Minutes of Regular Meeting The Board of Trustees Canadian ISD A Regular Meeting of the Board of Trustees of Canadian ISD was held Wednesday, May 23, 2012, beginning at 6:30 PM in the Administration Building located at 800 Hillside Canadian, Texas 79014. Those present were:

Ken King, presiding, Salem Abraham, Betsy Alexander, Cody Culwell, Larry Gatlin,

John C. Isaacs, Courtney Trolinger, Randy Walser, Superintendent, Kyle Lynch, Business Manager, Cindy Moore, Athletic Director, Chris Koetting, Coaches, Tim Fletcher, Kevin Richardson, Doug Boyd, Craig Campbell and Hayden

Merket, UIL Instructors, Gail Whitefield, Ron Shrader and Wade Hood, Canadian Record reporter, Tyler Bean, SHAC representatives, Molly Kerrigan and Kendra Krehbiel, Amarillo Tennis Association representatives, John Michie, Carol Yirak, Ona Lee Johnson

and David Martel, Kyle, Janis and Richie Northcott, Butch and Barbara Northcott, Gladene Swires, Melanie

and Emily Lusk, Glen Woodside, Chadd, Kari and Darbi Kelton, Karla and Morgan Shrader, Wallace and Rhealene Hill, Ronnie Hill, Dean, Marilyn and Marcee Smith, Cornelia Varnell, Bryan and Heidi Vasseur, Melody and Nikki Rodgers, Shannon and Colby Hodnett, Ginger and Susie Webb, Christian and Elliott Webb, Justin Russell, Ray Anderson, Ryan Cook, Ty Dickinson, Ed Hedgecoke, Amy Hernandez, Jason Carson, Melissa, Aidan, Joshua and Maude Culwell, J.J. and P.J. Cullender, Tori Hamby, Mae Johnson, Karlie Pelham, Micheala Adcock, Shelby and Ballard Saul, Brody Davis, Braden Hudson, Hunter Hastings, Rhett Meyer, Autumn Chidester, Jorge Pallares, Jason Metting, Kay Beth and Kathleen Tyson, Tucker Brown, and Chance Walker.

I. ESTABLISH A QUORUM

a. Invocation Mrs. Alexander gave the invocation.

II. SUPERINTENDENTS COMMENTS/RECOMMENDATIONS

a. Recognize Excellence Awards Mr. Lynch and the Board recognized state qualifiers Tori Hamby, PJ Cullender, Mae Johnson, Marcee Smith, Karlie Pelham, Micheala Adcock, Elliott Webb and Braden Hudson in track; Emily Lusk, Richie Northcott, Shelby Saul and Ballard Saul in tennis; Brody Davis in Golf; Susie Webb in Ready Writing; Colby Hodnett, Rhett Meyer, Kay Beth Tyson, and Tucker Brown in Current Events; Morgan Shrader, Autumn Chidester, Kathleen Tyson and Chance Walker in Social Studies; Chance Walker in News Writing; Hunter Hastings, Jorge Pallares, Ballard Saul and Jason Metting in Science; Ballard Saul and Mae Johnson in Computer Applications; Ballard Saul in Calculator; Nikki Rodgers in FFA Range and Wildlife and Darbi Kelton, Jorge Pallares, Jason Metting and Rhett Meyer in FFA Environmental and Natural Resources.

III. OPEN FORUM

a. Hearing of any person/group wishing to address the Board Milton Cooke and Amy Hernandez spoke to the Board asking them to consider adding baseball and volleyball to the CISD athletic program.

IV. READING OF MINUTES

a. Training Meeting of April 17, 2012

b. Regular meeting of April 17, 2012

c. Special meeting of May 9, 2012

d. Special meeting of May 15, 2012 Mr. Gatlin moved to approve the minutes of the April 17, 2012 training meeting, the April 17, 2012 regular meeting, the May 9, 2012 special meeting and the May 15, 2012 special meeting. Mrs. Alexander seconded the motion. It passed unanimously.

V. FINANCIAL REPORTS

a. Ratification of bills

b. Financial statement(s) Mr. Gatlin moved to ratify all April and May office and void checks, wires, drafts and transfers excluding Alexanders Grocery for General Operating #11682 through 11814 and wire #410004; Consolidated Application #2051 through 2074; Activity Fund #274 through 302; Capital Projects #7408 through 7551; Worker’s Comp #120002 and 120003; Ward Scholarship #1080; Tax Clearing #2683 through 2696; Payroll Clearing #4571 through 4630, wires #042400, 042412, 042512, 042612 and 043012 and payroll registers dated 04/20/2012 and 05/18/2012. Mr. Abrahamseconded the motion. It passed unanimously. Mr. Gatlin moved Alexanders Grocery be approved for payment. Mr. Walserseconded the motion. It passed 6-0 with Mrs. Alexander abstaining.

VI. REPORTS/DISCUSSION ITEMS Mr. Lynch reviewed and discussed the following issues with the Board.

a. Enrollment and attendance report Current enrollment is 906.

b. Annual report by School Health Advisory Council Kendra Krehbiel and Molly Kerrigan gave the annual School Health Advisory Council report.

c. Preliminary estimate of 2012 net taxable value by Hemphill County Appraisal District Preliminary estimated net taxable values for 2012 from the Hemphill County Appraisal District are currently $1,533,328,696, anticipating final values to be less.

d. Financial Assumptions

e. Facilities/project update

1. Discuss tennis court options Kyle Northcott and Tim Fletcher presented information and possible options for additional tennis courts.

2. Discuss Teacher Housing project

3. Discuss other Housing Options

VII. ACTION ITEMS

a. Unfinished Business

b. New Business

1. Canvass Election of May 12, 2012 The board canvassed the results of the May 12, 2012 trustee election. There were 330 votes cast. Rudy Godino received 116 votes, Courtney Krehbiel Trolinger received 177 votes, Ray E. Anderson received 104 votes and Cody Culwell received 226 votes. Mr. Gatlin moved to declare Cody Culwell and Courtney Krehbiel Trolinger winners in the May 12, 2012 trustee election to serve three-year terms. Mrs. Alexander seconded the motion. It passed 5-0.

2. Swear in Elected Officials and Organize Board Cindy Moore administered the oath of office to Cody Culwell and Courtney Krehbiel Trolinger.

Mr. Abraham made the motion to nominate Ken King as president. Mrs. Alexander seconded the motion. It passed unanimously. Mr. Walser made the motion to nominate Salem Abraham as vice president. Mr. Gatlin seconded the motion. It passed unanimously. Mr. Gatlin made the motion to nominate Randy Walser as secretary. Mr. Abraham seconded the motion. It passed unanimously.

3. Consider/Approve Instructional Materials Allotment and TEKS Certification,

2012-2013 Mr. Gatlin moved to approve the Instructional Materials Allotment and TEKS Certification, 2012-2013 as recommended by Superintendent Lynch. Mrs. Alexander seconded the motion. It passed unanimously.

4. Consider/Approve donation for Teacher Grants from the Canadian Education

Foundation Mr. Walser moved to approve a $10,000 donation from the Canadian Education Foundation for Teacher Grants as recommended by Superintendent Lynch. Mrs. Alexander seconded the motion. It passed unanimously.

5. Consider/Approve EPSSA Operating Guidelines for Special Education Services

Mr. Abraham moved to approve the EPSSA Operating Guidelines for Special Education Services as recommended by Superintendent Lynch. Mr. Gatlin seconded the motion. It passed unanimously.

6. Consider/Approve waiver Optional Flexible Year Program

Mr. Gatlin moved to approve the Application to Participate in Optional Flexible Year Program (OFYP) as recommended by Superintendent Lynch. Mrs. Alexander seconded the motion. It passed unanimously.

7. Consider/Approve authorization to Superintendent Kyle Lynch to negotiate

housing opportunities for new teachers Mr. Abraham moved to approve a resolution authorizing Superintendent Kyle Lynch to negotiate business in the acquisition of real property for housing opportunities for new staff members with the assistance of Board President Ken King, not to exceed $225,000. Mr. Walser seconded the motion. It passed unanimously.

8. Consider/Approve budget amendments

There were no budget amendments to consider.

VIII. SUPERINTENDENT'S REPORT Superintendent Lynch reported that he has received and accepted the resignation of Bryce Victory.

a. Tip From an Attorney: Attorney Consultation

b. Review next meeting date and time The next regular meeting is set for Tuesday, June 12, 2012 at 6:30 P.M. at the Administration Building.

IX. EXECUTIVE SESSION The Board entered into executive session at 8:44 P.M. and reconvened in open session at 9:34 P.M.

a. Discussion of employment of personnel

X. RECONVENE IN OPEN SESSION

a. Consider/take action on employment of personnel Mr. Walser made the motion to offer ten month probationary contracts to teachers Kellye Flynn, Brittany Lowe and Kelsie Palmore and an eleven month dual assignment contract to Chase Palmore subject to assignment for the 2012-2013 school year as recommended by Superintendent Lynch. Mr. Culwell seconded the motion. It passed unanimously.

XI. ADJOURNMENT Mr. Gatlin made the motion to adjourn the meeting at 9:35 P.M. Mr. King seconded the motion. It passed unanimously.

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President: Secretary:

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Date: Attest: