If you would like to speak before the Canaveral Port Authority Board of Commissioners during Public Comments on a topic relevant tothe Canaveral Port Authority Commission Agenda for this meeting, please complete a Public Comment Request card and give the cardto the recording secretary. Public Comment Request cards are located near the outside entry doors next to the agenda for thismeeting. All persons speaking will follow conduct as set forth by Canaveral Port Authority Policy POL-2016-001-EXE-3, PublicParticipation and Conduct at Board Meetings.

1. Before approaching the podium, please remove hats and sunglasses and turn all cell phones off or to vibrate. 2. Please proceed to the podium when your name is called by the Commission Chairman and state your name, business affiliation,

and city of residency for the recording secretary.3. You will have THREE MINUTES to speak before the Board of Commissioners.4. Do not make threats or rude comments, including the use of profanity, to or about members of the Board or Canaveral. Port

Authority Employees.5. All statements are to be directed to the Commission Chairman. You may not address or question Board members or Port Staff

individually unlessdirected by the Chairman.6. Be respectful of other people’s ideas or situation when you talk. Try not to judge them or point fingers.7. Be patient when listening to others speak and do not interrupt them.

No Board action will be taken on requests during Public Comments unless determined by the Commission Chairman to be anemergency. Any other requests for Board action may be placed on the agenda for a subsequent meeting.

CANAVERAL PORT AUTHORITY BOARD OF COMMISSIONERS

September 25, 2019Commission Room

Port Canaveral, Florida 32920AGENDA

This meeting is open to the public.

9:00 AMCall to Order and Pledge of Allegiance

Approval of Agenda

Approval of Minutes

Minutes August 28, 201908282019 Minutes.doc

Personal Appearances and Presentations

Presentation by Senator Debbie Mayfield and Representative Rene Plasencia

Employee Service Awards (John Murray)

Commission Discussion Items

Reports

CEO Report 1

Canaveral Port Authority Board of Commissioners Meeting - September 25, 2019

2

Presentation of selected Financial information memo for August 2019 (MichaelPoole)REPORTS_FIN_MEMO & STATEMENTS August _9252019.pdf

Consideration for approval of the Financial Reports for August 2019 (PatriciaPoston)A. Statistical Report B. Aging ReportC. List of BillsD. List of DisposalsE. Commissioner Expenses A. REPORTS_FIN_STATISTICAL_9252019.pdfB. REPORTS_FIN_AGING_9252019.pdfC. REPORTS_FIN_LIST OF BILLS AUGUST_9252019.pdfD. REPORTS_FIN_LIST OF DISPOSALS_9252019.pdfE. REPORTS_FIN_COMMISSIONER MINOR EXPENSES_9252019 Public.pdf

Consideration for approval of the Attorney Fees for August 2019 (Patricia Poston)REPORTS_FIN_LEGAL BILLS_9252019 Public.pdf

9:15 TIME CERTAIN: FY 2020 Operating Budget and Capital Budget (MichaelPoole/ Pat Poston)A. Public CommentB. Final Presentation of the proposed FY 2020Operating Budget and Capital BudgetC. Consideration of approving the FY 2020Operating Budget, Capital Budget and RES-2019-007-EXE-3

B_FIN_BACKUP_9252019_FY 2020 Proposed Operating & Capital Budgets.pdfC_FIN_BACKUP_9252019_RESOLUTION_RES-2019-007-EXE-3.pdf

Legislative Priorities for FY 2020 (Diane Luensmann)Legislative Priorities.pdf

Public Comment on Consent Agenda

Consent Agenda

1. Engineering, Construction, and Facilities

1.A. Consideration of approving the following Jacobs Engineering Group, Inc. purchaseorders for General Engineering Services for the upcoming fiscal year, subject toapproval of the FY2020 budget: Engineering Services: Cruise Support $100,000 -Cargo Support $85,000 - Tenant / Recreation Support $15,000 - Special Projects$50,000 - Real Property Support $10,000 for a total purchase order amount of$260,000. (Bill Crowe)1A Cover Sheet.pdfENG_A_Backup_09252019_JACOBS - General Engineering.pdf

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Canaveral Port Authority Board of Commissioners Meeting - September 25, 2019

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ENG_A_Backup_09252019_Jacobs Real Property Support.pdf

1.B. Consideration of approving a purchase order in the amount of $118,401.98 toEnvironmental Research and Design, Inc. (ERD) for Port Canaveral Harbor, BargeCanal, and beach water quality monitoring continuing services for FY2020; subjectto final approval of the FY2020 Budget. (Bob Musser)1B Cover Sheet.pdfENG_B_Backup_09252019_ERD_SURFACE WATER MONITORING FEE PROPOSAL-YEAR 9FOR 2019-2020.pdf

1.C. Consideration of approving a purchase order in the amount of $124,000 to OlsenAssociates, Inc. for coastal engineering support related to Port Canaveral InletManagement Plan implementation and Sand Bypass construction, subject to finalapproval of the FY2020 budget. (Bob Musser)1C Cover Sheet.pdfENG_C_Backup_09252019_Olsen_IMP_FY2020_.pdf

1.D. Consideration of authorizing staff to piggyback off of the Brevard County SchoolBoard Contract 15-B-072-LU for the removal/replacement of a HVAC chiller atExploration Tower and authorize staff to issue a purchase order to SoutheastServices of CFL, Inc. for a total cost not to exceed $124,926.00. (AJ Jendroch/BillCrowe)1D Cover Sheet.pdfSoutheast Services ET CHILLER REPLACEMENT REVISED 9-17-19.pdfET Chiller Rust on Compressors.jpgET Chiller Rust on Coils.jpgET Chiller Rust on Coils2.jpgET Chiller Rust on Coils3.jpg

2. Human Resources

2.A. Consideration of approving revisions to the Promotions, Transfers and DemotionPolicy, POL-2014-015-HRO-4. (Amanda Brailsford-Urbina)2A Cover Sheet.pdfPOL-2014-015-HRO-4 Promotions, Transfers and Demotion Policy_Redline.pdfPOL-2014-015-HRO-4 Promotions, Transfers and Demotion Policy_Clean.pdf

2.B. Consideration of approving revisions to the Hiring and Employment Policy andProcess, POL-2014-004-HRO-2. (Amanda Brailsford-Urbina)

2B Cover Sheet.pdfPOL-2014-004-HRO-2 Hiring and Employment_Redline.pdfPOL-2014-004-HRO-2 Hiring and Employment_Clean.pdf

2.C. Consideration of approving revisions to the Separation Policy,POL-2014-021-HRO-6. (Amanda Brailsford-Urbina)

2C Cover Sheet.pdfPOL-2014-021-HRO-6 Separation_Redline.pdf

3

Canaveral Port Authority Board of Commissioners Meeting - September 25, 2019

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POL-2014-021-HRO-6 Separation_Clean.pdf

2.D. Consideration of approving of the Americans with Disabilities Act (ADA), asAmended (ADAAA) Policy, POL-2019-001-HRO-3. (Amanda Brailsford-Urbina)2D Cover Sheet.pdfPOL-2019-001-HRO-3 Americans with Disability Act (ADA) and as amended(ADAAA)_New.pdf

3. Information Technology

3.A. Consideration of authorizing staff to execute a 5-year subscription renewal for theOracle NetSuite Enterprise Resource Planning and Financial Software as aService platform and further authorize staff to issue purchase orders pursuant tothis contract for an amount not to exceed $967,000 over 5 years. (Mark Lorusso)3A Cover Sheet.pdfIT_A_Backup_2019-09-25 Oracle NetSuite Proposal.pdf

4. Public Safety

4.A. Consideration of approving an amendment to Amended and Restated Agreementfor Services between the Canaveral Port Authority and Port Canaveral MarineFirefighting Training Academy, Inc. for marine firefighting training for FY2020budget. Budget has increased $3,375 to $115,250.00 for the period October 1,2019, through September 30, 2020. (Barry Compagnoni/Chief Dave Sargeant)4A Cover Sheet.pdfAmendment to Port Canaveral Marine Firefighting Training Academy 09252019 partiallyexecuted.docx.pdf

4.B. Consideration of approving an amendment to Amended and Restated Agreementfor Services between the Canaveral Port Authority and Cape Canaveral VolunteerFire Department for fire protection, training, fire boat operation and lifeguardservices to reflect FY2020 budget in the amount of $2,319,026.00. The basecontract increased by $63,624 to $2,184,384.00 due to an increase in personnel tocomply with NFPA requirements. Lifeguard services increased by $3,922 to$134,642. (Barry Compagnoni/Chief Dave Sargeant)4B Cover Sheet.pdfAmendment to Cape Canaveral Volunteer Fire Dept Agreement 09252019 partiallyexecuted.pdf

4.C. Consideration of approving Addendum to the Interlocal Agreement with the BrevardCounty Sheriff's Office for Seaport Security and Law Enforcement Services (the"Agreement") for the period October 1, 2019, through September 30, 2020. (BarryCompagnoni)4C Cover Sheet.pdf

4.D. Consideration of approving an amendment to the Interlocal Agreement with theBrevard County Sheriff's Office for certain services by Off-Duty Deputy Sheriffs forthe period of October 1, 2019, through September 30, 2020, with automatic 1-yearrenewals unless earlier terminated by either party by written notice not less thanthirty (30) days before expiration of the then existing annual period. This agreement

4

Canaveral Port Authority Board of Commissioners Meeting - September 25, 2019

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will replace the previous Interlocal Agreement dated October 1, 2018.4D Cover Sheet.pdf

4.E. Consideration of approving the Staff recommendation of the lowest responsivebidder to Gravois Aluminum Boats, LLC dba Metal Shark for the PUR-ITB-19-8Rapid Response Fire & Rescue Boat and to issue a total contract in the not toexceed amount of $4,870,000 (Barry Compagnoni) 4E Cover Sheet.pdfPUR-ITB-19-8 Bid Tabulation.pdfPUR-ITB-19-8 Solicitation Summary.pdf

5. Real Estate

5.A. Consideration of approving a Corrected Drainage Easement Agreement to PortHospitality, LLC as assignee of Daniel Corporation of Winter Park, Inc. to allowstormwater discharge across Port owned property, subject to the term andconditions of the Agreement and obtaining all applicable permits and approvals. The document has been reviewed and approved by General Counsel and the PortAttorney (Craig Langley / Harold Bistline) 5A Cover Sheet.pdfRE.1. Corrected Drainage Easement Agreement

Consent Items Pulled for DiscussionTo be determined at the meeting. If any consent items are pulled for discussion they will bevoted on separately.

Public Comment

Commissioner Reports

Adjourn until next meeting scheduled for Wednesday, October 23, 2019, at 6:00 pm.

5

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number:

Department: Commission

Requested Action: Minutes August 28, 2019

Summary Explanation & Background:

Financial Impact: No

Reviewed by General Counsel: No

Reviewed by Port Attorney: Yes

Financial Review:

Attachments:

08282019 Minutes.doc

6

Reports – Minutes of the August 28, 2019 Commission MeetingMINUTES OF A REGULAR COMMISSION MEETING OF THE CANAVERAL PORT AUTHORITY HELD IN THE COMMISSIONERS’ MEETING ROOM OF THE CANAVERAL PORT AUTHORITY OFFICE, 445 CHALLENGER ROAD, PORTCANAVERAL, FLORIDA, AUGUST 28, 2019.

The meeting was called to order by Chairman Micah Loyd at 9:05 a.m. Commissioner BobHarvey led the Pledge of Allegiance.

Those present were Commissioners Jerry Allender, Bob Harvey, Robyn Hattaway, Wayne Justice and Chairman Micah Loyd; CEO Captain John Murray, CFO Michael Poole, Senior Director Finance Pat Poston, Vice President Engineering and Construction Bill Crowe, Attorney Harold Bistline and Special Assistant/Liaison Melanie Bradford.

The following Ambassadors and Ambassadors Emeritus were present: Max King, Robi Roberts, Tom Vani, Susie Wasdin and Ambassador Emeritus Jim Handley and Mac Mclouth.

Cocoa Beach City Commissioner, Karalyn Woulas, was also present.

APPROVAL OF AGENDA:

A Commission Discussion Item was added to the agenda. Commissioner Harvey motion to approve the revised agenda and Commissioner Hattaway seconded the motion. The motion passed 5/0.

APPROVAL OF MINUTES:

Commissioner Allender moved approval of the minutes from the June 26, 2019 regular commission meeting. The motion was seconded by Commissioner Justice and passed 5/0.

PERSONAL APPEARANCES AND PRESENTATIONS:1. A plaque presentation was made to Tony Sasso with Keep Brevard Beautiful by Bob

Musser.2. Recognition of Cruise Operations Employees for saving a passenger’s life was given by

CEO Murray.

COMMISSION DISCUSSION ITEM:

1. Commission discussion took place regarding Representative Tyler Sirois letter to the Port regarding the Indian River Lagoon.

REPORTS:

7

Minutes of the Canaveral Port Authority August 28, 2019, 2019 Commission Meeting

2

1. CEO Report

Cruise Update: 2019 by the numbers (October 1 – July 31)571 cruise ship calls 598 gaming vessel callsMulti-day cruise revenue on budget with $68.3M 121 multi-day cruise ship calls since June Commission meeting8 – 4-ship days6 – 5-ship days2 – 6-ship daysNCL Dawn port of call at NCB 5 Facial recognition technology being successfully utilized for both embark and debark at

CT1 for all homeport vessels Cruise Business Development headed to Hamburg, Germany in early September for

Seatrade Europe and CLIA’s Port & Destination Summit

Cargo Update: 2019 by the numbers (October 1 – July 31)

293 ship callsCargo revenue – $7.5M Cargo tonnage – 5.5M tons

Cargo Business Development team attended JOC Mexico together with Florida Ports Council and other Florida ports

Promoted Florida trade with Mexico Toured One Web’s facility on Merritt Island

FTZ 136’s newest operator

Recreation Update: Welcome to Warner Peck, our new Director of Recreation Operations, Events and

ExperiencesOversight of Jetty Park, Exploration Tower, Events and overall customer experience at Port

Canaveral Exploration TowerReceived Certificate of Excellence from TripAdvisor for 5 years of great service Upcoming Special EventsSeptember 10 – CVB Pub & Grub CrawlSeptember 26 – CVB Power Lunch at ET

Environmental Update: Florida Today/KBB Summer Series Finale event was July 27Began at Kelly Park and extended to the Port120 volunteers collected approximately 3,000 lbs of trash and debris June & July Keep Brevard Beautiful Services6 harbor litter removal events from de-pollution vesselEmptying & cataloging monofilament tubes

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Minutes of the Canaveral Port Authority August 28, 2019, 2019 Commission Meeting

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Landside litter removal eventsBrazilian Pepper removal along SR 401, SR 528, Banana River and Avocet Lagoon Primary sponsor of the 2019 Turtle Krawl 5K Run/Walk on September 14 in Nance Park,

Indialantic, FLLargest 5K race in Brevard CountyAnnual fundraiser for Sea Turtle Preservation SocietyRegister here: http://turtlekrawl.com Partnering with Keep Brevard Beautiful and SeaWorld to host 2019 Ocean

Conservancy’s Coastal Cleanup at Jetty ParkSeptember 21 from 8:00 am – 12:00

LNG Update: Construction Updates

Shell – Q-LNG barge construction is on scheduleNaming ceremony on September 16 in PascagoulaPivotal/Jax LNG – Polaris New Energy LNG transporterBuilding 5400 m3 ATBFincantieri Bay Shipbuilding, Wisconsin Enhanced Fireboat

State Fire Marshal grant $1.5MFEMA Port Security Grant $1MABS completed requirements/specification validationInvitation to Bid released on August 16Bid opening on September 6 Fire Academy LNG Expansion

Maritime Center classroom with 5 classes confirmed in 2019Donations received from Shell, Harvey Gulf, Pivotal

Communications Update: Port Canaveral is the #1 Most Liked Port on Facebook with 55, 000 + ‘Likes’ Social Media Growth from November 2017 – August 2019 is as follows:

Facebook up 225%Twitter up 70%Instagram up 89%Linkedin up 36%

Community Events: US Coast Guard Industry Day at Port Canaveral

Approximately 125 attendeesLNG technical panelMaritime Assets supporting the commercial aerospace industryLNG safety presentationUSCG search and rescue exerciseSpace industry update

2nd Annual Dr. Suess Summer Word Challenge at Port Canaveral

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Minutes of the Canaveral Port Authority August 28, 2019, 2019 Commission Meeting

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100 kids from the Boys and Girls Clubs of Central Florida spent time aboard Carnival Liberty for lunch and a reading of “Horton Hears a Who” Florida Tech Marine Science and Coastal Engineering Camp

Port hosted 30 local students (ages 10-18) from FIT’s Marine Science & Coastal Engineering CampVisited Jetty Park to learn about inlet dynamics and water quality testingPatrick Hammond (FIT Alum) presented to the group at ET Cops and Kids Summer Program

Partnership with Cocoa PD to provide a day at the Port for more than 30 kids (ages 7-14) enrolled in “Cops and Kids” summer programPort team spoke about the Port and career paths available at Port CanaveralKids rounded out the day with a picnic lunch at Jetty Park sponsored by Commissioner Harvey and an afternoon at the beach

2. Presentation of the proposed FY 2020 Operating Budget, Capital Budget, Tariff No. 16 and FTZ136 Zone Revisions was given by CFO Michael Poole. Commissioner Allender proposed approving the Tariff No. 16 and FTZ 136 Zone revisions. Commission Harvey seconded the motion which passed 5/0.

3. Presentation of selected financial information memo for June and July 2019 (Michael Poole)

4. Consideration for approval of the Financial Reports for June and July 2019 (Pat Poston)

After presentation of the financial information for June and July 2019 and the Financial Reports for June and July 2019 (#3 and #4), Commissioner Harvey motioned approval ofthe May 2019 Financial Information Memo, the Statistical Report, Aging Report, List of Bills, List of Disposals, and Commissioner Expenses. Commissioner Justice seconded themotion and the motion passed 5/0.

PUBLIC COMMENT:Chet Ellsworth made a comment regarding the Attorney’s Fees

5. Consideration for approval the Attorney Fees for June and July 2019. Commissioner Harvey motioned approval of the Attorney Fees, Commissioner Allender seconded and the motion passed 5/0.

4. Bill Crowe gave a Capital Project update.

PUBLIC COMMENT ON CONSENT AGENDA: Christopher Alex and Amar Patel spoke regarding Consent Agenda Item 1D.

CONSENT AGENDA: Consent Items 1C, and 1D were pulled for discussion. CommissionerJustice motioned to approve items 1A, 1B, 1E, 2A, and 3A. Commissioner Harveyseconded the motion and the motion passed 5/0.

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Minutes of the Canaveral Port Authority August 28, 2019, 2019 Commission Meeting

5

1.C. Consideration of approving Resolution RES-2019-006-EXE-3 of the Canaveral PortAuthority affirming its commitment to continued implementation of the Port Canaveral Inlet Management Plan, per the Florida Department of Environmental Protection Florida Beach Management Program Long Range Budget Plan and Local Government Funding Request for FY 2020-21 and consideration of approving and executing FDEP Grant Agreement No. 20BE1 from FY 2019-20 for continued implementation of the Port Canaveral Inlet Management Plan. (Bob Musser)Commissioner Allender asked Bob Musser to explain the Port Canaveral Inlet Management Plan. After this, Commissioner Allender motioned approval of this item. Commissioner Justice seconded the motion and the motion passed 5/0.

1.D. Consideration of approving the Selection Committee's recommendation of Brevard Achievement Center Enterprises LLC for PUR-RFP-19-3 Professional Custodial Services and to issue a purchase order not to exceed $1,317,266.18 per fiscal year. Contract term is for three years with (2) optional 1-year renewals. (Robbie Pooley / AJ Jendroch / Bill Crowe)

Commissioner Justice asked for clarification on the bid process on this item. Commissioner Justice motioned approval of the Selection Committee’s recommendation. Commissioner Allender seconded the motion and the motion passed 5/0.

PUBLIC COMMENT:Ken Hardin – Lagoon/SalesAlex Gorichky – LagoonMac Mclouth – CharterJim Stone – TrafficJack Ratterman – Tax DollarsRoland Carlson – 1996 LawsuitRay Casalla – 1996 Lawsuit

COMMISSIONER REPORTS/DISCUSSION:Commissioner Justice – Publicly commend the Sheriff, his Commander and the Port Security Team. Update on the Aquarium.

Commissioner Hattaway – Announced the Junior Ambassadors; Michelle Retig, Paulie Riggs, Meghan Layne, Aaron Niazi, Jacob Loufek, Carter Tabin, Kashena Nembhard, Justin Cook, Isabella Smith, and Ethan Goswick.

Commissioner Allender - Nothing

Commissioner Harvey – Explained the public comment process. He would like to see the public’s ideas. He asked the community to come up with excursions for cruise passengers. Enjoyed a Royal Caribbean cruise and the off/on process was wonderful. Be safe in the hurricane.

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Minutes of the Canaveral Port Authority August 28, 2019, 2019 Commission Meeting

6

Commissioner Loyd – Offer still stands to Tyler Sirois to brainstorm what can be done for the lagoon together.

Ended with a moment of silence for Brian McCluney and Justin Walker, the lost local boaters.

ADJOURNENT: The meeting was adjourned at 11:41 a.m. until the next regularly scheduled meeting on Wednesday, September 25, 2019 at 9:00 a.m.

CANAVERAL PORT AUTHORITY

____________________________________Micah Loyd, Chairman

ATTEST

__________________________________Bob Harvey, Secretary/Treasurer

12

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number:

Department: Executive

Requested Action: Presentation by Senator Debbie Mayfield and Representative RenePlasencia

Summary Explanation & Background:

Financial Impact: No

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review:

Attachments:

13

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number:

Department: Human Resources

Requested Action: Employee Service Awards (John Murray)

Summary Explanation & Background:

Financial Impact: No

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review:

Attachments:

14

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number:

Department: Executive

Requested Action: CEO Report

Summary Explanation & Background:

Financial Impact: No

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review:

Attachments:

15

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number:

Department: Finance

Requested Action: Presentation of selected Financial information memo for August 2019(Michael Poole)

Summary Explanation & Background:

Financial Impact: No

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review:

Attachments:

REPORTS_FIN_MEMO & STATEMENTS August _9252019.pdf

16

17

18

19

20

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number:

Department: Finance

Requested Action: Consideration for approval of the Financial Reports for August 2019 (PatriciaPoston)

A. Statistical Report

B. Aging Report

C. List of Bills

D. List of Disposals

E. Commissioner Expenses

Summary Explanation & Background:

Financial Impact: No

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review:

Attachments:

A. REPORTS_FIN_STATISTICAL_9252019.pdf

B. REPORTS_FIN_AGING_9252019.pdf

C. REPORTS_FIN_LIST OF BILLS AUGUST_9252019.pdf

D. REPORTS_FIN_LIST OF DISPOSALS_9252019.pdf

E. REPORTS_FIN_COMMISSIONER MINOR EXPENSES_9252019 Public.pdf

21

22

SHIP CALLS: YTD FY2019 YTD FY2018 % August 2019 August 2018 % Cargo 337 455 34 50 Layberth / Other 31 50 4 3 Cruise & Gaming 1,293 1,293 127 122TOTAL SHIP CALLS: 1,661 1,798 -7.62% 165 175 -5.71%SHIP DAYS ON BERTH: 2,654 2,353 12.79% 412 241 70.95%CARGO TONNAGE (short tons): Aggregate / Limestone 462,620 419,885 10.18% 47,376 -100.00% Cement 1,920 -100.00% Concentrate 3,266 6,006 -45.61% 3,067 -100.00% Dry Cargo 169 -100.00% 169 -100.00% Empty Containers 2,273 6,120 -62.86% 604 82 637.15% Fertilizer - Bulk 59,174 41,833 41.45% 11,331 100.00% General Miscellaneous 206 1,244 -83.44% 1 134 -98.93% Granite / Rock 380,099 496,773 -23.49% 98,284 -100.00% Gypsum / Drywall 11,023 -100.00% Hurricane Relief 37,883 -100.00% Kraft Liner Board / Pulp / Fiber 1,653 4,739 -65.11% Loaded 20' Containers 4,117 6,426 -35.93% 237 672 -64.72% Loaded 40' Containers 101 53,832 -99.81% Lumber ( 182,907 1000'sBF/ 132,492 1000'sBF) 271,991 198,748 36.85% 27,066 23,073 17.31% Machinery, Equipment (W/M) 1,362 6,204 -78.05% 10 55 -82.69% New Cars - Import (12,326 / 20,279 ) 19,207 33,117 -42.00% 1,577 1,650 -4.40% Newsprint 55,930 77,526 -27.86% 3,929 11,670 -66.33% Petroleum 3,679,502 3,657,277 0.61% 310,682 373,049 -16.72% Salt 337,123 322,281 4.61% 43,069 54,687 -21.24% Sea Bed Mats ( 207 / 1289 ) 1,683 9,139 -81.58% 3,053 -100.00% Slag 655,671 546,751 19.92% 52,525 66,629 -21.17% Steel & Iron Products 6,387 479 1233.49% Supersacks 4,560 3,317 37.47% 553 100.00% Used Cars - Export ( 238 / 533 ) 452 894 -49.44% 2 41 -94.56% Used Cars - Import ( 1 / 7 ) 2 41 -95.51% Used Trucks - Export ( 188 / 367 ) 2,142 4,028 -46.82% 14 12 16.67% Used Trucks - Import ( 5 / 13 ) 43.68 133 -67.16% 28 -100.00% Yachts & Boats ( 13 / 0 ) 23 100.00% 4 100.00%TOTAL CARGO TONNAGE: 5,949,588 5,947,788 0.03% 451,605 683,731 -33.95%CARGO REVENUE: 8,209,401$ 8,619,755$ -4.76% 687,818$ 910,999$ -24.50%LAYBERTH/OTHER REVENUE: 307,757$ 426,495$ -27.84% 7,317$ 26,458$ -72.35%GRAND TOTAL CARGO / OTHER REVENUE: 8,517,158$ 9,046,251$ -5.85% 695,134$ 937,458$ -25.85%CONTAINERS-# LOAD 452 TEU'S 462 2425 TEU'S 4429 27 TEU'S 27 82 TEU'S 86 CONTAINERS-# EMP'Y 783 TEU'S 787 1543 TEU'S 2630 184 TEU'S 184 25 TEU'S 25

CANAVERAL PORT AUTHORITYSTATISTICAL REPORT FOR AUGUST 2019

Updated: 9/12/19

23

YTD FY2019 YTD FY2018 % Aug 2019 Aug 2018 %* CRUISE PASSENGERS * Rev. Psgrs. = both embarking and disembarking passengers

PSGRS VOY'G PSGRS VOY'G * PSGRS VOY'G PSGRS VOY'GCarnival Cruise Lines Breeze - HP 418,608 47 100.00% 46,498 5 100.00% Elation - HP 127,780 25 100.00% 38,627 8 100.00% Liberty - HP 667,480 95 671,789 98 -0.64% 65,708 9 64,738 9 1.50% Magic - HP 411,770 47 -100.00% 36,751 4 -100.00% Pride - POC 16,837 7 -100.00% Sunshine - HP 206,396 32 297,682 42 -30.67% 2 1 37,605 5 -99.99% Adonia (CCL Affiliate) - POC 622 1 -100.00% Aida Diva (CCL Affiliate) - POC 1,994 1 2,087 1 -4.46% Aida Luna (CCL Affiliate) - POC 6,906 3 4,585 2 50.62% Aida Mar (CCL Affiliate) - POC 2,172 1 -100.00% Queen Victoria (CCL Affiliate) - POC 1,850 1 3,772 2 -50.95% Veendam (CCL Affiliate) - POC 983 1 100.00% Ventura (CCL Affiliate) - POC 2,958 1 2,941 1 0.58% Zuiderdam (CCL Affiliate) - POC 1,659 1 1,725 1 -3.83%Disney Cruise Lines Dream - HP 712,928 93 707,349 93 0.79% 68,970 9 69,564 9 -0.85% Fantasy - HP 359,483 49 350,246 48 2.64% 38,191 5 29,417 4 29.83% Magic - POC 7,820 3 15,207 6 -48.58% Wonder - HP 29,751 6 70,533 14 -57.82%Norwegian Cruise Lines Breakaway - POC 101,495 22 -100.00% Dawn - POC 33,957 12 100.00% 11,535 4 100.00% Epic - HP 209,743 24 209,531 24 0.10% Escape - POC 83,704 17 100.00% Gem - POC 10,985 4 52,410 18 -79.04% 11,831 4 -100.00% Getaway - POC 9,738 2 100.00% Jade - POC 2,915 1 100.00% Pearl - POC 2,999 1 100.00% Sun - HP 167,490 40 142,528 34 17.51% 34,235 8 37,403 9 -8.47% Crystal Symphony (NCL Affiliate) - POC 668 1 100.00% Insignia (NCL Affiliate) 558 1 100.00% Marina (NCL Affiliate) - POC 1,000 1 1,207 1 -17.15% Seven Seas Navigator (NCL Affiliate) - POC 399 1 398 1 0.25% Sirena (NCL Affiliate) - POC 645 1 -100.00%Other Cruise Lines - POC Amadea - POC 487 1 100.00% Europa 2 - POC 467 1 -100.00% Hebridean Sky - POC 100 1 -100.00% Silver Muse - POC 478 1 -100.00% The World - POC 155 1 -100.00%Royal Caribbean Int'l Adventure of the Sea - POC 10,571 3 47,289 12 -77.65% 3,968 1 11,928 3 -66.73% Anthem of the Seas - POC 57,319 12 90,927 19 -36.96% Enchantment of the Seas - HP 321,425 62 111,087 21 189.35% 48,448 9 -100.00% Grandeur of the Seas - POC 21,380 9 21,880 11 -2.29% 2,321 1 100.00% Harmony of the Seas - HP 224,595 19 100.00% 51,734 5 100.00% Majesty of the Seas - HP 268,616 55 -100.00% Mariner of the Seas - HP 258,216 35 100.00% 68,035 10 100.00% Navigator of the Seas - POC 2,134 1 2,977 1 -28.32% Oasis of the Seas - HP 316,942 26 606,755 50 -47.76% 51,595 4 -100.00%

Rhaposdy of the Seas - POC 3,152 1 100.00% Symphony of the Seas - POC 5,141 1 100.00% Mein Schiff 6 (RCI Affiliate) - POC 7,342 3 5,134 2 43.01%

TOTAL MULTI-DAY PASS'GERS: 4,299,456 636 4,227,633 642 1.70% 429,824 66 399,280 60 7.65% GAMING VESSEL PASSENGERS:Victory 1 237,780 659 251,022 651 -5.28% 19,793 61 22,727 62 -12.91% TOTAL GAMING VESSEL PASSENGERS 237,780 659 251,022 651 -5.28% 19,793 61 22,727 62 -12.91% TOTAL CRUISE/GAMING PASSENGERS: 4,537,236 1,295 4,478,655 1,293 1.31% 449,617 127 422,007 122 6.54%TOTAL MULTI-DAY CRUISE REVENUE: 73,775,167 69,383,892$ 6.33% 7,128,443$ 6,558,265$ 8.69%TOTAL GAMING VESSEL REVENUE: 1,839,198$ 1,945,025$ -5.44% 155,169$ 176,580$ -12.13%GRAND TOTAL CRUISE / GAMING REVENUE: 75,614,364$ 71,328,917$ 6.01% 7,283,612$ 6,734,845$ 8.15%GRAND TOTAL CARGO/CRUISE/GAMING REVENUE: 84,131,523$ 80,375,167$ 4.67% 7,978,747$ 7,672,303$ 3.99%

CANAVERAL PORT AUTHORITYSTATISTICAL REPORT FOR AUGUST 2019

MULTI-DAY CRUISE PASSENGERS:

24

INTERNAL MEMORANDUM TO: Commissioners of Canaveral Port Authority John Murray, CEO FROM: Pat Poston, Senior Finance Director DATE: September 19, 2019 SUBJECT: Account Receivable Update

The following is a brief update of the Accounts Receivable billing and collection process: Staff continues to work with our customers to ensure collection and credit of accounts. We are coordinating efforts to ensure all charges and payments for accounts are double checked for accuracy. We will send any necessary collection notices for violations and assess the applicable late fees. The updated aging results will be provided at the meeting on August 28, 2019.

Attached is the aging report as of September 19, 2019. The Current accounts are 97.8% of total Accounts Receivable of $5,990,705. The following accounts have been/are due to receive 30 day notifications. Any who have not paid their accounts will be subject to be placed on the agenda for action.

888 Taxi LLC Civil and Marine, Inc.Ambassador Services, INC Shoreline Foundation, Inc.

25

9/19/2019

Company Name Current 31-60 61-90 >90 Total

888 Taxi LLC $45,675.00 $0.00 $25,000.00 $0.00 $70,675.00

Ambassador Services, INC $262,841.90 $71,483.30 $17,750.27 $0.00 $352,075.47

Ambassador Services, LLC $158,295.30 $0.00 $0.00 $0.00 $158,295.30

American Cruise Aid Logistics, Inc $900.00 $0.00 ($0.02) $0.00 $899.98

Beyel Brothers, Inc. $3,934.00 $0.00 $0.00 $0.00 $3,934.00

Canaveral Port Properties $919.25 $0.00 $0.00 $0.00 $919.25

Cape Canaveral Shrimp Co. ($5,572.08) $0.00 $0.00 ($11.24) ($5,583.32)

Carnival Cruise Line/Seabourn $1,083,923.20 $0.00 $0.00 $0.00 $1,083,923.20

CEMEX Construction Materials Florida, LLC $7,182.13 $0.00 $0.00 $0.00 $7,182.13

Civil and Marine, Inc. $89,000.17 $9,426.21 $0.00 $0.00 $98,426.38

Fillette Green Shipping Services (USA) Corp $66,310.40 $0.00 $0.00 $0.00 $66,310.40

Fishlips Waterfront Bar & Grill Inc. $107.00 $0.00 $0.00 $0.00 $107.00

G2 Ocean AS $14,428.39 $0.00 $0.00 $0.00 $14,428.39

Glover Oil Co. $169.38 $283.00 $0.00 $0.00 $452.38

GT USA LLC $6,100.00 $0.00 ($4,500.00) $4,500.00 $6,100.00

Guice Offshore LLC $2,330.91 $0.00 $0.00 $0.00 $2,330.91

Host Agency $11,309.49 $0.00 $0.00 $0.00 $11,309.49

Inchcape Shipping Service $41,188.31 $0.00 $0.00 $0.00 $41,188.31

Magical Cruise Company dba Disney Cruise Line $604,558.38 $0.00 $0.00 $0.00 $604,558.38

Maritime Safety Academy of Florida $2,830.62 $0.00 $0.00 $0.00 $2,830.62

Martin Marietta Materials $56,502.35 $0.00 $0.00 $0.00 $56,502.35

MLSBC Cruises Ltd $2,794,396.62 $0.00 $0.00 $0.00 $2,794,396.62

Moran Gulf Shipping $108,101.34 $0.00 $0.00 $0.00 $108,101.34

Morton Salt, Inc. $11,907.66 $0.00 $0.00 $0.00 $11,907.66

Norfolk Dredging $147.93 $0.00 $0.00 $0.00 $147.93

Norwegian Cruise Line $156,066.98 $0.00 $0.00 $0.00 $156,066.98

Palmdale Oil Company, Inc. $214.29 $0.00 $0.00 $0.00 $214.29

Parker Brothers Concepts $9,069.50 $0.09 $0.00 ($0.09) $9,069.50

Pirates Best Marine LLC $4,116.41 $0.01 $0.01 ($72.15) $4,044.28

Port Canaveral Leasing $3,138.70 $0.00 $0.02 $0.00 $3,138.72

SGS North America Inc $6,161.93 $0.00 $0.00 $0.00 $6,161.93

Shoreline Foundation, Inc. $0.00 $9,705.36 $0.00 $0.00 $9,705.36

SpaceX $61,068.52 $0.00 ($0.01) ($0.03) $61,068.48

Subway Real Estate LLC $2,161.66 $0.00 $0.00 $0.00 $2,161.66

Termial Shipping Company $7,967.42 $0.00 $0.00 $0.00 $7,967.42

Teto Holdings, LLC $1,600.50 $0.00 $0.00 $0.00 $1,600.50

TransMontaigne Terminals LLC $93,236.80 $0.00 $0.00 ($269.10) $92,967.70

Tropical Oil $3,040.80 $0.00 $0.00 $0.00 $3,040.80

United States Coast Guard $6,021.47 $0.00 $0.00 $0.00 $6,021.47

US Security Associates, Inc ($1,466.07) ($6.77) $0.00 $0.00 ($1,472.84)

Victory Casino Cruise $24,652.29 $0.00 $0.00 $0.00 $24,652.29

Vitol Inc $109,565.11 $0.00 $0.00 ($10.10) $109,555.01

Watkins Oil Co., Inc. $148.22 $0.00 $0.00 $0.00 $148.22

Wisneski Ventures LLC $3,174.33 $0.00 $0.00 $0.00 $3,174.33

Total $5,857,426.51 $90,891.20 $38,250.27 $4,137.29 $5,990,705.27

97.8% 1.5% 0.6% 0.1% 100.0%

A/R Aging Summary Canaveral Port Authority

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30

31

32

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34

Canaveral Port Authority

Item Description FAM Asset ID

Fixed Asset 

ID  Make  Model Serial #

Remaining 

Book value  Reason Requested By

Disposal 

Method

Fixed Assets

Computer  FAM000966 20130237 Dell OptiPlex 99Q2YV1 ‐$           Obsolete M. Lorusso Recycle

Computer  FAM000979 20130250 Dell OptiPlex 99RYXV1 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002221 2012056B NdiRs C320‐810nm 11071272 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002222 2012056C NdiRS C320‐810nm 11071312 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002223 2012056D NdiRs C320‐810nm 1071322 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002224 2012056E NdiRs C320‐810nm 11071314 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002225 2012056F NdiRs C320‐810nm 11071281 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002226 2012056G NdiRs c320‐810nm 11071323 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002227 2012056H NdiRs c320‐810nm 11071343 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002228 2012056I NdiRS C320‐810nm 11071331 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002229 2012056J NdiRs c320‐810nm 11071307 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002230 2012056K NdiRS c320‐810nm 11071310 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002250 20130291 NdiRs C320 12122180 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002251 20130292 NdiRS C320 12122187 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002252 20130293 NdiRs C320 12101978 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002253 20130294 NdiRs C320 12122165 ‐$           Obsolete M. Lorusso Recycle

Camera License Plate  FAM002254 20130295 NdiRs C320 12122155 ‐$           Obsolete M. Lorusso Recycle

Processor License Plate FAM002231 2012056L NdiRs SC11CPR 041027 ‐$           Obsolete M. Lorusso Recycle

Processor License Plate FAM002232 2012056M NdiRs SC11CPR 041028 ‐$           Obsolete M. Lorusso Recycle

Processor License Plate FAM002233 2012056N NdiRs SC11CPR 041029 ‐$           Obsolete M. Lorusso Recycle

Processor License Plate FAM002234 2012056O NdiRs SC11CPR 041030 ‐$           Obsolete M. Lorusso Recycle

Processor License Plate FAM002235 2012056P NdiRs SC11CPR 041031 ‐$           Obsolete M. Lorusso Recycle

Processor License Plate FAM002236 2012056Q NdiRS SC11CPR 041032 ‐$           Obsolete M. Lorusso Recycle

Processor License Plate FAM002255 20130296 NdiRs SCII/IV LPR 041156 ‐$           Obsolete M. Lorusso Recycle

Processor License Plate FAM002256 20130297 NdiRs SCII/IV LPR 041158 ‐$           Obsolete M. Lorusso Recycle

Processor License Plate FAM002257 20130298 NdiRS SCII/IV LPR 041157 ‐$           Obsolete M. Lorusso Recycle

Tablet FAM002949 20150264 Microsoft Surface Pro 7205752853 ‐$           Obsolete M. Lorusso Recycle

Fixed Asset Items for DisposalFY19 ‐ September 2019

35

36

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number:

Department: Finance

Requested Action: Consideration for approval of the Attorney Fees for August 2019 (PatriciaPoston)

Summary Explanation & Background:

Financial Impact: No

Reviewed by General Counsel: No

Reviewed by Port Attorney: Yes

Financial Review:

Attachments:

REPORTS_FIN_LEGAL BILLS_9252019 Public.pdf

37

38

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number:

Department: Finance

Requested Action: 9:15 TIME CERTAIN: FY 2020 Operating Budget and Capital Budget(Michael Poole/ Pat Poston)

A. Public Comment

B. Final Presentation of the proposed FY 2020 Operating Budget andCapital Budget

C. Consideration of approving the FY 2020 Operating Budget, CapitalBudget and RES-2019-007-EXE-3

Summary Explanation & Background:

Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review:

Attachments:

B_FIN_BACKUP_9252019_FY 2020 Proposed Operating & Capital Budgets.pdf

C_FIN_BACKUP_9252019_RESOLUTION_RES-2019-007-EXE-3.pdf

39

40

41

42

43

44

45

46

47

48

49

50

51

52

53

54

55

56

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number:

Department: Government Relations and Communications

Requested Action: Legislative Priorities for FY 2020 (Diane Luensmann)

Summary Explanation & Background: Proposed 2020 Canaveral Port Authority Legislative Priories

Infrastructure

SUPPORT Continued support for the replacement of the SR 401 drawbridge; it’s operation is essential to sustaining northside operations, including supporting commercial space. Keeping this critical project at the forefront of legislativeand FDOT conversations is also related to the SR 528 replacement project. SR 528 has been “paused” for 6months for the Indian River Lagoon impact study and, as a result, FDOT delayed the scheduled SR 401 bridgePD&E study until FY 2021.

SUPPORTSupport adequate funding for seaport security grant program at a statewide level and work with the Florida PortsCouncil to seek a reasonable increase. Further, we will work with stakeholders to, perhaps, consider ways topermanently increase .

Waterways

MONITOR AND ENGAGEMonitor and engage on legislative and/or appropriations efforts related to the Indian River Lagoon to be sure thePort’s interests are heard and considered on this important regional priority.

SUPPORTSupport legislative changes to Chapter 327.59, Florida Statutes to ensure that recreational boats docked atmarinas do not remain in Port in advance of severe weather events. Marina operators understand the threat tolife and property of vessels remaining in slips during severe weather, and are supportive of Port’s tariffrequirement. However, stronger language is necessary to address boat owners’ lack of responsible ownershipand negligence even after receiving advanced notices to remove their vessels to safer mooring or secure storageareas.

Emergency Operations

SUPPORTSupport efforts at the state and local levels to classify Port Canaveral (along with other seaports that are home tomajor fuel distribution centers) as critical infrastructure for purposes of power restoration following a storm.

57

Planning and Development

MONITOR AND ENGAGEMonitor and engage on legislative efforts related to luxury ground transportation network companies to be surethat the Port’s interests pertaining to enforcement and reasonable compensation for access to its facilities areheard and considered.

MONITOR AND ENGAGEMonitor and engage on any legislation related to the Port’s home rule powers granted in its charter.

Space

SUPPORTSupport legislation, in partnership with Space Florida, that continues to strategically position Florida as a leader inthe growing commercial space industry. Monitor and engage on any language related to how the Port’spublicly-owned infrastructure is accessed or leveraged by the industry. The Port is and will remain in closecoordination with Space Florida on efforts to build upon Florida’s strategic advantages in businessrecruitment/retention and growth of the commercial space industry at Cape Canaveral.

OtherCoordinate strategic involvement with Brevard Days in Tallahassee on January 20-21.

Financial Impact: No

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review:

Attachments:

Legislative Priorities.pdf

58

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number:

Department: Government Relations and Communications

Requested Action: Legislative Priorities for FY 2020 (Diane Luensmann)

Summary Explanation & Background: Proposed 2020 Canaveral Port Authority Legislative Priories

Infrastructure

SUPPORT Continued support for the replacement of the SR 401 drawbridge; it’s operation is essential to sustaining northside operations, including supporting commercial space. Keeping this critical project at the forefront of legislativeand FDOT conversations is also related to the SR 528 replacement project. SR 528 has been “paused” for 6months for the Indian River Lagoon impact study and, as a result, FDOT delayed the scheduled SR 401 bridgePD&E study until FY 2021.

SUPPORTSupport adequate funding for seaport security grant program at a statewide level and work with the Florida PortsCouncil to seek a reasonable increase. Further, we will work with stakeholders to, perhaps, consider ways topermanently increase .

Waterways

MONITOR AND ENGAGEMonitor and engage on legislative and/or appropriations efforts related to the Indian River Lagoon to be sure thePort’s interests are heard and considered on this important regional priority.

SUPPORTSupport legislative changes to Chapter 327.59, Florida Statutes to ensure that recreational boats docked atmarinas do not remain in Port in advance of severe weather events. Marina operators understand the threat tolife and property of vessels remaining in slips during severe weather, and are supportive of Port’s tariffrequirement. However, stronger language is necessary to address boat owners’ lack of responsible ownershipand negligence even after receiving advanced notices to remove their vessels to safer mooring or secure storageareas.

Emergency Operations

SUPPORTSupport efforts at the state and local levels to classify Port Canaveral (along with other seaports that are home tomajor fuel distribution centers) as critical infrastructure for purposes of power restoration following a storm.

59

Planning and Development

MONITOR AND ENGAGEMonitor and engage on legislative efforts related to luxury ground transportation network companies to be surethat the Port’s interests pertaining to enforcement and reasonable compensation for access to its facilities areheard and considered.

MONITOR AND ENGAGEMonitor and engage on any legislation related to the Port’s home rule powers granted in its charter.

Space

SUPPORTSupport legislation, in partnership with Space Florida, that continues to strategically position Florida as a leader inthe growing commercial space industry. Monitor and engage on any language related to how the Port’spublicly-owned infrastructure is accessed or leveraged by the industry. The Port is and will remain in closecoordination with Space Florida on efforts to build upon Florida’s strategic advantages in businessrecruitment/retention and growth of the commercial space industry at Cape Canaveral.

OtherCoordinate strategic involvement with Brevard Days in Tallahassee on January 20-21.

Financial Impact: No

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review:

Attachments:

60

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 1.A

Department: Engineering

Requested Action: Consideration of approving the following Jacobs Engineering Group, Inc.purchase orders for General Engineering Services for the upcoming fiscalyear, subject to approval of the FY2020 budget: Engineering Services: CruiseSupport $100,000 - Cargo Support $85,000 - Tenant / Recreation Support$15,000 - Special Projects $50,000 - Real Property Support $10,000 for atotal purchase order amount of $260,000. (Bill Crowe)

Summary Explanation & Background: Jacobs was awarded an Engineering Services Continuing Contract on May 22, 2019 for engineering,environmental, operations, real property and building department support. Each year new purchase orders areissued to perform services required as part of anticipated departmental needs. Each project is quoted as a not toexceed price based on allowable rates for the services Jacobs Engineering Group, Inc. has provided qualitysupport and staffing to meet the Port’s routine day-to-day needs. The requested amounts are based on expectedexpenditures for FY20. Funding is included in the Engineering and Real Estate Department Operating Budgetsfor FY20 for $250,000 and $10,000, respectively, pending final budget approval. The requested purchase ordersmay include, but are not limited to the following tasks:ENGINEERING DEPARTMENTEngineering Support Tasks:• Roadway Maps• Minor Field Investigations• Minor Planning• CPA Displays• Permit MaintenanceEnvironmental Support Tasks:• Permit Modifications• Routine Permit Monitoring• Contact with Permit Agencies• Environmental ResearchOperations Support Tasks:• Crane Requests• Crane Data Base• Mooring Layouts• Gangway Support• Maps & Site Plans

TENANT RELATIONS AND DEVELOPMENTReal Property Support:

61

• Lease File and Maps• Legals & Site Plans• Displays for CPA

Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review: The total amount of $260,000 is an operational expense and is included inthe FY2020 Operating Budget.

Attachments:

1A Cover Sheet.pdf

ENG_A_Backup_09252019_JACOBS - General Engineering.pdf

ENG_A_Backup_09252019_Jacobs Real Property Support.pdf

62

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 1.A

Department: Engineering

Requested Action: Consideration of approving the following Jacobs Engineering Group, Inc.purchase orders for General Engineering Services for the upcoming fiscalyear, subject to approval of the FY2020 budget: Engineering Services: CruiseSupport $100,000 - Cargo Support $85,000 - Tenant / Recreation Support$15,000 - Special Projects $50,000 - Real Property Support $10,000 for atotal purchase order amount of $260,000. (Bill Crowe)

Summary Explanation & Background: Jacobs was awarded an Engineering Services Continuing Contract on May 22, 2019 for engineering,environmental, operations, real property and building department support. Each year new purchase orders areissued to perform services required as part of anticipated departmental needs. Each project is quoted as a not toexceed price based on allowable rates for the services Jacobs Engineering Group, Inc. has provided qualitysupport and staffing to meet the Port’s routine day-to-day needs. The requested amounts are based on expectedexpenditures for FY20. Funding is included in the Engineering and Real Estate Department Operating Budgetsfor FY20 for $250,000 and $10,000, respectively, pending final budget approval. The requested purchase ordersmay include, but are not limited to the following tasks:ENGINEERING DEPARTMENTEngineering Support Tasks:• Roadway Maps• Minor Field Investigations• Minor Planning• CPA Displays• Permit MaintenanceEnvironmental Support Tasks:• Permit Modifications• Routine Permit Monitoring• Contact with Permit Agencies• Environmental ResearchOperations Support Tasks:• Crane Requests• Crane Data Base• Mooring Layouts• Gangway Support• Maps & Site Plans

TENANT RELATIONS AND DEVELOPMENTReal Property Support:

63

• Lease File and Maps• Legals & Site Plans• Displays for CPA

Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review: The total amount of $260,000 is an operational expense and is included inthe FY2020 Operating Budget.

Attachments:

ENG_A_Backup_09252019_JACOBS - General Engineering.pdf

ENG_A_Backup_09252019_Jacobs Real Property Support.pdf

64

Jacobs 445 Challenger Road, Suite 130 Cape Canaveral, FL 32920 O 321-799-1236 F 321-799-1183 www.ch2m.com

September 12, 2019 Jacobs $ 250,000.00 Canaveral Port Authority 445 Challenger Road, Suite 301

Cape Canaveral, FL 32920

Attn: Mr. Bill Crowe, P.E. Senior Director, Engineering, Construction & Facilities

Re: Proposal for Engineering Order Number CPA 2020-01: Engineering Support

Within the scope of our May 22, 2019 General Engineering Services Contract, Jacobs Engineering Group, Inc. is pleased to submit the following proposal for professional services in connection with Engineering Support. Below is an in-depth description of our scope of services.

Scope of Services

Engineering Services

When Requested by CPA Staff, Jacobs Engineering Group Inc. (Consultant) will perform the following tasks within this task order:

1. Provide maps and site plans of CPA facilities, roadways, utilities, right of ways, property easements and boundaries, stormwater systems, and hydrographic surveys. Landside and waterside surveys will be performed by others.

2. Perform minor field investigations.

3. Perform minor planning of alterations to CPA facilities or new facilities, including preliminary estimates of construction, engineering and permitting costs.

4. Provide graphical displays for staff and commission meetings.

5. Attend and be prepared to present findings at CPA commission meetings.

6. Attend weekly meetings outlining progress on all open Engineering Orders.

7. Review Crane Requests and coordinate the crane database.

8. Perform pier damage site observations, assessments and letter reports, including repair cost estimates. In providing opinions of cost, financial analyses, economic feasibility projections, for the project, Consultant has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, Consultant 65

PAGE 2 MR. BILL CROWE, CANAVERAL PORT AUTHORITY PROPOSAL FOR ENGINEERING ORDER NUMBER – CPA 2019-01

JUNE 18, 2019 PAGE 2 OF 3

makes no warranty that Canaveral Port Authority's actual project costs, financial aspects, economic feasibility, will not vary from Consultant’ opinions, analyses, projections, or estimates.

9. Provide mooring layouts of cruise and cargo vessels.

10. Provide maps and site plans of cargo and cruise operations.

11. Perform minor permit modification applications and sketches to existing permits. 12. Perform routine monitoring of existing permits by maintaining contact with state and federal

permit agencies.

13. Perform minor research on permit issues.

The above services shall be charged to the following billing tasks in accordance with location, function, type of service, and/or instructions from CPA staff. Task 1.0 Cruise Support Task 2.0 Cargo Support Task 3.0 Tenant/Recreation Support Task 4.0 Special Projects

PROJECT SCHEDULE

The project will begin upon notice to proceed from the CPA. Notice to proceed will be construed as a signed work order as well as the issuance of a purchase order. It is anticipated that work within this scope of services will be provided on an ongoing basis for the entire CPA FY 2019.

PRICE

The Consultant shall be paid on a cost basis in accordance with the General Engineering Services Contract dated May 22, 2019, in the not-to-exceed amounts as listed below:

Task 1.0 Cruise Support: $100,000.00 Task 2.0 Cargo Support: $85,000.00 Task 3.0 Tenant/Recreation Support: $15,000.00 Task 4.0 Special Projects Support $50,000.00

66

PAGE 3 MR. BILL CROWE, CANAVERAL PORT AUTHORITY PROPOSAL FOR ENGINEERING ORDER NUMBER – CPA 2019-01

JUNE 18, 2019 PAGE 3 OF 3

ACCEPTANCE OF PROPOSAL

These services will be governed by the May 22, 2019 agreement between the parties. Acceptance of this proposal may be indicated by the signature of a duly authorized official of the Port in the space provided below. One signed copy of this proposal returned to the Consultant will serve as an Agreement between the two parties and as Notice to Proceed. Should this proposal not be accepted within a period of thirty (30) days from the above date, it shall become null and void.

John Maxfield, P. E. Manager of Projects, Jacobs Engineering Group Inc. Accepted By: CANAVERAL PORT AUTHORITY ______________________________________ ____________________________ Bill Crowe, P.E. Date Senior Director, Engineering, Construction & Facilities Canaveral Port Authority Approved at CPA Commission Meeting on _______________________

67

Jacobs 445 Challenger Road, Suite 130 Cape Canaveral, FL 32920 O 321-799-1236 F 321-799-1183 www.ch2m.com

August 20, 2019 Jacobs $ 10,000.00 Canaveral Port Authority 445 Challenger Road, Suite 301

Cape Canaveral, FL 32920

Attn: Mr. Bill Crowe, P.E. Senior Director, Engineering, Construction & Facilities

Re: Proposal for Engineering Order Number CPA 2020-02: Real Property Support

Within the scope of our May 22, 2019 General Engineering Services Contract, Jacobs Engineering Group, Inc. is pleased to submit the following proposal for professional services in connection with Real Property Support. Below is a description of our scope of services.

Scope of Services Real Property Support Services When Requested by CPA Staff, Jacobs Engineering Group (Consultant) will perform the following tasks within this task order:

1. Maintain Engineering backup information in lease files

2. Maintain composite map of leases.

3. Provide lease legal descriptions and site plans.

4. Provide graphical displays for staff and commission meetings.

PROJECT SCHEDULE The project will begin upon notice to proceed from the CPA. Notice to proceed will be construed as a signed work order as well as the issuance of a purchase order. It is anticipated that work within this scope of services will be provided on an ongoing basis for the entire CPA FY 2020.

PRICE The Consultant shall be paid on a cost basis in accordance with the General Engineering Services Contract dated May 22, 2019, in the amount of $10,000.

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MR. BILL CROWE, CANAVERAL PORT AUTHORITY PROPOSAL FOR ENGINEERING ORDER NUMBER – CPA 2019-02

AUGUST 20, 2019 PAGE 2 OF 2

ACCEPTANCE OF PROPOSAL Acceptance of this proposal may be indicated by the signature of a duly authorized official of the Port in the space provided below. One signed copy of this proposal returned to the Consultant will serve as an Agreement between the two parties and as Notice to Proceed. Should this proposal not be accepted within a period of thirty (30) days from the above date, it shall become null and void.

John Maxfield, P. E. Manager of Projects, Jacobs Engineering Group, Inc. Accepted By: CANAVERAL PORT AUTHORITY _____________________________ ____________________________ Bill Crowe, P.E. Date Senior Director, Engineering, Construction & Facilities Canaveral Port Authority Approved at CPA Commission Meeting on _______________________

69

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 1.B

Department: Engineering

Requested Action: Consideration of approving a purchase order in the amount of $118,401.98 toEnvironmental Research and Design, Inc. (ERD) for Port Canaveral Harbor,Barge Canal, and beach water quality monitoring continuing services forFY2020; subject to final approval of the FY2020 Budget. (Bob Musser)

Summary Explanation & Background: In the 1980s, the State of Florida began collecting regular water quality data in Port Canaveral within the harborand along the Barge Canal. In order to continue to track environmental conditions in the harbor and canal, theCanaveral Port Authority continued this monitoring after the State reduced project funding in 1996. Since thistime the CPA has performed regular water quality monitoring at established sampling stations in the harbor andBarge Canal and added several locations along the beach area south of the Port in 2005. The data obtained fromthis long-term monitoring effort is valuable to show that water conditions for the most part meet water qualitystandards and also evaluate trends due to seasonal variations. The data is also made available to research groups,universities, Brevard County, and others as requested. Samples are collected and reported monthly for generalfield analysis such as temperature, dissolved oxygen, and salinity, as well as laboratory analysis for nutrients andmicrobiological parameters; metals are sampled quarterly. For the beach sampling events, three stationsbetween Jetty Park and SR520, are sampled quarterly for predominantly nutrients.

The proposed budget amount represents expenditures on a time and materials basis necessary to continue thesampling, laboratory analysis, and reporting. The sampling stations include seven (7) stations in the harbor, six(6) stations in the barge canal, and the three (3) sites along the beach. The costs include data review,compilation and preparation of monthly and annual reports, along with analysis of long-term trends andrecommendations for continuing protection of water quality within Port Canaveral. The sampling contractor,ERD, is a CPA Continuing Contract consultant under Environmental Water Quality Monitoring. The requestedamount is included in the Environmental Operating Budget for FY2020, pending final approval.

Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review: The amount of $118,402 is an operational expense and is included in theFY2020 Operating Budget.

Attachments:

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1B Cover Sheet.pdf

ENG_B_Backup_09252019_ERD_SURFACE WATER MONITORING FEE PROPOSAL-YEAR 9 FOR 2019-2020.pdf

71

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 1.B

Department: Engineering

Requested Action: Consideration of approving a purchase order in the amount of $118,401.98 toEnvironmental Research and Design, Inc. (ERD) for Port Canaveral Harbor,Barge Canal, and beach water quality monitoring continuing services forFY2020; subject to final approval of the FY2020 Budget. (Bob Musser)

Summary Explanation & Background: In the 1980s, the State of Florida began collecting regular water quality data in Port Canaveral within the harborand along the Barge Canal. In order to continue to track environmental conditions in the harbor and canal, theCanaveral Port Authority continued this monitoring after the State reduced project funding in 1996. Since thistime the CPA has performed regular water quality monitoring at established sampling stations in the harbor andBarge Canal and added several locations along the beach area south of the Port in 2005. The data obtained fromthis long-term monitoring effort is valuable to show that water conditions for the most part meet water qualitystandards and also evaluate trends due to seasonal variations. The data is also made available to research groups,universities, Brevard County, and others as requested. Samples are collected and reported monthly for generalfield analysis such as temperature, dissolved oxygen, and salinity, as well as laboratory analysis for nutrients andmicrobiological parameters; metals are sampled quarterly. For the beach sampling events, three stationsbetween Jetty Park and SR520, are sampled quarterly for predominantly nutrients.

The proposed budget amount represents expenditures on a time and materials basis necessary to continue thesampling, laboratory analysis, and reporting. The sampling stations include seven (7) stations in the harbor, six(6) stations in the barge canal, and the three (3) sites along the beach. The costs include data review,compilation and preparation of monthly and annual reports, along with analysis of long-term trends andrecommendations for continuing protection of water quality within Port Canaveral. The sampling contractor,ERD, is a CPA Continuing Contract consultant under Environmental Water Quality Monitoring. The requestedamount is included in the Environmental Operating Budget for FY2020, pending final approval.

Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review: The amount of $118,402 is an operational expense and is included in theFY2020 Operating Budget.

Attachments:

72

ENG_B_Backup_09252019_ERD_SURFACE WATER MONITORING FEE PROPOSAL-YEAR 9 FOR 2019-2020.pdf

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CANAVERAL PORT AUTHORITY \ SURFACE WATER MONITORING FEE PROPOSAL - YEAR 9 (OCT 2019-SEPT 2020) PAGE 1

ENVIRONMENTAL RESEARCH & DESIGN, INC.

Engineering • Science • Chemistry • Research

3419 Trentwood Blvd. • Suite 102 • Belle Isle (Orlando), FL 32812-4864

Telephone: 407-855-9465 • Fax: 407-826-0419

CANAVERAL PORT AUTHORITY SURFACE WATER MONITORING - YEAR 9

(October 2019-September 2020)

EXHIBIT A: SCOPE OF SERVICES

Prepared September 5, 2019

Introduction

This proposal outlines work efforts to be conducted by Environmental Research & Design, Inc. (ERD) for the Canaveral Port Authority (CPA) to perform routine monthly and quarterly surface water monitoring over the period from October 2019-September 2020, covering 12 monthly monitoring events. Monthly surface water monitoring will be conducted at a total of 13 sites which have been identified by CPA. Monthly samples will be analyzed for general parameters, nutrients, and microbiological parameters. On a quarterly basis, the samples will also be analyzed for oil and grease and selected heavy metals. Once each quarter, monitoring will also be conducted at an additional 3 beach sites, with the samples analyzed for nutrients. Sample locations, sample depths, and sampling methods will conform to previous monitoring conducted for CPA to ensure consistency with previous monitoring efforts. Summary data reports will be prepared for each monthly and quarterly monitoring event. Specific work efforts to be performed for surface water monitoring are outlined below.

Scope of Services 1. Routine Monthly Sampling:

a. Sample Collection: Monthly surface water monitoring will be conducted at a total of 13 sites as identified by CPA. Specific details of monitoring techniques will be provided by CPA to ensure consistency with previous monitoring efforts. Field measurements of temperature, dissolved oxygen, salinity, specific conductivity, and pH will be conducted at each of the 13 monitoring sites. Surface water samples will be collected and returned to the ERD Laboratory for analysis of requested parameters. A list of parameters to be included with each monthly monitoring event is summarized in the following table. Monthly monitoring will be conducted by ERD during each month over the 12-month period from October 2019-September 2020 for a total of 12 monitoring events.

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CANAVERAL PORT AUTHORITY \ SURFACE WATER MONITORING FEE PROPOSAL - YEAR 9 (OCT 2019-SEPT 2020) PAGE 2

LIST OF MONTHLY PARAMETERS

PARAMETER UNITS FEE ($)

Temperature oC 4.00

Dissolved Oxygen mg/l 4.00

Salinity ppt 4.00

Specific Conductivity mho/cm 4.00

pH s.u. 4.00

Secchi Depth m 4.00

Water Depth ft 2.00

BOD mg/l 22.00

Turbidity NTU 8.00

TSS mg/l 12.00

Ammonia mg/l 12.00

NOx mg/l 15.00

Total N mg/l 30.00

Total P mg/l 20.00

Chlorophyll-a mg/m3 28.00

Enterococcus cfu/100 ml 30.00

Total Analysis Fee: $ 203.00

Field Monitoring Supplies: $ 15.00

TOTAL: $ 218.00

In addition to the monitoring outlined above, one set of monthly samples

collected during each quarter (4 events total) will also be analyzed for the

parameters listed in the table below.

ADDITIONAL PARAMETERS TO BE ANALYZED QUARTERLY

PARAMETER UNITS FEE ($)

Oil and Grease mg/l 40.00

Total Al mg/l 15.00

Total Cd g/l 15.00

Total Cr g/l 15.00

Total Cu g/l 15.00

Total Fe g/l 15.00

Total Pb g/l 15.00

Total Hg g/l 40.00

Total Zn g/l 15.00

TOC mg/l 40.00

Total Analysis Fee: $ 225.00

Field Monitoring Supplies: $ 15.00

TOTAL: $ 240.00

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CANAVERAL PORT AUTHORITY \ SURFACE WATER MONITORING FEE PROPOSAL - YEAR 9 (OCT 2019-SEPT 2020) PAGE 3

b. Data Review, Compilation, and Analysis: Data generated as a result of the

monthly monitoring program will be reviewed by the Lab Director and ERD QA

Officer. If acceptable, the data will be entered into an Excel database for

subsequent analyses. All data will be summarized in tabular and graphical

formats, as appropriate.

c. Prepare Monthly Summary Report: A Summary Report will be prepared for

each monthly monitoring event which outlines the results of the field and

laboratory data. A digital copy of the report will be provided to CPA.

2. Quarterly Beach Sampling:

a. Sample Collection (conducted with monthly event): On a quarterly basis,

additional monitoring will be conducted at 3 beach sites selected by CPA (4

events total). Sample site locations and sample collection techniques will be

directed by CPA to ensure compliance with previous monitoring efforts. Each of

the collected beach samples will be evaluated for the parameters listed in the

following table.

PARAMETER UNITS FEE ($)

Total N mg/l 30.00

Total P mg/l 20.00

Total Analysis Fee: $ 50.00

Field Monitoring Supplies: $ 15.00

TOTAL: $ 65.00

b. Data Review, Compilation, and Analysis: Data generated as a result of the

quarterly beach monitoring program will be reviewed by the Lab Director and

ERD QA Officer. If acceptable, the data will be entered into an Excel database

for subsequent analyses.

c. Prepare Summary Report: The data generated during the quarterly beach

sampling will be summarized in a brief memorandum which will be provided to

CPA.

3. Prepare Annual Summary Report: ERD will prepare a summary report which

describes the results of the Harbor and Barge Canal monitoring conducted during the

12-month monitoring program. A digital copy of the report will be provided to CPA.

4. Client Meetings (1 maximum): If requested, the ERD Project Director will attend up to

1 client meeting to discuss water quality issues.

Fee Proposal

A fee proposal for the proposed surface water monitoring is attached. This proposal includes all

labor, laboratory analyses, and reimbursable expenses necessary to complete the required

monthly and quarterly sampling at 13 sites and the quarterly beach sampling at 3 sites. Fees

are also included for data review, compilation, and analysis. 76

CANAVERAL PORT AUTHORITY \ SURFACE WATER MONITORING FEE PROPOSAL - YEAR 9 (OCT 2019-SEPT 2020) PAGE 4

ENVIRONMENTAL RESEARCH & DESIGN, INC.

Engineering • Science • Chemistry • Research

3419 Trentwood Blvd. • Suite 102 • Belle Isle (Orlando), FL 32812-4864

Telephone: 407-855-9465 • Fax: 407-826-0419

CANAVERAL PORT AUTHORITY SURFACE WATER MONITORING - YEAR 9

(October 2019-September 2020)

EXHIBIT B: MAN-HOURS / FEE SUMMARY

Prepared September 5, 2019

TASK DESCRIPTION MAN-HOURS* TASK

AMOUNT ($) PD SE LM FT CL

A. Labor

1

Routine Monthly Sampling (PC & BC sites - 13):

a. Sample collection 12 -- 144 144 -- $ 19,032.96 b. Data review, compilation, and analysis 36 -- 72 -- -- 10,823.04

c. Prepare monthly summary report 96 24 72 -- 48 26,762.40

2 Quarterly Beach Sampling (Beach sites - 3):

a. Sample collection (Conducted w/monthly event) 4 -- 16 16 -- 2,581.44 b. Data review, compilation, and analysis 8 -- 8 -- -- 1,902.56

c. Prepare summary report 8 -- 8 -- 6 2,177.90

3 Prepare annual summary report 24 8 24 -- 8 7,153.68

4 Client meetings (1 max.) 4 -- -- -- -- 700.00

Total – Labor: 192 32 344 160 62 $ 71,133.98

B. Lab Analyses

1 Monthly PC and BC Surface Water Samples (12 months x 13 sites x $218/sample) $ 34,008.00 1 Quarterly PC and BC Surface Water Samples (4 events x 13 sites x $240/sample) 12,480.00

2 Quarterly Beach Samples (4 events x 3 sites x $65/sample) 780.00

Total – Lab Analyses: $ 47,268.00

PROJECT TOTAL: $ 118,401.98

*Man-Hour Rates

SYMBOL LABOR

CATEGORY HOURLY RATE

($/h$)

PD Project Director (Harvey H. Harper, Ph.D., P.E.) 175.00

SE Senior Engineer 134.86

LM Limnologist 62.82

FT Field Technician 54.77

CL Clerical 45.89

Harvey H. Harper, III, Ph.D., P.E. - President

77

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 1.C

Department: Engineering

Requested Action: Consideration of approving a purchase order in the amount of $124,000 toOlsen Associates, Inc. for coastal engineering support related to PortCanaveral Inlet Management Plan implementation and Sand Bypassconstruction, subject to final approval of the FY2020 budget. (Bob Musser)

Summary Explanation & Background: These tasks will ensure the continued successful implementation of the state-adopted Port Canaveral InletManagement Plan (IMP) for FY2020 and required environmental/physical monitoring of the Sand Bypass Vproject, which was completed earlier this year. This request represents an allowance for time & materialsexpenditures to Olsen Associates under the provisions of their CPA Continuing Contract Consultant agreementfor Coastal Engineering.

Task 1. Sand Bypass V Beach Compaction/Tilling Surveys: Collect beach compaction data, identify beach tilling requirements, prepare maps and scope-of-work for tillingcontractor, assist CPA in procuring and directing beach tilling contractor, and submit post-tilling report toFDEP/USFWS per permit requirements. Tilling, if needed, will be contracted separately by the CPA andadditional funds are included in the overall Environmental FY 2020 Operating Budget for this work. $10,000

Task 2. Physical & Environmental Surveys – Sand Bypass V Year-1 Post Construction: Collect onshore & offshore beach profile surveys at 46 locations along the CCAFS borrow area and sand bypassfill area, in summer 2020. Analyze the beach profile data for shoreline and volume changes relative to thepost-construction (May 2019) and pre-project conditions and prepare 1-year post-construction physicalmonitoring & engineering summary report, as required by permit. Coordinate with daily marine turtle monitoringrequirements along the sand bypass fill area, as required by permits. Also, prepare quarterly progress reportsand assist CPA in developing and complying with FDEP grant agreements for inlet management planimplementation. $103,000

Task 3: Beach Lighting Surveys Along Sand Bypass V Fill Area: Conduct a beach lighting survey, prepare and submit report, data and recommendations. $5,500

Task 4: Dune Invasive Species Vegetation Maintenance at Jetty Park $5,500

Total: $124,000

Tasks 1 and 2 are eligible for at least 50% State cost-share reimbursement through the existing FDEP GrantAgreement 15BE2-3 and the new grant agreement 20BE1 (which was approved at the August Commissionmeeting). Tasks 3 & 4 are not eligible under the grant agreements but are permit requirements and desirable for

78

the continued success of the project.

The entire budget allowance, including a $26,000 allowance for beach tilling, if necessary, is included in theEnvironmental Department Operating Budget for FY2020, pending final approval.

Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review: The amount of $124,000 is an operational expense and is included in theFY2020 Operating Budget.

Attachments:

1C Cover Sheet.pdf

ENG_C_Backup_09252019_Olsen_IMP_FY2020_.pdf

79

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 1.C

Department: Engineering

Requested Action: Consideration of approving a purchase order in the amount of $124,000 toOlsen Associates, Inc. for coastal engineering support related to PortCanaveral Inlet Management Plan implementation and Sand Bypassconstruction, subject to final approval of the FY2020 budget. (Bob Musser)

Summary Explanation & Background: These tasks will ensure the continued successful implementation of the state-adopted Port Canaveral InletManagement Plan (IMP) for FY2020 and required environmental/physical monitoring of the Sand Bypass Vproject, which was completed earlier this year. This request represents an allowance for time & materialsexpenditures to Olsen Associates under the provisions of their CPA Continuing Contract Consultant agreementfor Coastal Engineering.

Task 1. Sand Bypass V Beach Compaction/Tilling Surveys: Collect beach compaction data, identify beach tilling requirements, prepare maps and scope-of-work for tillingcontractor, assist CPA in procuring and directing beach tilling contractor, and submit post-tilling report toFDEP/USFWS per permit requirements. Tilling, if needed, will be contracted separately by the CPA andadditional funds are included in the overall Environmental FY 2020 Operating Budget for this work. $10,000

Task 2. Physical & Environmental Surveys – Sand Bypass V Year-1 Post Construction: Collect onshore & offshore beach profile surveys at 46 locations along the CCAFS borrow area and sand bypassfill area, in summer 2020. Analyze the beach profile data for shoreline and volume changes relative to thepost-construction (May 2019) and pre-project conditions and prepare 1-year post-construction physicalmonitoring & engineering summary report, as required by permit. Coordinate with daily marine turtle monitoringrequirements along the sand bypass fill area, as required by permits. Also, prepare quarterly progress reportsand assist CPA in developing and complying with FDEP grant agreements for inlet management planimplementation. $103,000

Task 3: Beach Lighting Surveys Along Sand Bypass V Fill Area: Conduct a beach lighting survey, prepare and submit report, data and recommendations. $5,500

Task 4: Dune Invasive Species Vegetation Maintenance at Jetty Park $5,500

Total: $124,000

Tasks 1 and 2 are eligible for at least 50% State cost-share reimbursement through the existing FDEP GrantAgreement 15BE2-3 and the new grant agreement 20BE1 (which was approved at the August Commissionmeeting). Tasks 3 & 4 are not eligible under the grant agreements but are permit requirements and desirable for

80

the continued success of the project.

The entire budget allowance, including a $26,000 allowance for beach tilling, if necessary, is included in theEnvironmental Department Operating Budget for FY2020, pending final approval.

Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review: The amount of $124,000 is an operational expense and is included in theFY2020 Operating Budget.

Attachments:

ENG_C_Backup_09252019_Olsen_IMP_FY2020_.pdf

81

September 10, 2019 Mr. Robert Musser Canaveral Port Authority 445 Challenger Road, Suite 301 Cape Canaveral, FL 32920 Re: Scope of Work for Port Canaveral Inlet Management Plan Implementation; CPA Fiscal Year 2020: October 1, 2019 – September 30, 2020 Dear Mr. Musser: The following Scope of Work (SOW) is proposed in regard to continuing implementation of the Port Canaveral Inlet Management Plan (IMP) and related tasks for the Port’s fiscal year 2020, from 1 Oct 2019 through 30 Sept 2020. The principal work to be conducted is Year-1 post-construction environmental and physical monitoring required for Sand Bypass V. The proposed tasks and projected budget allowance for each are listed below. The actual expended budget allowance may vary between tasks, but shall not exceed the overall budgeted allowance without prior written approval. Port Canaveral Inlet Management Plan Implementation – FY2020 1. Beach Compaction/Tilling Surveys for Sand Bypass V, Year-1 Post-Construction:

$ 10,000 Collect beach compaction data, identify beach tilling requirements, prepare maps and scope-of-work for tilling contractor, assist CPA in procuring and directing beach tilling contractor, and submit post-tilling report to FDEP/USFWS per permit requirements. Tilling (to be contracted separately by CPA) is to be completed prior to March 1, 2020.

2. Physical & Environmental Monitoring surveys for Sand Bypass V, Year-1 Post-Construction: $ 103,000 Collect onshore & offshore beach profile surveys at 46 locations along the CCAFS borrow area and sand bypass fill area, in summer 2020. Analyze the beach profile data for shoreline and volume changes relative to the post-construction (May 2019) and pre-project conditions, and prepare 1-year post-construction physical monitoring & engineering summary report, as required by permit. Coordinate with daily marine turtle monitoring requirements along the sand bypass fill area beginning not later than 1 May 2020, as required by permit. Prepare quarterly progress reports and assist CPA in developing and complying with FDEP grant agreements for inlet management plan implementation.

3. Beach lighting survey along SB-V fill area: $ 5,500 Conduct at least one beach lighting survey in May 2020, prepare and submit report, data and recommendations.

4. Maintenance treatment to remove invasive dune vegetation at Jetty Park. $ 5,500 TOTAL $ 124,000* [*Note: does not include tilling contractor; recommended allowance = $26,000] 82

Mr. Robert Musser Sept. 10, 2019 Inlet Mngt Plan - Scope of Work, FY’20 Page 2 of 2

State Cost-Share Reimbursement. All costs associated with Tasks 1 and 2 are eligible for at least 50% State cost-share reimbursement through existing FDEP Grant Agreements 15BE2-Am.3 and new grant agreement 20BE-1. Costs associated with beach tilling (not included above) are likewise eligible for at least 50% State cost-share reimbursement. Costs associated with Tasks 3 and 4 are not eligible for cost-share under the existing and new grant agreements. (The percentage of State cost-share for inlet monitoring tasks changed this year from 75% to 50%. It is not yet clear whether tasks in existing grant agreements, completed in 2020, will be reimbursed by FDEP at 75% or 50%.) Items Included and Excluded. This cost proposal assumes that the Corps will separately pay the marine turtle permit holder (Geomar Environmental Consultants) for the daily marine turtle monitoring requirements and reports. It assumes that Olsen Associates, Inc. shall be responsible for acquiring the summer 2020 beach profile survey data. This proposal includes data collection, engineering support, and reporting for beach compaction/tilling requirements prior to 1 March 2020; but it does NOT include the cost of the physical beach tilling contractor. This proposal assumes that the CPA will separately and directly engage a beach tilling contractor, to complete the requisite tilling by 1 March 2020, for which an additional CPA budget allowance of $26,000 is recommended beyond, and separate from, this proposal. Execution and Invoicing of the Work. As in all prior years, the work shall be conducted on a Time & Materials basis by Olsen Associates, Inc. (OAI) and its subcontractors, through the firm’s continuing professional services contract with the Canaveral Port Authority. Beach compaction, environmental monitoring surveys and invasive species eradication shall be by Geomar Environmental Consultants under subcontract to OAI. Physical beach profile & hydrographic surveys shall be by Morgan & Eklund, Inc. under subcontract to OAI. Please do not hesitate to contact me if you have any questions regarding this submittal. Thank you. Sincerely,

Kevin R. Bodge, Ph.D., P.E. President

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Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 1.D

Department: Engineering

Requested Action: Consideration of authorizing staff to piggyback off of the Brevard CountySchool Board Contract 15-B-072-LU for the removal/replacement of aHVAC chiller at Exploration Tower and authorize staff to issue a purchaseorder to Southeast Services of CFL, Inc. for a total cost not to exceed$124,926.00. (AJ Jendroch/Bill Crowe)

Summary Explanation & Background: The Exploration Tower is open daily to the public and host multiple events yearly at Port Canaveral. A properlyworking facility with well functioning equipment is crucial to their operation. Due to age and environmentalconditions, the chiller that supplies chilled water to the Exploration Tower has deteriorated to the point wherereplacing it would be more cost effective then repairing it. Due to salt air exposure since 2013, the coils havedisintegrated causing it to work much harder and putting additional stress on the compressors. The compressors,the base, and piping are all showing a considerable amount rust which means these items will rot away beforelong. Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review: The total NTE amount of $124,926 is included in the FY20 Capital Budgetand no increase is required. [Budget item 1530 - Park Upgrades]

Attachments:

1D Cover Sheet.pdf

Southeast Services ET CHILLER REPLACEMENT REVISED 9-17-19.pdf

ET Chiller Rust on Compressors.jpg

ET Chiller Rust on Coils.jpg

ET Chiller Rust on Coils2.jpg

84

ET Chiller Rust on Coils3.jpg

85

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 1.D

Department: Engineering

Requested Action: Consideration of authorizing staff to piggyback off of the Brevard CountySchool Board Contract 15-B-072-LU for the removal/replacement of aHVAC chiller at Exploration Tower and authorize staff to issue a purchaseorder to Southeast Services of CFL, Inc. for a total cost not to exceed$124,926.00. (AJ Jendroch/Bill Crowe)

Summary Explanation & Background: The Exploration Tower is open daily to the public and host multiple events yearly at Port Canaveral. A properlyworking facility with well functioning equipment is crucial to their operation. Due to age and environmentalconditions, the chiller that supplies chilled water to the Exploration Tower has deteriorated to the point wherereplacing it would be more cost effective then repairing it. Due to salt air exposure since 2013, the coils havedisintegrated causing it to work much harder and putting additional stress on the compressors. The compressors,the base, and piping are all showing a considerable amount rust which means these items will rot away beforelong. Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review: The total NTE amount of $124,926 is included in the FY20 Capital Budgetand no increase is required. [Budget item 1530 - Park Upgrades]

Attachments:

Southeast Services ET CHILLER REPLACEMENT REVISED 9-17-19.pdf

ET Chiller Rust on Compressors.jpg

ET Chiller Rust on Coils.jpg

ET Chiller Rust on Coils2.jpg

ET Chiller Rust on Coils3.jpg

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87

Southeast Services of CFL, Inc.

CGC-1516907 / CMC-1249691 / CMC-1250273 / CCC-1326536

498 Main Street Cocoa, FL 32922 Office 321-632-6800 Fax 321-632-6869

Date: September 17, 2019 To: Port Canaveral Project: Replacement of Chiller at Exploration Tower Drawings: None Specifications: To be match existing Addenda: N/A Schedule: TBD

Southeast Services of CFL, Inc. proposes to provide and install the material and equipment listed below

for the following price ........................................................... $SEE PRICE BREAK OUT BELOW

Carrier Screw chiller R-134 (110-Nominal tons) (Best option in our opinion): ........ $116,831.00

Premium time labor for weekend work: ........................................................................... $5,595.00

Cost to provide Siemens to setup up chiller: .................................................................. $2,500.00

To project cost: .............................................................................................................. $124,926.00

Note: The Carrier screw machine is a low pressure R-134 and Brevard Schools have had great success with these chillers. Price is in accordance with our contract with Brevard County Schools. Work will take no longer than 2 days to complete.

We specifically include the following:

Demo and remove old York chiller

Disconnect and reconnect existing controls (we only plan to remove and re-land wire as available for the new chiller. We have not contacted Siemens to reconnect to the new chillers)

Furnish and install one (1) new Carrier chiller, chiller comes with a factory E-coated condenser coils, the Carrier chiller have a larger nominal tonnage at the same 225-amps than the Trane, Carrier’s come with a shell and tube evaporator barrel, comes with BACnet communications card, comes with a factory interface control panel

Demo existing pipe back to where it comes out of the ground, and furnish and install new butterfly valves, tee’s for either future 2nd chiller or emergency taps for temporary chiller connections

Furnish hot dipped steel stands as needed for pipe stands

Furnish and install foamglass insulation and metal jacket for new piping

Disconnect and reconnect existing electrical

Extend concrete pad to fit new chiller on pad

Provide Siemens labor to setup new chiller with existing Siemens controls

Lifting and hoisting required for HVAC work

One year warranty for work provided by Southeast Services, and chiller comes with a factory 5-year complete unit parts, labor and refrigerant warranty

88

Southeast Services of CFL, Inc.

CGC-1516907 / CMC-1249691 / CMC-1250273 / CCC-1326536

498 Main Street Cocoa, FL 32922 Office 321-632-6800 Fax 321-632-6869

Start-Up by factory of chiller manufacturer

Premium Time labor – to install chiller over a weekend

We specifically exclude the following:

Asbestos abatement

Bid bond and payment / performance bond

Chemical treatment

Priming and painting

Seismic restraints and controls

Sound and vibration testing in reference to our scope of work

Structural engineering

Temporary facilities and utilities

Temporary chiller for cooling in the building during the chiller replacement

Upgrades for mechanical and or building codes

Warranty and/or repair of existing HVAC equipment and/or control

Other Qualifications:

Our proposal assumes that your firm and Southeast Services of CFL, Inc. can come to a mutual agreement based on contract terms.

Our proposal assumes that normal working hours will prevail.

We will not be responsible for payment for any unauthorized subcontractor to perform any work associated with our scope of work.

We will not agree to contracts including subrogation or primary noncontributory language.

We will not agree to contracts including “Broad Form” indemnification agreements. We will agree to indemnify other parties only for liabilities resulting from Southeast Services of CFL, Inc. own negligence (or portion thereof).

Upon acceptance of this proposal, all portions of this submission of bid shall become an exhibit or attachment of contract.

The price / prices contained within this proposal are good for 30 days and if this proposal is accepted, the proposal in its entirety will become part of the contract and will be added as an attachment or exhibit to the contract.

89

Southeast Services of CFL, Inc.

CGC-1516907 / CMC-1249691 / CMC-1250273 / CCC-1326536

498 Main Street Cocoa, FL 32922 Office 321-632-6800 Fax 321-632-6869

Terms and Conditions:

Payment will be due within 30 days of invoicing by Southeast Services of CFL, Inc. Customer will be

liable for Southeast Services incurred attorney’s fees and collection cost attributable to customer’s non-

payment, plus 1 ½ interest on unpaid balance due to Southeast Services. This proposal is valid for a

period not to exceed 30 days from the date of this proposal.

Please sign below indicating your notice to proceed and acceptance of this proposal. Once received by

our office via fax or mail, we will proceed with equipment and material ordering as well as scheduling of

work.

Signature Date

Title

Thank you for the opportunity to quote this project. Should you have any questions, or if I can be of further service please feel free to call. Sincerely,

Jacob McCarver Jacob McCarver Southeast Services of CFL, Inc.

90

91

92

93

94

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 2.A

Department: Human Resources

Requested Action: Consideration of approving revisions to the Promotions, Transfers andDemotion Policy, POL-2014-015-HRO-4. (Amanda Brailsford-Urbina)

Summary Explanation & Background: The Promotions, Transfers and Demotions Policy was reviewed by Human Resources and minor revisions andformatting changes were made throughout the policy.

The revisions to the Promotions, Transfers and Demotions Policy include adding a statement that internalcandidates must be in their current position at least six months to transfer to posted position. This does not applyto internal candidates who are moving from part-time to full-time status in the same position. Additionally,positions converted from part-time to full-time will only be posted for three days.

The Promotions, Transfers and Demotions Policy, POL-2014,015-HRO-4 was reviewed by both CPA’semployment attorney and the Port’s General Counsel. The TWU was also provided a copy of the revisions perArticle 4, Section 2 of the Collective Bargaining Agreement.

Financial Impact: No

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: No

Financial Review:

Attachments:

2A Cover Sheet.pdf

POL-2014-015-HRO-4 Promotions, Transfers and Demotion Policy_Redline.pdf

POL-2014-015-HRO-4 Promotions, Transfers and Demotion Policy_Clean.pdf

95

96

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 2.A

Department: Human Resources

Requested Action: Consideration of approving revisions to the Promotions, Transfers andDemotion Policy, POL-2014-015-HRO-4. (Amanda Brailsford-Urbina)

Summary Explanation & Background: The Promotions, Transfers and Demotions Policy was reviewed by Human Resources and minor revisions andformatting changes were made throughout the policy.

The revisions to the Promotions, Transfers and Demotions Policy include adding a statement that internalcandidates must be in their current position at least six months to transfer to posted position. This does not applyto internal candidates who are moving from part-time to full-time status in the same position. Additionally,positions converted from part-time to full-time will only be posted for three days.

The Promotions, Transfers and Demotions Policy, POL-2014,015-HRO-4 was reviewed by both CPA’semployment attorney and the Port’s General Counsel. The TWU was also provided a copy of the revisions perArticle 4, Section 2 of the Collective Bargaining Agreement.

Financial Impact: No

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: No

Financial Review:

Attachments:

POL-2014-015-HRO-4 Promotions, Transfers and Demotion Policy_Redline.pdf

POL-2014-015-HRO-4 Promotions, Transfers and Demotion Policy_Clean.pdf

97

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POL-2014-015-HRO-4 1 Rev. 321

POLICY Number: POL-2014-015-HRO-4

Effective: October 1, 2014 Revision: December 20, 2016 September 26, 2018 September 25, 2019

Section: Growing With Us

Promotions, Transfers and Demotion Policy

Revision 321, supersedes all previous documents

I. PURPOSE

To describe the Canaveral Port Authority's (CPA) promotion, transfer and demotion job posting policy.

II. POLICY

A. CPA Canaveral Port Authority offers employees promotions and transfers when appropriate.

B. Employees who have successfully completed their probation period and are in “good

standing” (i.e., no discipline or performance improvement plan), are eligible to apply for a transfer or promotion.

C. Promotions 1. Promotion is the advancement of an employee from one job position to another job

position that has a higher salary range, with a higher -level job title, and, more and higher level job responsibilities.

2. Employees considered for promotion must meet minimum qualifications required of the job. Minimum qualifications include, but are not limited to, relevant experience, education and training, job performance, and length of service.

3. When considering candidates for promotion, greater emphasis shall be placed on qualifications rather than on length of service.

4. Managers wishing to provide career progression promotions to current employees within their existing department are not required to follow the job posting processpost the position.

D. Transfers

1. A transfer is the movement of an employee from one job, department, shift, status or position to another where his/her pay, responsibilities and status remain the same.

2. Transfers may be temporary or permanent in nature. Transfers of a temporary nature should not exceed six (6) months.

3. Transfers may be made to meet specific work requirements and reassignment of work requirements or other reasons.

4. An internal candidate who has been in his/her current position at least six (6) months may apply for an internal transfer to a posted open position. This does not apply to

Formatted Table

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POL-2014-015-HRO-4 2 Rev. 321

internal candidates who are moving from part-time to full-time status in the same position.

3.5. Positions converted from part-time to full-time will be posted internally for three (3) days within the posting department.

4.6. In positions where an employee may be covering a specific vacancy in a different department, acting, lead or shift pay may be appropriate, reference Pay Policy.

5.7. Employees shall not be permitted to transfer from one job position to another more than once during a twelve (12) month period except for a promotion to a higher job position.

E. Demotion

1. Demotion is the movement of an employee from one job position to another job position that has a lower salary range, a lower level job title and, lower levels of job responsibilities.

2. A demotion may occur in situations such as when the employee was unable to perform satisfactorily in the higher- level position, as a result of disciplinary action, as a result of a re-organization, at the employee’s request or other reasons.

3. Demotions are not to be administered in lieu of performance counseling and performance improvement plans.

F. Process

1. All promotions, transfers and demotions will be processed via an Employee Action Notification (EAN).

1.

III. APPLICABILITY: This policy applies to all Canaveral Port AuthorityCPA employees, except as

maybe otherwise specifically established by a written agreement signed by the CPA Chief Executive OfficerCEO applicable to the employee.

IV. REFERENCES A. POL-2014-004-HRO-2, Hiring and Employment Policy, Rev. 2 B. POL-2014-008-HRO-3, Pay Policy

V. EXCEPTIONS: Exceptions to this policy require the prior approval of Human ResourcesHR and

the Chief Executive OfficerCEO or his/her designee. VI. RESPONSIBILITY: Human ResourcesHR has the responsibility for maintaining and updating

this policy.

Formatted: No bullets or numbering

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POL-2014-015-HRO-4 3 Rev. 321

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POL-2014-015-HRO-4 4 Rev. 30

*Approval Page

Name Title Signature Date

Amanda Brailsford-Urbina

Vice PresidentVP, Human Resources, Recreation and

Customer Experience (Human Resources

Representative Document Creator, Functional Area Director)

Craig Langley VP & General Counsel (Legal Representative)

George P. Kistner III, CPE Records & Information Manager

(Document Control & Compliance Representative)

Captain John W. Murray Canaveral Port Authority Executive Director/CEO

Micah LoydThomas W. Weinberg

Canaveral Port Authority Commission Chairman

*If Document Creator and/or Functional Area Director are also a part of the normal review process, a second signature is not required

102

POL-2014-015-HRO-4 5 Rev. 30

Revision History Page

Revision Effective Date Changes Made

(initial release, *minor amendment, revision, policy review w/change, **policy review w/o

change)

Briefly explain the purpose/reason for revision

0 October 1, 2014 Initial Release Creation Of Document

1 December 20, 2016 Revision

Title I- The word “Demotion” added, Title II, Section B- Addition of “and are in good standing (i.e., no discipline or

performance improvement plan.)”, Section C.1- addition of “with” to

statement for clarification. Section C.4- Added “post the position and removed “follow the job posting process.” Section E.4- Removal of

entire sentence “If the demotion is at the employee’s request, a written letter from the employee formally requesting the demotion with an explanation of the purpose of the

request.” Section F. 2. - Removal of entire sentence “Approvals to be

determined in ADF workflow process.”

1 December 20, 2016 Minor Amendment Corrections of various job titles

throughout the entire document.

2 September 26,

2018 Revision

1) Change to Section II.D.5. 2) Minor amendments to

language/format

3 September 25,

2019 Review and Revision

1) Policy review done by VP, HR 2) Minor amendments done to

language/format Section II.D.1. added “status” to sentence; Section II.D.4. added clarification on internal candidate service requirement and change to posting requirement; Section II.D.5. added shorter posting requirement for positions converted from part-time to full-time.

Formatted: Left

Formatted: Left, Numbered + Level: 1 + Numbering Style:1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0" +Indent at: 0.25"

Formatted: Left

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POL-2014-015-HRO-4 6 Rev. 30

*If change is minor amendment, then only the Records Manager is required to review and sign. Minor Amendment: Any change to an existing document that is limited to a clerical or grammatical change or correction that does not change the intent, scope, application or meaning of the document. **If no change to policy, Records Manager is required to verify and sign.

Records Manager Date

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POL-2014-015-HRO-4 1 Rev. 3

POLICY Number: POL-2014-015-HRO-4

Effective: October 1, 2014 Revision: September 25, 2019

Section: Growing With Us

Promotions, Transfers and Demotion Policy

Revision 3, supersedes all previous documents

I. PURPOSE

To describe the Canaveral Port Authority's (CPA) promotion, transfer and demotion job posting policy.

II. POLICY

A. CPA offers employees promotions and transfers when appropriate. B. Employees who have successfully completed their probation period and are in “good

standing” (i.e., no discipline or performance improvement plan), are eligible to apply for a transfer or promotion.

C. Promotions 1. Promotion is the advancement of an employee from one job position to another job

position that has a higher salary range, a higher-level job title, and more higher level job responsibilities.

2. Employees considered for promotion must meet minimum qualifications required of the job. Minimum qualifications include, but are not limited to, relevant experience, education and training, job performance, and length of service.

3. When considering candidates for promotion, greater emphasis shall be placed on qualifications rather than on length of service.

4. Managers wishing to provide career progression promotions to current employees within their existing department are not required to follow the job posting process.

D. Transfers

1. A transfer is the movement of an employee from one job, department, shift, status or position to another where his/her pay, responsibilities and status remain the same.

2. Transfers may be temporary or permanent in nature. Transfers of a temporary nature should not exceed six (6) months.

3. Transfers may be made to meet specific work requirements and reassignment of work requirements or other reasons.

4. An internal candidate who has been in his/her current position at least six (6) months may apply for an internal transfer to a posted open position. This does not apply to internal candidates who are moving from part-time to full-time status in the same position.

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POL-2014-015-HRO-4 2 Rev. 3

5. Positions converted from part-time to full-time will be posted internally for three (3) days within the posting department.

6. In positions where an employee may be covering a specific vacancy in a different department, acting, lead or shift pay may be appropriate, reference Pay Policy.

7. Employees shall not be permitted to transfer from one job position to another more than once during a twelve (12) month period except for a promotion to a higher job position.

E. Demotion 1. Demotion is the movement of an employee from one job position to another job

position that has a lower salary range, a lower level job title and, lower levels of job responsibilities.

2. A demotion may occur in situations such as when the employee was unable to perform satisfactorily in the higher-level position, as a result of disciplinary action, as a result of a re-organization, at the employee’s request or other reasons.

3. Demotions are not to be administered in lieu of performance counseling and performance improvement plans.

F. Process

1. All promotions, transfers and demotions will be processed via an Employee Action Notification (EAN).

III. APPLICABILITY: This policy applies to all CPA employees, except as maybe otherwise

specifically established by a written agreement signed by the CPA CEO applicable to the employee.

IV. REFERENCES A. POL-2014-004-HRO-2, Hiring and Employment Policy, Rev. 2 B. POL-2014-008-HRO-3, Pay Policy

V. EXCEPTIONS: Exceptions to this policy require the prior approval of HR and the CEO or his/her

designee. VI. RESPONSIBILITY: HR has the responsibility for maintaining and updating this policy.

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POL-2014-015-HRO-4 3 Rev. 3

*Approval Page

Name Title Signature Date

Amanda Brailsford-Urbina

VP, Human Resources, Recreation and Customer Experience

(Human Resources Representative Document Creator, Functional

Area Director)

Craig Langley VP & General Counsel (Legal Representative)

George P. Kistner III, CPE Records & Information Manager

(Document Control & Compliance Representative)

Captain John W. Murray Canaveral Port Authority Executive Director/CEO

Micah Loyd Canaveral Port Authority

Commission Chairman

*If Document Creator and/or Functional Area Director are also a part of the normal review process, a second signature is not required

107

POL-2014-015-HRO-4 4 Rev. 3

Revision History Page

Revision Effective Date Changes Made

(initial release, *minor amendment, revision, policy review w/change, **policy review w/o

change)

Briefly explain the purpose/reason for revision

0 October 1, 2014 Initial Release Creation Of Document

1 December 20, 2016 Revision

Title I- The word “Demotion” added, Title II, Section B- Addition of “and are in good standing (i.e., no discipline or

performance improvement plan.)”, Section C.1- addition of “with” to

statement for clarification. Section C.4- Added “post the position and removed “follow the job posting process.” Section E.4- Removal of

entire sentence “If the demotion is at the employee’s request, a written letter from the employee formally requesting the demotion with an explanation of the purpose of the

request.” Section F. 2. - Removal of entire sentence “Approvals to be

determined in ADF workflow process.”

1 December 20, 2016 Minor Amendment Corrections of various job titles

throughout the entire document.

2 September 26,

2018 Revision

1) Change to Section II.D.5. 2) Minor amendments to

language/format

3 September 25,

2019 Review and Revision

1) Policy review done by VP, HR 2) Minor amendments done to

language/format Section II.D.1. added “status” to sentence; Section II.D.4. added clarification on internal candidate service requirement and change to posting requirement; Section II.D.5. added shorter posting requirement for positions converted from part-time to full-time.

108

POL-2014-015-HRO-4 5 Rev. 3

*If change is minor amendment, then only the Records Manager is required to review and sign. Minor Amendment: Any change to an existing document that is limited to a clerical or grammatical change or correction that does not change the intent, scope, application or meaning of the document. **If no change to policy, Records Manager is required to verify and sign.

Records Manager Date

109

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 2.B

Department: Human Resources

Requested Action: Consideration of approving revisions to the Hiring and Employment Policyand Process, POL-2014-004-HRO-2. (Amanda Brailsford-Urbina)

Summary Explanation & Background: The Hiring and Employment Policy and Process was reviewed by Human Resources and minor revisions andformatting changes were made throughout the policy.

The revisions to the Hiring and Employment Policy and Process include more detail as to the areas ofdiscrimination protected by federal and state law, a statement about the shorter posting requirement for positionsconverted from part-time to full-time and edits made to the References section.

The Hiring and Employment Policy and Process, POL-2014,004-HRO-2 was reviewed by both CPA’semployment attorney and the Port’s General Counsel. The TWU was also provided a copy of the revisions perArticle 4, Section 2 of the Collective Bargaining Agreement.

Financial Impact: No

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: No

Financial Review:

Attachments:

2B Cover Sheet.pdf

POL-2014-004-HRO-2 Hiring and Employment_Redline.pdf

POL-2014-004-HRO-2 Hiring and Employment_Clean.pdf

110

111

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 2.B

Department: Human Resources

Requested Action: Consideration of approving revisions to the Hiring and Employment Policyand Process, POL-2014-004-HRO-2. (Amanda Brailsford-Urbina)

Summary Explanation & Background: The Hiring and Employment Policy and Process was reviewed by Human Resources and minor revisions andformatting changes were made throughout the policy.

The revisions to the Hiring and Employment Policy and Process include more detail as to the areas ofdiscrimination protected by federal and state law, a statement about the shorter posting requirement for positionsconverted from part-time to full-time and edits made to the References section.

The Hiring and Employment Policy and Process, POL-2014,004-HRO-2 was reviewed by both CPA’semployment attorney and the Port’s General Counsel. The TWU was also provided a copy of the revisions perArticle 4, Section 2 of the Collective Bargaining Agreement.

Financial Impact: No

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: No

Financial Review:

Attachments:

POL-2014-004-HRO-2 Hiring and Employment_Redline.pdf

POL-2014-004-HRO-2 Hiring and Employment_Clean.pdf

112

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POL-2014-004-HRO-2 1 Rev. 32

POLICY Number: POL-2014-004-HRO-2

Effective: October 1, 2014 Revision: September 25, 2019

Section: Joining Us

Hiring and Employment Policy and Process

Revision 23, supersedes all previous documents

I. PURPOSE

To describe the Canaveral Port Authority's (CPA’s) hiring and employment policy and process. II. POLICY

A. At-Will Employment 1. Employment at Canaveral Port Authority (CPA) is on an “at will” basis and is for no

guaranteed or specific period of employment. Employees may resign at any time, for any reason or for no reason and unless you are subject to a written agreement or some law providing otherwise, CPA may discharge an employee at any time, with or without cause or notice.

B. Equal Opportunity Employment

1. The CPA provides equal opportunity in employment to all employees and applicants for employment.

2. Consistent with the rights and obligations under applicable federal and state law, no person will be discriminated against in employment because of race, color, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, religion, national origin, age, disability, veteran or military status, marital status, genetic testing, HIV/AIDS, sickle cell trait or testing, or any other characteristic protected by federal, state or local law. religion, color, sex, age, national origin, disability, veteran or marital status or otherwise established by applicable law.

3. This policy applies to all terms, conditions and privileges of employment including, but not limited to, hiring, probationary period, training, placement and employee development, promotion, transfer, compensation, benefits, educational assistance, layoff and recall, social and recreational programs, employee facilities, termination and retirement.

C. Nepotism/Employment of Relatives

1. The employment of an employee’s immediate family member(s) is permissible, but only to the extent that such employment does not, in the CPA’s sole determination, create an actual or perceived conflict of interest.

2. An immediate family member is defined as an employee's spouse, mother, father, son, daughter, grandchild, sister, brother, legal guardian, mother- and father-in-law, son-in-law, daughter-in-law, stepparents, stepchildren, grandparents, employee’s domestic partner, domestic partner’s children and domestic partner’s parents.

Formatted Table

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POL-2014-004-HRO-2 2 Rev. 32

3. The following guidelines also apply to employees who are not immediate family members, but who have a relationship that otherwise has the potential to create a conflict of interest.

4. The CPA will hire and provide work assignments to immediate family members in accordance with the following guidelines: a. Employees must promptly disclose to Human Resources (HR) if an immediate

family member becomes a CPA employee or holds a position of influence with a consultant, partner, vendor or contractor, and must also report any known actual or perceived conflict of interest to HRHuman Resources.

b. An employee’s immediate family member(s) may not be employed in the same business area of the organization, nor report to the same supervisor.

5. In the event that two CPA employees marry or otherwise become part of the same household while employed, and in the CPA’s sole determination, the new relationship creates an actual or perceived conflict of interest, the CPA will make an effort to transfer one of the employees to another position or reporting relationship where no such conflict exists as soon as practicable.

6. In order to avoid perceived influence over an immediate family member’s career, no immediate family member of the CPA Senior Leadership Team Staff or Commissioner or Commissioner’s staff may be hired unless the employment arrangement is approved in advance by the Port Director/CEO and HRHuman Resources.

7. If an employee is subsequently elected as a Commissioner, hired as a Commissioner’s staff member or member of the CPA Senior Leadership Team, and an immediate family member of such elected official is already employed by the organization, there will be no resulting adverse change in the immediate family member’s terms or conditions of employment. If the CPA determines that an actual or perceived conflict of interest results from the appointment, HR Human Resources will recommend appropriate action to the Port Director & /CEO for his/her approval.

III. PHILOSOPHY AND PROCESS

A. Philosophy 1. Canaveral Port Authority will always endeavor to hire the most qualified individual for

each open position. 2. Hiring decisions will be made based upon the documented duties and responsibilities

of the job and the qualifications of the applicants. B. Employment Requisition

1. Posted positions require a minimum of two levels of leadership approval, including the hiring department head and HRHuman Resources.

C. Job Posting

1. All jobs will be posted internally through the ADP career center. 1.2. Positions converted from part-time to full-time will be posted for three (3) days

within the department. 2.3. An internal candidate who has been in his/her current position at least six (6)

months may apply for an internal transfer to a posted open position. An internal

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POL-2014-004-HRO-2 3 Rev. 32

candidate who has been in his/her current position for at least twelve (12) months and who meets the minimum qualifications and performance expectations of the job posted, may be given consideration over external candidates.

3.4. An internal application must be submitted to HR Human Resources through ADP’s career center in order for internal candidate to be considered.

4.5. Jobs may be posted both internally and externally, concurrently, or at any time in the hiring process if the hiring manager and Human ResourcesHR are in agreement.

5.6. Postings will remain active for a minimum of one week. Postings may be extended.

D. Employment Applications

1. Applications must be submitted through ADP’s career center prior to conducting an interview or an employment offer being extended.

2. CPA Canaveral Port Authority relies upon the accuracy of information contained in the employment application and other data presented throughout the hiring and employment process. Falsification, misrepresentation, or material omissions in any of this information or data may exclude the individual from further consideration for employment with CPACanaveral Port Authority, or will result in termination if the person has been hired.

E. Employment Interviews/Offers

1. HR Human Resources will provide guidance for all hiring managers in the interview process to ensure compliance with all Federal and State laws and regulations, as well as best practices in identifying the most qualified candidate.

2. Employment offers will be made only after the completion and evaluation of all pre-offer requirements established by HRHuman Resources.

3. All official offers of employment will be extended by the HRHuman Resources Department.

4. Hiring Salary a. The hiring salary for all new and rehired employees will be a joint decision

between the hiring manager and the HR Human Resources department. b. The hiring salary will be established considering the pay range for the posted job,

internal equity with other employees who are doing similar work, job qualifications, skills, and experience of the candidate, and any requirements established in any applicable collective bargaining agreement for represented employees.

5. Re-Hires a. Former employees who left their employment from the CPA in good standing may

be considered for re-employment. b. Rehired employees will receive credit for prior CPA employment service if the

break in service is twelve (12) months or less. An adjusted service date will be calculated and will be used to determine benefits eligibility.

6. Contract Employees or Agency Employees a. From time to time it may be necessary to use contract employees or obtain employees through agencies for specific services or projects.

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POL-2014-004-HRO-2 4 Rev. 32

b. Due to the complexity and specificity of each action, supervisors are required to contact HR Human Resources for guidance prior to making commitments for contract or agency labor.

F. Background and Reference Checks, Physical Exams and Drug Screening 1. To ensure that individuals who join the CPA are well qualified and that the CPA

maintains a safe and productive work environment, it is our policy to conduct pre-employment background checks, physicals (safety sensitive positions) and drug screening (special-risk and mandatory-testing positions).

2. Background checks may include verification of any information on the applicant’s resume or application form and will specifically include a background check of the Division of Motor Vehicles. For applicants hired into a position where the employee may be required to drive a Port vehicle, the applicant must meet at the time of hire and remain in compliance with the criteria set forth in the Staff Vehicle Usage Policy, POL-2015-001-FLT-3.

3. All offers of employment are conditioned on receipt of a background check report, physical exam conclusion and drug screen results that are acceptable to the CPA.

4. All background checks, pre-employment physicals (if applicable) and drug screenings (if applicable) are conducted in conformity with the Federal Fair Credit Reporting Act, the Americans with Disabilities Act, as Amended, and all applicable State and Federal laws. Certain reports may be confidential and will only be viewed by individuals with a need to know.

5. Prior to an employee joining the CPA, all required certifications will be verified and validated as needed and at a minimum, annually.

G. Probationary Period

1. The CPA Canaveral Port Authority has a probationary period for all new employees. This period will last a minimum of 90 days.

2. All employees will receive from their supervisor, guidance on the performance required to successfully complete their probation period.

3. Probationary periods may be extended for up to an additional forty-five (45) days at the recommendation of the supervisor and the concurrence of HRHuman Resources.

4. Requests for extension of probation with supporting documentation should be submitted at least three (3) calendar days prior to the end of the existing probation period. The Supervisor will notify the employee prior to the end of the probation period that they will have their probationary period extended.

5. Employees receiving an extended probationary period should be provided weekly documented feedback.

6. Successful completion of a probationary period does not alter an employee’s at-will status.

Formatted: Indent: Left: 0.75", Hanging: 0.25"

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POL-2014-004-HRO-2 5 Rev. 32

IV. APPLICABILITY: This policy applies to all CPA employees, except as maybe otherwise specifically established by a written agreement signed by the CPA Canaveral Port Authority Port Director/CEO.

V. REFERENCES

A. EEO Laws www.eeoc.gov B. Title I of the Americans with Disabilities Act (ADA), as Amended (ADAAA) of 1990

www.ada.gov C. Drug Free Workplace Act D. POL-2014-015-HRO-4 Promotions, and Transfers and Demotion Policy E. POL-2015-001-FLT-3, Staff Vehicle Usage Policy E.F. POL-2017-001-HRO-2, Drug-Free Workplace and Alcohol and Drug Use Testing Policy

VI. EXCEPTIONS: Exceptions to this policy require the prior approval of Human ResourceHRs and

the Port Director/CEO or his/her designee.

VII. RESPONSIBILITY: HR Human Resources has the responsibility for maintaining and updating this policy

Formatted: Font: 12 pt

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POL-2014-004-HRO-2 6 Rev. 32

*Approval Page

Name Title Signature Date

Amanda Brailsford-Urbina

VP, Human Resources, Recreation and Customer Experience

(Document Creator)

Donna Greenslade Manager, Human Resources

Craig Langley VP & General Counsel

George P. Kistner III Records & Information Manager

Capt. John Murray Canaveral Port Authority

Port Director/CEO

Micah LoydJerry W. Allender

Canaveral Port Authority Commission Chairman

*If Document Creator and/or Functional Area Director are also a part of the normal review process, a second signature is not required

ᴬ The TWU Collective Bargaining Agreement takes precedence over personnel rules and regulations to an extent a conflict may appear. Changes in present rules affecting wages, hours or working conditions shall not become effective until they have been posted seven calendar days and a copy sent directly to TWU office by mail, email or fax. The Union may promptly demand an opportunity to bargain regarding any proposed changes. With this in mind, all policies that directly affect the welfare of represented employees, members of the TWU, should be submitted to the Union Steward for review at least seven days prior to being placed on agenda for formal approval. This can be done through the VP, Human Resources. (If this is the case, the VP, Human Resources must sign off on policy.) ᴮ In cases where policy will have employee implications, the VP, Human Resources must sign-off on policy.

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POL-2014-004-HRO-2 7 Rev. 32

Revision History Page

Revision Effective Date

Changes Made (initial release, *minor

amendment, revision, policy review w/change, **policy review

w/o change)

Briefly explain the purpose/reason for revision

0 October 1, 2014 Initial Release Creation oOf Document

1 September 1, 2015 Revision

G. Background and Reference Checks, Physical Exams and Drug Screening. 1. To ensure that individuals who join the Canaveral Port Authority are well qualified and that the Canaveral Port Authority maintains a safe and productive work environment, it is our policy to conduct pre-employment background checks, physicals (safety sensitive positions) and drug screening (special-risk and mandatory-testing positions) who accept an offer of employment. Changed wording from all applicants to Special-risk and mandatory-testing positions per Statute 112.0445 Drug Free Workplace Act.

2 September 28,

2016 Revision Reference attached policy revisions outline.

3 September 25,

2019 Review and Revision

1) Policy review done by VP, HR 2) Minor amendments done to language/format; Section II.B.2. edited statement about types of discrimination; Section III.C.2. added statement about shorter posting requirement; Section V. edited/added references

* If change is minor amendment, then only the Records Manager is required to review and sign. Minor Amendment: Any change to an existing document that is limited to a clerical or grammatical

change or correction that does not change the intent, scope, application or meaning of the document.

**If no change to policy, Records Manager is required to verify and sign.

Records Manager Date

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120

POL-2014-004-HRO-2 8 Rev. 32

121

POL-2014-004-HRO-2 1 Rev. 3

POLICY Number: POL-2014-004-HRO-2

Effective: October 1, 2014 Revision: September 25, 2019

Section: Joining Us

Hiring and Employment Policy and Process

Revision 3, supersedes all previous documents

I. PURPOSE

To describe the Canaveral Port Authority's (CPA) hiring and employment policy and process. II. POLICY

A. At-Will Employment 1. Employment at CPA is on an “at will” basis and is for no guaranteed or specific period

of employment. Employees may resign at any time, for any reason or for no reason and unless you are subject to a written agreement or some law providing otherwise, CPA may discharge an employee at any time, with or without cause or notice.

B. Equal Opportunity Employment

1. The CPA provides equal opportunity in employment to all employees and applicants for employment.

2. Consistent with the rights and obligations under applicable federal and state law, no person will be discriminated against in employment because of race, color, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, religion, national origin, age, disability, veteran or military status, marital status, genetic testing, HIV/AIDS, sickle cell trait or testing, or any other characteristic protected by federal, state or local law

3. This policy applies to all terms, conditions and privileges of employment including, but not limited to, hiring, probationary period, training, placement and employee development, promotion, transfer, compensation, benefits, educational assistance, layoff and recall, social and recreational programs, employee facilities, termination and retirement.

C. Nepotism/Employment of Relatives

1. The employment of an employee’s immediate family member(s) is permissible, but only to the extent that such employment does not, in the CPA’s sole determination, create an actual or perceived conflict of interest.

2. An immediate family member is defined as an employee's spouse, mother, father, son, daughter, grandchild, sister, brother, legal guardian, mother- and father-in-law, son-in-law, daughter-in-law, stepparents, stepchildren, grandparents, employee’s domestic partner, domestic partner’s children and domestic partner’s parents.

3. The following guidelines also apply to employees who are not immediate family members, but who have a relationship that otherwise has the potential to create a conflict of interest.

122

POL-2014-004-HRO-2 2 Rev. 3

4. The CPA will hire and provide work assignments to immediate family members in accordance with the following guidelines: a. Employees must promptly disclose to Human Resources (HR) if an immediate

family member becomes a CPA employee or holds a position of influence with a consultant, partner, vendor or contractor, and must also report any known actual or perceived conflict of interest to HR.

b. An employee’s immediate family member(s) may not be employed in the same business area of the organization, nor report to the same supervisor.

5. In the event that two CPA employees marry or otherwise become part of the same household while employed, and in the CPA’s sole determination, the new relationship creates an actual or perceived conflict of interest, the CPA will make an effort to transfer one of the employees to another position or reporting relationship where no such conflict exists as soon as practicable.

6. In order to avoid perceived influence over an immediate family member’s career, no immediate family member of the CPA Senior Leadership Team Staff or Commissioner or Commissioner’s staff may be hired unless the employment arrangement is approved in advance by the Port Director/CEO and HR.

7. If an employee is subsequently elected as a Commissioner, hired as a Commissioner’s staff member or member of the CPA Senior Leadership Team, and an immediate family member of such elected official is already employed by the organization, there will be no resulting adverse change in the immediate family member’s terms or conditions of employment. If the CPA determines that an actual or perceived conflict of interest results from the appointment, HR will recommend appropriate action to the Port Director & CEO for approval.

III. PHILOSOPHY AND PROCESS

A. Philosophy 1. Canaveral Port Authority will always endeavor to hire the most qualified individual for

each open position. 2. Hiring decisions will be made based upon the documented duties and responsibilities

of the job and the qualifications of the applicants. B. Employment Requisition

Posted positions require a minimum of two levels of leadership approval, including the hiring department head and HR.

C. Job Posting

1. All jobs will be posted internally through the ADP career center. 2. Positions converted from part-time to full-time will be posted for three (3) days within

the department. 3. An internal candidate who has been in his/her current position at least six (6) months

may apply for an internal transfer to a posted open position. An internal candidate who has been in his/her current position for at least twelve (12) months and who meets the minimum qualifications and performance expectations of the job posted, may be given consideration over external candidates. 123

POL-2014-004-HRO-2 3 Rev. 3

4. An internal application must be submitted to HR through ADP’s career center in order for internal candidate to be considered.

5. Jobs may be posted both internally and externally, concurrently, or at any time in the hiring process if the hiring manager and HR are in agreement.

6. Postings will remain active for a minimum of one week. Postings may be extended. D. Employment Applications

1. Applications must be submitted through ADP’s career center prior to conducting an interview or an employment offer being extended.

2. CPA relies upon the accuracy of information contained in the employment application and other data presented throughout the hiring and employment process. Falsification, misrepresentation, or material omissions in any of this information or data may exclude the individual from further consideration for employment with CPA, or will result in termination if the person has been hired.

E. Employment Interviews/Offers

1. HR will provide guidance for all hiring managers in the interview process to ensure compliance with all Federal and State laws and regulations, as well as best practices in identifying the most qualified candidate.

2. Employment offers will be made only after the completion and evaluation of all pre-offer requirements established by HR.

3. All official offers of employment will be extended by the HR. 4. Hiring Salary

a. The hiring salary for all new and rehired employees will be a joint decision between the hiring manager and the HR department.

b. The hiring salary will be established considering the pay range for the posted job, internal equity with other employees who are doing similar work, job qualifications, skills, and experience of the candidate, and any requirements established in any applicable collective bargaining agreement for represented employees.

5. Re-Hires a. Former employees who left their employment from the CPA in good standing may

be considered for re-employment. b. Rehired employees will receive credit for prior CPA employment service if the

break in service is twelve (12) months or less. An adjusted service date will be calculated and will be used to determine benefits eligibility.

6. Contract Employees or Agency Employees a. From time to time it may be necessary to use contract employees or obtain employees through agencies for specific services or projects. b. Due to the complexity and specificity of each action, supervisors are required to contact HR for guidance prior to making commitments for contract or agency labor.

F. Background and Reference Checks, Physical Exams and Drug Screening

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POL-2014-004-HRO-2 4 Rev. 3

1. To ensure that individuals who join the CPA are well qualified and that the CPA maintains a safe and productive work environment, it is our policy to conduct pre-employment background checks, physicals (safety sensitive positions) and drug screening (special-risk and mandatory-testing positions).

2. Background checks may include verification of any information on the applicant’s resume or application form and will specifically include a background check of the Division of Motor Vehicles. For applicants hired into a position where the employee may be required to drive a Port vehicle, the applicant must meet at the time of hire and remain in compliance with the criteria set forth in the Staff Vehicle Usage Policy, POL-2015-001-FLT-3.

3. All offers of employment are conditioned on receipt of a background check report, physical exam conclusion and drug screen results that are acceptable to the CPA.

4. All background checks, pre-employment physicals (if applicable) and drug screenings (if applicable) are conducted in conformity with the Federal Fair Credit Reporting Act, the Americans with Disabilities Act, as Amended, and all applicable State and Federal laws. Certain reports may be confidential and will only be viewed by individuals with a need to know.

5. Prior to an employee joining the CPA, all required certifications will be verified and validated as needed and at a minimum, annually.

G. Probationary Period

1. The CPA has a probationary period for all new employees. This period will last a minimum of 90 days.

2. All employees will receive from their supervisor, guidance on the performance required to successfully complete their probation period.

3. Probationary periods may be extended for up to an additional forty-five (45) days at the recommendation of the supervisor and the concurrence of HR.

4. Requests for extension of probation with supporting documentation should be submitted at least three (3) calendar days prior to the end of the existing probation period. The Supervisor will notify the employee prior to the end of the probation period that they will have their probationary period extended.

5. Employees receiving an extended probationary period should be provided weekly documented feedback.

6. Successful completion of a probationary period does not alter an employee’s at-will status.

IV. APPLICABILITY: This policy applies to all CPA employees, except as maybe otherwise

specifically established by a written agreement signed by the CPA Port Director/CEO. V. REFERENCES

A. EEO Laws www.eeoc.gov B. Americans with Disabilities Act (ADA), as Amended (ADAAA) www.ada.gov C. Drug Free Workplace Act D. POL-2014-015-HRO-4 Promotions, Transfers and Demotion Policy E. POL-2015-001-FLT-3, Staff Vehicle Usage Policy 125

POL-2014-004-HRO-2 5 Rev. 3

F. POL-2017-001-HRO-2, Drug-Free Workplace and Alcohol and Drug Use Testing Policy VI. EXCEPTIONS: Exceptions to this policy require the prior approval of HR and the Port

Director/CEO or his/her designee.

VII. RESPONSIBILITY: HR has the responsibility for maintaining and updating this policy

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POL-2014-004-HRO-2 6 Rev. 3

*Approval Page

Name Title Signature Date

Amanda Brailsford-Urbina

VP, Human Resources, Recreation and Customer Experience

(Document Creator)

Craig Langley VP & General Counsel

George P. Kistner III Records & Information Manager

Capt. John Murray Canaveral Port Authority

Port Director/CEO

Micah Loyd Canaveral Port Authority

Commission Chairman

*If Document Creator and/or Functional Area Director are also a part of the normal review process, a second signature is not required

ᴬ The TWU Collective Bargaining Agreement takes precedence over personnel rules and regulations to an extent a conflict may appear. Changes in present rules affecting wages, hours or working conditions shall not become effective until they have been posted seven calendar days and a copy sent directly to TWU office by mail, email or fax. The Union may promptly demand an opportunity to bargain regarding any proposed changes. With this in mind, all policies that directly affect the welfare of represented employees, members of the TWU, should be submitted to the Union Steward for review at least seven days prior to being placed on agenda for formal approval. This can be done through the VP, Human Resources. (If this is the case, the VP, Human Resources must sign off on policy.) ᴮ In cases where policy will have employee implications, the VP, Human Resources must sign-off on policy.

127

POL-2014-004-HRO-2 7 Rev. 3

Revision History Page

Revision Effective Date

Changes Made (initial release, *minor

amendment, revision, policy review w/change, **policy review

w/o change)

Briefly explain the purpose/reason for revision

0 October 1, 2014 Initial Release Creation of Document

1 September 1, 2015 Revision

G. Background and Reference Checks, Physical Exams and Drug Screening. 1. To ensure that individuals who join the Canaveral Port Authority are well qualified and that the Canaveral Port Authority maintains a safe and productive work environment, it is our policy to conduct pre-employment background checks, physicals (safety sensitive positions) and drug screening (special-risk and mandatory-testing positions) who accept an offer of employment. Changed wording from all applicants to Special-risk and mandatory-testing positions per Statute 112.0445 Drug Free Workplace Act.

2 September 28,

2016 Revision Reference attached policy revisions outline.

3 September 25,

2019 Review and Revision

1) Policy review done by VP, HR 2) Minor amendments done to language/format; Section II.B.2. edited statement about types of discrimination; Section III.C.2. added statement about shorter posting requirement; Section V. edited/added references

* If change is minor amendment, then only the Records Manager is required to review and sign. Minor Amendment: Any change to an existing document that is limited to a clerical or grammatical

change or correction that does not change the intent, scope, application or meaning of the document.

**If no change to policy, Records Manager is required to verify and sign.

Records Manager Date

128

POL-2014-004-HRO-2 8 Rev. 3

129

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 2.C

Department: Human Resources

Requested Action: Consideration of approving revisions to the Separation Policy,POL-2014-021-HRO-6. (Amanda Brailsford-Urbina)

Summary Explanation & Background: The Separation Policy was reviewed by Human Resources and minor revisions and formatting changes weremade throughout the policy.These revisions to the Separation Policy include:• Managers will review and approve employee’s final schedule and last working date• Employee’s last day of work cannot be a CPA-recognized holiday unless the employee works theholiday• The medical separation section has been removed from the policy• Addition of the Code of Ethics and Business Conduct, procedures and rules to the list of CPA standardsthat could be violated under this policy • Employees will keep their TWIC credential upon separation from CPA• Deductions for CPA items not returned may be taken from an employee’s final paycheck are done sowithin the parameters of applicable laws and statutes• Information for the Consolidated Omnibus Budget Reconciliation (COBRA) continued health coveragewill be sent to terminating employees via a third-party administrator• Edits to the References section of the policy

The Separation Policy, POL-2014,021-HRO-6 was reviewed by both CPA’s employment attorney and thePort’s General Counsel. The TWU was also provided a copy of the revisions per Article 4, Section 2 of theCollective Bargaining Agreement.

Financial Impact: No

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: No

Financial Review:

Attachments:

130

2C Cover Sheet.pdf

POL-2014-021-HRO-6 Separation_Redline.pdf

POL-2014-021-HRO-6 Separation_Clean.pdf

131

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 2.C

Department: Human Resources

Requested Action: Consideration of approving revisions to the Separation Policy,POL-2014-021-HRO-6. (Amanda Brailsford-Urbina)

Summary Explanation & Background: The Separation Policy was reviewed by Human Resources and minor revisions and formatting changes weremade throughout the policy.These revisions to the Separation Policy include:• Managers will review and approve employee’s final schedule and last working date• Employee’s last day of work cannot be a CPA-recognized holiday unless the employee works theholiday• The medical separation section has been removed from the policy• Addition of the Code of Ethics and Business Conduct, procedures and rules to the list of CPA standardsthat could be violated under this policy • Employees will keep their TWIC credential upon separation from CPA• Deductions for CPA items not returned may be taken from an employee’s final paycheck are done sowithin the parameters of applicable laws and statutes• Information for the Consolidated Omnibus Budget Reconciliation (COBRA) continued health coveragewill be sent to terminating employees via a third-party administrator• Edits to the References section of the policy

The Separation Policy, POL-2014,021-HRO-6 was reviewed by both CPA’s employment attorney and thePort’s General Counsel. The TWU was also provided a copy of the revisions per Article 4, Section 2 of theCollective Bargaining Agreement.

Financial Impact: No

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: No

Financial Review:

Attachments:

132

POL-2014-021-HRO-6 Separation_Redline.pdf

POL-2014-021-HRO-6 Separation_Clean.pdf

133

POL-2014-021-HRO-6 1 Rev. 21

POLICY Number: POL-2014-021-HRO-6

Effective: October 1, 2014 Revision: September 1, 2015 Revision: September 25, 2019

Section: Leaving Us

Separation Policy Revision 21, supersedes all

previous documents

I. PURPOSE To describe the Canaveral Port Authority's (CPA’s) Sseparation Ppolicy.

II. POLICY

A. The CPA Canaveral Port Authority understands there are various circumstances under which an employee may be separated from employment. All separation events will be coordinated with the employee’s immediate supervisor and HR Human Resources.

B. Voluntary Separation

1. Resignation/Retirement a. Employees who voluntarily resign or retire should submit a written resignation

letter to management at least two (2) weeks prior to the effective date of the resignation.

b. The manager will review and approve the employee’s final schedule and working date.

a.c. The employee’s last day of work cannot be a CPA-recognized holiday unless the employee works the holiday.

2. Resigned Without Notice (Job Abandonment) a. Employees who are absent from work for three (3) consecutive working days

without giving either verbal or written notice, will be considered as having abandoned their position and subject to disciplinary action per CPA policy..

C. Involuntary Separation 1. Medical Separation a. In the event an employee is unable to perform his/her assigned duties due to an injury or

illness, the CPA Canaveral Port Authority may medically separate the employee from CPA

Canaveral Port Authority service.

b. Medical separations must comply with the Family and Medical Leave Act (FMLA) And

Americans with Disabilities Act (ADA) guidelines and any other policies/laws governing

separation.

c. Medical Separations may be appealed utilizing the employee objection process.

2.1. Termination

a. Reference POL-2014-011-HRO-3, Discipline and Employee Objection Policies and Processes.

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134

POL-2014-021-HRO-6 2 Rev. 21

b. Both management and the employee have the right to terminate the employment relationship at any time with or without cause or notice. Employees may be terminated due to a violation of CPA Canaveral Port Authority rules, policies, procedures, Code of Ethics and Business Conduct, rules, unsatisfactory performance or unacceptable conduct, lack of confidence in an employee’s abilities, a re-organization or reduction in force, or any other reason that management determines to be in the best interests of the CPA Canaveral Port Authority.

c. HR Human Resources will be consulted and provide authorization prior to the termination of any employee. No employee will be involuntarily terminated without the authorization of the VP of HRDeputy Executive Director, Human Resources or his/her delegate.

d. At management’s discretion, prior to termination, employees may be provided the reasons for termination and an opportunity to submit any information from their perspective, which they would like to be considered in the termination decision.

e. HR Human Resources must be present at the time of termination. f. Post-termination employees are free to use the objection process outlined in POL-

2014-011-HRO-3.

D. Layoff : D. See Layoff and Recall Policy,: POL-2014-025-HRO-6

E. Separation 1. The separating employee must return all Canaveral Port AuthorityCPA property at the

time of separation, including uniforms, cell phones, keys, fobs, laptops,PCs and identification cards, except for the Transportation Worker Identification Card (TWIC). Failure to return all items may result in deductions from the final paycheck within the parameters of applicable laws and statutes. Employee

1. 2. Accrued vacation and unused floating/birthday holiday will be paid to those who

separate employment after completing 90 days of employment with CPACanaveral Port Authority.

3. Accrued sick leave is not paid out to those who separate CPA Canaveral Port Authority employment.

4. Health insurance normally terminates the last day of the month of employment. Information for Consolidated Omnibus Budget Reconciliation (COBRA) continued health coverage will be sent to the terminating employeeprovided via a third-party administrator..

III. APPLICABILITY:

III. This policy applies to all CPA Canaveral Port Authority employees, except as maybe otherwise specifically established by a written agreement signed by the CPA Canaveral Port Authority Port Director and Chief Executive OfficerCEO applicable to the employee.

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135

POL-2014-021-HRO-6 3 Rev. 21

IV. REFERENCES

A. POL-2014-011-HRO-3, Discipline and Employee Objection Policies and Processes, POL-2014-011-HRO-3

B. POL-2014-025-HRO-6, Layoff and Recall Policy C. POL-2014-019-HRO-2, Employee Benefits D. Employee Benefits GuideBenefit At A Glance Brochure D. E. Title VII of the Civil Rights Act of 1964 F. Age Discrimination in Employment Act (ADEA) GE. Americans with Disabilities Act (ADA), as Amended (ADAAA) HF. Worker Adjustment and Retraining Notification Act (WARN) IG. Older Workers Benefit Protection Act (OWBPA) JH. Employee Retirement Income Security Act (ERISA) KI. Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA) LJ. Health Insurance Portability and Accountability Act (HIPAA) MK. Family and Medical Leave Act (FMLA) NL. Uniformed Services Employment and Reemployment Rights Act (USERRA).

V. EXCEPTIONS V. S: Exceptions to this policy require the prior approval of the VP of HR Deputy Executive Director, Human Resources and the Port Director and CEO Chief Executive Officer or his/her designee.

VI. RESPONSIBILITY:

VI. HR Human Resources has the responsibility for maintaining and updating this policy.

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136

POL-2014-021-HRO-6 4 Rev.1

*Approval Page

Name Title Signature Date

Donna Greenslade Human Resources Manager

(Document Creator)

Amanda Brailsford-UrbinaCindy

Kane

VP, Human Resources, Recreation and Customer Experience

Senior Director, Human Resources (Functional Area Director)

Craig Langley VP and General Counsel

George P. Kistner III Records and Information Manager

N/A **HR Senior Director (If Applicable)

Captain John W. MurrayJohn Walsh

Canaveral Port Authority Director/CEO

Micah LoydJerry W. Allender

Canaveral Port Authority Commission Chairman

*If Document Creator and/or Functional Area Director are also a part of the normal review process, a second signature is not required

** The Union Collective Bargaining Agreement takes precedence over personnel rules and regulations to

an extent a conflict may appear.

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POL-2014-021-HRO-6 5 Rev.1

Changes in present rules affecting wages, hours or working conditions shall not become effective until

they have been posted seven calendar days and a copy sent directly to TWU office by mail, email or

fax. The Union may promptly demand an opportunity to bargain regarding any proposed changes.

With this in mind, all policies that directly affect the welfare of represented employees, members of the

TWC, should be submitted to the Union Steward for review at least seven days prior to being placed on

agenda for formal approval. This can be done through the VP senior director of HRhuman resources. (If

this is the case, VP of HR HR Senior Director must sign off on policy.)

Revision History Page

Revision Effective Date Changes Made

(initial release, *minor amendment, revision, policy review w/change, **policy

review w/o change)

Briefly explain the purpose/reason for revision

0 October 1, 2014 Initial Release Policy Creation

1 September 1, 2015 Revision

Revision satisfies Florida Employment-At-Will Doctrine as outlined and

recommendation of legal counsel. The other changes made are to clarify the

termination process.

March 20, 2017 Minor Amendment

1. Words “Canaveral Port Authority” changed to “CPA” throughout entire document; 2. All Words “Deputy Executive Director, Human Resources” and “Senior Director, Human Resources” replaced with “VP, Human Resources”

2 September 25,

2019 Review and Revision

Policy review done by VP, HR; Minor amendments done to language/format; Section II.B.1.b.

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138

POL-2014-021-HRO-6 6 Rev.1

added language about employee’s final schedule; Section II.B.1.c. added statement that employee’s last day of work and holidays; Section II.C.1.a, b & c removed statements about medical separation; Section II.C.1.b. – added reference to Code of Ethics and Business Conduct, procedures and rules; Section II.E.1. added reference to TWIC card and final paycheck; Section II.E.4. – added clarification on COBRA process; IV.A. Reformatted policy name, and IV.D. changed name of Employee Benefits Guide

*If change is minor amendment, then only the Records Manager is required to review and sign. Minor Amendment: Any change to an existing document that is limited to a clerical or grammatical change or correction that does not change the intent, scope, application or meaning of the document. **If no change to policy, Records Manager is required to verify and sign.

Records Manager Date

139

POL-2014-021-HRO-6 1 Rev. 2

POLICY Number: POL-2014-021-HRO-6

Effective: October 1, 2014 Revision: September 25, 2019

Section: Leaving Us

Separation Policy Revision 2, supersedes all

previous documents

I. PURPOSE To describe the Canaveral Port Authority's (CPA) Separation Policy.

II. POLICY

A. The CPA understands there are various circumstances under which an employee may be separated from employment. All separation events will be coordinated with the employee’s immediate supervisor and HR.

B. Voluntary Separation

1. Resignation/Retirement a. Employees who voluntarily resign or retire should submit a written resignation

letter to management at least two (2) weeks prior to the effective date of the resignation.

b. The manager will review and approve the employee’s final schedule and working date.

c. The employee’s last day of work cannot be a CPA-recognized holiday unless the employee works the holiday.

2. Resigned Without Notice (Job Abandonment) a. Employees who are absent from work for three (3) consecutive working days

without giving either verbal or written notice, will be considered as having abandoned their position and subject to disciplinary action per CPA policy.

C. Involuntary Separation 1. Termination

a. Reference POL-2014-011-HRO-3, Discipline and Employee Objection Policies and Processes.

b. Both management and the employee have the right to terminate the employment relationship at any time with or without cause or notice. Employees may be terminated due to a violation of CPA policies, procedures, Code of Ethics and Business Conduct, rules, unsatisfactory performance or unacceptable conduct, lack of confidence in an employee’s abilities, a re-organization or reduction in force, or any other reason that management determines to be in the best interests of the CPA.

140

POL-2014-021-HRO-6 2 Rev. 2

c. HR will be consulted and provide authorization prior to the termination of any employee. No employee will be involuntarily terminated without the authorization of the VP of HR or his/her delegate.

d. At management’s discretion, prior to termination, employees may be provided the reasons for termination and an opportunity to submit any information from their perspective, which they would like to be considered in the termination decision.

e. HR must be present at the time of termination. f. Post-termination employees are free to use the objection process outlined in POL-

2014-011-HRO-3.

D. Layoff See Layoff and Recall Policy, POL-2014-025-HRO-6

E. Separation 1. The separating employee must return all CPA property at the time of separation,

including uniforms, cell phones, keys, fobs, laptops, and identification cards, except for the Transportation Worker Identification Card (TWIC). Failure to return all items may result in deductions from the final paycheck within the parameters of applicable laws and statutes.

2. Accrued vacation and unused floating/birthday holiday will be paid to those who separate employment after completing 90 days of employment with CPA.

3. Accrued sick leave is not paid out to those who separate CPA employment. 4. Health insurance normally terminates the last day of the month of employment.

Information for Consolidated Omnibus Budget Reconciliation (COBRA) continued health coverage will be sent to the terminating employee via a third-party administrator.

III. APPLICABILITY

This policy applies to all CPA employees, except as maybe otherwise specifically established by a written agreement signed by the CPA Port Director and CEO applicable to the employee.

IV. REFERENCES

A. POL-2014-011-HRO-3, Discipline and Employee Objection Policies and Processes B. POL-2014-025-HRO-6, Layoff and Recall Policy C. POL-2014-019-HRO-2, Employee Benefits D. Employee Benefits Guide E. Title VII of the Civil Rights Act of 1964 F. Age Discrimination in Employment Act (ADEA) G. Americans with Disabilities Act (ADA), as Amended (ADAAA) H. Worker Adjustment and Retraining Notification Act (WARN) I. Older Workers Benefit Protection Act (OWBPA) J. Employee Retirement Income Security Act (ERISA) K. Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA)

141

POL-2014-021-HRO-6 3 Rev. 2

L. Health Insurance Portability and Accountability Act (HIPAA) M. Family and Medical Leave Act (FMLA) N. Uniformed Services Employment and Reemployment Rights Act (USERRA)

V. EXCEPTIONS Exceptions to this policy require the prior approval of the VP of HR and the Port Director and CEO or his/her designee.

VI. RESPONSIBILITY

HR has the responsibility for maintaining and updating this policy.

142

POL-2014-021-HRO-6 4 Rev.1

*Approval Page

Name Title Signature Date

Amanda Brailsford-Urbina

VP, Human Resources, Recreation and Customer Experience (Functional Area Director)

Craig Langley VP and General Counsel

George P. Kistner III Records and Information Manager

Captain John W. Murray Canaveral Port Authority

Director/CEO

Micah Loyd Canaveral Port Authority

Commission Chairman

*If Document Creator and/or Functional Area Director are also a part of the normal review process, a second signature is not required

** The Union Collective Bargaining Agreement takes precedence over personnel rules and regulations to

an extent a conflict may appear.

Changes in present rules affecting wages, hours or working conditions shall not become effective until

they have been posted seven calendar days and a copy sent directly to TWU office by mail, email or

fax. The Union may promptly demand an opportunity to bargain regarding any proposed changes.

With this in mind, all policies that directly affect the welfare of represented employees, members of the

TWC, should be submitted to the Union Steward for review at least seven days prior to being placed on

agenda for formal approval. This can be done through the VP of HR. (If this is the case, VP of HR must

sign off on policy.)

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POL-2014-021-HRO-6 5 Rev.1

Revision History Page

Revision Effective Date Changes Made

(initial release, *minor amendment, revision, policy review w/change, **policy

review w/o change)

Briefly explain the purpose/reason for revision

0 October 1, 2014 Initial Release Policy Creation

1 September 1, 2015 Revision

Revision satisfies Florida Employment-At-Will Doctrine as outlined and

recommendation of legal counsel. The other changes made are to clarify the

termination process.

March 20, 2017 Minor Amendment

1. Words “Canaveral Port Authority” changed to “CPA” throughout entire document; 2. All Words “Deputy Executive Director, Human Resources” and “Senior Director, Human Resources” replaced with “VP, Human Resources”

2 September 25,

2019 Review and Revision

Policy review done by VP, HR; Minor amendments done to language/format; Section II.B.1.b. added language about employee’s final schedule; Section II.B.1.c. added statement that employee’s last day of work and holidays; Section II.C.1.a, b & c removed statements about medical separation; Section II.C.1.b. – added reference to Code of Ethics and Business Conduct, procedures and rules; Section II.E.1. added reference to TWIC card and final paycheck; Section II.E.4. – added clarification on COBRA process; IV.A. Reformatted policy name, and IV.D. changed name of Employee Benefits Guide

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POL-2014-021-HRO-6 6 Rev.1

*If change is minor amendment, then only the Records Manager is required to review and sign. Minor Amendment: Any change to an existing document that is limited to a clerical or grammatical change or correction that does not change the intent, scope, application or meaning of the document. **If no change to policy, Records Manager is required to verify and sign.

Records Manager Date

145

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 2.D

Department: Human Resources

Requested Action: Consideration of approving of the Americans with Disabilities Act (ADA), asAmended (ADAAA) Policy, POL-2019-001-HRO-3. (AmandaBrailsford-Urbina)

Summary Explanation & Background: The Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendments Act (ADAAA)are federal laws that require employers with 15 or more employees to not discriminate against applicants andindividuals with disabilities and, when needed, to provide reasonable accommodations to applicants andemployees who are qualified for a job, with or without reasonable accommodations, so that they may perform theessential job duties of the position.

It is CPA’s policy to comply with all federal and state laws concerning the employment of persons withdisabilities and to act in accordance with regulations and guidance issued by the Equal Employment OpportunityCommission (EEOC). It is CPA’s policy not to discriminate against qualified individuals with disabilities in regardto application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions andprivileges of employment.

The Americans with Disabilities Act (ADA), as Amended ADAAA) Policy, POL-2019-001-HRO-3 wasreviewed by both CPA’s employment attorney and the Port’s General Counsel. The TWU was also provided acopy of the revisions per Article 4, Section 2 of the Collective Bargaining Agreement.

Financial Impact: No

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: No

Financial Review:

Attachments:

2D Cover Sheet.pdf

POL-2019-001-HRO-3 Americans with Disability Act (ADA) and as amended (ADAAA)_New.pdf

146

147

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 2.D

Department: Human Resources

Requested Action: Consideration of approving of the Americans with Disabilities Act (ADA), asAmended (ADAAA) Policy, POL-2019-001-HRO-3. (AmandaBrailsford-Urbina)

Summary Explanation & Background: The Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendments Act (ADAAA)are federal laws that require employers with 15 or more employees to not discriminate against applicants andindividuals with disabilities and, when needed, to provide reasonable accommodations to applicants andemployees who are qualified for a job, with or without reasonable accommodations, so that they may perform theessential job duties of the position.

It is CPA’s policy to comply with all federal and state laws concerning the employment of persons withdisabilities and to act in accordance with regulations and guidance issued by the Equal Employment OpportunityCommission (EEOC). It is CPA’s policy not to discriminate against qualified individuals with disabilities in regardto application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions andprivileges of employment.

The Americans with Disabilities Act (ADA), as Amended ADAAA) Policy, POL-2019-001-HRO-3 wasreviewed by both CPA’s employment attorney and the Port’s General Counsel. The TWU was also provided acopy of the revisions per Article 4, Section 2 of the Collective Bargaining Agreement.

Financial Impact: No

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: No

Financial Review:

Attachments:

POL-2019-001-HRO-3 Americans with Disability Act (ADA) and as amended (ADAAA)_New.pdf

148

149

POL-2019-001-HRO-3 1 Rev. 0

POLICY Number: POL-2019-001-HRO-3

Effective: September 25, 2019

Section: How We Work

Americans with Disability Act, as amended (ADAAA) Policy

Revision 0, supersedes all previous documents

I. PURPOSE To provide guidelines regarding compliance with ADAA requirements and to describe the Canaveral Port Authority (CPA) policy.

II. POLICY CPA is committed to complying with all applicable provisions of the Americans with Disabilities Act, as amended (“ADAAA”), and state and local disability laws, as applicable. It is CPA’s policy not to discriminate against any qualified employee or applicant with regard to any terms or conditions of employment because of such individual’s disability or perceived disability so long as the employee can perform the essential functions of the job. Consistent with this policy of nondiscrimination, CPA will provide reasonable accommodations to a qualified individual with a disability who has made CPA aware of his or her disability, provided that such accommodation does not constitute an undue hardship on CPA.

III. PROCEDURE

A. Compliance The Human Resources (HR) department will ensure compliance with the ADAAA.

B. Job Descriptions Job descriptions must clearly define the essential functions of the job. Assistance from HR may

be obtained in developing job descriptions. Periodically, all job descriptions should be reviewed and revised as needed.

C. Accommodation Requests

1. On receipt of an accommodation request, a member of the HR department and the direct supervisor will meet with the employee to discuss and identify the precise limitations resulting from the disability and the potential accommodation that CPA might make to help overcome those limitations.

2. The Human Resources department is responsible for documenting each request and the

subsequent action taken.

3. CPA will determine the reasonableness of the requested accommodation and, if the requested accommodation is reasonable, consider various factors to determine whether it

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POL-2019-001-HRO-3 2 Rev. 0

would impose an undue hardship on the operation of the business of CPA, including, but not limited to the nature and cost of the accommodation, the health and safety of others, the availability of tax credits and deductions, outside funding, CPA’s overall financial resources and organization, and the accommodation’s impact on the operation of CPA, including its impact on the ability of other employees to perform their duties and on CPA’s ability to conduct business.

4. CPA will inform the employee of its decision on the accommodation request or on how to make the accommodation.

5. The law does not require CPA to make the best possible accommodation, to reallocate

essential job functions, or to provide personal use items (i.e., eyeglasses, hearing aids, wheelchairs, etc.).

6. An employee or job applicant who has questions regarding this policy or believes that he or

she has been discriminated against based on a disability should notify HR. All such inquiries or complaints will be treated as confidential to the extent permissible by law.

IV. APPLICABILITY This policy applies to all CPA employees, except as maybe otherwise specifically established by a written agreement signed by the CPA Port Director/CEO applicable to the employee.

V. REFERENCES

A. Americans with Disabilities Act, as amended (ADAAA)

VI. EXCEPTIONS Exceptions to this policy require the prior approval of the VP of HR and the Port Director/CEO or his/her designee.

VII. RESPONSIBILITY

HR has the responsibility for maintaining and updating this policy.

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POL-2019-001-HRO-3 3 Rev.0

*Approval Page

Name Title Signature Date

Amanda Brailsford-Urbina

VP, Human Resources, Recreation and Customer Experience (Functional Area Director)

Craig Langley VP and General Counsel

George P. Kistner III Records and Information Manager

Captain John W. Murray Canaveral Port Authority

Port Director/CEO

Micah Loyd Canaveral Port Authority

Commission Chairman

*If Document Creator and/or Functional Area Director are also a part of the normal review process, a second signature is not required

** The Union Collective Bargaining Agreement takes precedence over personnel rules and regulations to

an extent a conflict may appear.

Changes in present rules affecting wage, hours or working conditions shall not become effective until

they have been posted seven calendar days and a copy sent directly to TWU office by mail, email or

fax. The Union may promptly demand an opportunity to bargain regarding any proposed changes.

With this in mind, all policies that directly affect the welfare of represented employees, members of the

TWC, should be submitted to the Union Steward for review at least seven days prior to being placed on

agenda for formal approval. This can be done through the VP of HR. (If this is the case, VP of HR must

sign off on policy.)

Revision History Page 152

POL-2019-001-HRO-3 4 Rev.0

Revision Effective Date Changes Made

(initial release, *minor amendment, revision, policy review w/change, **policy review

w/o change)

Briefly explain the purpose/reason for revision

0 September 25,

2019 Initial Release Policy Creation

*If change is minor amendment, then only the Records Manager is required to review and sign. Minor Amendment: Any change to an existing document that is limited to a clerical or grammatical change or correction that does not change the intent, scope, application or meaning of the document. **If no change to policy, Records Manager is required to verify and sign.

Records Manager Date

153

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 3.A

Department: Information Technology

Requested Action: Consideration of authorizing staff to execute a 5-year subscription renewalfor the Oracle NetSuite Enterprise Resource Planning and FinancialSoftware as a Service platform and further authorize staff to issue purchaseorders pursuant to this contract for an amount not to exceed $967,000 over 5years. (Mark Lorusso)

Summary Explanation & Background: In September 2015, the Commission authorized staff to enter into a contract with Oracle NetSuite for acloud-based Enterprise Resource Planning (ERP) platform. NetSuite is our standard platform to manage all keybusiness processes including accounting, financials, procurement, inventory, point of sale, operations, andreporting into a single system. The initial 4-year subscription expires on September 30, 2019.

CPA and Oracle have negotiated a renewal subscription with a term up to 5-years (3-years plus two, 1-yearoptions) in an amount of $907,150. The not to exceed requested amount of $967,000 accounts for potentialincreases in user licensing, data storage, etc.

We have budged $182,080 in FY 2020, and are forecasting a CPI based increase in years 2-5.

Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review: The total amount of $182,080 is an operational expense and is included inthe FY2020 Operating Budget. Any future contract commitments will beincluded in the budgets for the corresponding years.

Attachments:

3A Cover Sheet.pdf

IT_A_Backup_2019-09-25 Oracle NetSuite Proposal.pdf

154

155

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 3.A

Department: Information Technology

Requested Action: Consideration of authorizing staff to execute a 5-year subscription renewalfor the Oracle NetSuite Enterprise Resource Planning and FinancialSoftware as a Service platform and further authorize staff to issue purchaseorders pursuant to this contract for an amount not to exceed $967,000 over 5years. (Mark Lorusso)

Summary Explanation & Background: In September 2015, the Commission authorized staff to enter into a contract with Oracle NetSuite for acloud-based Enterprise Resource Planning (ERP) platform. NetSuite is our standard platform to manage all keybusiness processes including accounting, financials, procurement, inventory, point of sale, operations, andreporting into a single system. The initial 4-year subscription expires on September 30, 2019.

CPA and Oracle have negotiated a renewal subscription with a term up to 5-years (3-years plus two, 1-yearoptions) in an amount of $907,150. The not to exceed requested amount of $967,000 accounts for potentialincreases in user licensing, data storage, etc.

We have budged $182,080 in FY 2020, and are forecasting a CPI based increase in years 2-5.

Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review: The total amount of $182,080 is an operational expense and is included inthe FY2020 Operating Budget. Any future contract commitments will beincluded in the budgets for the corresponding years.

Attachments:

IT_A_Backup_2019-09-25 Oracle NetSuite Proposal.pdf

156

157

FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY2020-24 TotalBudget Estimate (CPI) 182,080.00$ 187,542.00$ 193,168.00$ 198,963.00$ 204,932.00$ 966,685.00$ Oracle Proposal 176,060.08$ 176,060.08$ 176,060.08$ 184,863.08$ 194,106.24$ 907,149.56$

(1) 5-year contract with 3-years fixed and years 4 and 5 increases by 5%.(2) The delta between budget and proposal allows potential increases in additional users and data storage.

Oracle Netsuite Costs FY 2020-2024

158

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 4.A

Department: Public Safety

Requested Action: Consideration of approving an amendment to Amended and RestatedAgreement for Services between the Canaveral Port Authority and PortCanaveral Marine Firefighting Training Academy, Inc. for marine firefightingtraining for FY2020 budget. Budget has increased $3,375 to $115,250.00 forthe period October 1, 2019, through September 30, 2020. (BarryCompagnoni/Chief Dave Sargeant)

Summary Explanation & Background: In March 2015, CPA entered into an Amended and Restated Agreement with a ten-year term which requires anannual renegotiation of rates prior to the new fiscal year. The contract price for FY2020 has increased to$115,250.00.Financial Impact: Yes

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: Yes

Financial Review: The amount of $115,250 is an operational expense and is included in theFY2020 Operating Budget.

Attachments:

4A Cover Sheet.pdf

Amendment to Port Canaveral Marine Firefighting Training Academy 09252019 partially executed.docx.pdf

159

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 4.A

Department: Public Safety

Requested Action: Consideration of approving an amendment to Amended and RestatedAgreement for Services between the Canaveral Port Authority and PortCanaveral Marine Firefighting Training Academy, Inc. for marine firefightingtraining for FY2020 budget. Budget has increased $3,375 to $115,250.00 forthe period October 1, 2019, through September 30, 2020. (BarryCompagnoni/Chief Dave Sargeant)

Summary Explanation & Background: In March 2015, CPA entered into an Amended and Restated Agreement with a ten-year term which requires anannual renegotiation of rates prior to the new fiscal year. The contract price for FY2020 has increased to$115,250.00.Financial Impact: Yes

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: Yes

Financial Review: The amount of $115,250 is an operational expense and is included in theFY2020 Operating Budget.

Attachments:

Amendment to Port Canaveral Marine Firefighting Training Academy 09252019 partially executed.docx.pdf

160

161

162

163

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 4.B

Department: Public Safety

Requested Action: Consideration of approving an amendment to Amended and RestatedAgreement for Services between the Canaveral Port Authority and CapeCanaveral Volunteer Fire Department for fire protection, training, fire boatoperation and lifeguard services to reflect FY2020 budget in the amount of$2,319,026.00. The base contract increased by $63,624 to $2,184,384.00 dueto an increase in personnel to comply with NFPA requirements. Lifeguardservices increased by $3,922 to $134,642. (Barry Compagnoni/Chief DaveSargeant)

Summary Explanation & Background: In March 2015 CPA entered into an Amended and Restated Agreement with a ten-year term which requires anannual renegotiation of rates prior to the new fiscal year. For FY2020, the base contract price increased to$2,184,384.00; lifeguard services increased to $134,642.Financial Impact: Yes

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: Yes

Financial Review: The amount of $2,319,026 is an operational expense and is included inthe FY2020 Operating Budget.

Attachments:

4B Cover Sheet.pdf

Amendment to Cape Canaveral Volunteer Fire Dept Agreement 09252019 partially executed.pdf

164

165

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 4.B

Department: Public Safety

Requested Action: Consideration of approving an amendment to Amended and RestatedAgreement for Services between the Canaveral Port Authority and CapeCanaveral Volunteer Fire Department for fire protection, training, fire boatoperation and lifeguard services to reflect FY2020 budget in the amount of$2,319,026.00. The base contract increased by $63,624 to $2,184,384.00 dueto an increase in personnel to comply with NFPA requirements. Lifeguardservices increased by $3,922 to $134,642. (Barry Compagnoni/Chief DaveSargeant)

Summary Explanation & Background: In March 2015 CPA entered into an Amended and Restated Agreement with a ten-year term which requires anannual renegotiation of rates prior to the new fiscal year. For FY2020, the base contract price increased to$2,184,384.00; lifeguard services increased to $134,642.Financial Impact: Yes

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: Yes

Financial Review: The amount of $2,319,026 is an operational expense and is included inthe FY2020 Operating Budget.

Attachments:

Amendment to Cape Canaveral Volunteer Fire Dept Agreement 09252019 partially executed.pdf

166

167

168

169

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 4.C

Department: Public Safety

Requested Action: Consideration of approving Addendum to the Interlocal Agreement with theBrevard County Sheriff's Office for Seaport Security and Law EnforcementServices (the "Agreement") for the period October 1, 2019, throughSeptember 30, 2020. (Barry Compagnoni)

Summary Explanation & Background: The Addendum to the Interlocal Agreement with BCSO provides Seaport Security and Law EnforcementServices:

Funds activities for FY2020Includes an increase to fund BCSO wages and benefits consistent with department-wide increases. Total annualcost for FY2020 will be $6,759,617.

Financial Impact: Yes

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: Yes

Financial Review: The amount of $6,759,617.is an operational expense and is included inthe FY2020 Operating Budget.

Attachments:

4C Cover Sheet.pdf

170

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 4.C

Department: Public Safety

Requested Action: Consideration of approving Addendum to the Interlocal Agreement with theBrevard County Sheriff's Office for Seaport Security and Law EnforcementServices (the "Agreement") for the period October 1, 2019, throughSeptember 30, 2020. (Barry Compagnoni)

Summary Explanation & Background: The Addendum to the Interlocal Agreement with BCSO provides Seaport Security and Law EnforcementServices:

Funds activities for FY2020Includes an increase to fund BCSO wages and benefits consistent with department-wide increases. Total annualcost for FY2020 will be $6,759,617.

Financial Impact: Yes

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: Yes

Financial Review: The amount of $6,759,617.is an operational expense and is included inthe FY2020 Operating Budget.

Attachments:

171

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 4.D

Department: Public Safety

Requested Action: Consideration of approving an amendment to the Interlocal Agreement withthe Brevard County Sheriff's Office for certain services by Off-Duty DeputySheriffs for the period of October 1, 2019, through September 30, 2020, withautomatic 1-year renewals unless earlier terminated by either party bywritten notice not less than thirty (30) days before expiration of the thenexisting annual period. This agreement will replace the previous InterlocalAgreement dated October 1, 2018.

Summary Explanation & Background: This Interlocal Agreement with BCSO, which has been in place since October 2016, provide Off-Duty DeputySheriffs for security at our cruise terminals for additional security during some cruise operations and specialevents in the Port.

Changes in the new Interlocal Agreement include updating holiday schedules and expanding the scope ofservices to included special events.

Financial Impact: No

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review:

Attachments:

4D Cover Sheet.pdf

172

173

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 4.D

Department: Public Safety

Requested Action: Consideration of approving an amendment to the Interlocal Agreement withthe Brevard County Sheriff's Office for certain services by Off-Duty DeputySheriffs for the period of October 1, 2019, through September 30, 2020, withautomatic 1-year renewals unless earlier terminated by either party bywritten notice not less than thirty (30) days before expiration of the thenexisting annual period. This agreement will replace the previous InterlocalAgreement dated October 1, 2018.

Summary Explanation & Background: This Interlocal Agreement with BCSO, which has been in place since October 2016, provide Off-Duty DeputySheriffs for security at our cruise terminals for additional security during some cruise operations and specialevents in the Port.

Changes in the new Interlocal Agreement include updating holiday schedules and expanding the scope ofservices to included special events.

Financial Impact: No

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review:

Attachments:

174

175

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 4.E

Department: Public Safety

Requested Action: Consideration of approving the Staff recommendation of the lowestresponsive bidder to Gravois Aluminum Boats, LLC dba Metal Shark for thePUR-ITB-19-8 Rapid Response Fire & Rescue Boat and to issue a totalcontract in the not to exceed amount of $4,870,000 (Barry Compagnoni)

Summary Explanation & Background: Upon the completion of construction of Cruise Terminal 3, Carnival Cruise Line will begin homeporting the MardiGras which will be powered by LNG fuel. Accordingly, Canaveral Fire and Rescue requires a specialized boatwith the capability of providing firefighting for this type of fuel. Staff issued an RFP to meet these requirementswith one bidder responding - Gravois Aluminum Boats, LLC dba Metal Shark with a bid of $4,921,782. Uponapproval from the Board, Staff will negotiate with Metal Shark for a total contract in the not to exceed amount of$4,870,000 which is amount budgeted in FY 2020.Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review: The total NTE amount of $4,870,000 is included in the FY20 Capital Budgetand no increase is required. There is grant funding of $2,500,000 ($1.5MState and $1M Federal) available to assist in funding this project. [Budget item 2219 - PSGP 2019 Projects]

Attachments:

4E Cover Sheet.pdf

PUR-ITB-19-8 Bid Tabulation.pdf

PUR-ITB-19-8 Solicitation Summary.pdf

176

177

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 4.E

Department: Public Safety

Requested Action: Consideration of approving the Staff recommendation of the lowestresponsive bidder to Gravois Aluminum Boats, LLC dba Metal Shark for thePUR-ITB-19-8 Rapid Response Fire & Rescue Boat and to issue a totalcontract in the not to exceed amount of $4,870,000 (Barry Compagnoni)

Summary Explanation & Background: Upon the completion of construction of Cruise Terminal 3, Carnival Cruise Line will begin homeporting the MardiGras which will be powered by LNG fuel. Accordingly, Canaveral Fire and Rescue requires a specialized boatwith the capability of providing firefighting for this type of fuel. Staff issued an RFP to meet these requirementswith one bidder responding - Gravois Aluminum Boats, LLC dba Metal Shark with a bid of $4,921,782. Uponapproval from the Board, Staff will negotiate with Metal Shark for a total contract in the not to exceed amount of$4,870,000 which is amount budgeted in FY 2020.Financial Impact: Yes

Reviewed by General Counsel: No

Reviewed by Port Attorney: No

Financial Review: The total NTE amount of $4,870,000 is included in the FY20 Capital Budgetand no increase is required. There is grant funding of $2,500,000 ($1.5MState and $1M Federal) available to assist in funding this project. [Budget item 2219 - PSGP 2019 Projects]

Attachments:

4E Cover Sheet.pdf

PUR-ITB-19-8 Bid Tabulation.pdf

PUR-ITB-19-8 Solicitation Summary.pdf

178

179

180

181

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 5.A

Department: Executive

Requested Action: Consideration of approving a Corrected Drainage Easement Agreement toPort Hospitality, LLC as assignee of Daniel Corporation of Winter Park, Inc.to allow stormwater discharge across Port owned property, subject to theterm and conditions of the Agreement and obtaining all applicable permitsand approvals. The document has been reviewed and approved by GeneralCounsel and the Port Attorney (Craig Langley / Harold Bistline)

Summary Explanation & Background: At the October 21, 2018 Commission meeting, the Board approved the grant of a Drainage EasementAgreement (the “Easement”) to Daniel Corporation of Winter Park, Inc, the intended developer of a hotel on theproperty lying just south of the Port within the City limits of Cape Canaveral. The Easement was for the limitedpurpose of installing and maintaining drainage improvements to allow stormwater discharge across a sliver ofland owned by the Port located between S.R. A1A and the western boundary of the hotel parcel.

The Easement was subsequently assigned from the Daniel Corporation to Port Hospitality, LLC and an errorwas identified in the legal description for the Drainage Easement Parcel (Exhibit C of the Agreement). ThisCorrected Drainage Easement Agreement replaces Exhibit C with the correct legal description for the DrainageEasement Parcel.

All costs associated with the installation, maintenance and repair of the Drainage Improvements shall be paid byDeveloper.

Recommendation: Staff recommends approval.

Financial Impact: No

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: Yes

Financial Review:

Attachments:

5A Cover Sheet.pdf

182

RE.1. Corrected Drainage Easement Agreement

183

Meeting Date

September 25, 2019

AGENDA ITEM REQUEST

Section:

Item Number: 5.A

Department: Executive

Requested Action: Consideration of approving a Corrected Drainage Easement Agreement toPort Hospitality, LLC as assignee of Daniel Corporation of Winter Park, Inc.to allow stormwater discharge across Port owned property, subject to theterm and conditions of the Agreement and obtaining all applicable permitsand approvals. The document has been reviewed and approved by GeneralCounsel and the Port Attorney (Craig Langley / Harold Bistline)

Summary Explanation & Background: At the October 21, 2018 Commission meeting, the Board approved the grant of a Drainage EasementAgreement (the “Easement”) to Daniel Corporation of Winter Park, Inc, the intended developer of a hotel on theproperty lying just south of the Port within the City limits of Cape Canaveral. The Easement was for the limitedpurpose of installing and maintaining drainage improvements to allow stormwater discharge across a sliver ofland owned by the Port located between S.R. A1A and the western boundary of the hotel parcel.

The Easement was subsequently assigned from the Daniel Corporation to Port Hospitality, LLC and an errorwas identified in the legal description for the Drainage Easement Parcel (Exhibit C of the Agreement). ThisCorrected Drainage Easement Agreement replaces Exhibit C with the correct legal description for the DrainageEasement Parcel.

All costs associated with the installation, maintenance and repair of the Drainage Improvements shall be paid byDeveloper.

Recommendation: Staff recommends approval.

Financial Impact: No

Reviewed by General Counsel: Yes

Reviewed by Port Attorney: Yes

Financial Review:

Attachments:

RE.1. Corrected Drainage Easement Agreement

184

185

186

187

188

189

190

191

192

193

194

195