CITY OF LONG BEACHOFFICE OF COMMUNITY DEVELOPMENT

1 WEST CHESTER STREETLONG BEACH, NY 11561

516-705-7221WWW.LONGBEACHNY.GOV

CDBG - CVPublic Service Organization

Grant Application

Acting Director of Community DevelopmentRyan McTiernan

City CouncilJohn Bendo, President

Karen McGinnis, Vice PresidentMichael A. Delury

Scott J. MandelElizabeth M. Treston

City ManagerDonna M. Gayden

PUBLIC SERVICE GRANTINVITATION TO APPLY FOR CDBG-CV Response Funds

A. Welcome The U.S. Department of Housing and Urban Development (HUD) has received a special

allocation of CDBG-CV funds to be used to prevent, prepare for, and respond to the COVID-19 coronavirus. This funding was authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to respond to the growing effects of this historic public health crisis.

The City of Long Beach and its local Public Service entities are eligible to apply for funding, through the Nassau County CDBG Consortium, to undertake projects that address the crisis and primarily benefit low and moderate income Long Beach residents. All funding request applications for CDBG-CV must be submitted to and received by the Long Beach Community Development Department by no later than Sunday, April 26, 2020 at 11:59pm.

Awards are expected to be made after approval from Nassau County and HUD. The total estimated amount of funding available for Long Beach is not yet available; however the 15% cap on Public Services has been lifted.

Applications, instructions, and other important information can be found at the Long Beach County Community Development website, www.longbeachny.gov/community.

Please contact Long Beach Community Development at (516) 705-7221 or rmctiernan@longbeachny.gov for questions regarding CDBG-CV funding.

B. Public Hearing To help potential applicants determine whether or not their project might be eligible for

a public service grant, it is important to be familiar with the basic requirements of the Community Development Block Grant Program (CDBG), the Federal program that provides the funding for the grants. Potential applicants should also review the contractual requirements they will be expected to meet if they are selected for Federal funding (see Section F. Contractual Requirements.)

The Nassau County Office of Community Development will host a virtual public hearing at the following time:

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When: Tuesday April 21, 2020 10:00 AM Eastern Time (US and Canada)Topic: Nassau County’s Five Year Consolidated Plan Needs Assessment and Supplemental COVID-19 FundingHow to Attend: Please click the link below to join the Public Hearinghttps://zoom.us/j/312306788Or iPhone one-tap:US: +13126266799,,312306788#  or +16465588656,,312306788#

Or Telephone:Dial(for higher quality, dial a number based on your current location):US: +1 312 626 6799  or +1 646 558 8656  or +1 253 215 8782  or +1 301 715 8592  or+1 346 248 7799  or +1 669 900 6833

Meeting ID: 312 306 788Closed Captioning AvailableSpanish Language Translation Available  

C. Eligibility Most CDBG eligible activities remain eligible under CDBG-CV provided they address

prevention, preparation, and response to COVID-19. For examples please reference the Quick Guide to CDBG Eligible Activities to Support Coronavirus and Other Infectious Disease Response: https://files.hudexchange.info/resources/documents/Quick-Guide-CDBG-Infectious-DiseaseResponse.pdf

In order to be eligible for funding, the public service/program must be categorized under the Low/Mod Benefit National Objective as either "Limited Clientele" or "Area Benefit."

1. The "Limited Clientele" activities benefit a specific targeted group of persons, of which at least 51% must be low / mod. In order to meet the low / mod "Limited Clientele," the activity must: Serve at least 51% low / mod, as evidenced by documentation and data

concerning beneficiary family size and income Have income eligibility requirements which limit the service to persons meeting

the low/mod income requirement, as evidenced by the administering agency’s procedures, intake / application forms, and other sources of documentation

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Serve a group primarily presumed to be low/mod such as abused children, battered spouses, elderly persons, severely disabled adults, homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers

Be of a nature and in a location that it may be concluded that the activity's clientele are low / mod

2. In order to meet the low / mod "Area Benefit," the public service must be offered to all residents of an area where at least 51% of the residents are low / mod. The area must be clearly delineated by the grantee and must be primarily residential. In order to document qualification of public service activities under this objective, the nonprofit must: Maintain records of the boundaries of the service area (see census maps for

eligible areas) Document that the area is primarily residential (e.g., zoning map) Document the income characteristics of households in the service area (i.e.,

census data

D. CDBG Ineligible Activities Certain types of activities are ineligible for assistance from the CDBG funds. The

following types of activities generally are ineligible: Construction of, or improvements to, general government buildings and schools; Routine operation, maintenance, and repair activities for public facilities; and, Assistance to houses of worship or religiously-affiliated organizations unless a

clear separation of purpose, mission, and organizational relationship can be established between the church and the CDBG-funded activities.

E. Application Requirement and Review The deadline date for submission of applications is Sunday, April 26, 2020, at 11:59pm.

To be considered, all applications must meet one of the two eligibility requirements listed above.

Each Agency will be required to submit the following with their application:

1. Articles of Incorporation and By-laws2. Tax Exemption Determination Letters3. List of Board of Directors4. List of any Officer and/or Staff to be compensated under the program5. Resume of Program Administrator and Fiscal Officer (if applicable)

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6. Copy of Lease Agreement of building where program takes place7. Copy of most recent Audited Financial Statement8. Copy of most recently filed IRS Form 9909. Copy of current Annual Operating Budget10. Copy of most recent interim financial statement for current year (balance sheet and

profit and loss)11. Copy of intake form for participants

Incomplete applications will not be considered for funding. All applications will be reviewed by the staff to determine eligibility under HUD’s criteria and conformance with the City’s CDBG funding policies and priorities.

F. Other Important Considerations for Applicants CDBG funds are not intended to be an on-going source of funds for an organization.

Rather, these funds are to assist in building the Grantees capacity to apply for other funding, either public or private. Please be aware that even if an application is successful, the City may award a lower level of funding than was requested. Applicants should develop a contingency plan to account for a smaller CDBG award.

The City of Long Beach is required to monitor activities funded with CDBG funds. The City’s primary mission in this regard is to:

Make sure Subrecipients comply with all regulations governing administrative, financial, and programmatic operations; and

Make sure Subrecipients achieve performance objectives on schedule and within budget. To that end, Subrecipients must provide the annual reports to the end of the program year, regardless of the expenditure of grant funds.

Evaluation results or the success in meeting goals and objectives measures will be key determinants when considering renewal of funding for subsequent CDBG funding cycles.

G. Grant Award The City of Long Beach will send award letters to all Grantees who have received

funding. Each Grantee selected to receive funds is required to sign a contract with the City. No costs incurred prior to the execution of the contract with the City will be reimbursable. Reimbursements will only be disbursed if the following requirements are met:

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1. Signed contract with City of Long Beach. The contract will specify the amount of the award, the period for which the project is approved, the contract term, and administrative provisions.

2. Grantees will be required to file project/program completion reports with their reimbursement documents. Staff will provide forms for these reports.

3. Grantees are required to obtain insurance as specified by the City of Long Beach, and to comply with all applicable federal, state, and local laws, codes, and regulations. The cost of insurance is reimbursable as a project expense.

4. As part of any grant contract, recipients will be required to comply with affirmative action and equal opportunity laws. In the event of non-compliance, the contract may be terminated or suspended in whole or in part.

5. All recipients will be required to comply with the federal government’s audit requirements as described in OMB Circular A-133 (for HUD’s programs, these requirements are codified at 24 CFR Part 84.) If an audit is required, the cost of an audit is an eligible grant cost.

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APPLICATION INSTRUCTIONS

WHO SHOULD APPLY?Nonprofits: Only nonprofit organizations or religious entities are eligible to apply for public service grants. Nonprofits must be incorporated under state law, and they must have a 501(c)(3) or similar designation from the U.S. Internal Revenue Service. An organization whose 501(c)(3) status is pending may still apply, but it must ensure that the nonprofit designation will be in place before the beginning of the grant year (September 1, 2019.) Corporations must have, and document, a status of “good standing” in the state in which they are chartered.

ARE THERE SUBMISSION REQUIREMENTS THAT I SHOULD KNOW ABOUT?1. Complete all the information requested in the space provided in the application. Do not

vary your submission from the sequence or format presented in the application.

2. The application is available electronically; however, applications must be submitted in hard copy.

3. Only COMPLETED applications received BY THE DEADLINE APRIL 26, 2020 AT 11:59PM will be considered for funding and reviewed. Use both the Completeness Checklist and the Attachments Checklist in this application to help ensure that the application is complete.

4. An applicant will only be given seven calendar days to provide missing information for applications that are substantially complete but have minor omissions; after the seventh day incomplete applications will not be considered.

5. Applicants must use the required forms, including the budget forms, and complete all required forms.

WHERE SHOULD I SUBMIT MY APPLICATION? IS THERE A DEADLINE?Submit one (1) original copy of the application no later than 11:59 PM on Sunday, April 26, 2020 to rmctiernan@longbeachny.gov, and by mail to:

The City of Long BeachDepartment of Community Development

1 West Chester Street City Mangers’ OfficeLong Beach, NY 11561

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APPLICATION IN ALTERNATE FORMATSThis application is available in Microsoft Word. If you complete this application on a computer, it is important to limit your answers to the space provided. You should maintain the given page numbers using a font size of 12 points or above.

WHAT IF I HAVE QUESTIONS?All inquiries regarding the application should be directed to Ryan McTiernan, Acting Director of Community Development who may be reached at (516) 705-7221 or at rmctiernan@longbeachny.gov. Staff encourages your questions and is available to provide technical assistance over the telephone or in person.

Thank you for considering the submission of an application to the City of Long Beach Community Development Block Grant Program. We look forward to working with you as we move our city forward, together.

For our Community,

Ryan McTiernanActing Director

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ATTACHMENT CHECKLIST

Please complete and submit this checklist with a copy of the following documents (#1 through #7), if applicable. Please label the documents using the document name and numerical order below. Please place all attachments at the end of the application. On the checklist, indicate by an “X” if the document is attached.

Articles of Incorporation and By-laws Tax Exemption Determination Letters List of Board of Directors List of any Officer and/or Staff to be compensated under the program Resume of Program Administrator and Fiscal Officer (if applicable) Copy of Lease Agreement of building where program takes place Copy of most recent Audited Financial Statement Copy of most recently filed IRS Form 990 Copy of current Annual Operating Budget Copy of most recent interim financial statement for current year (balance sheet and

profit and loss) Copy of intake form for participants

NOTE: Organizations whose projects/programs are approved for funding will be required to enter into a contract with The City of Long Beach for implementation of the funded activity. This contract will contain provisions that will ensure compliance with all federal, state, and local laws and regulations. Upon execution of the contract and depending upon the type of activity, the organization may be required to submit additional documents and information including, but not limited to proof of insurance coverage.

All grant monies are disbursed on a reimbursement basis only. The organization must first incur and pay expenses for the project/program for which it has been funded and submit a request for reimbursement for allowable expenses. The request must be accompanied by proof that the payment has been made. Compliance with all federal regulations and local policies is required in order to access funds. The reimbursement will be dependent upon the organizations compliance and reporting.

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SECTION 1 – COVER PAGEProject/Program Title:      

CDBG Funds Requested:      

Total Project/Program Cost:      

Application Information

Organization Name:      

Tax-ID Number:      

DUNS Number:      

Mailing Address:      

Contact Person:      

Title:      

Telephone:      

Email:      

Certification:

“I certify that I have review this application and that, to the best of my knowledge and belief, all of the information provided in this application is true.”

_____________________________________ _____________Signature of Authorized Representative Date

     Print Name

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SECTION 2 – EXECUTIVE SUMMARY

In the box below, provide a brief summary of your project. Describe: WHAT you will do, WHO you will serve, WHY the project is needed, WHERE you will do it, and WHEN the project will take place. (NOTE: This space is for a brief overview of your project.)

     

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SECTION 3 – PROJECT NEED“Activities should provide new or expanded services that respond to critical, identifiable unmet needs.”

What unmet community need(s) will your project/program address, how did you determine this need(s) exists, and how will your project address this need(s)?

     

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SECTION 4 – PROJECT DESCRITION“Activities should enable and empower those served to achieve their highest level of self-sufficiency.”

“The activity should stress long-term, innovative solutions and hold the promise of serving as a catalyst for change.”

4a. How will your project foster self-sufficiency of the client population served? Describe any factors that make your proposal unique or innovative:

     

“Priority will be given to activities in selected community development areas.”

4b. Location of Project:1. Please provide the physical street address (es) where the project/program will be taking

place:      

2. Please describe the primary service area(s) for this project; that is, the geographic area from which most of the clients will come (e.g. by streets, neighborhoods, communities, or census tracts). If the service area is Citywide, please state that, but if beneficiaries tend to come from certain neighborhoods, areas or parts of the City, please identify those areas.

     

3. Funds must be spent entirely within the City of Long Beach. Will any people living outside the City of Long Beach be directly served under this project?

Yes/No (If “yes,” what other funds will be used to serve these people?):     

“The activity should have clearly stated goals and evaluation criteria that are specific, measurable, and realistic.”

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4c. Project Goals:List the expected project goals and accomplishments. What specific, quantitative, and measurable performance measures will you use to determine if your expected outcomes have been achieved? (You may attach one (1) additional page, if necessary; please label this page “Response to question 4c.” on the top of the attached page):

GOALS: “What do you want to achieve?”      

SERVICE DELIVERY PROCESS: “How will you achieve it?”      

PERFORMANCE MEASURES: “How will you know if you are successful?”      

4d. Previous Project Implementation:Have you, or are you aware of others, who have carried out or attempted this project/program in the City of Long Beach before? Yes/NoIf “yes,” please explain:

     

4e. Beneficiaries:1. Estimate the total number of people who will directly benefit from this project:      2. Estimate the total number of low- and moderate-income* people who will directly

benefit from this project:       Please identify source of estimates:

     

3. Describe how you will document that at least 51% percent of your beneficiaries will have low-or moderate-incomes, as defined by HUD.

     

4. Please identify the primary beneficiaries this project will serve, and the number:     

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SECTION 5 - ORGANIZATION EXPERIENCE AND CAPABILITY“Priority will be given to activities that have a clear plan of action that is consistent with the budget and that demonstrate that the applicant has the capability to implement the proposed plan.”

5a. Organization Funding:List your major source(s) of funding:

Source:                              

Amount:                              

7. Do you currently receive, or are you applying for, funding through other City or County agencies? Yes No If “yes,” provide information on the activity funded, the City/County’s contact person, and the department/agency:

     

5b. Organization Mission and Activities:1. Describe your organization’s mission and how your proposed project fits in with your

organization’s mission and current activities:     

2. Describe your organization’s most recent key accomplishments:     

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SECTION 7 – BUDGET AND PERSONNEL

7a. BudgetPlease create a complete budget for the program/project you are requesting funding for. The budget should include all costs for the program/project including those not being funded by CDBG funds. Please breakdown how much of each line will use CDBG funds and non-CDBG funds.

Attach as a separate sheet.

**Application without a budget or without a complete budget will not be considered. Reimbursements will only be provided for items listed in you budget.**

7b. In the past, the City has often provided partial funding for multiple projects instead of full funding for a few projects so that it could address numerous requests. Please describe, in detail, the specific changes that you will make to your project or scope of services if your project is partially funded (e.g. could this project be undertaken on a smaller scale, with fewer people served? How? Could additional funds be obtained from other sources?):

     

7c. List all personnel who will be working on the project/program:

Employee Hrs/WeekHourly Rate

CDBG Hrs/Week

Non-CDBG Hrs/Week

Funding Used for non

CDBG                                                                                                                                                                               

**Attach additional sheets if necessary.**

7d. Key Staff and Resumes1. Name the key staff responsible for carry out the project/program and provide their

telephone numbers:Name Title Phone Number                                  

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2. For each of the staff above, provide the following information:

NameYears with

OrganizationDuties Relevant to Project/Program

Percentage of Time for Project/Program

                                                                                                                                          

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