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Transcript of Campus Administrative Systems David Cook Information Technology Services [email protected].
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Objective
Understand administrative systems and the responsibilities of the IT professional in this area
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Overview
What are some example administrative systems? *DEFINE Inbox Web and 3270 interface Advisor’s Toolkit Technology Resource Account Center (TRAC) What I Owe
Application development standards Platforms and Tools Data Access Output Training Project IQ
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Student Information Systems
Online Transcripts Interactive Degree Audit
(IDA) Registration (ROSE) Registration Waitlisting Study Abroad *NRRECS *ADM
Course Schedule Catalogs Student Government
Elections Be a Longhorn Texas Common App Electronic Transcript
Server
Some of the applications SIS supports:
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*DEFINE
Purchasing Accounts payable Accounts receivable Budget
Payroll Inventory Appointments Human Resources
Enterprise Resource Planning (ERP) - *DEFINE
*DEFINE information: http://www.utexas.edu/business/accounting/define/
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What Are Some Other Administrative Systems?
Each major business area has application developers that write/integrate systems for their business area
Systems used for conducting the business of the University e-Proxy – authorization to represent Bevo Bucks – electronic funds system Task Manager – job submission VIP – Alumni System FAMIS – Facilities Management TXCLASS system Compliance Training
Within ITS, Applications and Administrative Systems provide software infrastructure and support for business area applications and developers
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Administrative Applications
Mostly Web-basedAccessed through UT Direct PortalEID authenticated
Still some TN3270 or “green screen” applicationsRequire mainframe logon ID
Transactional in nature
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Mainframe Logons and Authorizations
TN3270 applications require mainframe logon IDs Departmental Contacts Mainframe orientation (IC 101)
Beginning class for users with mainframe logon IDs; see TXCLASS to register
DPUSER/Apollo (within the mainframe environment)Authorization for usersAuthorization for programs
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Development Standards
Real-time integration Data belongs to the business areas Business areas build/buy their own applications in
consultation with IT specialists Think globally act locally – share solutions “Service” modules to share information and
functionality Encapsulate audit, access and update Consistent layer for business logic Robust, secure and efficient
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Platforms and Tools
Enterprise Servers IBM zOS/e and one Linux partition (mainframe) Sun Solaris 10 servers (utdirect.utexas.edu)
Natural/Adabas Authoritative sources for most University data are
stored on mainframe in Adabas
Tamino (XML database) and Oracle webAgent Java/PHP/Cold Fusion
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Accessing Adabas Mainframe Data
Natural External to mainframe environment
uTED – Enterprise Directory (Open LDAP) AEMS – Active Directory XML Gateway – Web service calls to any
Administrative system Batch submission
Many academic systems depend on data from the mainframe Active Directory Blackboard
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Data Access Methods
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Application Developer Training
ITS Training program Natural/ADABAS/webagent Provides trained and vetted developers to campus Open to current employees wanting to learn tools
SY 101 – Systems Analyst training IT Professional Development
Facilitate external training opportunities Teach best practices and professional methodologies Teach new technologies.
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Contact Applications
Application Assistance from EIShttp://www.utexas.edu/its/[email protected] training program through the
Education Manager – Sarah [email protected]
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What is Project IQ?
Project IQ (Information Quest) Gives University leaders the information they need in the way they want it …
• Quick extraction of data without custom programming
• Systematically updated data • Flexible formatting of data• Appropriate security
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Project IQ Transforms Data into Management Information for University Leaders
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Phase I: Financials • Financial Information / Trends• Appointment Activity• Budget Information• Research Activity
Phase II: IQ/PBIS• Performance Based Instruction System• Course and Instruction Planning• Enrollment Management• Bi-Annual Compacts• Accountability Systems
What Is Included?
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How Does Project IQ Work?
Data is extracted from the mainframe transactional systems and copied to the data warehouse on a nightly basis. The data warehouse uses Oracle, a relational database to store the data.
Once the data is in the warehouse, then you can use Cognos web reporting tools to look at the information in reports.
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More Information?
Web site: https://utdirect.utexas.edu/iq Training aids: class materials, Web tutorials,
answers to exercises, sample data How to get started What’s available Questions or suggestions?
Contact us at [email protected]
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Resources
Mailing lists Application developers – [email protected]
Contact e-mail addresses [email protected] [email protected]
URLs *Define – http://www.utexas.edu/business/accounting/define TXShop – http://utdirect.utexas.edu/txshop Group E-Mail – https://utdirect.utexas.edu/gs/oe/index.WBX Events Calendar – http://utdirect.utexas.edu/events Blackboard – http://courses.utexas.edu Department System – http://utdirect.utexas.edu/dept EIS – http://www.utexas.edu/its/eis Project IQ – http://utdirect.utexas.edu/iq
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Questions?
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Activity