CALPADS End of Year 2-3 Training Presentation (PPT) v1.3 ...
Transcript of CALPADS End of Year 2-3 Training Presentation (PPT) v1.3 ...
End of Year (EOY) 2 & 3 Reporting
Program Participation and Discipline
End of Year 2 & 3 Training v 1.3 May 13, 2016
Who’s Supposed to Be Here
Individuals assigned toCALPADS maintenance
Supervisor of staffassigned to CALPADS
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Questions and Courtesy
Please include yourname and LEA
when asking questions
Lengthy or unrelated questions
may be postponeduntil the Q & A segment
of the training.
There will be time during the Q & A segment to read chat answers and
get clarification. Please focus on the presentation so you do not miss
something important.
Questions may be asked here, but they may not be answered
immediately.
Lync Chat Box
Chat ButtonShows or hides the chat box
HOLDMute yourself
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Training Sequence
End of Year 2 & 3 Training v 1.3 May 13, 2016
Essential 1:Data Coordinator Orientation
Essential 2:Interface & Administration
Essential 3:Data Submission
Fall 1
Fall 2 Data Population
Fall 2 Reporting
and Certification
End of
Year 1
End of
Year 2 & 3
Essential 4: Anomalies
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Agenda
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EOY 2: ProgramParticipation
Wrap-Up
Overview
EOY 3:Discipline
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Acronyms
EOY (ee-oh-why) End of Year AY (ay-why) Academic Year CARS (cars) Consolidated Application Reporting System CSIS (cee-sis) California School Information Services CSPR (cee-ess-pee-are) Consolidated State Performance Report EDEN (ee-din) Education Data Exchange Network ESEA (ee-ess-ee-ay) Elementary and Secondary Education Act FCMAT (fik-mat) Fiscal Crisis and Management Assistance
Team
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Acronyms cont’d
GFSA (gee-eff-ess-ay) Federal Gun-Free Schools Act LEA (el-ee-ay) Local Education Agency (site, COE, etc.) NCLB (n-cee-el-bee) No Child Left Behind SIF (siff) CBEDS School Information Form SIS (ess-eye-ess) Student Information System SSID (ess-ess-eye-dee) Statewide Student Identifier UMIRS (yu-mers) Uniform Management Information
Reporting System
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Information Reported in EOY
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EOY2: Program ParticipationCount of homeless students and students participating in programs
EOY3: Student Discipline
Count of specific disciplinary incidents
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Schools Types Which Need To Report
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Y= Expected to submit dataN= NOT allowed to submit dataP= Permitted but not expected to submit data
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Participants *EOY 1EOY
2EOY
3
Crs Staff CTE Pgm Disc
School Type Traditional (non-educational options schools) Y Y Y Y Y
District Level Programs (Independent Study and Home Hospital Programs)
P P P P P
County Community P P Y Y Y
District Community Day P P Y Y Y
Youth Authority Schools (currently called Division of Juvenile Justice) P P Y Y Y
Juvenile Court Schools P P Y Y Y
Continuation High Schools P P Y Y Y
Opportunity P P Y Y Y
Alternative Schools of Choice Y Y Y Y Y
State Special Schools Y Y Y Y Y
Home and Hospital Schools(7) P P Y Y Y
Special Education Consortium P P Y(1) Y Y
Special Education P P Y(1) Y YNon-Public School Group (0000001)
(3) N N N P P
ROP/ROC(5) N N N N N
See CALPADS File Specification (Word) figure 2-1
(1) Students completing courses in grades 7-12 only. (3) Records for students enrolled at Nonpublic Nonsectarian Certified Schools (NPS) should be submitted using school code 0000001 in the School of Attendance field (1.05) and NOT the individual NPS school codes. The actual NPS school code is submitted in the School of Attendance NPS field (1.06). (5) ROC/Ps will not submit data directly to CALPADS. CALPADS will collect data on student ROC/P course enrollment and completion through the student's primary school course enrollment and completion submission. (7) Home and Hospital schools are assigned a distinct county-district-school code and are not the same as a district-level operated Home and Hospital Program.
*If the EOY1 submission appears on snapshot view, LEAs will be required to review aggregate reports (even if there are zeros on the report) and certify level 2. If not, a letter regarding missed deadline will be sent by the CDE and LEA will not meet the Data Management Recognition list.
Grade Levels Which Need To Report
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Y= Expected to submit dataN= NOT allowed to submit dataP= Permitted but not expected to submit data
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School Grade Levels Served
EOY 1
EOY 2
EOY 3
Crs Staff CTE Pgm DiscToddlers - TD N N N Y(8) YPrekindergarten - PS N N N Y(8) YKindergarten - KN N N N Y YFirst Grade - 01 N N N Y YSecond Grade – 02 N N N Y YThird Grade – 03 N N N Y YFourth Grade – 04 N N N Y YFifth Grade – 05 N N N Y YSixth Grade – 06 N N N Y YSeventh Grade – 07 P P P Y YEighth Grade – 08 P P P Y YNinth Grade – 09 Y Y Y Y YTenth Grade – 10 Y Y Y Y YEleventh Grade – 11 Y Y Y Y YTwelfth Grade – 12 Y Y Y Y YUngraded Elementary – UE N N N Y YUngraded Secondary – US P P P Y YAdult – AD N N N N N
(8) Updated SPRG data for IN, TD, & PS are only required for purposes of certifying report 5.4 Homeless Students Enrolled –Unduplicated Count by School
The Data Collections
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EOY Data Previous Method2 Programs Portions of the Consolidated Application Reporting System (CARS, formerly ConApp)
School Reporting FormLEA Reporting Form for ESEA• Title 1, Part A Basic Grant• Title 1, Part A Neglected
Portions of CBEDS-School Information Form (SIF)• Opportunity program participants• Pregnant or Parent program participant (any program including CalSAFE)• California Partnership Academy participants
3 Discipline Portions of the Consolidated Application Reporting System (CARS, formerly ConApp): LEA Reporting Form• Federal Gun-Free Schools Act (GFSA)School Reporting Form• Uniform Management Information and Reporting System Data (UMIRS)
How Data Will Be Used
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EOY Data Funding Legislation Used for Parallel2 Programs Title I programs Public Law 107-110, sections 1501(a)
(1) & 1501(b)(2)EDEN, CSPR, and DataQuest reporting
No
2 Homeless Enrolled
None None EDEN, CSPR, and DataQuest reporting
No
3 Discipline None ESEA Title IV, Part A, Subpart 3, Section 4141 (e)
EDEN, CSPR, and DataQuest reporting
No
ESEA – Elementary and Secondary Education ActCSPR – Consolidated State Performance ReportEDEN – Education Data Exchange NetworkIDEA-Individual with Disabilities Education Act
Aggregate Numbers from all End of Year submissions will be posted to DataQuest.
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Updating CALPADS for End of Year
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Update CALPADS with EOY records throughout the Academic Year (AY)
July 1, 2015 – June 30, 2016
Any student enrolled during the Academic Year will be counted
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What Record Types to Enter or Update
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U= UpdateR=Required
Online Batch
End of Year
2 3SSID Enrollment SENR U UStudent Information SINF U UStudent Program SPRG R UStudent Discipline SDIS* R
* Full replacement file and CALPADS looks to the operational keys “School of Attendance” & “Academic Year” to determine if data are replaced or not.
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EOY Accounts and Roles
Reminders
Daily use account LEA Admin cannot certify
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Role EOY 2 EOY 3 Allows user to
SSID Enrollment (SENR) X X View & submit enrollment data
Student Information (SINF) X X View & submit student information data
Student Information (SPRG) X X View & submit student information data
Student Discipline (SDIS) X View & submit student discipline data
Reports > Program X View student program reports
Reports > Discipline X View student discipline reports
Certification > EOY 2 Data Collection Certifier X View EOY 2 snapshot and level 1 certify
Certification > EOY 3 Data Collection Certifier X View EOY 3 snapshot and level 1 certify
Certification > Superintendent Certifier X X View all EOY snapshots and level 2 certify
Important Dates for EOY 1-3
Snapshot starts
May 23rd
Certification deadlineJuly 15th
Amendment window ends
September 9th
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CALPADS Calendar:http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
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EOY 2: Program Participation
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EOY 2:Program Participation
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EOY 2: Purpose
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CA Department of Education
Federal NCLB reporting
requirements
Federal program participation
counts (Title I)
State program participation
counts
US Department of Education
State reports
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EOY 2: Data Included
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Student Enrollment Student Information
Student Programs
Any program listed belowCode(s) Program Type122 NCLB Title I Part A Basic Targeted Federal
174 NCLB Title I Part A Neglected Federal
191 Homeless Program* Federal
101 504 Accommodation Plan State
108 Opportunity Program State
113 California Partnership Academy State
162 Pregnant or Parenting Programs (formerly Cal-SAFE) State
185 Transitional Kindergarten** State
Program Participation
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*Modified definition in Data Guide**SPRG0263 Warning (updated logic to allow 5 year olds after
December 2 in TK
EOY 2: Programs Reported
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Name Code *EOY2NCLB Title I Part A Basic Targeted 122 *NCLB Title I Part A Neglected 174 *504 Accommodation Plan 101 *Opportunity Program 108 *California Partnership Academy 113 *Pregnant or Parenting Programs (formerly Cal-SAFE)
162 *
Transitional Kindergarten 185** *Homeless Program 191 *
Do not report Title I Part A Basic Targeted program records for schools that are NCLB Title I schoolwide. See Data Guide section 2.1.3
Programs should be reported at each school a student attends except for summer schools
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*Education Membership Code (eligible or participating) determined by CALPADS automatically
**TK program auto closed if any exit code other than E150 reported
Do not report Title I Part A Neglected program records for students enrolled in a Title 1 Targeted or Schoolwide School. See Data Guide section 2.1.3
EOY 2: Data Included
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* Homeless students are identified by a program record. CALPADS maintains a history of the data included in this field, but most SIS programs do not. If a student is reported as homeless at any time during the Academic Year, it is important to update CALPADS as soon as possible or that data may be lost and not reported
Homeless Students
Student Enrollment Student Program
Homeless Dwelling Type Code* of any of the following:
Temporary Shelter (100)Hotel / Motels (110)
Temporarily Doubled Up (120)Temporarily Unsheltered (130)
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EOY 2: Required Fields
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Record Element(s) Values and/or Notes
SPRG
Reporting LEA
School of Attendance Must be same school as enrollment record
Academic Year IDSSIDLocal Student IDStudent Legal First NameStudent Legal Last Name Student Birth DateStudent Gender Code
Education Program Code 101, 108, 113, 122, 162, 174, 185, 191
Education Program Membership Code
Education Program Membership Start DateEducation Program Membership End Date
Must fall within enrollment that overlaps EOY reporting period
Education Service Academic Year Required if Education Program Code = 122 (NCLB Title 1 Part A Basic Targeted)
See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements
Program Participation
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EOY 2: Required Fields
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Record Element(s) Values and/or Notes
SPRG
Education Service Code Required if Education Program Code = 122 (NCLB Title 1 Part A Basic Targeted)
California Partnership Academy ID Required if Education Program Code = 113 (California Partnership Academy)
Program Participation
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EOY 2: Required Fields
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Record Element(s) Values and/or Notes
SENR
Reporting LEA
School of Attendance
Academic Year IDSSIDLocal Student IDStudent Legal First NameStudent Legal Last Name Student Birth DateStudent Gender Code
Enrolment Start Date 7/1/2015 – 6/30/2016
Grade Level Code
Enrollment Exit Date 7/1/2015 – 6/30/2016
Student Exit Reason Code
Student School Completion Status Required for Exit Code E230
Expected Receiver School of Attendance Required if Exit Code T165 or T167
See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements
Student Enrollment
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EOY 2: Required Fields
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Record Element(s) Values and/or Notes
SENR
Student School Transfer Code 1 - Formal Interdistrict Transfer Agreement2 - NCLB Public School Choice - Program Improvement3 - NCLB Public School Choice Transfer - Persistently Dangerous4 - District of Choice Transfer5 - Disciplinary COE School Transfer6 - Other Transfer
District of Geographic Residence Code 7-digit County District (CD) code of the district where the student would normally attend based on their residence. Required if the Student School Transfer Code has been submitted
See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements
Student Enrollment
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EOY 2: Online - Adding Program Records
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3
1
2
29
6
4
5
Search for an existing SSID or choose a list to view
EOY 2: Online - Adding Program Records
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9
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8Must be within the student’s enrollment at the ‘School of Attendance LEA’ above
Required
Optional
End Date optional
except NSLP & TK requires
End Date
EOY 2: Error Highlights
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Error Code Severity RuleSPRG0083 F If Education Program Code = 113 (California Partnership Academy)
Then California Partnership Academy ID must be populated
SPRG0168 F If Education Program Code = 122 (NCLB Title 1 Part A Basic Targeted) Then Education Service Academic Year must be populated
SPRG0247 W NCLB Title I Part A Basic Targeted Records Submitted for a Title I Part A Schoolwide School
SPRG0250 F Duplicate SPRG Record within File for NCLB Title 1 Part A Basic Targeted
SPRG0263 W Invalid age for Transitional Kindergarten Participant
SPRG0264 W Invalid Grade Level for Transitional Kindergarten Program Participant
SPRG0276 F Missing Dwelling Type Code*SPRG0277 F Missing Runaway Indicator*SPRG0278 F Missing Unaccompanied Youth Indicator*SPRG0279 F Invalid Unaccompanied Youth Indicator*SPRG0288 F Invalid Primary Disability Code and Student Age Combination
SPRG0295 W Invalid Title l Part A Neglected Program Record
Rejected Records
32 *Required if Homeless program reported
EOY 2: Error Highlights
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Certification Errors
Error Code Severity Rule
CERT073 W No Program Data Submitted for a School
CERT097 F Missing Title I Targeted Assistance Program Records (122)
CERT103 W Invalid Open or Closed Transitional Kindergarten Record
CERT111 W No Homeless Program Data Submitted for an LEA
EOY 2 Certification Warnings have been disabled for AY15-16. LEAs will need to compare AY14-15 aggregate reports to15-16 for trend changes and discrepancies.
All Certification Warnings Disabledfor 2015-16 EOY 2
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No data Invalid records
LEAs will need to do their own analysis against prior year
submissions
Program Data Submitted for a School SiteHomeless—No Homeless data submitted for school site
Open or Closed TK
EOY 2: Reports
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5.1– Program Participants –
Count
5.3 – Program Participants – Student List
5.4- Homeless Students 5.5 – Homeless
– Student List
5.2 - Program Participants – NCLB Title I Part A Basic
Targeted Education Services
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EOY 2: 5.1 - Program Participants - Count
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• For Title I Part A Basic School-wide schools, counts in this column are based on cumulative Academic Year enrollment, not program records. Refer to CALPADS Update Flash 74 for CDE’s process to identify a school-wide site.
• Program 174 reports only neglected students attending a non-Title 1 schools are eligible for neglected services through Title I Part A.
Student Programs (SPRG) data
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EOY 2 5.4 –Homeless Students Enrolled
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Student Program (SPRG) data
EOY 2: Reminders
Homeless students are identified through a program record (SPRG)
Program Education Membership
determined automatically by CALPADS
EOY 2 counts all students
who participate in EOY 2
programs or
are identified as homeless at
anytime during the AY
Make sure to check withyour vendor about howhomeless data is stored,specifically discuss ifand how history is
maintained
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EOY 2 Summary
EOY Reporting Period 7/1/15 to 6/30/16 Establish local timelines for successful submissions EOY 2
– First EOY submission– CALPADS determines Education Program Membership Code– SPRG will include other programs besides:
101,108,113,122,162,174,185, & 191– LEAs identify which school site is Title 1 Part A Schoolwide through
CARS Review with CARS coordinator CARS data reported Can report more than one service provided Only program that requires Education Service Academic Year
reported
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Break Time!
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5 minute break
Remember that you can attend the CALPADS Q & A sessions on Wednesdays at 3 p.m. if you have additional questions during the submission window. Sign up on the CSIS CALPADS training registration page listed in the Resources section near the end of this presentation.
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EOY 3: Purpose
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Student discipline information*
Federal reporting required by NCLB
Title IX
*Formerly reported through the UMIRS page of the Consolidated Application and Reporting System (CARS)*Beginning 2015-16 AY, special ed discipline data will be transitioned from CASEMIS to CALPADS
CA Department of Education
US Department of Education
Consolidated State Performance ReportAnd DataQuest
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EOY 3: Terminology
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OffenseThe infringement or
crime student committed
IncidentThe event that
occurred
Beginning 2011-12, the federal requirements required discipline data to be reported at the Incident level
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EOY 3: Information Reported
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Offenses* that involved a weapon (all offenses regardless of outcome)
Offenses* committed by non-special education students that resulted in a (full day or more) suspension or expulsion
Offenses* committed by Special Education students (all offenses regardless of outcome and any duration of time)
* Limited to offenses defined in Education Code 48900 or 48915
Summer school discipline incidents must be reported in CALPADS
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EOY 3: How Records Are Related
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IncidentStudent
&%$#@!
Offense
StudentMultiple
Students and Multiple Offenses
OffenseOffenseOffenseOffense
EOY 3: Data Included
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Student Enrollment
Student Information
Grades:, IN, TD, PS, K-12, UE and US
Student discipline
Offense* that has a code defined in CALPADS
Suspension Expulsion
Offenses Resulting in a Suspension or Expulsion
* Limited to offenses defined in Education Code 48900 or 48915 and suspension or expulsions that are one full day or more.
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EOY 3: Data Included
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Special Education Offenses
Student Enrollment Student Information Student Program **Student
Discipline
Grades: IN, TD, PS, K-12, UE and US Special Ed (144)
Offense* that has a code defined in CALPADS
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* Limited to offenses defined in Education Code 48900 or 48915 and suspension or expulsion reported in any increment whether it is half hour or a half day.
* *Removal to Interim Alternative Setting required for all special ed
EOY 3: Data Included
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Weapon Offenses
Student Enrollment
Student Information
Grades: IN, TD, PS K-12, UE and US
Student Discipline
Weapon offense(Student Offense Codes 100, 101, 103, 104, 105)
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Limited to offenses defined in Education Code 48900 or 48915
EOY 3: Required Fields
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Record Element(s) Values and/or Notes
SDIS
Reporting LEA / School of Attendance Report student at school of enrollment regardless of where incident took place
Academic Year IDSSIDLocal Student IDStudent Legal First NameStudent Legal Last NameStudent Birth Date Student Gender Code
Disciplinary Incident ID Local Must be the same for all offenses part of a single incident.
Disciplinary Incident Occurrence DateStudent Offense Code
Incident Most Severe Offense Code Must be the same for all offenses part of a single incident and must be one of the offenses committed in the incident
Incident Disciplinary Action Taken Code Only one may be reported per student per incident
Removal to Interim Alternative Setting Reason Code
Required for all special ed students and Code 3’s name changed to “No Interim Removal”
All Discipline Records
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EOY 3: Required Fields
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Record Element(s) Values and/or NotesSDIS Disciplinary Action Modification Category Code
Record Element(s) Values and/or Notes
SDISStudent Offense Code 100, 101, 103, 104, 105
Weapon Category Code
Record Element(s) Values and/or Notes
SDIS
Discipline Action Authority Taken Code
Student Instructional Support Indicator
Incident Disciplinary Action Duration Days AY 15/16, if Removal to Interim Alternative Setting populated, must be equal to 45 days or less
Weapon Offense
Special Ed Student Offense
Expulsions
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See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements
EOY 3: Online - Adding Student Discipline Information
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EOY 3: Online – Adding Student Discipline Information
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7bAdd a new discipline offense to the student’s history or edit an existing record
7a
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Incident, Student Discipline, and Student
Offense sections are split so only multiple Student
Offense records are added if there is a need.
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Every offense for every student needs to be entered; only
the final Disciplinary Action Taken should
be reported
9
8
Required
Conditional
EOY 3: Severity-of-Offense Hierarchy
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Related offense codes103 Brandishing a Knife500 Caused Physical Injury504 Used Force or Violence506 Harassment or Intimidation
Destructive/explosive device (bomb threat included)
Possession of paraphernalia
Use of drugs/alcohol
Possession/sale of alcohol
Possession of drugs for sale
Sale or furnishing of drugs
Sexual offenses (other than forcible rape)
Possession of a weapon
Battery
Assault with a deadly weapon
Robbery/extortion
Forcible rape
Homicide (use code 500)IncidentShoved another student (504)
Punched another student (500)
Brought chainsaw to school (204)
Taunted another student (506)
Most severe
See the Student Offense code set in the CALPADS Code Sets document on the Resources slide near the end of the presentation for the full code list
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EOY 3: Online - Adding a Discipline Incident
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4b
4a
Add a new incidents, edit existing incidents, or maintain the list of students associated with an incident.
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1
4c
EOY 3: Online – Adding a New Discipline Incident
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Incident, Student Discipline, and Student
Offense sections are split so only multiple Student
Offense records are added if there is a need.
Every offense for every student needs to be entered; only
the final Disciplinary Action Taken should
be reported
6
5
Required
Conditional
EOY 3: Online – Editing an Incident
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If editing an existing record, delete button
will be available.
Required
2a
1
EOY 3: Online – Maintain Student List
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Add a student to the incident or edit an existing record1b
1a
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EOY 3: Online - Adding or Editing Student Offense Record
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Incident, Student Discipline, and Student
Offense sections are split so only multiple Student
Offense records are added if there is a need.
Every offense for every student needs to be entered; only
the final Disciplinary Action Taken should
be reported
2
Required
Conditional
EOY 3: Error Highlights
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Error Code Severity RuleSDIS0069 F Mismatch of SSID Demographics
SDIS0072 F Retired SSID -- Mismatch of SSID Demographics
SDIS0090 F Invalid Disciplinary Incident Occurrence Date - Academic Year combination
SDIS0091 F Invalid Student Offense Code and Weapon Category Combination
SDIS0093 F Disciplinary Incident Occurrence Date Greater Than Current Date
SDIS0094 F Mismatch of Disciplinary Incident Attributes
SDIS0095 F Missing Weapon Category Code
SDIS0096 F Missing Incident Disciplinary Action Duration Days
SDIS0153 F Missing Disciplinary Action Authority CodeSDIS0154 F Missing Student Instructional Support IndicatorSDIS0208 F Missing Disciplinary Action Modification Category Code
Rejected Records
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EOY 3: Error Highlights
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Error Code Severity RuleSDIS0212 F Duplicate discipline records exist for the same student
SDIS0245 W Student not enrolled on Disciplinary Incident Occurrence Date
SDIS0251 F Mismatch of Student's Disciplinary Attributes
SDIS0290 F Missing Removal to Interim Alternative Setting Reason Code
SDIS0291 F Invalid Incident Disciplinary Action Taken Code
SDIS0292 F Missing Student Instructional Support
SDIS0296 W Any student, in any grade level, should not be expelled for disruption or defiance if Discipline Offense Code = 511
SDIS0297 W Any student in grades IN, TD< PS, KN, 1-3 should not be suspended for disruption of defiance if Discipline Offense Code = 511
Error Code Severity RuleCERT071 W No Discipline Data Submitted for a SchoolCERT115 F Student reported with Primary Disability Code 281 and age is not 3, 4, or 5 years of ageCERT118 F The Incident Most Severe Offense Code submitted for the Incident does not match any
of the Student Offenses for all students within the Incident.
Rejected Records
Certification Errors
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EOY3 Certification Warnings have been disabled for AY15-16. LEAs will need to compare AY14-15 aggregate reports to15-16 for trend changes and discrepancies.
All Certification Warnings Disabledfor 2015-16 EOY 3
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Significant changes in school No data
LEAs will need to do their own analysis against prior year
submissions
School LEARetired SSID X X
Discipline
EOY 3: Reports
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7.1 – Discipline Incidents – Count by Most Severe
Offense
7.2 Discipline Incidents – Student List
7.3 – Discipline Actions – Count
7.4 – Discipline Actions – Count
by Offense
7.5 – Discipline Offenses – Student List
7.6 – Discipline Actions – Persistently Dangerous
Offense Expulsions
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7.7 – Discipline Removals for Students with Disabilities -
Count
7.8 – Unilateral Removals for Students with Disabilities -
Count
7.9 – Discipline Removals for Students with Disabilities – Student List
EOY 3: 7.1 - Discipline Incidents – Count by Most Severe Offense
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School Code School Name Most Severe Offense
Incident Count
5814530 FCMAT High 103-Brandishing a Knife 3201-Possession of Controlled Substance 12512-Property Damage 8513-Bullying 21TOTAL 44
5814531 CSIS Middle 201-Possession of Controlled Substance 6403-Sexual Harassment 4513-Bullying 10TOTAL 20
TOTAL - Selected Schools 103-Brandishing a Knife 3201-Possession of Controlled Substance 18403-Sexual Harassment 4512-Property Damage 8513-Bullying 31TOTAL 64
Student Discipline (SDIS) data
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EOY 3: 7.3 - Discipline Actions - Count
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School Code
School Name Gender Ethnicity/Race
# of Students That Committedan Offense (unduplicated)
5814530 FCMAT High
Total 50F Total 12
Hispanic 4White 8
M Total 38Hispanic 20White 18
Student Discipline (SDIS) data Click to expand the view of the data
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EOY 3: 7.4 - Discipline Actions - Count by Offense
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School Code
School Name Offense Code Gender Ethnicity/Race
# of Students That CommittedOffense (unduplicated)
5814530 FCMAT High
509-Hazing
Total 21F Total 2
Hispanic 1White 1
M Total 19Hispanic 10White 9
Disciplinary Action Taken
# of Offenses Committed
# Out of School Suspensions
(100)# of Expulsions
(200)# of In School
Suspensions (110)# of No Suspension of
Expulsion (300)45 8 1 5 168 2 0 2 64 1 0 1 24 1 0 1 4
37 6 1 3 1020 4 1 2 517 2 0 1 5
Student Discipline (SDIS) data Click to expand the view of the data
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EOY 3: 7.6 - Discipline Actions - Persistently Dangerous Offense Expulsions
Expulsions for Persistently Dangerous OffensesOf Expulsions per Offense Code, Used to Determine At Risk Schools
(listed in order of most severe offense) **
503 103 500 505 100 105 600 200 401 400At Risk
School ? **15 10 20 22 33 16 48 20 46 155 Y0 1 2 1 0 1 0 0 0 13 Y 0 0 0 0 0 0 0 0 1 1 N
Student Discipline (SDIS) data
Expulsions for Persistently Dangerous Offenses
School Code School NameTotal Certified
Primary EnrollmentTotal # of
Expulsions
# of Expulsions / 100 Enrolled
Students5814530 FCMAT High 3701 385 10.45814531 CSIS Middle 921 18 1.91234567 123 Elementary 516 2 0.4
** Refer to User Manual Glossary definition for Persistently Dangerous Offense and At Risk School
A school is determined to be ‘At Risk of Becoming Persistently Dangerous’ when:• It has fewer than 300 students and expulsions are greater than
threeOR• It has more than 300 students with more than one expulsion per
one-hundred enrollments
Based on Fall 1 enrollment (report 1.1)
EOY 3: 7.7 - Discipline Removals for Students with Disabilities
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New special education report similar to CASEMIS data
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EOY 3: 7.8 - Discipline Removals for Students with Disabilities
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New special education report similar to CASEMIS data
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EOY 3: 7.9- Discipline Removals for Students with Disabilities
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New special education report similar to CASEMIS data
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EOY 3 Summary
EOY 3– Second EOY submission– SDIS replacement file– Summer School discipline reported
At site of the summer school Requires an enrollment
– In-school suspensions reported– Special education students do NOT have the full day
suspension/expulsion requirement– Student offense must tie to Education Code 48900/48915– Removal to Interim Alternative Setting Program (4.23) required
for special education students as of AY15/16
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Discipline Data Transition
CDE sent a letter to superintendents 04/03/15– Preparation of discipline data transitioning to CALPADS
CDE highly concerned about validity and accuracy of data Compared the 2013-14 discipline data reported in CALPADS to CASEMIS Provided comparison data to be reviewed/corrected by LEAs Recommended process for data correction
– 2014-15 discipline data reported to federal government from CASEMIS
– 2015-16 discipline data reported to federal government from CALPADS not CASEMIS Streamline duplicative data collection
– Review changes for locally implementation
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EOY 3: Reminders
All Special Education students who committed an offense (defined in Ed Code 48900 or 48915) are reported regardless of outcome
All students who committed
firearm offenses (codes 100,
101, 103, 104 & 105) reported
regardless of outcome
Deciding the most
severe offense is a
local decision. Use the
hierarchy as a guide
not a rule.
Data element Removal to Interim Alternative Setting Reason Code (4.23) required for all special ed students in AY
15/16
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Full Replacement Files
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EOY Rec Type Operational Key Fields
3 SDISSchool of AttendanceAcademic Year ID
Please note EOY 2 does not have replacement files
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Programs Used for Report Sub-Groups
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Value Used In
F Filters
R Report
N/A Not applicable
Legend
These programs are used in reports (R) or report filtering (F) on SSIDs that have met the criteria for inclusion in one or more of the EOY submissions. If displayed in reports, LEAs are expected to assess their accuracy.
EOY ReportMigrant Ed
(135)
Socio-Economically
DisadvantagedSpecial Ed
(144) GATE (127)2-3 1.0a N/A N/A N/A N/A 2 5.1 2 5.4 F F F2 5.2 F F F F2 5.3 F F F F2 5.5 F, R F, R F3 7.1 3 7.3 3 7.4 3 7.6 3 7.2 F, R F, R F, R F, R3 7.5 F F F F3 7.7 F, R F, R F, R F3 7.8 F ,R F, R F, R F, R3 7.9 F, R F, R F, R F ,R
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End of Year Steps
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Submit records
Review and fix certification errors, review warnings Review reports
3. Review Snapshot
Level 1 (EOY 2 & 3 Data Collection Certifier) Level 2 (Superintendent Certifier)
4. Certify
SIS Roles
1. Setup
Fix rejected records Post records
2. Update the CALPADS ODS
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Certification Status
Each EOY snapshot must be individually
certified at Level-1 and then at Level-2
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Certification Details
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2
3
1
4
Data Processor 1 2 4
Superintendent or Administrator
1 3 4
1
2
79
Suggested Timeline
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Complete SIS Data Population 5/2023days
Upload files and correct errors or discrepancies as needed 6/1015
days
Review certification reports, correct errors, and fix discrepancies
6/2410days
Distribute reports for review and approval 7/8*9
days
Certify (level 1 and level 2) 7/155days
Reminder: If you plan to decertify, allow adequate time to make corrections and for snapshots to run
* Make sure to adjust dates if your LEA closes earlier for summer80
Certification Reminders
The new snapshot process allows changes to be reflected the same day of snapshots. LEAs need to consider if new snapshots will be generated before the close of business the day of the deadline.
Remember to review all reports
for accuracy before certifying
Make sure your snapshot is
certified at Level 2. If you are
not certified at Level 2 on or
before the deadline day, none of
your work counts..
If you are certified and then decertify, you must recertify on or before the deadline date for your data to be pulled.
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Did you get it?
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EOY 2 EOY 3
What data are reported? Program participation Discipline
What schools are reported? All schools All schools
Which files are submitted? SPRG SDIS
Do they need to be submitted in any special order?
SENR before SPRG SENR before SDIS
Question Answer
What is a full replacement file? File which replaces all records with a matching key. For example, submitting one or more discipline records will replace all records for the same school and year.
How can you find out what data to report for your LEA?
Review the 2014-15 EOY or current ODS reports
How can you find out what schools to report for your LEA?
Check the Expected Schools report
What if you have nothing to report?
You still need to certify to confirm that the zeroes on the reports are accurate
Did you get it?
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Start the Conversations Locally
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Question AnswerWhere is the data entered in my student system?Who needs to review the reports?
What are the EOY certification and deadline dates?When is the last day of school?When are final grades available?Who is out of the office and when?What are your internal deadlines?What are three things you can do right now to prepare for EOY reporting?
System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
Resources
Document Description SectionsCALPADS File Specifications (Forms)
File layout and requirements for batch submission
SENR, SINF, SPRG, SDIS, SWAV, SDEM, CSRC, SCSC, & SCTE tabs
CALPADS Code Sets Detailed state code lists
CALPADS Valid Code Combinations
Matches up related codes
Aligns with the way the offenses are aggregated on the DataQuest reports
CALPADS Error List Detailed error message descriptions
SENR, SINF, SPRG, SDIS, SWAV, SDEM, CSRC, SCSC, SCTE, EOY 1-3 tabs
CALPADS Data Guide Detailed requirements EOY 2 1.3 & EOY 3 2.1.4
CALPADS Calendarhttp://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
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Resources
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Career Technical Education documentshttp://www.cde.ca.gov/re/pn/fd/documents/cteframework.pdfhttp://pubs.cde.ca.gov/CTE/index.aspx
CALPADS Training Registrationhttps://www.calpads.ca.gov/Training/
Administrator Recommendation of Expulsion Matrixhttp://www.cde.ca.gov/ls/ss/se/expulsionrecomm.asp
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CALPADS Frequently Asked Questions (FAQ)http://www.cde.ca.gov/ds/sp/cl/faq.asp
CALPADS Report Data Mapping Guideshttps://csis.fcmat.org//Pages/EOY-2-and-3.aspx
Support
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: [email protected]
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
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