

TOTAL CAPITAL PROGRAMME 7,795 2,795 2,725 13,190

Total Time Square Funding

Accomodation 3,475Data Cabling 115Boiler and Insulation (from Maintenance Programme) 640

4,230

CAPITAL PROGRAMME - COUNCIL WIDE

Annex C

Capital Programme 2012/13 – Council Wide Committed

£’000

Market Square 400 The Council has legally committed to the HCA and BRP to fund 50% of any costs above the £1.46m received in order to compulsorily purchase Market Square and meet the associated objectives (demolition, resurfacing). This was further to Executive’s agreement in January 2011. The Executive were advised that this additional cost was likely to be circa £400k. Work is currently underway to reduce claims to as close to £1.46million as possible and therefore reduce pressure on the Council’s finance. At present, the total expenditure is unknown and this bid is submitted to cover the Council for any “top-up” that may be required.

Capitalisation of Buildings, Highways and ICT proje ct management included in Revenue Budget proposals

400

Each year the Council undertakes significant initiatives that will deliver efficiencies to the services it currently provides either through one-off projects such as delivering IT solutions, or enhancement to assets such as highway infrastructure. This budget enables a proportion of these schemes and the project management thereof to be capitalised and not funded through the revenue account.

Unavoidable

£’000

Desktop Refresh 99 The purpose of this project is to address the need to refresh 328 PC units covering both the corporate network and the Library public network estate during the 2012/2013 financial year period. This equipment will be out of warranty, the warranty period having been previously extended. It is now necessary to replace them.

Laptop Refresh 144 The purpose of this project is to address the need to refresh 282 Laptop units covering both the corporate network during the 2012/2013 financial year period. These laptops will be out of warranty, the warranty period having been previously extended. It is now necessary to replace them.

Server and Server Component Refresh 100 Investment is needed in the ICT infrastructure to replace both host and application servers which will become out of warranty during 2012/13. These servers support key line of business applications therefore it is essential they are replaced and fit for purpose so that services utilising ICT can continue to operate effectively. This bid also includes the replacement of storage hardware that supports servers, systems and applications. This investment is intended to provide the Council with a robust server estate that has capacity to meet current and future demands.

ICT Infrastructure Development/Network Refresh 40 Investment is needed for a number of ICT Network infrastructure upgrades and developments ensuring equipment is both current and supportable. This bid also covers investment to ensure that that network has suitable

Annex C

bandwidth to serve the business in the forthcoming budget year. The procurement of replacement network switches is essential to providing ICT Services to every aspect of the councils operations. VASCO Token System Replacement 25 The investment is to upgrade the security token backend system which provides authentication and management service for the VASCO security token estate. It will support the Council’s remote working requirements for staff, partners and suppliers. The tokens are used as an integral part of the authentication of remote workers and some third parties to our network, and are mandated by the Government Connect code of connection. The current system needs updating and expanding to ensure ongoing compliance. The updated system must be compatible with Active Directory, and different token types (such as SMS) are required for different classes of user. The new system will also need to allow sudden increases in the number of users to accommodate adverse weather conditions when a significant number of workers cannot travel to their place of work.

Secure e-mail 44 The Council’s email security system’s licensing is due to expire during 2012 and so to ensure ongoing service these licences will need to be renewed or replaced. In addition a new solution to enable email to be sent securely is required. The new software will ensure the Council meets Government Connect requirements, provide more efficient antivirus protection and generate direct efficiencies (removal of physical server and server licences). The new software will also deliver secure mail, replacing the need for two products currently used by the Council.

Access Improvement Programme (DDA Legislation) 100 In line with previous budgets an annual rolling budget for £100,000 is proposed to meet the disabled access works required in all the Council’s non-school buildings, this includes service buildings as well as public buildings. From the previous detailed surveys a programme of works will be prioritised to meet the Council’s most pressing needs over the medium term in line with the Council’s Asset Management Plans.

Maintenance

£’000

Improvements & Capitalised Repairs 2,343 An assessment has been made of the condition of the Council’s property assets to arrive at an estimate of the outstanding maintenance works required. Only the most important items prioritised as 1D and 1C have been included in the Capital Programme proposals.

Time Square Accommodation 125 Additional requirements resulting from the latest Accommodation Strategy in order to enable the decant of staff from Seymour House into Time Square. Specifically this work will consist of increasing the acoustic protection in a small number of meeting rooms to enhance the confidentiality of discussion, to provide for the recovering of some floor

Annex C

surfaces, the redecoration of all internal walls where necessary and the replacement of kitchen units and an extractor unit.. Time Square Data Cabling 115 Most of the current data cabling within Time Square was installed prior to the Council’s occupation of the building. It is now two generations behind current industry standards and is only rated for a maximum data rate of 100Mbps. The current cabling will not support the Council’s IT infrastructure going forward without replacement, and will not support the increase in the number of staff based in Time Square being planned as part of the Accommodation Strategy. The solution is to replace the current cabling enabling data rates of 10Gbps and change the architecture of the cabling so that cabling runs are contained per floor. This will require new data cabinets to be located on each floor.

Rolling programme and Other Desirable

£’000

Superfast-Broadband Match Funding 100 The Government has set a target of 100% of households in the UK being able to access superfast broadband (i.e. exceeding 24MBits/sec) by December 2015. A total of £1.41m has been earmarked for the six Berkshire unitary areas. This money will need to be match funded by others including local authorities, parish councils and the private sector. The economic benefits of this provision are substantial, and will help to keep Berkshire as one of the most productive sub-regions in the EU. The Berkshire Leaders have expressed their support for the scheme and an officer team is working across the county to deliver the funding required. Currently the balance of funding required has been divided evenly between the six Berkshire authorities; however this has not taken account of the current and likely broadband coverage in each area (which varies significantly), or the potential contribution which could be made by town and parish councils. As such there is an expectation that the £100k per annum contribution over three years will reduce.

Power Generator 10 The increased risk posed to the constant electricity supply by the redevelopment of the Town Centre has highlighted the need again for a power generator to protect the operations and integrity of the ICT Data Centre and Communications Rooms. This bid does not cover the provision of alternative power supply to offices and desktops and remote workers across the Council. The Data Centre would be particularly vulnerable to longer-term power outages and recovery periods for data can be lengthy. An uninterruptable power supply may also support income generation opportunities for data space. Given the works that are to be undertaken at Time Square, it is proposed that the main installation is carried out in 2013/14, with some preparatory work undertaken in 2012/13

EDRMS (Including ECC & CYPL Bid) 400 The document management solution purchased in 2009 was limited to a 250 named license agreement and as such a capital bid for additional licences was always planned as document management is one solution to storage problems across the Council. The proposal will allow for more

Annex C

effective storage and retrieval of documents and reduce storage space required. The bid includes the following; Increase in licences from 250 to 1000 – whilst the need for an additional 560 licences have been identified, economies of scale make it beneficial to purchase 1,000 licences at a cost of £144,000 (moving to 540 licences would have cost £132,000). Additional hardware costs amount to £60,000 and will include additional scanners, KOFAX licences, disk storage and back-up costs. The ICT Applications team are currently undertaking training to be able to manage and support the system from installation through to normal operational use. However some contingency will be needed should additional support be required from the supplier or back-fill needed. In addition to this Council Wide bide, separate and complimentary bids have been made by departments. ECC currently make daily use of 2 lektrievers. A solution will be to scan the paper documents and store them in EDRMS. The system currently used by Environmental Health, Trading Standards and Licensing is not suitable given the requirements of the Team and as such investment is required to move both existing paper documents and those stored electronically in the M3PP system into the Corporate standard system. The costs associated with this project are estimated to be £95,000. The Council has invested in an Open Text solution “smart Office” as the preferred document management system, and an part of this bid is for funding to implement this product across Children, Young People and Learning. The bid will cover the costs of designing a structured file plan across several sections of the department, back scanning and integration within the Education ONE pupil recording system.

Annex D

2012/13 2013/14 2014/15£000 £000 £000

CommittedAdditional School Places - Primary 0 700 1,700

0 700 1,700Unavoidable

Asbestos (Control of Asbestos) - Non-Schools 5 0 05 0 0

MaintenanceImprovements & Capitalised Repairs - Non-Schools 5 0 0

5 0 0Rolling Programme / Other Desirable

Larchwood Outdoor Play Surface - Non Schools 30 0 0

30 0 0

TOTAL REQUEST FOR COUNCIL FUNDING 40 700 1,700

External Funding Capital Maintenance / ConditionImprovements & Capitalised Repairs 2,545 200 200Fire Safety (Fire Safety Order) 450 330 100Asbestos (Control of Asbestos) - Schools 25 20 20Legionella (COSHH) 5 0 0Disabled Access - Schools 90 90 90

Basic Need (School Places)Additional School Places - Brakenhale Expansion 787 0 0Additional School Places - Edgbarrow Expansion 110 0 0Additional School Places - Secondary 0 700 1,700

Departmental BidsSuitability Improvements 200 200 200School Kitchen Refurbishments 100 100 100School Caretakers Houses 25 25 25Carbon Reduction Measures 80 80 80

School BidsSandhurst Boilers and Lighting Controls 203 0 0Ascot Heath Infants Classroom Extension 200 0 0Easthampstead Park DT Block Roof Replacement 45 0 0Easthampstead Park Distribution Board Replacements 43 0 0Easthampstead Park Humanities Block Roof Replacement 50 0 0The Brakenhale Paving replacement 50 0 0Holly Spring Junior Kitchen Refurbishment 40 0 0Wood Hill Internal Alterations Phase 2 100 0 0

OtherSection 106 Contributions - Schemes less than £50k 180 250 250Section 106 Brakenhale 103 0 0Section 106 Crown Wood 414 0 0Section 106 Jennetts Park 68 0 0Schools Devolved Formula Capital (ex VA Schools) tbc tbc tbcAiming High tbc tbc tbcPVI Funding - School Foundation Years tbc tbc tbc

TOTAL EXTERNAL FUNDING 5,913 1,995 2,765

TOTAL CAPITAL PROGRAMME 5,953 2,695 4,465

CAPITAL PROGRAMME - CHILDREN YOUNG PEOPLE & LEARNIN G

Annex D

Capital Programme 2012/13 – Children, Young People and Learning £’000 Additional School Places - Secondary 897 This is the last of the funding required to complete the creation of additional teaching accommodation at Brakenhale (£787k) and Edgbarrow (£110k). The final secondary S106 contribution of £103k from The Parks development will be used to reduce the Council’s costs to create additional capacity at Brakenhale. This could be met from DFE Basic Need grant if this is received.

£’000 Fire Safety (Fire Safety Order) 450 The fire risk remedial works has involved improving signage and emergency lighting, the installation of new and the upgrading of fire systems and improved compartmentation in 5 schools. This work is in addition to the works previously identified on the last round of fire risk assessments which did not take into account the need for fire compartmentation e.g. above suspended ceilings. The schemes to be undertaken in 2012/13 are as follows : Brakenhale £150k (from 2010 Fire Safety Audit) Crown Wood £40k (from 2009 Fire Safety Audit) Kennel Lane £50k (from Electrical Test Report 2011) Fire Risk Assessments – minor works various schemes £100k Automatic Fire alarm Monitoring (20 different schools) £20k Compliance works and further fire safety audits £100k

Asbestos (Control of Asbestos) – Schools 25 Works to prevent exposure to asbestos containing materials under the Asbestos Management plans put in place to comply with the Control of Asbestos Regulations. Works include encapsulation or removal where asbestos is damaged.

Asbestos (Control of Asbestos) – Non Schools 5 Works to prevent exposure to asbestos containing materials under the Asbestos Management plans put in place to comply with the Control of Asbestos Regulations. Works include encapsulation or removal where asbestos is damaged.

Legionella (COSHH) 5 A budget for the prevention or control of legionella in accordance with the HSE’s Approved Code of Practice under the Control of Substances Hazardous to Health Regulations. This budget is to provide for new/updated risk assessments and schemes of prevention to keep water systems (tanks and pipework) safe and free from harmful bacteria.

Disabled Access - Schools 90 A budget to implement access works to comply with the Disability Discrimination Act. There is £700k of priority 1 (urgent) access works in

Annex D

schools identified in the access audits in the CYPL Asset Management Plan. In addition the Council is obliged to pay for access works for individual children & young people and staff. Schools are unique in that Parts 1, 2 and 3 of the DDA apply in respect of pupils, staff and members of the public who have use of the buildings. The approach taken is risk based to minimise the cost in any one year by dealing with specific needs of individuals first rather than a blanket approach of implementing all access works at all properties. £’000 Improvements & Capitalised Repairs – Non Schools 5 This is the estimated total value of the Priority 1 (urgent) items from the condition surveys. It will be for Corporate Services to set an appropriate budget to meet this need, is consistent with H&S, and the operation of services (no closures).This includes 6 individual areas of concern where heat gain is having a direct impact on the quality of the service.

Improvements & Capitalised Repairs - Schools 2,545 This is the estimated total value of the Priority 1 (urgent) items from the condition surveys. It will be for Corporate Services to set an appropriate budget to meet this need taking into account the expectation that schools will pay for some (on average 7%) of the planned maintenance works using their Devolved Formula Capital (DFC) Funding. This includes 48 individual areas of concern where heat gain is having a direct impact on learning.

£’000 Suitability Improvements 200 To address the items from the suitability surveys in the CYPL Asset Management Plan. There are 5 Priority 1 items and they are all in schools, including undersized classrooms and the shortage of specialist areas. The proposed budget would be sufficient to address all of these over a five year programme.

Larchwood Outdoor Play Surface – Non Schools 30 The replacement of the current surface of bark with a safe and durable play surface in Larchwood’s rear garden that will also be accessible to all children with mobility problems and wheelchair users. The bark is an health and safety issue with children putting objects in their mouths, and foxes and cats accessing the site.

School Kitchen Refurbishments 100 Refurbishment of two of the 30 school meal kitchens, which have intensive use and require periodic capital investment to keep them operating in line with statutory compliance issues such as gas safety and environmental health. The Highest priorities are at Ascot Heath and Meadow Vale.

School Caretakers Houses 25

Annex D

A budget to bring school caretakers houses up to the same national “Decent Homes” standard as for Council housing. Works include kitchens, bathrooms and heating systems. Surveys indicate £220k of need, and the proposed budget would enable all this work to be completed over five years.

Carbon Reduction Measures 80 Energy works in schools with a payback period of under 5 years to reduce carbon emissions and the “carbon tax” under the government’s Carbon Reduction Commitment.

£’000 Sandhurst Boilers and Lighting Controls 203 This is a bid from the school to replace old oil-fired boilers with new energy efficient boilers. This work will also address zoning and heating controls and make savings especially during times of lettings. The school also want to install light sensor/microwave controls which would save on energy costs. The school will contribute £22k for a total project cost of £225k.

Ascot Heath Infants Classroom Extension 200 A bid from the school to relocate the class currently accommodated in open plan shared space into a purpose built classroom. This involves an extension to the school’s main building. The works also include creation of a group withdrawal space / PPA room, and a new server/hub room. EC Harris have confirmed the feasibility & cost of this project.

Easthampstead Park DT Block Roof Replacement 45 A bid from the school to replace the roof on the Design Technology block which currently has roof leaks and is ranked as 1C on the latest condition survey. A new roof would make the building watertight and protect the specialist equipment contained in this specific curriculum area. The school will contribute £5k for a total project cost of £50k.

Easthampstead Park Distribution Board Replacements 43 A bid from the school to address electrical distribution boards identified as non-compliant to current regulations and parts are obsolete and/or difficult to replace. The latest condition survey ranks this work as 1B. The school have been advised that although they cannot be condemned, they will be placed into a category under an advisory which could have insurance implications. The school will contribute £4.8k for a total project cost of £48k.

Easthampstead Park Humanities Block Roof Replacemen t 50 A bid from the school to replace the Humanities/Canteen block roof which leaks and is ranked as 1C on the latest condition survey. A new roof would make the building watertight and protect the specialist equipment contained in this area. The school will contribute £5.5k for a total project cost of £55k.

The Brakenhale Paving Replacement 50 A bid from the school to replace the broken paving and repair the failed tarmac to footpaths and external areas to reduce the number of accidents

Annex D

from trips and slips that have occurred. The paving works are ranked as a 2D on the latest condition survey, however this work is being given a high priority by the school because of the health & safety risks of not addressing this need. The school will contribute £5k for a total project cost of £55k. Holly Spring Junior Kitchen Refurbishment 40 A bid from the school to refurbish/modernise the school meals kitchen, to include the upgrade of ventilation and heating. N.B. This kitchen is currently ranked 11th out of 30 kitchens in order of priority on the Council’s building surveys. School would contribute £20k for a total project cost of £60k.

Wooden Hill Internal Alterations Phase 2 100 A bid from the school to strengthen the Foundation Stage Provision by undertaking Phase 2 of a project to upgrade and refurbish the existing Foundation and Key Stage 1 classrooms. School would be required to contribute £20k for a total project cost of £120k

Annex E

2012/13 2013/14 2014/15£000 £000 £000

CommittedNone

0 0 0Unavoidable

Waymead 167 0 0Social Care Records Interface 60 0 0

227 0 0Maintenance

See Council Wide0 0 0

Rolling Programme / Other Desirable None

0 0 0

TOTAL REQUEST FOR COUNCIL FUNDING 227 0 0

External Funding Community Capacity Grant 190 0 0

TOTAL EXTERNAL FUNDING 190 0 0

TOTAL CAPITAL PROGRAMME 417 0 0

CAPITAL PROGRAMME - ADULT SOCIAL CARE & HEALTH

Annex E

Capital Programme 2012/13 – Adult Social Care and Health Committed

£’000

None 0 Unavoidable

£’000

Waymead 167 The Council currently provides services for carers of adults with learning disabilities an overnight short-break service based at Waymead, and a day time breaks service currently based at Eastern Road. The building at Waymead is not fit for purpose; the facilities are not suitable for the needs of the people who use it, and do not meet registration requirements. There is an opportunity to redevelop the site at Waymead and provide a modern carers respite break service providing 24 hour support in one location. Not only will this service be a significant improvement, but by combining the two current services onto one site significant revenue savings, estimated at £192k per annum will arise. The full estimated costs for the development work at Waymead is £482k, with capital funding of £335k already identified. Therefore additional funding of £147k is required to complete the scheme.

Social Care Records Interface 60 The modernisation agenda for both health and social care requires more joined up working and greater integration between adult social care and health bodies. Crucially this also includes the requirement for the different IT systems to communicate with each other to enable more efficient working and avoid double keying of data. It will also enhance data security.

Maintenance

£’000

See Council Wide Rolling programme and Other Desirable

£’000

None 0

Annex F

2012/13 2013/14 2014/15£000 £000 £000

CommittedNew Affordable Housing 2,830 3,600 4,440Roads & Footway Resurfacing ## 200 200 200Improvements & Capitalised Repairs Street Lighting ## 28 28 28Equipment Replacement Downshire Golf Complex ## 50 35 35Waste Collection Contract - Vehicles 157 0 0Maintenance Car Parks ## 320 190 190

3,585 4,053 4,893Unavoidable

Disabled Facility Grants - Mandatory 350 350 350Cemetery & Crematorium burial area 0 15 0

350 365 350Maintenance

Refurbishment / Replacement in Leisure Sites 150 150 150Land Drainage 60 60 60Maintenance of Play Areas 50 50 50Improvements to Library buildings 50 50 50Worlds End Footbridge Repainting Programme 0 360 0

310 670 310Rolling Programme / Other Desirable

Bracknell Library 135 0 0Car Park Controls - Look Out/Coral Reef 200 0 0Uniform System Upgrade 15 0 0

350 0 0

TOTAL REQUEST FOR COUNCIL FUNDING 4,595 5,088 5,553

External Funding Highways Maintenance & Integrated Transport Measures 1,781 tbc tbcIntegrated Transport & Maintenance 561 tbc tbcSection 106 Schemes (LTP) 750 750 750Section 106 Schemes - Westmorland Park 100 0 0Disabled Facilities Grants (to be confirmed) 300 300 300

TOTAL EXTERNAL FUNDING 3,492 1,050 1,050

TOTAL CAPITAL PROGRAMME 8,087 6,138 6,603

## Part Capitalisation of Revenue

CAPITAL PROGRAMME - ENVIRONMENT CULTURE AND COMMUNI TIES

Annex F

Capital Programme 2012/13 – Environment, Culture and Communities Committed

£’000

New Affordable Housing 2,830 Delivery of the Council’s commitment to provide up to 250 new affordable units from the LSVT receipt.

Roads & Footway Resurfacing 200 Roads and Footways Resurfacing Programme Detailed programme will be considered following Winter

Improvements & Capitalised Repairs Street Lighting 28 Improvements and planned maintenance of Street Lighting

Equipment Replacement Downshire Golf Complex 50 Downshire Golf Complex generates an income of circa £1.6 million per year (excluding VAT) returning a net operating surplus of around £75k. In order to maintain this income stream it is necessary to maintain the course to a standard commensurate with the fees charged. In order to do this specialist plant/equipment/machinery is required. A new fairway mower will be purchased.

Waste Collection Contract – Vehicles 157 Phase 2 of the waste collection contract – vehicles.

Maintenance Car Parks 320 Structural and Planned maintenance of multi storey car parks (Charles Square and High Street . Following several years of inadequate maintenance, a specialist survey relating to the structural integrity of the two multi-storey car parks was undertaken in 2009. That survey identified the pressing need to protect the structural integrity of the car parks with an estimated overall investment of £1m required, which has previously been agreed to be funded over 3 years. This has been part funded through the use of the annual maintenance funding of £190,000 which was previously held by the car park account but then held centrally upon changes to capital funding rules. The balance has been funded from capital and to complete the current programme further works to a value of approximately £320,000 are required for 2012/13. This will enable the concrete repairs to be completed and a deck coating to be applied to Charles Square and subject to the funding being agreed orders need to be placed as soon as possible to enable the work to be undertaken during the periods of better weather next year. In the following year (13/14), the final structural repairs to the High Street Car Parks will be complete. Overall and subject to confirmation, it is currently felt that the total sum required will be approximately £155,000 less than originally estimated, and the works will be completed sooner than planned. In summary, The works intended to be carried out in 2012/13 will complete

Annex F

the repairs in Charles Square and to protect all areas. A failure to complete the works would result in a substantially earlier degradation of repaired or exposed areas of concrete with an increasing year on year for general maintenance costs. It is anticipated that the completion of these works in 13/14 should protect the structural integrity of both car parks for approximately 15 years. Unavoidable

£’000

Disabled Facility Grants – Mandatory 350 There is a mandatory requirement to provide disabled facilities grant to persons who are deemed to be disabled. The Council also has a policy to offer discretionary assistance where the circumstances warrant it. Demand for disabled facilities grants has increased over the last three years. Match funding no longer applies but last year it was proposed that from 2010-11 the contribution to local authorities will not be ring fenced and could be pooled with resources from other programmes. To date a decision on the precise means of funding has not yet been determined. The “Bracknell Forest Disabled Facility Grant Policy” was adopted by the Executive in March 2010 which sets out conditions under which the Council may offer discretionary grants above the £30,000 statutory limit.

Maintenance

£’000

Refurbishment / Replacement in Leisure Sites 150 This £150k fund provides for a minimal rolling programme of facility/site refurbishment and replacement of plant/equipment/machinery across 7 Leisure sites. These sites include complex facilities containing sophisticated plant and equipment and represent a significant investment for the authority. Current levels of customer visits to these sites is around 2.3 million/year. This level of reinvestment is unlikely to be sufficient to maintain current income levels in real terms over the medium to long term. Proposed schemes are: Easthampstead Park Conference Centre– Refurbish bedrooms (Est £45k) The Look Out – replacement exhibition (Est £35k) Bracknell Leisure Centre – replacement gym equipment (est £20k) Bracknell Leisure Centre – repairs to ATP and athletic stadium (£20k) Downshire Golf – refurbish tees/replace golf tuition equipment (Est £15k) Coral Reef – install under 8’s slide on pirate ship (Est £10k) Edg/SSC – Basketball boards (both sites) (Est £5k)

Land Drainage 60 There is a continuing need to address local flooding issues by improving land drainage and watercourses throughout the Borough in so far as they impact upon the highway. As of 2012 the Council will assume new duties in respect of flood management that go beyond highways. Operational experience over the last few years confirms that the risk of

Annex F

flooding in both rural and urban areas has increased. In the past we have had a small capital works budget that enabled us to effect relatively small improvement schemes to the land and highway drainage networks to help reduce the frequency and severity of flooding incidents. As the new legislation takes effect we may have to invest larger sums of money in capital improvements. This will enable the implementation of larger and more complex schemes which will deal with some of the significant problem areas. The four Land drainage sites that have the highest priority are; 1, Swancote Green, Bracknell, Part of the drainage system is not working, Investigation into the outlet and repair/replacement required. 2, Mill Lane/Lower Church Road, Sandhurst, Design and construct new headwall with trash screen and undertake an assessment of the surrounding drainage system. 3, A321 Yorktown Road (near St Johns Road), Sandhurst, Culvert crossing has been surveyed and is in poor structural condition. Solution is to replace or line the culvert. 4, Buckle Lane, Warfield, Survey the drainage system and carry out replacement of the defective carrier pipe work. Road closure will be required to undertake this work. Refurbishment of Play Areas 50 There are currently 25 equipped play areas that are owned and managed by BFC. Many of the sites are now old and in poor condition. Although ongoing maintenance work is carried out via the Parks and Countryside revenue budget capital monies are needed to refurbish sites as part of a rolling programme. The highest priority site is the current play area aimed at younger children at Farley Wood (Binfield) which is estimated to be 15/20 years old.

Refurbishment of Library buildings 50 The Council operates nine libraries. In a customer facing service it is necessary to provide facilities that are attractive to customers, thus it is necessary to carry out refurbishment of individual libraries on a periodic basis. The intention would be to enhance and improve Binfield library (redecoration, new carpet, new shelving, new counter and furniture). The library opened in 1998 and is now due for an enhancement project.

Rolling programme and Other Desirable

£’000

Bracknell Library 135 This capital bid is made to provide an option to ‘top up’ a potential enhancement project funded from S106, the corporate access budget and through reallocating some planned preventative maintenance budget (potential total budget £323k). This top up funding, if agreed, would allow additional enhancement of the main library over and above what is

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possible with the existing potential funding. An enhanced main library would be consistent with the Council’s key strategic aim of improving Bracknell Town Centre. Car Park Controls - Look Out/Coral Reef 200 'Provision for capital expenditure of up to £200k to facilitate the introduction of parking controls at The Look Out

Uniform System Upgrade 15 Uniform is a key IT system used by development management, building control, land charges and property services. To upgrade the Uniform database software from Oracle 10 to 11 requires the database server to move to Windows 2008 and 64 bit architecture. To ensure as little disruption as possible to the business and the public this work needs to be done when the underlying hardware is replaced. The Uniform servers are due to be refreshed in 12/13. If the move to Oracle 11 does not happen when the hardware is replaced we will be running on unsupported software when the next hardware refresh is due in 5 years' time. The work to upgrade both test and live has to be completed by the supplier to ensure continued support of the software.

Externally funded Highway Maintenance £1,781k A more detailed proposal will be available in February following assessment after the worse of Winter is over. Current split of expenditure is as follows: Bridge repairs and maintenance £300k Replacement street lighting £200k Footpath and road surface maintenance £1,281k

Integrated Transport £580k A more detailed proposal will be available in February

Section 106 £750k Schemes less than £50,000 – estimated value £400,000 Schemes anticipated as being in excess of £50,000: Expanding urban control capability at key junctions Junction improvement at Stag and Hounds Link route from Easthampstead Park School to Peacock Farm Junction improvement between Stoney Road / Wokingham Road Improvements at Skimped Hill Roundabout Phase 2 of Sports Centre Roundabout Improvements Improvements to Beehive Road North of Berkshire Way Junction signalisation at Crowthorne High Street