Call for Proposals Downtown Banner Art:Downtown Banner Art ... · o Up to 58 banners (all poles...

City of Mississauga Culture Division

201 City Centre Drive, Suite 202

MISSISSAUGA ON L5B 2T4

DEADLINE FOR PROPOSALSDEADLINE FOR PROPOSALSDEADLINE FOR PROPOSALSDEADLINE FOR PROPOSALS: : : : February 23, 2018February 23, 2018February 23, 2018February 23, 2018 by 4 p.m. ESTby 4 p.m. ESTby 4 p.m. ESTby 4 p.m. EST

Call for Proposals Call for Proposals Call for Proposals Call for Proposals Downtown Banner ArtDowntown Banner ArtDowntown Banner ArtDowntown Banner Art:::: Portrait of MPortrait of MPortrait of MPortrait of M

1.1.1.1. PROJECT BRIEFPROJECT BRIEFPROJECT BRIEFPROJECT BRIEF

The City of Mississauga (the ‘‘City’’) Public Art Program invites professional Canadian artists or

artist teams to submit proposals to create original artwork for Mississauga’s downtown banners.

Using photography as a medium, ‘‘Portrait of M’’ will highlight the cultural and demographic

diversity of Mississauga and will seek to communicate the varied stories of its residents.

Preference will be given to artwork that uses portraiture to view our human condition in a new

light; that is fresh, engaging and innovative. The banners will provide a vibrant visual presence in

the City’s downtown core from May to November 2018.

2.2.2.2. LOCATION DETAILSLOCATION DETAILSLOCATION DETAILSLOCATION DETAILS

Site A: Duke of York Boulevard (between Burnhamthorpe Road & Rathburn Road), Princess Royal Drive and City Centre Drive (between Duke of York Boulevard & Living Arts Centre Drive). Site B: Celebration Square, at 300 City Centre Drive (See Appendices for site maps).

3.3.3.3. TECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONS

Site ASite ASite ASite A:::: Banner Banner Banner Banner Quantity, Quantity, Quantity, Quantity, Size and DesignSize and DesignSize and DesignSize and Design o Up to 58 banners (all poles have double-armed hardware. They can be used doubly, singly

or a combination of both) o Dimensions: 28’’ w x 72’’ h o Keep all images and text within the safe area of the banner to ensure nothing is impacted

by stich lines o Include a 3/4’’ bleed all around the background colour(s) o High resolution PDFs, Adobe Illustrator .ai files or .eps files are required for production o Outline all text or include fonts (if used) o Banner material: 21 oz. blackout reinforced vinyl for exterior use; sleeve stitched top and

bottom and grommeted; half-inch side hem (See Appendices for diagram) o Full-colour or black and white artwork on both sides o The design can be different for each banner or repeated o Exhibition title banners will be interspersed with the artwork (designed by the City) o Artist is to record subjects’ short bio (1 or 2 phrases) for use on digital screens and/or

website




Site BSite BSite BSite B:::: Banner Banner Banner Banner Quantity, Quantity, Quantity, Quantity, Size and DesignSize and DesignSize and DesignSize and Design o 13 banners (single-armed hardware) o Dimensions: 18’’ w x 68’’ h o Keep all images and text within the safe area of the banner to ensure nothing is impacted

by stich lines o Include a 3/4’’ bleed all around the background colour(s) o High resolution PDFs, Adobe Illustrator .ai files or .eps files are required for production o Outline all text or include fonts (if used) o Banner Material: 21 oz. blackout reinforced vinyl for exterior use; sleeve stitched top and

bottom and grommeted; half-inch side hem (see Appendices for diagram) o Full-colour or black and white artwork on both sides o The design can be different for each banner or repeated o Exhibition title banners will be interspersed with the artwork (designed by the City) o Artist is to record subjects’ short bio (1 or 2 phrases) for use on digital screens and/or

website

4.4.4.4. FABRICATION & FABRICATION & FABRICATION & FABRICATION & INSTALLATIONINSTALLATIONINSTALLATIONINSTALLATION The artwork will be fabricated and installed by a City-hired contractor with the assistance of the

Artist or Artist Team. In the event that the Artist or Artist Team is unavailable for the installation,

they will provide detailed instructions to the City for the City contractor to successfully and safely

install the artwork. Note that fabrication and installation costs are covered by the City. These

phases are not required in this proposal.

5.5.5.5. BUDGETBUDGETBUDGETBUDGET

The total budget for all expenses related to this project is a maximum of $15$15$15$15,000 + HST Canadian ,000 + HST Canadian ,000 + HST Canadian ,000 + HST Canadian

Dollars.Dollars.Dollars.Dollars. Proposals indicating a total cost including artist fees and expenses exceeding this will not

be considered. No further compensation will be made to the artist for costs associated with

participating in the selection process.

*The fee includes all expenses related, but not limited to, the preparation and submission of the

proposal, coordination and technical consultations including approvals or other expertise as

required, sourcing of subjects for community portraits, preparation of any information and/or

documents required for installation, attendance at meetings and site visits, travel to the site and to

meetings, insurance as required by the City of Mississauga, purchase of the artwork and relevant

materials, artwork delivery, and attendance at installation of the completed artwork.

6.6.6.6. SELECTION SELECTION SELECTION SELECTION & EVALUATION & EVALUATION & EVALUATION & EVALUATION PROCESSPROCESSPROCESSPROCESS

All shortlisted proposals will be reviewed by an independent Jury made up of arts professionals

and subject-matter experts. The Jury will recommend an artist or artist team for the award of the

commission.




The Jury will consider the following criteria in the selection process:

o Artist’s interest in the project and approach as expressed in the Project Brief, and

adherence to the theme of the project as a whole

o Artistic merit of the proposal

o Qualifications and professional experience of the artist or artist team

o Demonstrated experience on relevant large-scale projects

o Feasibility of the proposal to meet the Requirements of the Call for Proposals:

Downtown Banner Art: Portrait of M

Finalists may be asked to attend an interview with the Jury. The City will not provide any

additional compensation to finalist(s) to attend the interview.

The City reserves the right to select and retain the Artist deemed most appropriate for the project

at its sole discretion.

7.7.7.7. SUBMISSION REQUIREMENTSSUBMISSION REQUIREMENTSSUBMISSION REQUIREMENTSSUBMISSION REQUIREMENTS

Interested artists must exercise care when completing their submission. Failure to fully and

accurately complete the required documents may affect the evaluation of their submission and

may cause their submission to be rejected.

Prospective artists must ensure that all information provided is correct. Submissions must contain

the following in one (1) document, in PDF format to a maximum file size of 20MBin one (1) document, in PDF format to a maximum file size of 20MBin one (1) document, in PDF format to a maximum file size of 20MBin one (1) document, in PDF format to a maximum file size of 20MB. If the file

size exceeds 20MB, artists are asked to use an external file share program such as WeTransfer.

Please note submissions that are not formatted as one document will not be considered.

Proposals should include the following:

i. Maximum oneoneoneone----page Artist Statementpage Artist Statementpage Artist Statementpage Artist Statement describing the artwork and articulating how

it fits into the project theme. The statement should include the strategy for

sourcing community portraits

ii. Up to 10 digital images of the proposed artwork(s)Up to 10 digital images of the proposed artwork(s)Up to 10 digital images of the proposed artwork(s)Up to 10 digital images of the proposed artwork(s) including: artist renderings,

details as applicable concept sketches, 3D visualizations, and other images as

applicable.

iii. Artist’s CV and up to 5 images of past workArtist’s CV and up to 5 images of past workArtist’s CV and up to 5 images of past workArtist’s CV and up to 5 images of past work: highlight relevant experience on

projects similar to or directly related to this project.

iv. ReferencesReferencesReferencesReferences: Please include contact name, title, organization, telephone number

and email address for three relevant references.

v. Proposed budget and scheduleProposed budget and scheduleProposed budget and scheduleProposed budget and schedule for the project, including preparatory work.




Artist(s) will retain copyright over their proposals. However, the proposals may be used by the

City in meetings with stakeholders and City staff. Please note that the proposals will not be

returned.

Artist Teams: Submissions from artist teams are acceptable, but only one proposal is allowed from the team and any artist on the team. The submission must clearly note the main contact representing the team in the process. Provide only one Artist Statement. Provide CVs for each team member.

SUBMIT PROPOSALS BY EMAIL TOSUBMIT PROPOSALS BY EMAIL TOSUBMIT PROPOSALS BY EMAIL TOSUBMIT PROPOSALS BY EMAIL TO:::: Email: [email protected] Subject: Artist Proposal - Portrait of M

8.8.8.8. PROJECTED TIMELINEPROJECTED TIMELINEPROJECTED TIMELINEPROJECTED TIMELINE

Anticipated DatesAnticipated DatesAnticipated DatesAnticipated Dates Project StageProject StageProject StageProject Stage Feb 3 RFP issued Feb 23 Deadline for submission of artist proposals via e-mail to Public Art

Coordinator by 4:00pm EST March 1 Jury meets to review proposals and choose finalist March 2 Finalist notified March 5-9 Technical review, final approvals & contract execution March 2-April 27 Artwork development April 27-May 25 Banner fabrication Week of May 25-31 Delivery of artwork to sites and installation Early-mid November De-install of artwork

9.9.9.9. PROJECT CONSIDERATIONSPROJECT CONSIDERATIONSPROJECT CONSIDERATIONSPROJECT CONSIDERATIONS

Please note the following technical requirements. The artwork: o Shall be designed within budget; o Shall be appropriate for the site in scale, execution, materials and creativity; o Shall not contain design content in breach of any intellectual property, trademarks, brands,

or images of vulgar, offensive or illegal activity; o Shall meet all City standards, including safety, permits and by-laws, and; o All proposals are subject to the City of Mississauga review and approval. Artwork content must adhere to the Banner Policy 06-02-06.pdf The following will not be permitted. Banners which: o Promote a political party or election candidate o Promote tobacco use o Present demeaning or derogatory portrayals of individuals or groups, or




o Contain anything which, in light of generally prevailing community standards, is likely to cause deep or widespread offence

o Alcohol advertising will not be permitted in association with events geared to children or youth.

10.10.10.10. RESERVED RIGHTS OF THE CITY OF MISSISSAUGARESERVED RIGHTS OF THE CITY OF MISSISSAUGARESERVED RIGHTS OF THE CITY OF MISSISSAUGARESERVED RIGHTS OF THE CITY OF MISSISSAUGA

The City of Mississauga, at its sole discretion, reserves the following rights: o To request clarification or additional information, as it deems necessary to evaluate

submissions; o To determine the suitability of the submission and capability of the prospective artist(s); o To select the artist(s) that it deems most appropriate for the project; o To make no selection or to cancel this process at any time; o To issue public announcements regarding the competition; o This document and any submissions in response to it by prospective artists do not create

any binding obligations on the City, the prospective artist, or any other party.

For more information about the City of Mississauga Public Art Program visit:

www.mississauga.ca/publicart




11.11.11.11. APPENDICESAPPENDICESAPPENDICESAPPENDICES

Appendix AAppendix AAppendix AAppendix A ------------ Site A Site A Site A Site A MapMapMapMap:::: Banner LocationsBanner LocationsBanner LocationsBanner Locations




Site A Photos:Site A Photos:Site A Photos:Site A Photos: Duke of York Boulevard view towards Rathburn AvenueDuke of York Boulevard view towards Rathburn AvenueDuke of York Boulevard view towards Rathburn AvenueDuke of York Boulevard view towards Rathburn Avenue




Princess Royal DrivePrincess Royal DrivePrincess Royal DrivePrincess Royal Drive

Square Square Square Square One Drive One Drive One Drive One Drive




SSSSite B ite B ite B ite B MapMapMapMap:::: Celebration Square Celebration Square Celebration Square Celebration Square Trellis Banners Trellis Banners Trellis Banners Trellis Banners Location Location Location Location

Site B Photo:Site B Photo:Site B Photo:Site B Photo: Trellis Banners, Celebration SquareTrellis Banners, Celebration SquareTrellis Banners, Celebration SquareTrellis Banners, Celebration Square




Appendix B:Appendix B:Appendix B:Appendix B: Technical Specifications Site ATechnical Specifications Site ATechnical Specifications Site ATechnical Specifications Site A




Technical SpecificationsTechnical SpecificationsTechnical SpecificationsTechnical Specifications Site BSite BSite BSite B




Appendix C:Appendix C:Appendix C:Appendix C: Pertinent Pertinent Pertinent Pertinent Project Project Project Project ExamplesExamplesExamplesExamples

Good Fences Make Good Neighbours Seen Unseen Ai We Wei, New York City Mary Beth Meehan, Providence, RI.

Kaleidoscope of Cultures WE ARE: A Nation of Immigrants Las Vegas, NM, INSIDE OUT Joe Standart, New London CT

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