California AB-2430 – Davis Stirling Act Set-up Reference · PDF fileCalifornia AB-2430...

California AB-2430 – Davis Stirling Act Set-up Reference Guide

CondoCerts Implementations 1 12/2014

Setup Overview Product Maintenance –

o Manage Documents – Edit Document Alias name to include specific regulation section code. Activate additional documents, as needed.

o Manage Fees – Validate feeso Configure Product Packages – Recommended Options include:

1. CA 4525 Demand Package with Meeting Minutes– Includes demand/closing statement, meetingminutes and all required documents under CA Civil code 4525.

2. CA 4525 Demand Package without Meeting Minutes – Includes demand/closing statement and allrequired documents under CA Civil code 4525. Optional meeting minutes are not included.

3. Premium Resale Demand package – Includes resale demand/closing statement and all availableassociation documents.

4. Resale Demand Closing Statement Only – Includes only the demand/closing statement. Additionaldocuments must be individually selected by the purchaser.

o Document Publish – Upload required supplemental documents and link to Associations.

Property Manager Setup Step 1: Document setup - From CondoCerts Control Center: Product Maintenance > Manage Documents Using the list of 4525 Required documents –

o Locate the document type and check ‘Include’ to activate.o Maintain the Document Alias descript to match the required Civil Code 4525 description.o Select a Document Merge Model option and Merge Count.o If a Required 4525 Document is not included as a Document Type –

Locate any unused document type Maintain the Document Alias name to match the Required Civil Code 4525 Description needed. Select a document merge model option and merge count Check ‘Include’ to activate

Click on Save to continue.

Note:

The Document Alias name can be changed for document types not currently used, allowing for more required document options.



The following is a list of provided documents as required by Section 4525 and the recommended Document Alias name.

In some cases, the required document information is included in another document being provided. When this occurs, a ‘Supplemental Document’ is setup and uploaded through DTS to indicate where the information is found.

Generally, a supplemental document will not have a corresponding document type and will require use of the Document Alias feature described above. As a note, the Document Alias feature can be implemented on any unused document type.

No Fee can be charged for any Supplemental Document.

Document Type Document Alias Name As Defined by 4525 Civil Code Articles of Incorporation Required Articles of Incorporation Section 4525(a)(1) Section 4525(a)(1) Bylaws Required Bylaws Section 4525(a)(1) Section 4525(a)(1) Covenants, Codes and Regulations Required CC&Rs Section 4525(a)(1) Section 4525(a)(1) Included – Bylaws or CC&Rs, or Rules and Regulations. Add supplemental document – (Base fee must be set to 0.00)

Required Age Restriction, if any, Section 4525(a)(2) Section 4525(a)(2)

Purchase Lease Agreement Required Rental Restriction Document Section 4525(a)(9) Section 4525(a)(9) Rules and Regulations Required Rules and Regulations Section 4525(a)(1) Section 4525(a)(1)

Budgets Required Annual Budget Report or Summary including reserve study Sections 5300 and 4525(a)(3)

Sections 5300 and 4525(a)(3)

Reserve Reports Assessment and Reserve Funding Disclosure Summary Sections 5300 and 4525(a)(4)


Annual Financials Required Financial Statement Review Sections 5305 and 4525(a)(3)


Included – Bylaws, CC&Rs, or Rules and Regulations. Add supplemental document - (Base fee must be set to 0.00)

Required Assessment Enforcement Policy Sections 5310 and 4525(a)(4)


Insurance Declaration Pages Required Insurance Declaration Pages Sections 5300 and 4525(2)(3)


Included – Demand/Closing Statement Add supplemental document- (Base fee must be set to 0.00)

Regular Assessment Section 4525(a)(4) Section 4525(a)(4)


Required Special Assessment Section 4525(a)(4) Section 4525(a)(4)


Required Emergency Assessment Section 4525(a)(4) Section 4525(a)(4)


Required Other Unpaid Obligations Sections 5310 and 4525(a)(4)


Included - Bylaws & CC&Rs, or Rules and Regulations. Add supplemental document- (Base fee must be set to 0.00)

Required Approved Changes to Assessments, Section 5300 and 4525(a)(4),(8)

Sections 5300 and 4525(a)(4), (8)

Add new document with information or Supplemental document to indicate N/App

Required Settlement Notice regarding Common Area Defects, Sections 4525(a)(6),(7), and 6100

Sections 4525(a)(6), (7), and 6100

Add new document with information or Supplemental document to indicate N/App

Required Preliminary List of Defects, Sections 4525(a)(6), 6000 and 6100

Sections 4525(a)(6), 6000, and 6100

Violation Letter Included – Demand/Closing Statement Add supplemental document- (Base fee must be set to 0.00)

Required Notice(s) of Violation, Sections 5855 and 4525(a)(5) Sections 5855 and 4525(a)(5)


Required Statement of Fees, Section 4525 Section 4525

Regular Meeting Minutes Required Minutes of Regular Board Meetings conducted over the previous 12 months, if requested, Section 4525(a)(10)

Section 4525(a)(10)



Step 2: Verify Fees - From CondoCerts Control Center:

Select Product Maintenance > Manage Fees Review fees listed for all CA 4525 required documents.

o The Alias column will included the new document name description.o Ensure the Base Price for all Supplemental Documents is 0.00o Select ‘Apply to All Associations’

Click on Save to continue

Step 3: Configure CA 4525 Product Package at the Master Level -

Product Package Recommendations include:

1. CA 4525 Demand Package with Meeting Minutes– Includes demand/closing statement, meeting minutes andall required documents under CA Civil code 4525.

2. CA 4525 Demand Package without Meeting Minutes – Includes demand/closing statement and all requireddocuments under CA Civil code 4525. Optional meeting minutes are not included.

3. Premium Resale Demand package – Includes resale demand/closing statement and all available associationdocuments.

4. Resale Demand Closing Statement Only – Includes only the demand/closing statement. Additional documentsmust be individually selected by the purchaser.

The alias ‘Required Age Restriction Section 4525 (a) (2)’ is a SupplementalDocument indicating theinformation is provided inanother document.Therefore, the base Priceis set at 0.00



From the CondoCerts Control Center: Select Product Maintenance > Manage Products Packages

o Click on ADD Custom Package to create a new product package OR click on Configure for an existingpackage.

Complete the Configure Package Information settings: Package Name and Package Description – Maintain the package name and description to include additional

information and a listing of the products included when an order is placed, for example:o CA 4525 Demand Package with Meeting Minutes.o This selection contains the documents required documents under Civil Code 4525 along the

Demand/closing Statement and optional meeting minutes. For each selection window:

o Select or use CTRL+ click to select multiple products.o Click ADD or REMOVE to move an item from the selection list to the Package list.

Click Save and Continue.

Set Package Price – Verify pricing iscorrect, adjust as needed and click onSave.

Indicator receivedClick Cancel to return to the ManageProduct Packages.

Click ‘Apply to All’. The CA 4525 Product Package is now

available for all active Projects.

Note:

The Total Document Package Price for CA 4525 documents must be equal to the Base Price.

Include a detailed description of what is included in the Package Name & Description fields.

When using a Supplemental Document, the Base Price is 0.



Step 4 – Supplemental Documents and Upload Process through Document Transmittal Screen (DTS) Supplemental Documents are used to direct the purchaser to another document containing the required information.

For example, Assessment Fees are listed in the Demand/Closing Statement. The Supplemental Document will direct the user to the Demand Statement.

Create Supplemental Document files: Include Requirement title. Indicate location of required information, i.e.o Found in Demand/Closing Statemento Found in CC&Rso Found in Bylawso N/App (Not applicable)

Include disclosure. One document is needed for each association.

Upload using DTS – For detailed instructions see the Document Publish Reference Guide.

Supplemental Document Samples – Supplemental Document samples are provided for requirements included in the Standard Demand/Closing Statement:

• Regular Assessment Section 4525(a)4)• Special Assessment Section 4525(a)(4)• Emergency Assessment Section 4525(a)(4)• Other Unpaid Obligations Section 5310 and 4525(a)(4)• Required Notices of Violation Sections 5855 and 4525(a)(4)

o Note – this information may also be included in a separate Violation letter if used by the Association.• Statement of Fees Section 4525



Purchaser Views -- View of Standard Products Available listing screen –

When hovering over a package selection, a complete listing of documents will appear.

View of Order Breakdown and Delivery Options screen prior to Submitting order request–

Prior to Submitting an order, the purchaser will view an Order Breakdown and Delivery Options screen. When hovering over the information icon , the purchaser will view a detailed listing of what documents will be included with the order.



View of Order Confirmation

View of Order Receipt

California AB-2430 – Davis Stirling Act Set-up Reference · PDF fileCalifornia AB-2430...

Documents

Transcript of California AB-2430 – Davis Stirling Act Set-up Reference · PDF fileCalifornia AB-2430...