Cabinet Secretariat Informatics Division - eSuvidha2014 C ONLINE PROJECTS MANAGEMENT SYSTEM USER...
Transcript of Cabinet Secretariat Informatics Division - eSuvidha2014 C ONLINE PROJECTS MANAGEMENT SYSTEM USER...
2014
ONLINE PROJECTS MANAGEMENT
SYSTEM USER MANUAL (VERSION 1.0)
(FOR MINISTRIES/DEPARTMENTS OF GOI AND STATES)
Cabinet Secretariat Informatics Division
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ABOUT THE MANUAL
Audience
This manual is meant for Ministries/Departments and States who are in the process of
recommending projects added by the Private Entrepreneur with an investment of ₹1000
crore or more for Central and between ₹100 crore to ₹1000 crore for the State.
Purpose
The purpose of this document is to provide an interface between Ministry/
Department/State and e-PMS, an “Online Projects Management System”. It will help
the user to understand major features, benefits and workflow of the Sponsoring and
Recipient part. It will also guide to verify the details of the project and the issues that
are impacting their implementation as also to track their status.
Authorship
This manual has been developed by Cabinet Secretariat Informatics Division (CSID),
Cabinet Secretariat, Rashtrapati Bhawan, Government of India, New Delhi – 110004.
Copyright © 2014, Cabinet Secretariat Informatics Division (CSID), Cabinet Secretariat, Rashtrapati Bhawan,
Government of India, New Delhi – 110004.
This manual contains information that is proprietary to Cabinet Secretariat Informatics Division (CSID),
Cabinet Secretariat which shall not be transmitted or duplicated without due permission from Cabinet
Secretariat Informatics Division (CSID). The content of this manual may not be used in any misleading or
objectionable context.
Contact Information
Dr. Shubhag Chand, HOD
Cabinet Secretariat Informatics Division (CSID)
Cabinet Secretariat,
Rashtrapati Bhawan,
New Delhi-110004
Website: http://cabsecpmg.gov.in
Email: [email protected]
Phone: 011-23010507
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CONTENTS
About the Manual ....................................................................................................................... 2
1.0 About e-PMS ........................................................................................................................ 5
1.1 Introduction ................................................................................................................... 5
1.2 Objective ......................................................................................................................... 5
1.3 Features ........................................................................................................................... 6
1.4 Roles ................................................................................................................................ 6
1.4.1 Private Entrepreneur/Developer/Stake Holder (PE) ...................................... 6
1.4.2 Ministry User .......................................................................................................... 6
1.4.2.1 Sponsoring Ministry (SM) User .................................................................... 6
1.4.2.2 Recipient Ministry (RM) User ....................................................................... 7
1.4.2.3 Sponsoring and Recipient Ministry (SRM) User ........................................ 7
1.4.3 State/UT/District User ......................................................................................... 7
1.4.4 Admin User ............................................................................................................. 7
1.4.5 Monitoring Ministry (MM) User ......................................................................... 7
1.5 Work flow ....................................................................................................................... 8
2.0 Registration and login ...................................................................................................... 12
2.1 Login ............................................................................................................................. 12
2.2 Change Password ........................................................................................................ 17
2.3 Logout ........................................................................................................................... 18
3.0 Adding & Reviewing projects ......................................................................................... 19
3.1 Add New Project ......................................................................................................... 19
3.2 Menus/features ........................................................................................................... 24
3.2.1 Projects Waiting for Verification ........................................................................ 24
3.2.2 Projects Waiting for Acceptance ........................................................................ 24
3.2.3 Projects Accepted for consideration by PMG .................................................. 24
3.2.4 Projects where all issues are resolved ............................................................... 24
3.2.5 Projects not accepted for consideration by PMG............................................. 24
3.2.6 Projects not Sponsored by the Ministry ............................................................ 25
3.2.7 All Projects ............................................................................................................ 25
3.2.8 Other States Projects(Only to Govt. of India e-PMS) ...................................... 25
3.3 Review the project ....................................................................................................... 25
3.4 Review the issuesof already accepted projects ....................................................... 29
3.5 Add New Issues in Already Accepted Projects ...................................................... 32
3.6 Add New Decision ...................................................................................................... 35
3.6.1 Different Status of the Decision ......................................................................... 37
3.6.1.1 Issue Considered ........................................................................................... 37
3.6.1.2 For Consideration of CCI/CCEA/Higher Committee ........................... 37
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3.6.1.3 Resolved ......................................................................................................... 37
3.6.1.4 No Action Required ..................................................................................... 37
3.6.1.5 Cleared ........................................................................................................... 37
3.7 Add Comment ............................................................................................................. 40
4.0 CCI/CCEA Decision Monitoring .................................................................................... 43
4.1 Add the CCI/CCEA DECISION: .............................................................................. 43
4.2 Roles of Ministries ....................................................................................................... 47
4.2.1 Initiator and Sponsoring for CCI/CCEA Decisions ....................................... 47
4.2.2 Recipient Ministry for CCI/CCEA Decisions .................................................. 47
4.2.3 CCI Decisions Initiated by Other Ministry ....................................................... 47
4.3 Status of CCI/CCEA Decision................................................................................... 47
4.3.1 CCI/CCEA Decisions Submitted for Monitoring ........................................... 48
4.3.2 CCI/CCEA Decisions Considered for Monitoring ......................................... 48
4.3.2.1 Complied ........................................................................................................ 48
4.3.2.2 Partially Complied........................................................................................ 48
4.3.2.3 Not Complied ................................................................................................ 49
4.3.3 CCI/CCEA Decisions Not Considered for Monitoring ................................. 49
4.4 Add Comment in CCI/CCEA decision: .................................................................. 49
Annexure ‘A’ - Frequently Asked Questions ...................................................................... 50
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1.0 ABOUT e-PMS
1.1 INTRODUCTION
With a view to putting in place an institutional mechanism to track stalled investment
projects, both in the public and private sectors and to remove implementation
bottlenecks in these projects on a fast-track basis, a CCI Cell has been setup in the
Cabinet Secretariat in the nature of Project Monitoring Group (PMG) and for all large
projects, both public and private. This Cell would pro-actively pursue stalled projects so
that the projects are commissioned on time.
e-PMS, an ‘Online’ Projects Management System, has been developed for tracking
projects that entail an investment of over ₹ 1000 Crores for Central and between ₹ 100 to
₹ 1000 Cr for states or such projects as are critical in nature. It automates the entire
tracking of stalled investment projects in the context of the bottlenecks. This would
include submission of a new project, editing/updating the projects, reviewing the
projects, submission of details relating to bottlenecks, Sub Group meetings and the
decisions taken to remove the implementation bottlenecks in the stalled investment
projects.
1.2 OBJECTIVE
The following are the main objectives of the Online Projects management system
(e-PMS):
To redefine processes for effective tracking and resolving issues using a central
interface.
To facilitate discussion on issues and allow for brainstorming of ideas.
To provide integrated services in a transparent manner.
To provide fast and accurate information to the Government for strategic
decisions.
To eliminate duplicate and inconsistent record keeping.
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To search for specific information.
To generate various MIS reports including financial and summary reports.
1.3 FEATURES
All submission of projects in single window interface.
Accessible from any PC having internet facility.
Consistency checks enforced to ensure data integrity and accuracy.
Existing information flow is retained to minimize learning time by user.
On-the-fly generation of all required reports.
Automatic mailer notification to take instant action.
Four types of privilege for user as per their responsibility.
1.4 ROLES
The following Roles have been defined as per responsibility:
1.4.1 Private Entrepreneur/Developer/Stake Holder (PE)
Any Private Entrepreneur can log on to the website and submit the detail of the
project(s) along with the issue(s) to the "Sponsoring" Ministry. The Private
Entrepreneur/Developer/Stake Holder can fill-in Project detail along with issues
indicating Ministry(ies)/Department(s) and State(s)/UT(s) separately. The Private
Entrepreneur/Developer/Stake Holder can monitor the decision(s) taken by the PMG
Sub-Group in respect of their project/ issue(s).
1.4.2 Ministry User
Ministry user can submit/verify the project(s) and comment on the concerned
Ministry(ies) issues. Ministries/Departments have been categorized into three parts:
1.4.2.1 Sponsoring Ministry (SM) User
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The SM User can on its own fill in the detail of the project with issue(s) related to
Recipient Ministry(ies) or State(s) after login. In the context of such projects as are
submitted by PEs, the SM User has to verify the detail and after verification can either
submit to PMG Sub-Group or reject the project(s). The SM user is advised to articulate
the issue clearly and succinctly to enable PMG Sub-group to resolve it.
1.4.2.2 Recipient Ministry (RM) User
The RM user will receive concerned issues only when the project has been verified by
the Sponsoring Ministry(ies). The issue(s) relating to respective ministry(ies) will
automatically flow in their account along with an e-mail notification alert to the
respective nodal officer(s). Ministry is advised to submit their comment against each
issue listed by the SM user concisely to help PMG Sub-group to take a view.
1.4.2.3 Sponsoring and Recipient Ministry (SRM) User
The SRM User has a privilege of both SM User and RM User i.e. SRM User can verify
the Project submitted by PE and they can submit the project to PMG Sub-Group. The
SRM user can also furnish comments against the issue(s) listed by the other SM Users.
1.4.3 State/UT/District User
The role of the State/UT user is the same as SRM user except that the PE cannot submit
the project to State(s)/UT(s) directly. They have to submit via Ministry/Department of
Government of India.
1.4.4 Admin User
Admin User has all the privileges to access all the projects submitted by the PE to SM,
issues related to RM, projects awaiting Ministry verification, discarded projects,
complete statistical progress of the PMG, minutes, list of Nodal Officer, List of PE,
various type of customize reports, comments given by the RM, project rejected by the
SM, etc. The Admin User can accept or reject project submitted by SM user. These
submitted projects will be considered by the respective tripartite Sub-Groups. Each
issue will be discussed by the tripartite subgroup and decision will be entered online, so
that concerned PE and Ministry/Department can monitor the status and take necessary
action.
1.4.5 Monitoring Ministry (MM) User
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The MM user has only privilege to browse the entire detail of the projects, issues,
decisions and status. This user does not have any edit privilege, but they can generate
various types of reports in PDF and Excel formats for their purposes. This monitoring
privilege has been given to specified Ministry(ies)/Department(s). Other users can only
monitor their own project details, issues, decisions and status.
1.5 WORK FLOW
Private Entrepreneur can register to get the login credentials from
http://cabsecpmg.gov.in. Thereafter projects over 1000 crores can be submitted by
selecting Online Projects Management System Government of India or projects
between 100 crores to 1000 crores can be submitted by selecting appropriate States
Projects Management System along with the bottlenecks/issues to the Sponsoring
Ministry/ Department.
Sponsoring Ministry can review the project details submitted by Private Entrepreneur
and recommend the project to Project Monitoring Group
Ministries/Departments can reject a project submitted by Private Entrepreneur if it does
not contain valid information.
These rejected projects will automatically come to Project Monitoring Group for final
decision. Sponsoring Ministries/States/Union Territories can also directly submit
projects with bottlenecks/issues to Project Monitoring Group. Once the Sponsoring
Ministries/ States/ UTs recommend the projects, the issues/bottlenecks along with the
project details will automatically go to the Recipient Ministry/ Department /
States/UTs for their comment/action.
Project Monitoring Group (PMG) will review the project recommended by the
Sponsoring Ministry /Department/States/UTs. Once it is accepted by the PMG, a
unique Project ID will be generated for further reference. Separate Tripartite Sub-
Groups such as Environment and Forest, Coal, Mines, Railways, Petroleum and Natural
Gas, Heavy Industries, Road Transport and Highways, Fertilizers, Chemicals and
Petrochemicals, Financial Services, Home Affairs, etc., have been constituted to
consider issues/bottlenecks periodically with a view to resolving them quickly.
Decisions taken in the PMG Sub-Groups will be made available through Online Projects
Management System.
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Automatic mailer notifications will be triggered for each and every transaction
committed in the Online System as shown in the work flow diagram (Figure-1).
Once the projects are resolved by the various PMG Sub-Groups at CCI setup, its moves
to the Cabinet Committee on Economic Affairs (CCEA) or Cabinet Committee on
Investment (CCI) module to monitor the decision as well as project fall under the
purview of CCEA/CCI decision have been complied or not. Initiator Ministries or
Sponsoring Ministries who has to submit the CCEA/CCI notes has to enter the details
about the Cabinet decisions along with or without projects. Once the project is complied
in CCEA/CCI and resolved in the PMG, it will automatically flow to the Department of
Financial Services to track the expenditure on implementation of such stalled project.
Web-based basic Flow Diagram of e-PMS for GOI and States is shown in Figure 1.1 and
1.2 respectively. Figure 1.3 shows the Projects flow diagram of e-PMS with automatic
mailer notification and similarly figures 1.4 shows the issue handling flow diagram of e-
PMS with automatic mailer notification.
Figure-1.1: Web-based Basic Flow Diagram of e-PMS for GOI
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Figure-1.2: Web-based Basic Flow Diagram of e-PMS for States
Figure-1.3: Work Flow Diagram of e-PMS with Automatic mailer Notification
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Figure-1.4: Issues Handling Work Flow Diagram of e-PMS with Automatic mailer
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2.0 REGISTRATION AND LOGIN
According to the figure below, the applicant is required to fill the registration form.
Only Joint Secretary or Equivalent Officer can apply for the registration in the Online
Project Management System. Applicants/User must fill the registration form
accordingly and send to PMG. PMG approves the request by Ministry User and gives
the privilege according to the requirement. After approval by the PMG, A New User ID
and Password is given to the concerned Ministry/Department/State/UT
In the below registration form all the field are mandatory and user should provide only
the government mail id for primary mail and alternate mail id may be given of other
mail service provider.
Figure- 2.1 User Registration Form
2.1 LOGIN
To login into the Online Project Management System, do the following:
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Step 1. Type http://cabsecpmg.gov.in in the address bar of the web browser i.e.
Internet Explorer, Mozilla Firefox, Google Chrome etc. and press Enter.
A Home page of e-PMS website will appear as shown in Figure-2.2.
Figure-2.2: Home Page of e-PMS Website
Step 2. Click on Govt. of India (Central PMG) link for Projects more than ₹1000
and click on the concerned State PMG link For projects between ₹ 100 to
₹1000 crore.
If user clicks on Govt. of India link, a home page of Online Project Management System
page will open. If user clicks on State PMG link, a home page of State Projects
Management System will open. As shown in figure 2.3 and 2.4 respectively. User can
open central PMG or state PMG Portal by using link http://cabsecpmg.gov.in/cabsec
or http://cabsecpmg.gov.in/<state name>.
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Figure-2.3: Home Page of Online PMS (GOI)Website
Figure-2.4: Home Page of e-PMS Kerala States
Step 1. Click on the “Login” as shown in Figure-2.5.
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Figure-2.5: Home Page of Online Projects Management System
Login Form of the online Projects Management System will appear as shown in the
figure 2.3.
Step 2. Type the user id in the User Name text box.
Step 3. Click on the PROCEED Button to proceed.
Figure- 2.6: Login page of Online Projects Management System
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After Proceed, It will ask for the password as shown in the Figure- 2.7.
Figure- 2.7: Login page of Online Projects Management System with Password
Step 4. Type the password in the Password text box.
Step 5. Type the code in the text box shown in the Captcha image below it.
Step 6. Click on Login button as shown in Figure-2.7.
If the user is attempting to login with a wrong password for five times hic account get
locked out for the next two hours that is he cannot login even with the correct
password for next two hours. This was done as it was the part of the cyber security
guidelines.
After successful login, an Online Project Management System page will display as
shown in below Figure 2.7 as per the privilege given to users.
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Figure- 2.8: Logged in page for the SRM User
2.2 CHANGE PASSWORD
If user login first time, online system will display changing password page as shown in
Figure 2.9. In this case, user has to provide the existing password in the Old Password
field and in the next Password field, user has to provide new password as per the
password policy and in Confirm Password Field, user has to provide the same new
password. After providing the code shown in the image into the next captcha box, user
has to click on the Change Password button.
The password selected by the user should adhere to the following condition.
- Password is case sensitive. Example: If the user chooses password with lower case
would be completely different from password with upper case.
- Password should be of at-least 8 character long.
- It should contain at-least 1 numeric digit, 1 upper case, 1 lower case, 1 special
characters.
Figure- 2.9: Change Password page for the First time login users
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To change the password, click on the Account and “Change Password” from the Main
Menu as shown in Figure-2.10.
Figure-2.10: Change Password Screen
Type the new password in the New Password text box and type the password again to
confirm new Password in the Confirm New Password text box. After providing the
code shown in the image into the next captcha box , user has to click on the Change
Password button.
2.3 LOGOUT
To logout from Online Project Management System, click on the option “Logout” at the
left side of the screen as shown in the figure 2.11.
Figure- 2.11: Logout from Online Project Management System
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3.0 ADDING & REVIEWING PROJECTS
3.1 ADD NEW PROJECT
Sponsoring Ministry User can submit details of the projects with issues on behalf on any
Private Entrepreneur or ministry. Before adding a new project it is advised to go
through the list of all projects considered by Project Monitoring Group available on the
Online Project Management System to obviate duplication and inconsistent record
keeping. All the required fields need to be filled precisely along with the issue
articulated clearly while submitting a new project.
Note : Special character such as tilt, back code, double dash, single code, semi colon are
not allowed in any field as it is a part of cyber security guidelines.
To submit a new project, following procedure may be adopted:
Step 1. To add a new project, click on the Add New Project link as shown in
Figure 3.1. A New Project detail form appears as shown in Figure 3.2.
Step 2. Type the Name of the Project in the Project Name text box.
Step 3. Sponsoring Ministry cannot change the Ministry field, by default their
own ministry is selected.
Step 4. Choose the Location 1 field from the drop down where the project is
located. If the project is located in more than one location, Location State 2
and Location State 3 can be selected. For more than three location, three
primary locations may be chosen.
Step 5. Choose the implementation mode of the project from the drop down list,
Private, Public or PPP (Private Public Partnership)for Implementation
Mode field.
Step 6. Type the Project Cost for the Govt. of India Portal above ₹ 1000 crore in
Project Cost field and for State Govt. Portal cost should be between ₹ 100
Cr to ₹ 1000 Cr. Project cost should be in crore without comma. (For
Example if the project cost is ₹ 5500000000, Project cost should be provide
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in the project Cost Field is 5500). Project consideration is also based upon
the cost criteria or criticality.
Step 7. Brief description of the project in the respective text boxes as shown in
Figure-3.2. and description of the Project should be properly articulated.
Step 8. Choose the bank from the Bank drop down list. This field is not
mandatory and if more than one bank is involved in the project, only
prime financial authority may be chosen.
Step 9. Select the Financial Closure Expected Date and Financial Closure Actual
Date, if available.
Figure-3.1: Add New Project
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Figure-3.2: Form for New Project Submission
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Figure-3.3: Entering the Detail of the Project with Issues
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Step 10. Select whether the Implementation of the Project is Started or not by
selecting respective radio buttons.
Step 11. Select the Scheduled Date of Completion and Anticipated Date of
Completion.
Status field shows the stages of the project shown in Figure 3.3 which will be
described in the next section.
Step 12. Only projects having valid issues need to be submitted. Before submitting
the project, all the issue should be clearly mentioned in the issue field.
(Figure 3.3). To add new issue, click on the Add Issue button, once button
is clicked, it will give an option for entering detail about the issue. For
adding more than one issue to the same project, click on the Add Issue
button again. User can continue clicking Add Issue button till all the
issues present in project is listed.
Step 13. Choose the Issue type from drop down whether the issue is related to the
Ministry-Department/States for Govt. of India Portal or for the State
Govt. Portal Ministry-Department or District of the State or related
Central Ministry or with other states. So depending upon the selection
made by the user, the second list will be loaded. Choose the name loaded
in second dropdown list to whom that particular issue is related with.
After selecting the State/Ministry/district/other states to add issue if you decide not
to enter an issue, check the delete option to remove the extra rows.
Step 14. After providing the issue description in the issue field, verify the detail
filled and click on the Add button after providing the code shown in the
image into the captcha box.
Step 15. After successfully addition of projects, a unique Sl.No. will be generated
and the Project is sent to the Project Monitoring Group for further
necessary action. Head of Project Monitoring Group and Nodal Officer of
Recipient Ministry will get the email notification alert as shown in Figure-
3.4. If State User submit the Project. It is sent to Sponsoring Ministry User
for further verification and then it is sent to Project Monitoring Group.
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Figure-3.4: Email Notification Alert of New Project Submitted
3.2 MENUS/FEATURES
Submitted project have the different status as follows:
3.2.1 Projects Waiting for Verification
This feature is only available for Sponsoring Ministry users. Sponsoring Ministry users
can view the projects submitted by Entrepreneurs by clicking link under the PMG
Menu Option.
3.2.2 Projects Waiting for Acceptance
When Projects are submitted/verified by Sponsoring Ministry and sent to further
acceptance for PMG, these Projects come under this category. Sponsoring and Recipient
user can see their respective projects/issues in this category pending with PMG.
Recipient ministry can give the comment against their respective issue at this level.
3.2.3 Projects Accepted for consideration by PMG
When Projects are accepted by the PMG for clearance and finding solution, these
projects come under this category. Sponsoring and Recipient user can see their
respective projects/issues in this category.
3.2.4 Projects where all issues are resolved
Where all the issues in the any of the project are resolved by providing the decision
against the issue and flagged it as a resolved by the different subgroup meetings,
projects is called as resolved project. And resolved projects come under this category.
3.2.5 Projects not accepted for consideration by PMG
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When such projects which are submitted/verified by Sponsoring Ministry is not
accepted by the PMG, these project come under this category.
3.2.6 Projects not Sponsored by the Ministry
When such projects which are added by the entrepreneur not sponsored by the
Sponsoring Ministry, these projects comes under this category.
3.2.7 All Projects
List of all categorized projects can be seen in the all project menu option.
3.2.8 Other States Projects(Only to Govt. of India e-PMS)
This option is only available in the Govt. of India online project management system.
When any project is running in State PMG and having the issue(s) with central
ministries. Such projects come in this category for further necessary action.
3.3 REVIEW THE PROJECT
Sponsoring Ministry can review/verify those projects which are submitted by Private
Entrepreneur/Stake Holders. To verify a new project, following procedure may be
adopted:
Step 1. Click on the Project Waiting for Verification as shown in Figure 3.5. List
of Projects submitted by the entrepreneur, appears as shown in Figure 3.6.
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Figure-3.5: Link of Projects Waiting for Verification
Figure-3.6: List of Projects Waiting for Verification
Step 2. Click on the Project S.No. as shown in Figure 3.6. A Project Detail appears
as shown in Figure 3.6
Step 3. Sponsoring Ministry can take the following action after verification of the
Project Detail filled by the PE User :
a. Recommend: Sponsoring Ministry can recommend the Project to Project
Monitoring Group by clicking the button Recommend button after
providing the code shown in the image into the next captcha box.
b. Reject: SM User can reject the Project in case of any irrelevancy or if it
doesn’t belong to their ministry by clicking Reject Button below of the
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Page after providing the code shown in the image into the next captcha
box.
Note
i. Rejection Comment: Before Rejection, SM User should write some
comment in case of Not Sponsoring the Projects in the “Comments to be
filled by Sponsoring Ministry” text field.
ii. Addding more issues: SM User can add the new issue(s) to the project by
clicking the buttons Add Issue.
iii. Comment of the Issue: Sponsoring Ministry Can Comment on the
particular issue in the Comment Field which will be displayed to
Recipient Ministry User and Private User.
iv. If the Sponsoring Ministry User want to recommend the project and if he
doesn’t want to accept one or more issues in that project. He can choose
not accept as shown in figure 3.7.
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Figure-3.7: Review of the Projects
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Step 4. By Clicking on the Recommend Button, SM User can sponsor the project.
If SM User want to recommend the project submitted by PE User to
Project Monitoring Group. Every Respective users i.e. SM User, RM Users,
PE and PMG get the email notification as given below:
“A new Proposal S.No :XXX submitted by Private Entrepreneur and it considered by Sponsoring Ministry”
PMG review the project recommended by the Sponsoring Ministry /Department/
States/UTs. Once it is accepted by the PMG, a unique Project ID will be generated for
further reference.
3.4 REVIEW THE ISSUESOF ALREADY ACCEPTED
PROJECTS
Sponsoring Ministry can review the issue and they can accept or reject the issues added
by the Private Entrepreneur User after the project accepted by the PMG. Issue can be
reviewed either in the new Projects waiting for verification or already accepted projects.
Following process can be adopted:
Click on the Project Waiting for Verification Link or Issue added by PE in PMG
Considered Projects as shown in the Figure: 3.8. A new list of projects will appears as
shown in figure 3.9.
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Figure-3.8: Link for the Review the issue(s)
Figure-3.9: List of the Projects
Step 1. Click on the projects s.no. as shown in the figure 3.9 from the second
column, it will display the detail of the projects with issues as shown in
the figure 3.10.
Step 2. As shown in the figure 3.10 on every issue there is an option of accept and
not accept. By selecting this option issue can be accepted or rejected.
Step 3. After reviewing the issues project can be updated with issue status by
providing the code shown in image in captcha box and clicking the update
button.
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Figure-3.10: Detail of Projects
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3.5 ADD NEW ISSUES IN ALREADY ACCEPTED PROJECTS
Any User except recipient ministry user can add the issue in already accepted projects.
To add the new issues following process may be adopted:
To add a new issue in already accepted project, take the following steps:
Step 1. User has to login into the Online Project Management System.
Step 2. Click on the link as shown in figure 3.11 “Project Accepted for
Consideration by PMG” project list as shown in Figure 3.12. A window
appears, displaying the project detail.
Figure- 3.11 Link of Accepted Projects
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Figure- 3.12 List of the accepted projects
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Figure-3.13 Project Detail with adding a new issue
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Figure- 3.14 Entering New issue after acceptance of Projects
Step 3. Click on the Add Issue, a new row appears, in which a new issue can be
added and submitted for further action to Project Monitoring Group as
shown in Figure-3.13.
Step 4. Choose the Ministry/State from drop down list and type the issue in the
Issue field as shown in Figure 3.14.
Step 5. Type the code from the captcha image in the text box.
Step 6. Click on the update button to update the issue.
3.6 ADD NEW DECISION
Sponsoring Ministry can draft the new Decision against the issue after acceptance of the
projects and issue. It is considered as a draft and status of the issue is not updated. Draft
decision cannot be added in the resolved issues. Following procedure may be adopted
to add a new decsion:
Step 1. Click on the Projects accepted for consideration by PMG link as shown in
the figure 3.15. A list of projects will appear as shown in figure 3.16.
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Step 2. Click on the any project in which decision has to be entered as shown in
the figure 3.15. Project detail with all the issue with status will open as
shown in figure 3.16.
Step 3. Click on the decision as shown in the figure 3.17. A new decision window
will open as shown in figure 3.18.
Step 4. Click on the Add Decision button as shown in the figure 3.19. A new row
decision will create on the top of the previously taken decisions.
Step 5. Provide the meeting date in a first column of date field and provide the
minutes of the meeting in the next column and select the appropriate
status of the issues as shown in the figure 3.20.
Step 6. After writing the captcha, a new decision can be updated by clicking on
the UPDATE DECISION button as shown in the figure 3.20.
Figure- 3.15 Link accepted project list
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Figure- 3.16 Accepted project list
3.6.1 Different Status of the Decision
3.6.1.1 Issue Considered
Issue is considered in the meeting and it will be taken up in the next meetings.
3.6.1.2 For Consideration of CCI/CCEA/Higher Committee
If issue cannot be resolved due to some policy or other reason by PMG, it is referred to the CCI/CCEA/Higher Committee.
3.6.1.3 Resolved
If the issue is resolved in the meeting is flagged as Resolved.
3.6.1.4 No Action Required
If the issue requires no action is flagged as a No Action Required.
3.6.1.5 Cleared
If the issues is cleared in one ministry and required the clearance from other ministry is
flagged as Cleared.
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Figure- 3.17 Detail of the project with issues
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Figure- 3.18 Decision Page
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Figure- 3.19 Update Decision(s)
3.7 ADD COMMENT
Recipient Ministry can give the comment on their respective issues. Comment can be
provided any no. of time for that issue once project is verified by SM User. Sponsoring
Ministry can also give the remark for accepting/rejecting the issues in the Comment
Field. Follow below step to give a comment:
Step 1. Login into the online Projects Management System.
Step 2. Click on the Project Waiting for Acceptance or Projects Accepted for
Consideration by PMG as shown in figure 3.20. Choose the recipient
ministry option to see the list of project. A list of the project which is
having the issue concerned with the recipient ministry display as shown
in figure 3.21.
Step 3. Click on the Project S.No. as shown in 3.21. A detail of the project with
concerned issue(s) only will display as shown in figure 3.22.
Step 4. Write the comment against the issue(s) as shown in the figure 3.22.
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Step 5. Click on the Update Comment button to update the comment by putting
the captcha in the Captcha Field.
Figure- 3.20 Links for Recipient Ministry comments
Figure- 3.21 List of the projects having the issue concerned with the Recipient ministry
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Figure- 3.22 Detail of the project with concerned issue(s) only
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4.0 CCI/CCEA DECISION MONITORING
Cabinet Committee on Investment(CCI)/Cabinet Committee on Economic
Affairs(CCEA) Decision Monitoring Module helps to monitor the decision taken in
CCI/CCEA Meetings. All the ministries/departments which has been given the
privileges of adding the CCI/CCEA can add the decision. Work-Flow of the
CCI/CCEA decision Monitoring is almost same as monitoring the projects. It has been
explained in the previous chapter 1. In this chapter, adding a CCI/CCEA decision,
comments, taking a various reports will be explained.
4.1 ADD THE CCI/CCEA DECISION:
Only Ministry users can add the CCI/CCEA decision. Follow the below steps to add a
new decision:
Step 1. Login in to eCCI Project Management System. Move the mouse pointer to
the either CCI Decision or CCEA Decision. It will give the list of
submenu as shown in Figure 4.1.
Figure- 4.1 Add a new CCI/CCEA Decision
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Step 2. Click on the Add CCI/CCEA Decision from the submenu list. A new
CCI/CCEA decision form page will be appeared on the screen as shown in the
Figure 4.2.
Figure- 4.2 CCI/CCEA Decision Form Page
Step 3. First field “Ministry Initiating CCI/CCEA Decision Note” is by default
logged in ministries as shown in Figure 4.2.
Step 4. Choose the Ministry Sponsoring CCI/CCEA Decision Note from the
drop down list of the Ministry. Sponsoring ministry can be same logged
in ministry or different depends on the CCI/CCEA Decision Notes.
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Step 5. Choose the date of meeting from the Calendar which display after
bringing the cursor on the “Date of Meeting” Field.
Step 6. Write the meeting case no. as per the given example, item no. and subject
in Meeting Case No., Item No., and Subject field respectively. Item No.
field accept the numeric values only.
Step 7. To add the decision click on the Add New Decision button. It opens a
blank row of decision detail. Multiple decisions can be added by clicking
the Add New Decision Button.
After adding more rows of blank decision if you decide not to enter a decision, check
the delete option to remove the extra rows.
Step 8. Write the decision detail in the first column as shown in figure 4.3.
Step 9. In the Next column, choose the recipient ministry form the drop down
list of the Recipient Ministry Field. Provide the due date of action by
selecting the date from calendar display in the Due Date of Action field.
And provide the remarks in the Remark/Additional Information (If
Any) Field.
Step 10. Third column is related with issues of the projects raised in CCI/CCEA
Meetings and submitted via Online Portal. To add the issues relating to
the decision, click on the “+” Sign. A new window will appear displaying
the project details with issues related to the concerned ministry as shown
in Figure 4.4. Select the concerned issues related to decision and click on
the add button. Selected issues of the various Projects will be added in
the column. It is an optional field.
Step 11. In the Fourth column ‘Status Update’ is also an optional field in which
any user can keep on updating the current status of the decision.
Step 12. Recipient Ministry can write the comments on the decisions after
successful submission of CCI/CCEA Decision.
Step 13. Click on the “Submit CCI Decision” button after provide the code
shown in captcha image in the captcha field. In case of CCEA Decision
the button will be “Submit CCEA Decision”.
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Figure- 4.3 CCI/CCEA Decision Form Page
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Figure- 4.4 CCI/CCEA Decision Form Page
After successful submission of the CCI/CCEA decision a unique no. is generated. As
shown in Figure 4.3
Figure- 4.5 New Decision Successful Submission for Review
4.2 ROLES OF MINISTRIES
4.2.1 Initiator and Sponsoring for CCI/CCEA Decisions
In this role Ministry initiate the CCI/CCEA Decisions for monitoring purpose and make
Sponsoring itself in the CCI/CCEA Decision Note.
4.2.2 Recipient Ministry for CCI/CCEA Decisions
In this role ministry has to give the comment on decision added by the initiator.
4.2.3 CCI Decisions Initiated by Other Ministry
In this role of the ministry CCI/CCEA decision is initiated by the one ministry and it is
sponsored to the other ministry. In this, sponsoring ministry has to put the status in the
CCI/CCEA decision.
4.3 STATUS OF CCI/CCEA DECISION
CCI/CCEA Decision have the following status as it is indicated in the CCI/CCEA
Decision menu options as shown in the Figure-4.6.
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Figure- 4.6 CCI/CCEA Menu Option
4.3.1 CCI/CCEA Decisions Submitted for Monitoring
In this category all the decision submitted by the ministry and not reviewed by CCI-Cell
(Project Monitoring Group) will be shown.
4.3.2 CCI/CCEA Decisions Considered for Monitoring
In this category all the decisions submitted by the ministry and considered by CCI-Cell
(Project Monitoring Group) will be shown. This category can be divided into three sub
category as shown in below:
4.3.2.1 Complied
If all action point has been complied in the CCI/CCEA Decision, decision will be come
under Complied subcategory.
4.3.2.2 Partially Complied
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If some action point has been complied in the CCI/CCEA Decision will be come under
Partially Complied subcategory.
4.3.2.3 Not Complied
If no action point has been complied in the CCI/CCEA Decision will be come under
Not Complied subcategory
4.3.3 CCI/CCEA Decisions Not Considered for Monitoring
In this category all the decisions submitted by the ministry and not considered by CCI-
Cell (Project Monitoring Group) will be shown.
4.4 ADD COMMENT IN CCI/CCEA DECISION:
After successful submission of the CCI/CCEA Decision, It flows to all concerned
ministries mentioned in the CCI/CCEA Decision and CCI-Cell (Project Monitoring
Group) or Admin User. Admin User reviews the submitted decisions and accept/reject.
Recipient Ministry can see only their action points and write the comment on the action
points. Sponsoring Ministry can see the complete decision detail and write the status in
the column.
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ANNEXURE ‘A’ - FREQUENTLY ASKED QUESTIONS
Q.1. What is the purpose of Projects Management System ?
Ans. With a view to putting in place an institutional mechanism to track stalled investment projects, both in the public and private sectors and to remove implementation bottlenecks in these projects on a fast-track basis, a Kerala Project Monitoring Group has been setup under the Kerala Government in the nature of Project Monitoring Group (PMG) for all projects, both public and private. This Group would pro-actively pursue stalled projects so that the projects are commissioned on time.
Q.2. What are the criteria to accept for consideration of various projects?
Ans. A project involving investments investment of ₹1000 crore or more for Central
and between ₹100 crore to ₹1000 crore for the State, or any other critical projects in sectors such as infrastructure, manufacturing, power, etc.
Q.3. Where is all the information regarding the PMG Projects residing ?
Ans. All the project information is available PMG Portal.
Q.4. What are the key benefits for the department adopting the Online Projects Management System?
Ans. It provides transparency and efficiency in the working environment, minimizes the processing delay, helps in timely disposal of important issues, enables one to work from anywhere, anytime, leads to a paperless working and provides ease and flexibility in the retrieval of various reports.
Q.5. Who is eligible to submit a project?
Ans. Any Ministry/Department or any private entrepreneur can submit the stalled investment projects
Q.6. Are all the necessary fields required to be filled while submitting the project online?
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Ans. All the required field should be filled and the issues precisely and clearly articulated otherwise the Project may not be accepted for consideration.
Q.7. Is it possible to add more issues after the acceptance for consideration of the projects?
Ans. Yes, the Ministry/Private Entrepreneur can add more after accepted by the PMG .
Q.8. Is it possible to add more issues after a decision on issues submitted earlier?
Ans. Yes, it can also be done.
Q.9. Is it mandatory to write only one issue in the issue field?
Ans. Yes, only one issue should be indicated in the issue text box by the Ministry/Department or Private Entrepreneur. If there are more than one issue with the same Ministry/State, user should open a new issue field for each issue.
Q.10. When Project submitted by Private Entrepreneur is reviewed by Ministry and it is found that it is already listed in the accepted Project List. How can it be rejected?
Ans. When such duplicate projects are found, it is required to check the issues, if additional issues are found, new issues can be added in the accepted project. It may be intimated to Private Entrepreneur also.
Q.11. Is it possible for Private Entrepreneur to submit the project online?
Ans. Yes, Private Entrepreneur can register first online and submit their projects with issues.
Q.12. Is it possible to see the contact detail of Ministry Nodal Officer for Private Entrepreneur?
Ans. Yes, List of Nodal Officers is available on the website.
Q.13. Can Private Entrepreneur track the progress of their projects?
Ans. Yes, they can see the progress as well as the decisions.
Q.14. Is Captcha code necessary?
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Ans. Yes, due to the Security Guidelines, it is necessary to insert the code at every transaction.
Q.15. Can multiple issues be added for one project?
Ans. Yes, multiple issues can be added.
Q.16. Can Projects without any issues/problem be considered by PMG?
Ans. No, only those projects will be considered in which issues/problems are indicated .
Q.17. Can a new issue be added after consideration of projects?
Ans. Yes, a new issue can be added at any point of time.
Q.18. Is it mandatory to change the password from default given password?
Ans. Yes, it is mandatory to change the password after receiving the default password.
Q.19. Is it possible to see the list of all the projects considered by PMG?
Ans. Yes, the list of projects considered by PMG is available on the website.
Q.20. Can more than one project be added by one user?
Ans. Yes, more than one project can be added by one user.
Q.23. How can I login after making a wrong attempt ?
Ans. After 5 wrong attempts, the account gets locked for 2 Hours. Right password will only be accepted after 2 Hours.
Q.24. Can One Ministry sponsor the project to another Ministry?
Ans. No.