Calgary Film Centre - Calgary Economic Development · design, production and administration of the...

05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services of 21

Calgary Film Centre

Engineering Services

Reference Number: 1405-02

Issued: May 23, 2014

Responses Due: June 9, 2014

Calgary Economic Development c/o Lawson Projects

102 – 7101 5th Street, SE Calgary, AB

T2H 2G2 Phone 403-265-2000


Table of Contents

TABLE OF CONTENTS ............................................................................................................ 2

1. INTRODUCTION ............................................................................................................ 3

2. TIMELINES .................................................................................................................... 3

3. DEFINITIONS ................................................................................................................. 4

4. STANDARD FORM CONTRACT .................................................................................... 4

5. INSURANCE REQUIREMENTS ..................................................................................... 5

6. VENDORS QUESTIONS AND AMENDMENTS ............................................................. 5

7. CITY OF CALGARY BUSINESS LICENSE & OTHER REQUIRED LICENSES .............. 5

8. VENDOR REGISTRATION WITH THE ALBERTA ASSOCIATION OF ARCHITECTS ... 5

9. CONFLICT OF INTEREST ............................................................................................. 5

10. VENDOR EXPENSES .................................................................................................... 5

11. PROPOSED PAYMENT SCHEDULE ............................................................................. 5

12. PRICING ........................................................................................................................ 6

13. BACKGROUND .............................................................................................................. 6

14. PURPOSE OF THE PROJECT ...................................................................................... 6

15. LOCATION ..................................................................................................................... 6

16. SCOPE OF WORK ......................................................................................................... 6

17. PROJECT SCHEDULE .................................................................................................. 8

18. CONSTRUCTION BUDGET ........................................................................................... 8

19. DELIVERABLES PROPOSAL FORMAT AND CONTENT .............................................. 8

20. PROJECT MANAGER ...................................................................................................10

21. PROPOSAL EVALUATION CRITERIA ..........................................................................11

21.1. Selection Methods ................................................................................................11

21.1.1. Vendor Response Guidelines ......................................................................11

21.1.2. Team Competence & Resources .................................................................11

21.1.3. Methodology ..................................................................................................11

21.1.4. Fees, Expenses & Disbursements ..............................................................11

21.1.5. Proposal Evaluation Criteria ........................................................................12

22. SUBMISSION INFORMATION ......................................................................................13

23. CED/ACH RESERVATION OF RIGHTS AND VENDOR’S LICENSE GRANT ...............14

24. NO FURTHER CONTRACT OR LIABILITY ARISING FROM RFP PROCESS ..............15

APPENDIX A – Roles and Responsibilities

APPENDIX B – Calgary Film Centre – Scope of Work Assumptions


1. Introduction

Calgary Economic Development Ltd (CED), on behalf of CED’s wholly owned subsidiary The

Alberta Creative Hub (ACH), invites qualified firms to submit a proposal for the above titled

Request for Proposal (RFP). A proposal, in electronic form, together with one hardcopy must

be submitted as outlined in clause 22. The hardcopy proposal must be submitted in a sealed

package labeled RFP 1405-02 Calgary Film Centre - Engineering Consulting Services.

The Services are for the following engineering disciplines:

- Structural engineering

- Mechanical engineering

- Electrical engineering

- Civil engineering

- Acoustical engineering

A firm that has more than one discipline in-house and wishes to submit for more than one

discipline is required to provide a fee proposal for each individual discipline and submit

those proposals separately.

The scope of work is for full services in the engineering design, production and

administration of the Calgary Film Centre Project. The services are to include the

coordination of the other engineering disciplines. Communication for the coordination is to

be directed through the Prime Consultant (the Architect).

The selected consulting firm will be contracted directly with ACH.

Late proposals will not be accepted. The request for proposal must be completed in its

entirety, and is required by CED in order to properly evaluate the firm’s capacity, skill,

reliability, knowledge and experience. Failure to provide any of the information herein

requested may result in disqualification.

2. Timelines

RFP Release Friday, May 23, 2014

Deadline for Questions Wednesday June 4, 2014

Proposal Submission Date Monday June 9, 2014

Bid Notification Date Wednesday June 11, 2014

Engineer’s project kick-off meeting Friday, June 13, 2014

Client-off of Schematic Design Wednesday July 2, 2014

DP submission to City Monday July 14. 2014

Submit DSSP Monday July 21, 2014

Phase 1 Warehouse/Workshop BP App. to City Wednesday August 20, 2014

Phase 2 Studio Stages BP App. to City Wednesday September 3 2014

Project Completion Date – Phase 1

Project Completion Date – Phase 2

Friday, January 16, 2015

Friday October 30, 2015


3. Definitions

“ACH” means The Alberta Creative Hub.

"CED" means Calgary Economic Development Ltd.

"Request for Proposal (RFP)" means this document.

"Project Manager" means the person identified in clause 20 of this RFP.

"Vendor" means an organization responding to this RFP.

"Proposal" means a Vendor's response to this RFP and includes all of the Vendor's

attachments and presentation materials.

"Services" means the duties, tasks, and responsibilities as described in this RFP.

Logistics Team

Project Manager

Corporation Board of Directors

President

COO

Project Director

Funding Partners

Specialist

ConsultantsDesign Team Construction Team

Inspections & Testing

Calgary Film Centre Project Organizational Chart

Industry Advisors

CFO

Audit & Building Committees

Manager Corporate Projects

Note: the “Design Team” will be composed of the Prime Consultant/Architect and sub-

consultant Engineers (structural, mechanical, electrical, civil and acoustical).

4. Standard Form Contract

By submitting a Proposal a Vendor acknowledges that it agrees to the terms and

conditions of this RFP and incorporated by reference into its Proposal. If a Vendor’s

Proposal is accepted by ACH, the Vendor will be expected to enter into a contract based on the Client’s standard form of agreement. Standard contract will be issued to the firms short listed and discussed at the time of the interview. Part or all of this

RFP and the successful proposal may be incorporated into the contract.


5. Insurance Requirements

The Vendor(s) are to supply information detailing their general and professional liability insurance which will be in place for the project.

6. Vendors Questions and Amendments

All questions regarding this RFP must be directed in writing to the Project Manager.

Enquiries and responses may be recorded and may be distributed to all Vendors.

The Vendor must immediately notify the Project Manager in writing of any ambiguity,

divergence, error, omission, oversight, or contradiction in this RFP discovered by the Vendor

and request whatever clarification is required to prepare the Vendor's Proposal.

Amendments or withdrawals of proposals will only be allowed if acceptable requests are received before the deadline set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline. If an amendment is issued, it will be provided to all who were issued a copy of the RFP.

7. City of Calgary Business License & Other Required Licenses

All Vendors doing business in the City of Calgary are required to comply with all provincial,

local and federal licensing requirements. Vendors selected through the RFP process will be

required to demonstrate compliance with licensing requirements.

8. Vendor Registration in the Province of Alberta

Persons or firms responding to this RFP must be registered with and in good standing with

their respective professional associations within the Province of Alberta.

9. Conflict of Interest

Vendors must fully disclose, in writing, to the Contracting Manager on or before the closing

date of this RFP, the circumstances of any possible conflict of interest or what could be

perceived as a possible conflict of interest between the Vendor, CED, and/or ACH. CED may

reject any Proposal where, in the opinion of CED, the Vendor is or could be perceived to be

in a conflict of interest.

10. Vendor Expenses

The Vendor is responsible for all costs of preparing and presenting its Proposal.

11. Proposed Payment Schedule

The Vendor agrees to invoice ACH on a monthly basis based on progressed completion of

the Services as described in the contract. Invoices to flow through Project Manager for

review before being forward to ACH for payment.

ACH will make payments based on a negotiated payment schedule. Each billing must

consist of an invoice and progress report. No payment will be made until the Owner has

approved the invoice.

No payment will be made until the contract is approved by ACH and has been fully executed

by all parties.


12. Pricing

All Proposals will be issued in Canadian dollars.

13. Background

Calgary Economic Development is an opportunity-maker, helping to spark and fuel

Calgary’s growth. Our job is to connect people with resources that can help them grow their

careers or businesses, thrive in new locations or markets, and feel at home in our

community. We offer a wealth of information to help everyone succeed and we tirelessly

promote Calgary, in Canada and around the world. We’re exhilarated about our role in

shaping and sharing Calgary’s story and we’re proud to be part of the energy. For more

information, please visit our website at calgaryeconomicdevelopment.com and follow us on

Twitter @calgaryeconomic.

The Alberta Creative Hub is a non-profit corporation and a wholly-owned subsidiary of

Calgary Economic Development Ltd. ACH was created in 2009 as a unique non-partisan

organization with a mission to grow Alberta’s film industry by promoting all levels of

indigenous and foreign film productions, including those that promote Alberta stories.

14. Purpose of the Project

In early February 2014, the Government of Alberta, through the Ministry of Culture,

announced the award of a $5.0MM grant to CED to develop the Calgary Film Centre. The

City of Calgary endorsed the plan to develop a film studio within the City in 2012 and

recently approved a $10MM grant for the current plan.

Engineering Services are now required to assist ACH with the preconstruction and

construction phases of the planned Calgary Film Centre. The Services are to include an

engineering team for design, production and administration of the Calgary Film Centre

Project.

15. Location

The proposed project location is within the city limits of Calgary, Alberta. The facility is to be

constructed on a proposed property of 8.342 acre (3.376 ha) site. A site survey is in

process and will be provided upon awarding of contract. The site is reasonably flat a

variance of approx. 3 meters +/- from front to back and 3 m+/- from side to side, The

dimensions are approx. 175 m on the street side and back x 198 m on each side. A site

survey and location will be presented to the selected firm upon award of the contract.

16. Scope of Work

The Services of the Prime Consultant (architect) are simultaneously being requested which

includes full architectural services. The Services are to include an engineering team for

design, production and administration of the Calgary Film Centre Project. The sub-

consultants will be contracted directly with ACH but coordination between consultants will be

through the Prime Consultant (architect).

The concept of the Alberta Creative Hub is to be a purpose built facility for the film,

television and creative industries in Alberta. The building is built to a “shell condition” for

which the anchor tenant and sub-tenant(s) may construct their tenant improvements within

and use the exterior yard areas.

http://www.calgaryeconomicdevelopment.com/

https://twitter.com/calgaryeconomic


The project is phased to accommodate the anchor tenant’s required moving in schedule.

Calgary Film Centre - Proposed Facilities Program

Ph

asin

g

Item Description

Qu

anti

ty

Total GFA SQ.FT.

Acres

SITE (Assume Flat Site)

Zoning Zoning is in place - Zoning by-law (I-G)

1,2 Circulation Driveways, driving entry, turning zones 100,000 2.30

2.30 1,2 Parking Scrambled (Studio) 150 48,000 1.10

1.10 1 Security One gated access to controlled site area non-public

2 Landscaping Fencing, soft and hard landscaping, pedestrian circulation 20,000 0.46 0.46

Total Footprint on Site 150

168,000 3.86 4.59 STUDIO/SOUND

STAGES

2 A Includes washroom, loading dock, lobby 20,000 0.46 0.46

40’ clear ht., mech. not on roof

Linear Parking 100 ft./20,000 sq. ft. 21,300

0.49 0.49

2 B Includes washroom, 2 loading dock, 1 drive in bay, lobby 30,000 30,000

0.69 0.69

Option to split into 2 studios, 40’ clear ht., mech. not on roof

Linear Parking 100 ft./20,000 sq. ft. 24,720

0.57 0.57

Total Footprint on Site 96,020 2.20 4.41

MISCELLANEOUS

1 Warehouse Anchor tenant (William F White) and sub-tenant 20,000

1 Workshop Sub dividable and includes Department areas 17,000

1 Department Props, wardrobe, loc. (2 or 3 levels), possible mezzanine level Included in warehouse

2 Public Art Meet City of Calgary Public Art Policy

1 Security Controlled separation of public.

1,2 Design Meet LEED Gold level – no certification

Total Footprint on Site 37,000 0.85

301,020 6.91

A performance spec. will be developed for the design and construction of the building(s).

The project design will be for a base building(s) open warehouse condition with basic

concrete floors, open ceilings, electrical and mechanical to accommodate a capacity for

advanced electrical systems for sophisticated and versatile audio and video installations.

The Studios features will include 40’ clear height, long clear spans, extensive acoustical

materials building envelope, independent and sound-attenuated mechanical systems, large

overhead loading dock access doors, drive in loading area (s).

The site will also include ample parking for cast and crew (see schedule above) and linear

parking to accommodate long-vehicle production caravans (linear parking 120 ft. per


20,000 sq. ft. of Studio). Visual image and cleanness of appearance is important along with

landscaping, fencing and security control elements.

Due to the prime requirement to maintain the overall schedule and to achieve quick review

and approvals from City of Calgary, the design is to adhere to the existing zoning bylaws

I-G.

All construction associated with the Calgary Film Centre will include sustainability

requirements to meet a LEED Gold standard (no certification at this time).

17. Project Schedule

The contract term and work schedule set out herein represent ACH’s best estimate of the

schedule that will be followed. The length of the contract will be from the date of award

until completion of the project. The Project Schedule has been developed and will be

presented for discussion at the time of the interviews. Only the short listed firms will be

interviewed.

The Project will be phased:

Phase 1 -To accommodate anchor tenant, occupancy for Warehouse, Workshop and

Department Facilities with related parking, circulation and security for January 15, 2015.

Phase 2 - Completion of project, occupancy for Balance of Facilities for October 30, 2015.

Phase 3 -Tenant Work - related facilities and improvements within the “shell” base building

Phase 1 and 2 components. Phase 3 is not part of this scope of work.

See Also Section 16 above for the Proposed Facilities Program chart.

18. Construction Budget

The construction budget for the proposed Calgary Film Centre has been developed using

earlier research and updated to reflect the current Project Plan with the current anticipated

construction start date of Q2 2014.

The total Project Budget is FIXED and is estimated at $15.2MM hard cost for construction.

$2.7MM hard cost for services/site development and $12.5MM for building(s).

More detailed costing work will be undertaken to make adjustments for site-specific

conditions and as the planning and design evolves. This budget forecasting, along with

additional cost control measures implemented and managed by the Project Manager, will

become the critical financial management tools for keeping the project within budget.

Specific contract and scheduling strategies will be implemented to assist with budget and

schedule management.

19. Deliverables Proposal Format and Content

19.1 Proposal Format and Content

In order to facilitate the analysis of the response to this RFP, Vendors are requested to

prepare their proposals in accordance with the instructions outlined in this section. Each

Vendor is required to submit the proposal in a sealed package.

Proposals should adequately describe the Vendor’s capabilities to satisfy the requirements of

the RFP. All parts, figures, and table should be lettered sequentially and clearly labeled

including a Table of Contents.

19.2 Introduction


The Proposal must include the complete name and address of the firm and the name,

mailing address, and telephone number of the person CED should contact regarding the

proposal.

Proposals must confirm that the Vendor will comply with all the provisions in this RFP, and if

applicable, licensed to practice in Calgary. Proposals must be signed by a company officer

empowered to bind the firm.

19.3 Project Understanding

Vendors must provide a comprehensive narrative statement that illustrates their

understanding of the project and the project schedule.

19.4 Project Methodology

Vendors must provide a comprehensive narrative statement that sets out the methodology

they intend to employ and illustrate how their methodology will serve to accomplish the

work and meet ACH’s schedule, as per the project completion dates noted in Item 2. The

Vendors should provide a detailed plan for implementing the services.

19.5 Management Plan

Vendors must provide a comprehensive narrative statement that sets out the management

plan they intend to follow and illustrates how their plan will serve to accomplish the work:

Service delivery standards

Problem reporting and resolution procedures

Prime criteria for the selection of the engineering consultant(s) will be the ability of

the firm to maintain continuity of staff and the allocation of an individual dedicated to

the design, production and administration for the duration of the project. Due to the

aggressive project schedule it is important for the individuals to be familiar with the

history of the information and continuity of information as we move through the

process. Continuity of team members is important to ACH. Prior to any change in

team member, the successful Vendor will be required to request the change and

obtain prior approval from ACH. The qualifications and experience of the proposed

staff must be equivalent to or better than the staff proposed at the proposal stage.

19.6 Experience and Qualifications

19.6.1 Provide a brief company history including how long the company has been in

business.

19.6.2 Vendors must also provide a list of completed past projects of a similar nature to the

Calgary Film Centre including reference names and phone numbers. Information should

include: list of services provided, address, telephone and fax numbers, length of

implementation, name of client reference, and name of Project Manager.

19.6.3 A Firm’s organizational chart specific to the personnel assigned to accomplish the

work called for in this RFP. Illustrate the lines of authority and, designate the individuals

responsible and accountable for the completion of each component and deliverable of the

RFP.

19.6.4 Provide a narrative description of the organization of the project team.

19.6.5 Provide a personnel roster that identifies each person who will actually work on the

contract and provide the following information about each person listed:

a) Title

b) Résumé


19.7 Sub-Consultants

The sub-consultants will include the coordination between disciplines. It is the role of the

Prime Consultant to provide full coordination of the structural, mechanical, electrical,

acoustical and civil engineering consultants. A continuity of drawing production and

administration for the project is a priority.

The Project Manager is in the process of requesting proposals for a Prime Consultant. They

will submit separately to CED and at the same time as this proposal call.

19.8 Cost Proposal

19.8.1 Vendor’s fee proposal is to be calculated to a fixed amount which would be broken

down into the following phases:

- Conceptual Design

- Design Development

- Working Drawings

- Construction Administration

- Post Construction

- Disbursements

19.8.2 The proposal is to outline the number of site visits with a minimum of one

coordination and or site meeting per week from June 1 through to November 1, 2014; then

one coordination or site meeting every two weeks to end of project, October 30 2015.

Structural, civil and acoustical consultants will not require this frequency of attending

meetings and are to indicate minimum number of required meetings. This fee is to be

broken down but include in the fixed fee. Also indicate a fee per meeting rate should

additional visits be requested. Include hourly rates schedule for all anticipated personnel

should additional services be required.

19.8.3 List the cost of each phase description separately and show each cost separately with

a total to form the fixed fee amount.

19.8.4 Prices must be stated in actual dollars and cents expressed in Canadian funds. GST is

not to be included in calculation.

19.9 Other Information

Provide any other details or information you consider relevant or applicable to this

procurement and your proposal.

20. Project Manager For the purpose of the provisions of information surrounding this contract or the

administration of the contract, the Project Manager is:

Lawson Projects - attention: Bruce Yorga

102 – 7101 5th Street, SE phone: +1-403-265-2000 ext. 5995

Calgary, Alberta T2H 2G2 e-mail: [email protected]

mailto:[email protected]


21. Proposal Evaluation Criteria

21.1. Selection Methods

When an alternative is proposed regarding any specific requirement, it will be evaluated to

ensure that the desired results will be achieved. Vendors should be aware that certain

mandatory requirements have been set out in the terms of reference (scope, methodology,

and deliverables) and submission information. Proposals that fail to provide these

requirements may not be evaluated.

21.1.1. Vendor Response Guidelines

The following information should be provided in each proposal and may be utilized in

evaluating each proposal submitted.

21.1.2. Team Competence & Resources

The proposal shall include an executive summary that describes why your company should

be selected to provide services for this project. Describe the capability (technical expertise)

of the resources proposed to meet the requirements described in the terms of reference.

Identify the individual who shall be the Project Leader for your team and demonstrate the

leadership experience of the Project Leader across the full Scope of Services. The Project

Leader shall at all times be directly responsible for the management of the Project, including

attending with the Project Team for the duration of the Project. The member shall not be

replaced without the prior written consent of CED/ACH.

Identify each member of your Project Team, and specify their roles and responsibilities in

this project. Outline the proposed project team knowledge, skills and past experience, with

a description indicating how, and in what ways the proposed resources satisfies the needs

and objectives identified in the RFP.

21.1.3. Methodology

Clearly articulate the proposed work plan schedule, and timeline for deliverables in order to

achieve the objectives and deliverables of the RFP.

21.1.4. Fees, Expenses & Disbursements

Proposals should include a breakdown of the Vendor’s fees and disbursements in completing

the Services. Provide information that details your method of calculation (i.e. percentage of

construction costs or hourly rate calculations).

Provide information and estimated costs for any additional items that may be required to

accurately and effectively execute the required Scope of Services. Expense information

should include a breakdown of costs by major work plan tasks:

Per diem rates

Travel, if required;

Administration overhead;

Phone, fax, courier, printing, etc.;

Sundry and contingency overhead rates;

Software costs, data information or research;

ACH will pay the goods and services tax (GST); however, do not include GST in your

proposed pricing.


The Vendor agrees to invoice ACH monthly based on progressed completion of the Services

as described in this contract. All pre-approved expenses and disbursements are to be

invoiced as they are incurred together with the monthly progress billing.

21.1.5. Proposal Evaluation Criteria

All proposals will be reviewed to determine if they are responsive in accordance with the

criteria set out in this RFP and will be evaluated on the following questions:

Project Understanding;

Methodology

Project Team make-up and qualifications

Compliance to the RFP’s requirements

Services offered;

Ownership structure;

Vender’s fee proposal;

Relevant experience and Identify the past three similar jobs that have completed,

including the client’s company name, contact person and phone number that may be

contacted for a reference.

Note: Only short listed proponents will be interviewed.


22. Submission Information

Vendors must submit by hand delivery one (1) hardcopy of the proposal, as well as

one (1) electronic copy submitted on a CD or Memory Stick in a Microsoft Word or

PDF format. The original copies must be signed by an officer who is authorized to

bind the Vendor contractually. The electronic copy should be sent to the attention of

the Project Manager by email as noted below.

The hardcopy must be submitted in a sealed envelope labeled “RFP 1405-02 Calgary

Film Centre - Engineering Consulting Services.” with the Vendor’s name and closing

date, along with the engineering discipline indicated on the outside of the envelope

and addressed as set out below:

Calgary Economic Development

c/o

Lawson Projects

102, 7101 – 5th Street, SE

Calgary, Alberta, T2H 2G2

Canada

The proposal letter/package is to be addressed to:

Calgary Economic Development

c/o

Lawson Projects

102, 7101 – 5th Street, SE

Calgary, Alberta, T2H 2G2

Canada

e-mail address: [email protected]

Proposals must be received on or before 16h00 on the Monday 9 June 2014.

Fax proposals and / or oral proposals are not acceptable. An e-mail submission is

acceptable with a signed hard copy to be delivered on or before the above noted

deadline.

Vendor’s failure to submit their proposal before the deadline will cause their proposal

to be disqualified. Late proposals or amendments will not be opened or accepted for

evaluation.

Proposals will be opened privately.

After the closing, CED may post the identity and addresses of the vendors.

CED may not consider any proposal that:

is received after the exact time and date noted above;

does not indicate the request for proposals title, closing date, and vendor’s name

on the outside of the envelope containing the hardcopy proposal in response to

the RFP; or

is delivered to any address other than that provided above.

Proposals must be transmitted by e-mail as noted above. Transmitted proposals

will be accepted under the following conditions:


o The proposal is received before the submission deadline at the e-mail

address provided above;

o The vendor must deliver, during Lawson Projects’ business hours, an

original hardcopy proposal to the address stated herein immediately

following the transmission of the e-mail.

23. CED/ACH Reservation of Rights and Vendor’s License Grant

CED/ACH reserves the right:

To not consider, or to reject, any or all proposals in whole or in part for any reason

whatsoever in its sole and absolute discretion;

To accept any proposal in whole or in part, even if it does not comply with the terms

of this RFP;

To short list vendors, and require a presentation by the vendors short-listed and/or

the provision of additional information by such short-listed vendors;

To, at any time, add, delete or modify this RFP and to have the vendors advise

CED/ACH of the effect of such changes on their proposal and/or have the vendors

resubmit their proposals in light of same;

To negotiate at any time with any one or more of the vendors to the exclusion of the

other vendors; and

To not proceed, for any reason, with this RFP or the project contemplated in this

RFP.

By submitting its Proposal for consideration, the Vendor will thereby be agreeing to all of

the following:

Without the further consent of the Vendor or providing any notice, CED/ACH may

disclose any and all of the content of Vendor's Proposal to any or all of the other

vendors or any third party, including any or all of the creative content contained in

Vendor's Proposal;

The Vendor grants and agrees to grant to CED/ACH a non-exclusive, perpetual, fully-

paid up, irrevocable license to implement, use, reproduce, modify, display,

distribute, transmit, prepare derivative works of and to otherwise fully exploit,

without limitation, any and all of the content of Vendor's Proposal including without

limitation, all of the creative content, ideas, concepts and approaches as well as all

copyright therein;

Such license shall extend to any other vendor or any other third party that CED/ACH

may engage to use and implement such content;

CED/ACH shall have no obligation to provide any credit or otherwise attribute to the

Vendor or anyone else any such content as may be implemented and/or used by

CED/ACH;

The Vendor represents and warrants to CED/ACH that such content is the original

work of the Vendor and its use by CED/ACH as contemplated in this RFP will not

infringe on any rights of any third party; and

All of the rights and licenses granted herein and the exercise of all such rights and

licenses by CED/ACH and the other vendors and such other third parties, as

described herein, are granted and may be exercised: (i) without any obligation to

account to the Vendor or to otherwise pay any consideration to the Vendor; and (ii)

without having to have accepted or shortlisted Vendor's Proposal.


24. No Further Contract or Liability Arising from RFP Process

By submitting a Proposal, the Vendor agrees and acknowledges that:

Nothing in this RFP nor the submission of the Proposal nor the review and

consideration of the Proposal by CED/ACH nor will any communication between the

parties in relation to the RFP or the Proposal operate to obligate any party to enter

into any further business relationship with the other party and, in particular, if

CED/ACH decides to engage the Vendor in connection with the subject matter of the

RFP then such engagement may only occur pursuant to a written agreement that has

been signed by both parties and, absent such written agreement, CED/ACH will have

no further liability or obligation to the Vendor in connection with the subject matter

of the RFP;

The Vendor is participating in this RFP process at its sole risk and expense, and

CED/ACH will not be liable to the Vendor for any costs, expenses or liabilities

incurred by the Vendor in any way arising in connection with the Vendor's

participation;

CED/ACH has made no representations other than those expressly stated in this RFP;

CED/ACH has the right to cancel this request for proposals at any time and to reissue

it for any reason whatsoever or decide not to reissue it for any reason, without

incurring any liability and no vendor will have any claim against CED/ACH as a

consequence; and

The Proposal and any accompanying documentation submitted by the Vendor will

become the property of CED/ACH and will not be returned.

End


APPENDIX A Calgary Film Centre – Roles and Responsibilities

Ownership/Responsibility Note: see Project Organizational Chart – Section 3. Support and Assist

Management Activity / Deliverable

Ow

ners

/Sta

kehold

ers

Pro

ject D

irecto

r/C

FO

Pro

ject M

anager

Arc

hitect

Str

uctu

ral E

ngin

eer

Me

chanic

al E

ngin

eer

Ele

ctr

ical E

ngin

eer

Civ

il l E

ngin

eer

Landscape A

rchitect

Acoustical E

ngin

eer

Constr

uctio

n M

anager

General

Off Site support structure

Pre site purchase - communications with City

Site investigation - acquire survey

Site Investigation - acquire Geotechnical reports

Assembly of Project Team (Consultants& Contractors)

Construction Phase:

Supplementary Details and Instructions

Permits:

Obtain Development Permit

Obtain Building Phased Permits (Foundation Permits)

Obtain Phase 1 Building Permit

Obtain Phase 1 Building Completion/Occupancy Permit

Obtain Phase2 Building Permit

Obtain Phase 2 Building Completion/Occupancy Permit

Prepare Project Directory / Contact Schedule

Design Management

Design Checks:

Concept Planning of Site

Prepare Conceptual Designs

Design Development

Prepare Working Drawings & Specifications

Construction Administration/Commissioning

Post Construction/ Project Closeout

1 yr. Warranty Review


Activity Management / Deliverable Ow

ners

/Sta

kehold

ers

Pro

ject D

irecto

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FO

Pro

ject M

anager

Arc

hitect

Str

uctu

ral E

ngin

eer

Me

chanic

al E

ngin

eer

Ele

ctr

ical E

ngin

eer

Civ

il l E

ngin

eer

Landscape A

rchitect

Acoustical E

ngin

eer

Constr

uctio

n M

anager

Risk Management:

Develop Risk Register

Manage / Up date Risk Register

Change Management:

Management Change Orders / Sign-offs

Value Management

Procurement

Formulation of Packages:

Preparation of Bid Information

Bid Call

Prepare Tender Documentation

Issue Tender Documentation

Bid Check Estimates

Tender Analysis:

Bid Review

Trade Contracts:

Preparation of Trade Bid Packages

Evaluate Sub-Contractors

Sub-contract Negotiations and Contracts

Obtain Proof of Bonds, Insurance, WCB & PC Letter

Financial

Cost Estimates:

Global Cash flow

Global Budget

Cost Reporting

Financial Control:

Certificates for Payment

Procurement Management

Planning

Schedule Review and Updating:

Develop Global Schedule & Area / Sub-Schedules

Construction Schedule



ners

/Sta

kehold

ers

Pro

ject D

irecto

r/C

FO

Pro

ject M

anager

Arc

hitect

Str

uctu

ral E

ngin

eer

Me

chanic

al E

ngin

eer

Ele

ctr

ical E

ngin

eer

Civ

il l E

ngin

eer

Landscape A

rchitect

Acoustical E

ngin

eer

Constr

uctio

n M

anager

Tender Package Schedule

Project Controls

Construction Contract:

Prepare Construction Contracts

Review, approval and execution of Contracts

Progress Measurement :

Update / Manage Schedules

Information Management:

Field Meetings & Site Visits

Project Reporting:

Monthly Reports

Establish / Develop / Maintain Meeting Schedule

Delivery

Quality Control:

Develop Quality Control Procedures (Design)

Develop Quality Control Procedures (Construction)

Construction Phase HSE Management:

Development of Construction HSE Files

Develop Health & Safety Files

Safety Meetings

Health & Safety Enforcement:-

Develop / Manage Health & Safety Working Procedures

Site Inspections

Environmental Management:-

Arrange for Environmental Investigations

Management of the Work:-

Services

Handover Plan:-

As Built Drawing Completion

Substantial Performance Inspection

Health & Fire Officer Inspection


Warranty Review


ners

/Sta

kehold

ers

Pro

ject D

irecto

r/C

FO

Pro

ject M

anager

Arc

hitect

Str

uctu

ral E

ngin

eer

Me

chanic

al E

ngin

eer

Ele

ctr

ical E

ngin

eer

Civ

il l E

ngin

eer

Landscape A

rchitect

Acoustical E

ngin

eer

Constr

uctio

n M

anager

O&M Manual:-

Produce O&M Manuals

Commissioning:-

Develop Commissioning Schedule

Coordinate Inspection & Testing Services

Administration

Project Team Office

Document Management

Process & Procedures


APPENDIX B

Calgary Film Centre – Scope of Work Assumptions

1 Studios A & B

- Studio A = 141’ x 141’ x 40' (20,000 sq. ft.)

- Studio B = 170’ x 176’ x 40' (30,000 sq. ft.)

- Civil engineering work to be coordinated

- Geotechnical research underway - no soil contamination

- Pile supporting with steel structure or pre-manufactured building

- Slab on Grade (6" thick)

Studios

- Concrete finished floor to accommodate rubber flooring

- Interior “Shell space” - steel stud with drywall interior wall by tenant

- Acoustical roofing component – part of the pre-manufacture shell

- Acoustical wall panels (internal)

- 3 loading docks (1 x Studio A & 2 x Studio B)

- 1 main entry point per studio with heated vestibule

- Polished concrete epoxy sealed floor entrance / vestibule

- 3 Man Doors with hardware push plates & door closers & locksets

- Operable partition wall in Studio B only

Washrooms (male & female) with shower

- Ceramic wall tiles in the washrooms

Loading Dock

- Double soundproof doors into studios

- 1 Electrical Room per studio

- Data communication network to data room only

- Additional roof structural support included to accommodate specialized lighting

- Card Access into building

- Sanitary / water stub in only

2 Warehouse & Workshop

- Warehouse & Workshop (37,000 sq. ft.)

- Foundations - grade beam on piles

- Slab on Grade (6" thick)

- Concrete finished floor ready for finish

- Interior steel stud wall drywall – by tenants

Exterior insulated wall part of pre-manufactured building

- overhead doors

- 1 Electrical Room area. Electrical utilities supply service to panel only

- Utilities brought to a panel into an electrical room with no distribution


- Sanitary / water rough in only

- Data communication network to Data Room only distribution by tenant

- Mechanical to suite warehouse condition

- Base building lighting to a warehouse condition

- Assumed windows on street elvation

- Janitors room, utility room -electrical, sprinkler etc. for base building

- camera surveillance or card access by tenant

- washrooms by tenant

- interior walls by tenant

- gravel storage area

3 Site Development - City of Calgary Art Policy

- Assumed Site area 8 acres

- Coordinate civil and site work with consultants

- Chain link fencing with barb wire around perimeter of site

- Landscaping as per zoning requirements

Calgary Film Centre - Calgary Economic Development · design, production and administration of the...

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