Canadian ISD Minutes 02-21-11

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Minutes of Regular Meeting

The Board of TrusteesCanadian ISD

A Regular Meeting of the Board of Trustees of Canadian ISD was held Monday, February 21, 2011,

beginning at 6:30 PM in the Administration Building located at 800 Hillside Canadian, Texas 79014.

Those present were:

Ken King, presiding,Salem Abraham, arriving at 6:43 P.M.,

Betsy Alexander,

Larry Gatlin,

John C. Isaacs,Randy Walser,

Superintendent, Kyle Lynch,Business Manager, Cindy Moore,Canadian High School band director, Will Brewer,

Assistant band director, Bryce Victory,

Cheerleader sponsor, Shonna Covin,Canadian Record editor, Laurie Ezzell Brown,

Claire Abraham, Anissa Martinez and Teresa Cervantes.

Allen Hadaway was absent.

I. ESTABLISH A QUORUM

a. Invocation

Mr. King gave the invocation.

II. OPEN FORUM

a. Hearing of any person/group wishing to address the Board

There was no one present wishing to address the Board.

III. SUPERINTENDENTS COMMENTS/RECOMMENDATIONS

Superintendent Lynch reviewed with the board.

a. Agenda Overviewb. Excellence Awards

The board presented State Band Solo and Ensemble Qualifiers Claire Abraham and

Anissa Martinez with excellence awards for their accomplishments.

c. Canadian Honor Band

d. School and Appraisal Districts' Property Value Study 2010 Preliminary Findings(January 2011)


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IV. READING OF MINUTES

a. Regular meeting of January 13, 2011

Mr. Walser moved to approve the minutes of the January 13, 2011 regular meeting.

Mr. Isaacs seconded the motion. It passed 6-0.

V. FINANCIAL REPORTS

a. Ratification of bills

Mr. Gatlin moved to ratify all January and February office and void checks, wires and

transfers excluding Alexanders Grocery for General Operating #15288 through

15442; Consolidated Application #2535 through 2557; Activity Fund #4606 through

4631; Capital Projects #7111 through 7181; Tax Clearing #2146 through 2179;

Workers Comp #20115 and 20116; Ward Scholarship #1069 and 1070; Payroll

Clearing #10636 through 10805, wires #001000 and 012011. Mr. Abraham seconded

the motion. It passed 6-0.

Mr. Walser moved Alexanders Grocery be approved for payment. Mr. Gatlin seconded

the motion. It passed 5-0 with Mrs. Alexander abstaining.

b. Financial statement(s)

The financial statement contained financial reports and tax collection statements.

VI. REPORTS/DISCUSSION ITEMS

Superintendent Lynch reviewed and discussed the following issues with the board.

a. Enrollment and attendance report

Current enrollment is at 853.

b. Facilities/project update

1. Auditorium

2. Library

3. Little House

4. Cafeteria

c. Votech Program

d. Develop Superintendent performance goals

e. Canadian Education Foundation

VII. ACTION ITEMS

a. Unfinished Business

There was no unfinished business.

b. New Business

1. Consider/Approve renewal of detachment agreement with Booker ISD via

conference call

Mr. Abraham moved to renew the detachment agreement with Booker


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ISD via conference call with Booker ISD Board of Trustees. Mr.

Walser seconded the motion. It passed 6-0.

2. Consider/Approve making changes to the CHS Cheerleading Constitution

Mr. Abraham moved to approve the changes to the CHS Cheerleading

Constitution as presented by Cheerleader sponsor Shonna Covin and

recommended by Superintendent Lynch. Mrs. Alexander seconded the motion. It

passed 6-0.

3. Order Board of Trustee Election for May 14, 2011

Mr. Abraham moved to order a Board of Trustee Election for May 14, 2011. Mr.

Gatlin seconded the motion. It passed 6-0.

4. Appoint Election Officials

Mr. Gatlin moved to appoint Janice Schafer as election judge for the May 14,

2011 election, allowing her to appoint eight additional clerks including Claudette

Hand as alternate judge. Mrs. Alexander seconded the motion. It passed 6-0.

5. Consider/Approve Joint Election Agreement with City of Canadian and Hemphill

County Hospital

Mr. Isaacs moved to approve a resolution authorizing a joint election agreement

between Canadian Independent School District, Hemphill County Hospital and

City of Canadian as recommended by Superintendent Lynch. Mr. Gatlin seconded

the motion. It passed 6-0.

6. Consider/Approve refund of tax overpayment

Mr. Gatlin moved to approve a refund request for overpayment of property taxesfrom BP America Production Company as recommended by Superintendent

Lynch. Mr. Walser seconded the motion. It passed 6-0.

7. Consider/Approve budget amendments

There were no budget amendments to consider.

VIII. SUPERINTENDENT'S REPORT

a. Legislative Report

b. Indoor arena feasibility study

c. Confirm March 24th meeting date and timeThe next regular meeting was set for Thursday, March 24, 2011 at 6:30 P.M. at the

administration building.

IX. EXECUTIVE SESSION

The board entered into executive session at 8:52 P.M. and reconvened in open session at

9:55 P.M.

a. Consider/take action on employment of personnel


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b. Consider Principal contracts

c. Consider Technology Coordinator contract

d. Consider Athletic Director contract

Mr. Gatlin made the motion to extend the contracts of Principals Rick Berry and Kirk

Saul, Athletic Director Chris Koetting and Technology Director Pam Spencer through

the 2012-2013 school year and Principal Corey Weiss through the 2011-2012 school

year as recommended by Superintendent Lynch. Mr. Abraham seconded the motion. It

passed 6-0.

Superintendent Lynch has accepted a resignation received from Canadian Middle

School Principal Sam Hancock.

e. Consider student discipline issue

Superintendent Lynch made the board aware of a student discipline issue.

X. ADJOURNMENT

Mr. Gatlin moved to adjourn the meeting at 9:58 P.M. Mr. Walser seconded the motion. Itpassed unanimously.

______________________________ _____________________________

President: Secretary:

______________________________ _____________________________Date: Attest:

Canadian ISD Minutes 02-21-11

Documents

Transcript of Canadian ISD Minutes 02-21-11