Candidates: https://esolreg.britishcouncil.org

Administrators: http://rexesoladmin.britishcouncil.org

Cambridge ESOL Exams Registration System (REX)Version 1.0

OverviewMain Benefits

Users: Multiple Access level users. Every user’s access can be customised to different sections of the system.

Candidate Management: Ability to add candidates from the back end for paper based applications. Candidate approval / transfer and cancellation is all integrated in the system.

Test Management: The system manages available seats automatically and offers the ability to amend the availabilty of seats per test to the administrators.

Fee: We can have two different test fees for two different time periods.

Reporting: Option to generate venue and session driven reports, e.g test session reports, quarterly & yearly reports.

CRM function: A separate communication tab/page for internal use. It reflects the follow up history for the candidate on different categories, such as payment, photo, documents, other through email or phone. It also captures and show cases any emails sent to the candidate by the system.

Search and sorting: Ability to search candidates with various filters: venue, centre, test date, payment status, etc.

Online Payments: British Council centres can use the integrated online payment providers like WorldPay / HSBC for online payments. Independent centres have the option to integrate links to their online payment providers.

REX system Support: REX is supported by a Admin Community portal offering online manual, video trainings & collaboration tools like Q&A forums, FAQs and downloadable materials: www.rexhelp.com

Setup REX v1 system

• There are potentially 15 easy steps involved in setting up on REX for the first time.

• For day to day usage you will be using mainly 3-4 areas of the system.

Step 1of 15

• Accessing the REX system by the REX manager usually the centre manager or test manager.

• There are two sides of the system– Administration Side: used by centre staff managing test

for their centre http://rexesoladmin.britishcouncil.org – Candidate side: visible to the candidate applying for the

test online https://esolreg.britishcouncil.org

• Understand the layout of the system and see how the tree structure works.

Accessing REX

Step 2.1 of 15

• Setup Country details

Country Details Setup

Step 2.2 of 15

• Country specific information: this is visible on the candidate site: first page

Country Details Setup

Step 2.3 of 15

• Terms & Conditions setup: These become part of the disclaimer and terms that the candidate has to agree to before proceeding to apply for the test.

Country Details Setup

Step 4.1 of 15

• Setup the fee for the whole year that becomes applicable to all the tests for your centre.

Country Fee Setup

Step 4.2 of 15 Country Fee Setup

Step 5 of 15

• Now you should setup the centres this will require inputting centre details and possible bank details.

Setup your centres

Step 6.1 of 15

• Now you should go to the Country level and setup your Exams

Setup your Exams

Step 6.2 of 15

• Edit or Add new Exam from the list

Setup your Exams

Step 7 of 15

(UNDER DEVELOPMENT)

• Now after setting up centres you can setup users who can be given access to one or more centres

Setup users

Step 8 of 15

• Displayed on the summary screen of candidate registration after they submit their application

Centre Opening Times

Step 9.1 of 15

• Setup your venue now and this is where you get to input the capacity for a venue and other details. You also get to choose a venue to be a closed one.

Setup Venues

Step 9.2 of 15 Setup Venues

Step 10.1 of 15

• This can be done one country , centre or venue level.

Make Test Dates live

Step 10.2 of 15 Make Test Dates live

Step 11 of 15

Check the Candidate side and see your dates and data appears properly on https://esolreg.britishcouncil.org

Step 12 of 15

• You can input candidate data for paper based application from the back end.

Candidate Entry

Step 13.1 of 15

• You can manage candidates to:– Approve payment received – Cancel registrations– Refund– Export candidates to CSV file

Understanding the management of candidates

Step 13.2 of 15 Understanding the management of candidates

Step 13.3 of 15 Understanding the management of candidates

Step 14.1 of 15

Understand Candidate Communication

Step 14.2 of 15

Understand Candidate Payment History

Step 15 of 15

• You can export to Excel format and CSV file format

Understand Exporting Function