Capital Improvements Proposal Options

Hollister Heat 2012

20 Years and Still Going Strong

From Yesterday To Today

• Introduction• Project Overviews• Detailed Option Breakdowns

• Architecture• Budget• Timeline

• Open Forum

Capital Improvements Agenda

Introduction/Background» For a number of years Hollister Heat has run a surplus in its

budget with that surplus earmarked for capital improvements at Veteran’s Park.

» Today the Hollister Heat’s fees and sponsorships pay roughly pay for our operating costs. The snack bar and candy apple fundraiser generate $15K in surplus funds for program and facility improvements.

» At the current time the Hollister Heat has roughly $65K in its general fund from with to operate.

• Improved Snack Bar Facility• Batting Cages• Scoreboard Replacement• PA System• Shade for Fan Seating at Heat 1 Field• Additional Fan Seating for Heat 1 Field

Identified Capital Improvement Project Wish list

Snack Bar Facility Option Overview

Option Pros Cons Budget Timeline

A: Replace Existing Snack Bar Container and Contents (Aztec Container)

• New A/C, drywall, and doors

• Replacing like for like container externally.

• Security mitigation required.

$20,141.50 TBD

B: Replace Existing Snack Bar with Modular (Impact Modular Leasing)

• Multiple payment options

• Attractive building

• Greater security mitigation required

$44,500 purchase option building only.

TBD

C: Upgrade Existing Snack Bar Container and Contents

• Reduced cost

• Interior & exterior appearance

$6,380 3 weeks to complete

Project Mission Statement: To improve the appearance and function of the snack bar so as to improve volunteer experience.

Snack Bar Issues• Project needs to address the following issues:

• Electrical – At present Snack bar power is 65 amps supply and existing infrastructure requires 75 amps resulting in sporadic power outages around complex. This is due to increased offerings at Snack bar over years without improvements to electrical system.

• A/C – Existing building has no A/C and temperatures become unbearable during warm days.

• Security – Existing container has hole in roof and loose vent resulting in water damage during rains and kids breaking in.

• Access – Door and lock are very old and rusted resulting in difficulty gaining access and locking up.

• Space – Space is at premium due to continued growth of items offered at Snack bar.Hole in Roof

Loose vent

Rusty Door and Lock

Snack Bar Solutions• Common components of each snack bar option include:

• Electrical – An upgrade to the electrical system is required before any additional demands (e.g. A/C, Batting Cages) can occur.

• A/C – Cooling the snack bar is paramount so as to make it bearable.• Security – The snack bar is the most prone area at Vets park to vandalism so it must be

made nearly bullet proof.• Space Improvements – Some of the items that can free up space include:

• Removing apparel from snack bar and add to new online store• Replace bottled sodas with fountain drinks pending electrical improvements• Obtain free or near free storage container and sit behind snack bar, moving existing

box to behind Heat 2.• Mount microwave on wall freeing up table and floor space.• Mount cash register in wall mounted safe to free floor space and improve security.• More ergonomically organized cabinets to improve use of walls.

Snack Bar Options – Aztec Container• 40 foot used container with outside dimensions

of 40ft x 8.5ft x 8ft or roughly 340 sq ft.• Insulated (R-13) and drywalled• One A/C & heat (18,000BTU cooling/12,00

heating)• Six 110volt outlets, four 4ft light fixtures • Two off & on switches, breaker box, • One 230volt outlet for AC/heater• Three windows w/ expanded metal mesh for

security• Two office doors (3.5ft wide)• Steel clad w/ lock and a dead bolt• $2,500 electrical improvement upgrade included

in project estimate.• Interior cabinets are not included, but would be

required as part of this project.

Option A – Like Replacement

Interior View

Exterior View

Snack Bar Option A BudgetItem Subtotal

Container 40ft x 8.5ft x 8ft $17,641.50

Electrical Improvements $2,500

Total $20,141.50

Purchase Sub option• All prices include tax.

Snack Bar Options – Impact Modular Leasing• 384 sq ft, refurbished modular building• Option for deck, ramp & stair to access serving counters and

door.• Treated wood foundation system (engineering provided) • Three dimensional steel frame including columns, trusses, roof &

floor purlins • 2x4 exterior and interior wood wall framing. • Dura-temp exterior wall finish. (color selected by client) • Water proof 1/2” sheetrock sub-straight with FRP Panels interior

wall finish. • R-19 roof insulation, R-13 insulation in exterior walls, R-11

insulation in interior walls and floor. • Self-coved vinyl flooring installed through-out • One each 18 Gauge hollow metal exterior door with 16 gauge

frame and door hardware. • Two each 10’x5’ framed openings with steel roll up security

doors and serving counters. • One each wall mount hand sink and ADA compliant faucet • One each exterior mounted drinking fountain • 150 amp electrical panel • Ceiling mounted interior light fixtures. • Wall mount HVAC equipment w/ air supply and return

Option B – 12 x 32 Snack Bar Replacement

Interior cabinets are not included, but would be required as part of this project.

Snack Bar Option B BudgetItem Subtotal

Modular Building, Delivery, Set on Treated Foundation $42,000

Electrical Improvements $2,500

(Option) Deck, Ramp and Stair for access to serving counters and door.

$11,500

Purchase Sub option

Lease Sub optionItem Setup Monthly Tear

Down

Modular Building $4,900 $703.38 $1400

Electrical Improvements $2,500 $200

(Option) Deck, Ramp and Stair $1,900 $145.46 $1200

Total $6,800 $848.84 $2600

• All prices include tax.

• Modular building has $8440.56 annual fee lease fee.

Existing Snack Bar Upgrades• Retain existing container, but fix the key issues• Use welder to install the following items on existing

container:• Weld 12”x12” metal plate over existing hole.• Weld detachable metal cage over existing

vent.• Cut open hole and Install new high security

regulation size door in the side of container.• Two internal wall mounted 16”x16” brackets

for register and microwave to mount on wall.• Two internal wall mounting plates for portable

A/C units.• Install 2 portable A/C units inside container and vent

exhaust up through roof vent.• Upgrade subpanel from 65 amps to 125 amps.

Option C – Upgrade Existing Snack Bar

Welder- Gabilan Welding Incorporated

12”x12” Plate

Metal Cage with Locks

Regulation Door

Existing Snack Bar Upgrade Architecture• Welder cuts out new door hole and installs new door.• Normal regulation door makes snack bar easier to access

for normal duties. Requires slight step up since it will be door inside of a door.

• Existing door remains in event of large deliveries (new refrigerators, etc.).

• High security door to reduce chance of vandalism entry.

Option C – Upgrade Existing Snack Bar

• Metal cage surrounds existing vent to protect from vandalism entry.

• Locking tabs with master style locks allow cage to be removed for vent servicing.

• Cage allows for vent to continue to function without inhibiting airflow.

Snack Bar Option C BudgetItem Subtotal

12”x12” Plate On Roof $150

3’x3’ Vent Cage $600

New Side Entry Door with Cutout $1,300

2 Wall Mounted Brackets for Microwave and Register $200

2 Wall Mounted Brackets for Interior A/C Units $300

2 Portable A/C Units (Home Depot) $750

Upgrade Electrical $2,500

Contingency $580

Total $6,380

Snack Bar Upgrades

Batting Cage Option Overview

Option Pros Cons Budget Timeline

A: 2 Batting Cages • Lower cost if object is to have 2 cages in future• Easier team game

day scheduling

• Higher expense $37,644 Six Weeks

B: 1 Batting Cage • Lower cost• Leaves room for

future growth

• More complex team game day scheduling.

$22,609 Six Weeks

Note: Assumes electrical upgrade to snack bar is made as part of snack bar project.

Project Mission Statement: To improve the offensive side of all Heat player skills by giving greater quantities of player’s and coach’s access to greater quality hitting tools.

Batting Cages Timeline Recap» In November 2011…

˃ Heat Board approved Capital Improvement Committee (Dave Super, Brittany Homen and Bill Baer).˃ Heat Board approved Capital Improvement Committee requesting approval of Proposed Batting Cage Plans from Veteran’s Park Commission.˃ Veteran’s Park Commission approved the batting cage proposal, but with two caveats. First, the little league would be given an opportunity to

voice an opinion and secondly pending the status of the Vets Commission’s grant to the state.» In January 2012…

˃ Vets Park Commission requested input from Hollister Little League on the batting cage proposal.» In May 2012…

˃ Little League input time period expired with no input.» In June 2012…

˃ California State denied Vets Commission grant request.˃ Vets Park Commission informed Heat Capital Improvement Committee the batting cage caveats have been met and the batting cage proposal can

move forward pending permits.˃ Applied for a zero cost permit on the batting cages from the San Benito County planning office (Evan Hill). This is to validate the proposed budget

and design would be accurate. Permit still pending, but planning office doesn’t see high cost changes required upon first review.» In July 2012…

˃ Capital Improvement Committee returns to Heat Board for approval of proposal and budget.˃ Heat Board approves Kaycee Day and Shaun Zink to Capital Improvement Committee.

Batting Cages Architecture – Site Assessment•Vets Commission has formally

approved this site and County Planning Dept. has verbally approved this site. • The maintenance shed would

be moved to another location as part of this initiative (shown later).

Batting Cages Architecture – Site Assessment•Maintenance shed relocated

along Vets park fence line behind Heat 2.• Fork lift rental required to

relocate maintenance shed.

Architecture – High Level Aerial•Architecture reviewed

by two batting cage designers in Bay Area.• Two batting cages side

by side is most cost effective design.•Angle location required

to ensure clearance with park perimeter and little league outfield

Architecture – Flooring Aerial•Home plates face East to

minimize afternoon sun impact to hitter.• Leveling excavation

required on East side of cages.•All cages will have 4”

cement pads.•Home plate will have

Astroturf over cement pad.•A cement pump is

required to get cement to job site.

Architecture –Overview •All walls are made of 9 gauge chain link fence with varying size diameter posts (see notes).• Portable pitching machines

to accommodate all divisions.• Rubber backstop used to

stop balls.• Portable pitching machine

fence to protect machine and coach.•Overhead lights for use at

night.• Electrical outlets for pitching

machines.

Architecture – North/South Elevations• Twelve foot tall walls form a

rectangular galvanized chain link mesh cage.• Top and bottom rails used for

additional support of mesh.• Posts are sunk 3’ in ground in

1’ diameter holes.•Middle rail can be added to

walls at later date if desired.

Architecture – West Elevation• Two gates with opposing

hinges for easy entry into cages•Gates contain welded tab for

added security (similar to field gates).

Architecture – East Elevation•No gates on East end saves

dollars.

Architecture – Roof Aerial•Overhead grid comprised of

2 3/8” OD and 1 5/8” steel beams (similar to dugouts, but with more beams to prevent sagging).• Chain link fastened to top of

beams.• Supports human weight on

roof.

Architecture – Roof Detailed• To maintain structural

integrity, welds made at beam to post connection points. • Line rail clamps used for mid

beam connectors.• Roof design still being

reviewed by permit office with permit pending.

Architecture – Accessories• Fence padding for corner

wrap around. •Home plate Astroturf mats

are ideal for high usage situations.• Pitcher protection screen

light weight for easy movement.• Juggs pitching machines and

balls similar to one Heat has today.

Architecture – Snack Bar Electrical Issues•An inventory of snack bar electrical

items illustrates it exceeds the current field breaker still resulting in outages.• This problem needs to be addressed

before more load can be applied to the system.•Rosendin Electric was called in to

review situation and recommended moving the snack bar from the field sub panel to the main panel and thereby solve the electrical issues.

Architecture – Electrical Aerial• Existing B2 junction box is

maxed out and results in problems for snack bar.•We must fix snack bar

overload (65 amps in B2 vs 84 amp max load in SB) before adding more load to field panels.•Rosendin recommends

moving snack bar power back to main panel (Point A) and pulling batting cages from (Point B).• Existing conduits can be

used, but need to trench longer run from Point D to F.

Architecture – Electrical Task List• Electrical task list used to

obtain electrical quotes.

Option A Budget - Overview• Two batting cages• These are the best fit vendor

prices thus far.• Little volunteer effort

assumed due to skillset and liability.•Additional bids are still

coming in, but we don’t anticipate pricing will vary greatly.• For comparison we

understand, Christopher High School - $55K and Manzanita Field - $85K.

• Present best fit vendors are:• Fencing – Interstate Fence Company (San Jose)• Cement - Carlos Alvernaz (Hollister) • Electrical – Rosendin Electric (San Jose)•Accessories – League Direct

Option B Budget - Overview•A single batting cage with

ability to grow to two cages in future.• These are the best fit

vendor prices thus far.• Little volunteer effort

assumed due to skillset and liability.•Additional bids are still

coming in, but we don’t anticipate pricing will vary greatly.• Present best fit vendors are:

• Fencing – Interstate Fence Company (San Jose)• Cement - Carlos Alvernaz (Hollister) • Electrical – Rosendin Electric (Hollister)•Accessories – League Direct

Timeline

•Assumptions • Completion of permit process prior to week 1.•Availability of selected contractors on project timeline•Accessibility to Snack Bar during electrical work

Scoreboard Replacement Option Overview

Option Pros Cons Budget Timeline

A: Like Replacement • LED lights longer lasting and more energy efficient

• No real new function provided.

$2,500 One Week

B: Upgrade to Detailed Inning View

• New look • More expensive

$5,900 One Week

Project Mission Statement: Replace existing scoreboard as it ages.

Scoreboard Options – Varsity Scoreboards• $2,500 preliminary budget• 15" super-bright 100,000 hour rated

LED numerals are standard.• 22 gauge galvanneal steel cabinet with

powder-coat finish - strongest cabinet with the best finish in the industry!

• LED digit protective shields included.• Scores 0-99 and Inning goes to 9.• 5-YEAR LIMITED WARRANTY• Size: 8' x 4' x 8"• Wireless remote control is optional.• Custom colors included.

Option A – Like Replacement

Scoreboard Options – Varsity Scoreboards• $5,900 preliminary budget• 15" super-bright 100,000 hour rated

LED numerals are standard.• 22 gauge galvanized steel cabinet with

powder-coat finish - strongest cabinet with the best finish in the industry!

• LED digit protective shields standard.• 5-YEAR LIMITED WARRANTY• Size: 15' x 6'6" x 8"• Wireless remote control is optional.• Custom colors included.• Validate if new poles required. Could

increase cost.

Option A – Detailed Inning Layout

PA System Option Overview

Option Pros Cons Budget Timeline

Technomad IPA2 Sound System

• Savings, coordination simplified by not requiring DJ at opening/closing ceremonies

• Increased security risk• Another

volunteer resource to manage on game days• May run into

noise ordinance with neighbors if used regularly.

$5,999 Two Week

Project Mission Statement: To reduce dependency on using a DJ for opening and closing ceremonies as well as enriching the entertainment value of games throughout the season via public announcements and music.

PA System – Technomad•Complete audio system for both speech

and music.•Covers 100 yards and up to 1000

listeners.•2 Noho C Loudspeakers (Exterior)

Weather Resistant. Wall mountable or portable speaker stands.• 12 Gauge 50’ Outdoor Speaker Cable, • Technomad P-1 Amplifier (drives up to 6

speakers) & M1 6 channel Mixer and storage case•1 switched dynamic microphone• Stereo font-mounted input for iPod/Mp3

player.•4 RCA line inputs in rear.

Option A – Technomad IPA2

Bleacher Shading Option Overview

Option Pros Cons Budget Timeline

A: Shade Sails via Custom Shade Sails LLC

• Highly flexible design options.• Less expensive to

install than overhead structures

• Doesn’t address Vets Small flyballs.• Could be prone

to vandalism.• Should be

placed in storage during freezing weather.

$900 Four Week Delivery, 1 Week Installation

Project Mission Statement: To provide Heat spectators with a more enjoyable experience by providing shade from sun.

Bleacher Shading System - Benefits • Supplier: Custom Shade Sails LLC• Fabric blocks up to 99% of the sun's harmful UV

rays •Won't be blown over on windy days• Does not dry rot or mildew• Available in a wide variety of attractive colors• Marine grade type 316 stainless steel corner

rings• ASTM-E-84(A), NFPA-701-1999, and CAFM-13115

fire standard compliant• All hardware is stainless steel marine grade for

attaching to posts and is designed to work in severe weather environments.

Option A – Shade Sails

Picture for illustrative purposes only.

Roughly $350 for dugout.

Bleacher Shading System – Site Overview • These two shade sails are budgeted at $900

installed.• Assumes use of existing Vets Small centerfield and

Heat 1 backstop posts will serve as connection points for shade sail.• 2 rectangular shade sails to cover 40ft of

bleachers• Flexibility on height of installation.

Option A – Shade Sails

Color Options

Bleacher Shading System – Aerial View• Each corner attached to a fence post/beam via

marine cabling and turnbuckles.• Location of rectangles may need to be adjusted

for mounting points.• Existing posts/beams may bow slightly when put

under tension, but won’t break. This can be alleviated by filling posts/beams with cement.

Option A – Shade Sails

Bleacher Seating

Option Pros Cons Budget Timeline

A: League Direct• Matches other

bleachers at site• Main equipment

supplier so reliable relationship

• Reduces amount of room for people to bring their own seating.• Remaining open

areas are not the best viewing angles.

$3,100 Four Week Delivery, 1 Week Installation

Project Mission Statement: To provide Heat spectators with a more enjoyable experience by providing additional bleacher seating.

Bleacher Seating• 4 Row 15' Standard Bleacher (seats 40)• Frames are 100% welded aluminum angle • Bleachers include commercial grade 9 gauge

steel mesh guardrail system • Features 2" x 10" anodized aluminum seat

planks and 2" x 10" mill finished foot planks • Both double foot planks and riser boards on

rows 4 and above for extra safety • Safety end caps - no sharp edges to snag

clothes or skin! • Some assembly required

Option A – League Direct

Background Slides