Cal/EPACal/EPAInteragency Refinery Task ForceInteragency Refinery Task Force

UpdateUpdateDecember 2013December 2013

Jim BohonJim Bohon

Assistant SecretaryAssistant Secretary

Local Programs & Emergency ResponseLocal Programs & Emergency Response

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Governor’s Working GroupGovernor’s Working GroupRecommendation CategoriesRecommendation Categories

1. Emergency management and response; 2. Safety and prevention; 3. Education and outreach to the public;4. Improved agency coordination through

the establishment of an Interagency Refinery Task Force.

Refinery Task Force UpdateRefinery Task Force Update

Met August 30◦Approved Charter◦Formed 2 Work Groups

Met October 16◦Approved Work Plans for the Work Groups◦Began Looking at Outreach

Next meeting December 18◦Work Group Updates◦CSB Report

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Two Working Groups FormedTwo Working Groups Formed

Emergency Preparedness and Response◦Conveners: CalOES & CalEPA◦Meeting every week to 2 weeks

Safety and Prevention◦Conveners: DIR CalOSHA & CalEPA◦Meeting every week to 2 weeks

Work PlanWork Plan

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Workgroup 1: Emergency Preparedness and Response Lead

A

Create a model refinery annex to Area Plans to include predefined radio communications between response officials and refineries, defined members of a Unified Incident Command, J oint Operation Center, and J oint Information Center, plans and protocols for transit agencies, medical facilities, large shopping centers and others, and requirements for joint exercises that include refineries' response resources.

2.1(a)(b)(c)(d)

1 Develop structure for revisions WG

2 Concepts for regulatory language

CalOES, Cal/EPA, CUPAs

3 Meetings with stakeholders TBD4 Work with CalOES on regulatory process TBD

AClarify reporting thresholds for releases or threatened releases. Tied to the legislative process of HSC Ch 6.95 Phase 2 changes 2.3

BWork with ARB and APCDs to support implemention of the "Air Monitoring for Accidental Refinery Releases: Potential Improvements" 2.1(e), 2.2

Greg Vlasek, ARB

CWork with the California Air Response Planning Alliance to improve coordination of emergency response to airborne emergencies. 4.4 ARB

A

Develop guidelines for emergency communications between agencies to assure it is adequate in refinery emergencies. This includes public transporatation agencies, public works agencies, school districts, hospitals, and others. 4.1

WG TBD w/Local OES Offices

B

Work with federal, state and local response planning agencies to ensure that actions are coordinated across city, county, regional and bordering jurisdictional geographical areas. Use the stakeholders identified in the GO WG Report. 2

WG TBD w/Local OES Offices

A Communicate to the public about the Task Force and workgroup TBD

B

Assist Cal OES and other state and local agencies in crafting a plan for aligning the LEPCs with county emergency management agencies and CUPAs

4.2

Tom Campbell, Cal OES

CDevelop material for website and factsheets (topics?)

4.1J im Bohon, Cal/EPA

D

Improve public involvement in air monitoring strategies

4.3

Greg Vlasek, ARB

2nd Quarter 2015

Apr May J un

Gov. Report Reference

1st Quarter 2015

J an Fed MarOct NovJ uly Aug Sept

IV. Public Outreach Plan

III. Information Sharing and Coordination

II. Other Emergency Response Actions

I. Refinery Annex for Area Plans Nov DecOct

4th Quarter 2014

J an Feb Mar

4th Quarter 2013

1st Quarter 2014

2nd Quarter 2014

3rd Quarter 2014

DecApr May J un

Work TaskWork Task

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Create a model refinery annex to Area Plans to include predefined radio communications between response officials and refineries, defined members of a Unified Incident Command, Joint Operation Center, and Joint Information Center, plans and protocols for transit agencies, medical facilities, large shopping centers and others, and requirements for joint exercises that include refineries' response resources.

◦ Develop concepts for regulatory language.◦ Have meetings with stakeholders.

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Workgroup 2: Safety and Prevention

A

Revise PSM Program to include inherently safer systems, require safety culture assessments, incorporate damage mechanism hazard reviews into Process Hazard Analyses, require root cause analysis after significant accidents or releases, and account for human factors.

3.1(a), (b), (c), (d), (e)

1 Determine if PSM revisions should be regulatory or statutory3 Develop model structure for revisions4 Meetings with stakeholders5 Work with Cal/OSHA on regulatory or legislative process

B

Revise CalARP Program to include inherently safer systems, require safety culture assessments, incorporate damage mechanism hazard reviews into Process Hazard Analyses, require root cause analysis after significant accidents or releases, and account for human factors.

3.1(a), (b), (c), (d), (e)

1 Determine if PSM revisions should be regulatory or statutory2 Develop model structure for revisions3 Meetings with stakeholders4 Work with OES on regulatory or legislative processC Create requirement for annual refinery inspections in CalARP 3.2

DDevelop and implement approach to improve refinery compliance, including criteria for formal enforcement and appropriate penalties 3.3(1)

ADetermine strategies to increase number of inspectors, support staff, and inspection frequency 3.3

B Determine ways to get more information from refineries on turnarounds, etc. 3.3

CAnalyze patterns and trends in refineries' worker safety and environmental performance 1.1(c)

D Conduct analysis of gaps and overlaps in agency authority

EIdentify industry best practices at refineries and develop ways to encourage or require them 1.1(c)

F Develop strategies for increasing worker involvement in refinery safety 3.5G Develop plan for collection and use of leading and lagging indicators 3.4H Investigate the Safety Case approach 3.6

ADevelop system to share data on inspections, compliance, injuries, emissions, and enforcement activity 1.1(d)

1 Address management of confidential information 1.1(d)2 Identify components of the database that will be publicly available 1.1(d)

B

Create a system to allow agencies to share information about refinery-related complaints from all systems, including web-based complaint systems and call lines 1.1(b)

C Develop and implement program for cross-training of inspectors

A Communicate to the public about the Task Force and workgroupB Communicate to public and workers about complaint systems and hotlines 1.1(b)C Develop material for website and factsheets 1.1(b)D Plan and create Refinery Safety Forums 1.3

ADevelop the mechanism for coordinated oversight, including cross-referrals, training and joint inspections. 1.1(a)

Gov. Report Reference

V. Coordination of Oversight and Enforcement Activities

4th Quarter 2013

1st Quarter 2014

2nd Quarter 2014

3rd Quarter 2014

4th Quarter 2014

1st Quarter 2015

2nd Quarter 2015

I. Revising PSM and CalARP Programs Oct Nov Dec J an Feb Mar Apr May J un J uly Aug Sept J un

II. Areas for investigation

Oct Nov Dec J an Feb

III. Interagency Data and Information Sharing

IV. Public Outreach Plan

Mar Apr May

Work PlanWork Plan

Work TaskWork Task

Revise PSM Program to include inherently safer systems, require safety culture assessments, incorporate damage mechanism hazard reviews into Process Hazard Analyses, require root cause analysis after significant accidents or releases, and account for human factors.

◦ Determine if revisions should be regulatory or statutory.◦ Develop model structure for revisions.

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Refinery Information OfficerRefinery Information Officer

Will be lead for coordinating efforts.Position has been established.Solicitation for applicants was made.Interviews are set.

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OutreachOutreach

South Coast AQMDKern Co CUPAContra Costa CAER

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