Calibrand e-Portfolio:Supporting Enhanced Appraisals and Revalidation

Calibrand, the currency for talent®

• Established in 1991.

• Calibrand, the currency for talent, specialises in providing software tools that assess, monitor, measure, benchmark, track and test people during periods of employment and training.

• ISO 9001 2000 TickIT.

• U.K. leaders in compliance & competence assessment solutions.

• Proven solutions - Calibrand e-Portfolio, Calibrand Test, Calibrand Marker.

• Track Record: Monitored over 250,000 trainees on employer-led, UK-government sponsored training. Work with several of the largest Financial Services

organisations and government depts in the UK. Delivered over 4.5 million online tests.

• Key Activities: Project management solutions. Deliver highest possible service levels. Enhance quality assurance (document control). Reduce administrative burden. Improve management information on activity.

Approach & Culture of Calibrand

The Calibrand e-Portfolio

The LibraryGeneric Documents, Information, Templates and News to be easily created, stored and maintained in one place for users.

• Key Features:Upload and download files for common use, latest news, messages and help manuals.Managed structure with easy to use interface.

• Key Benefits: All information stored in one place. Designated headings and subject areas. Allows Doctors to find key information easily. Avoids long and repetitive searching for common docs and templates.

Personal and Medical DetailsCapture of Personal and Medical details taken directly from current Appraisal Forms.

• Key Features:Electronic version of Appraisal Forms 1 and 2, which Doctors can create, edit and print in advance of their appraisal.

• Key Benefits: Details /data automatically carried forward to new appraisal year. Static data is carried over to the new appraisal year. Any dynamic data can be easily edited; saving precious Doctor time

and effort. Doctors can upload their Job Plan, 360 Feedback report and Log Book

either as evidence in their portfolio or as part of their details.

e-Portfolio of Work UndertakenAn e-Portfolio where Doctors can add evidence and information from their office or home that will help to inform their appraisal discussion.

• Key Features:Doctors can assign a variety of evidence to one or more areas relating to Good Medical Practice, as seen in current appraisal documentation.Once the due date has expired the Doctor’s portfolio is “Locked” and that Doctor can open a new appraisal portfolio if required.

• Key Benefits: No more lost pieces of documentation or information. Saves storage space. Reduces the amount of Doctor preparation time for their appraisal and

revalidation. Saves time in the appraisal discussion looking at where evidence is

applicable and to which of the 8 Sections.

e-Portfolio of Work Undertaken

The AppraisalThe ability for an Appraiser to log on and perform the appraisal discussion online once the Doctor has signed off the portfolio and the appraisal due date has arrived.

• Key Features:Appraisers can view Forms 1- 3 and provide the necessary Commentary and Actions required for a Doctors continued development.Doctors can clearly and quickly review evidence that relates to each section of Good Medical Practice and can open a new appraisal with a due date for next year.

• Key Benefits: Reduces time spent administering appraisals. Improves the quality of reporting and feedback to Doctors. Adds support and evidence for revalidation.

The Appraisal

Personal Development Plan (PDP)The ability for Doctors to highlight and record improvement areas based on the appraisal discussion and note goal attainment.

• Key Features:Doctors can see what their goals and target dates were for that appraisal period and can discuss whether they have been achieved with their appraiser. The system keeps a record of the PDP objectives, comments, achievement dates for each year, which is visible in the PDP section.

• Key Benefits: An electronic record of plans, targets and achievements. Map their current job plan and log book with their PDP objectives and

long term goals. 24/7 Availability at home or in their office. Helps to identify training needs.

The Responsible Officer

A Responsible Officer job role within the e-Portfolio, which receives messages when an appraisal has taken place and has been signed off.

• Key Features:Messages received when an appraisal has taken place and signed off.View all the Doctors which are under their responsibility and have the user rights to view as appropriate.View a report on how many appraisals have taken place and how many are pending.

• Key Benefits: Increase of control and management within in the appraisal process. Meets the needs of auditing for revalidation. Provides an audit trail for external verification.

Summary• Easy to use and saves administration time.

• Improvements to medical staff development, in turn improving quality of care.

• Linking abilities to other electronic systems e.g. NHS ToolKit.

• Tailored system designed to suit your needs (now and for the future) – Working Partnership.

• High level security.

• Quality assurance and governance.

Thank You For WatchingIf you would like a meeting or demonstration to see how Calibrand can help then please contact

us at:

Calibrand House18 Mallard Way

Pride ParkDerby

DE24 8GX

+44(0) 1332 222680www.calibrand.comInfo@calibrand.com