C. O. R. D. EOC Logistics Communications Unit
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Transcript of C. O. R. D. EOC Logistics Communications Unit
06/04/09
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C. O. R. D. EOCC. O. R. D. EOCLogisticsLogistics
Communications UnitCommunications Unit
Messages, Logs & ProceduresBy VE7BZC – Norm Barton
Communications Unit Coordinator
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MESSAGESMESSAGESandand
STATION LOGSSTATION LOGS
A CORD EOCA CORD EOCSeminarSeminar
The CORD EOCThe CORD EOCin September 2003in September 2003
Kelowna Appreciation DayKelowna Appreciation DayOctober 13, 2003October 13, 2003
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- Using content from “Firestorm 2003”- Using content from “Firestorm 2003”The Okanagan Mountain Fire, August - SeptemberThe Okanagan Mountain Fire, August - September
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Components:Components: The C.O.R.D. EOC Formal Message FormPreparing the Message Transmitting / Finishing the MessageThe Received MessageSuggestions for Clarity and AccuracyRadio and Unit LogsOther EOC Messaging Options“PPP” Plan – Prepare – Practice !
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The C.O.R.D. Radio Message FormThe C.O.R.D. Radio Message Form The whiteareas arefilled in by the Originator
The shadedareas arefilled in bythe RadioOperators
Copy distributionis shown at the bottom
Kelowna / Lake Country / Peachland / West Kelowna / Reg. Dist. Central Okanagan EOC
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- Numbering:- Numbering:
Use 3 LettersUse 3 Letterse.g. DIR, LIAe.g. DIR, LIA
OPS, RSKOPS, RSK
- Or 3-Letter - Or 3-Letter Abbreviation for Abbreviation for
Field StationsField Stationse.g. “PAR” fore.g. “PAR” forParkinson Rec.Parkinson Rec.
CentreCentre
plus 3 digitsplus 3 digits
The Top of the FormThe Top of the Form
The Originator or The Communications The Originator or The Communications Unit can assign the message numberUnit can assign the message number
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Section Section Sub-numberingSub-numberingFIR - - -POL - - -AMB - - -HOS - - -HEA - - -ESS - - -ENG - - -
COM - - -TRA - - -SUP - - -
Section Numbering Section Numbering ( Start 001 ) ( 1001 if ( Start 001 ) ( 1001 if necessary) necessary)
LOG - - -LOG - - -
PLN - - -PLN - - -
FIN - - -FIN - - -
OPS - - -OPS - - -
DIR001DIR001
RSK - - -RSK - - -LIA - - -LIA - - -PIO - - -PIO - - -
DIRECTORDIRECTOR
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Identifies the Identifies the function of EOC function of EOC PersonnelPersonnel
The Incident The Incident Command System Command System Colour Coding…Colour Coding…
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Emergency “E”Emergency “E”
- life and death- life and deathurgency, urgency,
– if in doubt – if in doubt don’t use! don’t use!
PriorityPriority “P”“P” (sometimes(sometimes “U”)“U”)
- Important - Important messagesmessages
- time sensitive- time sensitive- notification of - notification of
death or injurydeath or injury
Welfare “W”Welfare “W”Enquiries about Enquiries about
individualsindividuals
RoutineRoutine “R”“R”- all other- all othermessagesmessages
The Top of the Form The Top of the Form
The The OriginatorOriginator determines determines the PRECEDENCE the PRECEDENCE
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Radio Operator: Radio Operator:
Station ofStation ofOrigin:Origin:
- Use Tactical- Use TacticalCall SignsCall Signs(assigned by(assigned by
the EOC)the EOC)e.g. “Parkinson”e.g. “Parkinson”
AbbreviatedAbbreviated““PAR” on PAR” on
Message FormMessage Form
- the EOC will- the EOC willUse “EOC”Use “EOC”
The Top of the Form The Top of the Form
Originator : Originator : Sign the Formal Message!Sign the Formal Message!
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Originator:Originator:
- 1 word in- 1 word ineach space ofeach space of
the message bodythe message body
- numbers are- numbers areone wordone word
- use “x” at end of - use “x” at end of each sentence, each sentence,
PronouncedPronounced““x-ray”, countsx-ray”, counts
as one wordas one word
- other allowable- other allowablePunctuation:Punctuation:
Comma, Comma, Question MarkQuestion Mark
The CHECK (number of words) is used by The CHECK (number of words) is used by the Radio Operators to verify receipt of the the Radio Operators to verify receipt of the
complete messagecomplete message
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The Top of the FormThe Top of the Form Radio Operator:Radio Operator:
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Originator:Originator:
- Time Filed:- Time Filed:
Use 24 hour clockUse 24 hour clock
e.g. 1 AM = 0100 e.g. 1 AM = 0100 1:15 PM = 13151:15 PM = 1315
Noon = 1200Noon = 1200Midnight = 0000Midnight = 0000
- Date:- Date:
Use the format:Use the format:
Year –4 digitsYear –4 digitsMonth –2 digitsMonth –2 digitsDay – 2 digitsDay – 2 digits
The Top of the FormThe Top of the Form Radio Operator:Radio Operator: City/Town (where you are) City/Town (where you are)
Use Local time for in-province messagesUse Local time for in-province messagesUse UTC for out-of-province messagesUse UTC for out-of-province messages
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Radio Radio Operator:Operator:
AfterAfterTransmittingTransmitting
the message,the message,completes thecompletes thebottom of the bottom of the
Message FormMessage Form
Parkinson Recreation CentreParkinson Recreation Centre
Amateur Radio StationAmateur Radio Station
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The Finished “Sent” Message - Complete! Concise! Clear!The Finished “Sent” Message - Complete! Concise! Clear!
Parkinson Reception Parkinson Reception CentreCentre
Radio Operator:Radio Operator:
Sign the formSign the formand record and record
OperatorOperatorCall SignCall Sign
Fill in theFill in theStation Sent To,Station Sent To,
Date Date and Timeand Time
Distribution: White Copy to Radio StationDistribution: White Copy to Radio StationPink Copy –Parkinson Originator, Pink Copy –Parkinson Originator,
Canary Copy – Comms Unit RecordsCanary Copy – Comms Unit Records
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A Finished EOC “Received” Message A Finished EOC “Received” Message
Distribution: White Copy to ESS at EOCDistribution: White Copy to ESS at EOCPink Copy – Radio Station Pink Copy – Radio Station
Canary Copy – Comms Unit RecordsCanary Copy – Comms Unit Records
EOC EOC Radio Operator:Radio Operator:
Confirm Word Confirm Word Count “Check”Count “Check”
with thewith theSending StationSending Station
Print the SendingPrint the SendingOfficial’s name Official’s name
above the Originator above the Originator Signature lineSignature line
Fill inFill in““Station Received Station Received
From:” detailsFrom:” details
Deliver the Deliver the MessageMessage
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The Transmitted / The Transmitted / Spoken Message:Spoken Message:
- Spell confusing / difficult - Spell confusing / difficult words or names using the words or names using the phrase “I spell” followedphrase “I spell” followedby Phonetic Alphabet forby Phonetic Alphabet forthe letters in the word: the letters in the word:
Alpha, Bravo, Charlie, Delta, Alpha, Bravo, Charlie, Delta, Echo, Foxtrot, Golf, Hotel, Echo, Foxtrot, Golf, Hotel,
India, Juliet, Kilo, Lima, Mike, India, Juliet, Kilo, Lima, Mike, November, Oscar, Papa, November, Oscar, Papa,
Quebec, Romeo, Sierra, Tango, Quebec, Romeo, Sierra, Tango, Uniform, Victor, Whiskey, X-Uniform, Victor, Whiskey, X-
ray, ray, Yankee, Zulu Yankee, Zulu
- Reinforce important numbersReinforce important numbers e.g. 2100 hours e.g. 2100 hours
by repeating - say by repeating - say ““two, one, zero zero hours” two, one, zero zero hours” Speak Clearly and Evenly, Pause Speak Clearly and Evenly, Pause
periodically, to let the listener record!periodically, to let the listener record!
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EOC - The Unit Log:EOC - The Unit Log:
- Write in the name of your Unit, your Name & Position,- Write in the name of your Unit, your Name & Position,- beginning Operational Time (24 hour clock)- beginning Operational Time (24 hour clock)
- Fill in the ending time at the end of your shift.- Fill in the ending time at the end of your shift.
-Fill in names of other Unit Staff as they are assigned duty.Fill in names of other Unit Staff as they are assigned duty.
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EOC - The Unit Log: EOC - The Unit Log: (continued)(continued)
-Record operational events,Record operational events,
-Major Incident EventsMajor Incident Events
- Specific Staff deployments- Specific Staff deployments
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Amateur Radio Stations: Radio Operation LogAmateur Radio Stations: Radio Operation Log
- Begin by writing in the Date and Time (24 hour clock)- Begin by writing in the Date and Time (24 hour clock)- Fill in the next sequential log page number for your Radio Location- Fill in the next sequential log page number for your Radio Location
-Fill in the Tactical Call Sign for your station & the Fill in the Tactical Call Sign for your station & the geographic location of the stationgeographic location of the station
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Amateur Radio Stations: Radio Operation Log Amateur Radio Stations: Radio Operation Log (continued)(continued)
(Record Summary of)(Record Summary of)-Formal Message details, Unit to Unit Messages, Formal Message details, Unit to Unit Messages,
-Individual Operator & Station conversationsIndividual Operator & Station conversations-Major Incident Events, information & deploymentsMajor Incident Events, information & deployments
-Sign IN and OUT of Radio Station AssignmentSign IN and OUT of Radio Station Assignment
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Other forms ofOther forms ofCommunicationCommunicationAre used by theAre used by the
EOCEOC
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Communications Communications The Multi-Set Internal MemoThe Multi-Set Internal Memo
Originator:Originator:
- Include the Date- Include the Date-Recommended: Recommended:
-Include Time (24hr clock)Include Time (24hr clock)
- Remove Remove Yellow Follow-up Copy Yellow Follow-up Copy
from the setfrom the set
Addressee: (Reply)Addressee: (Reply)
- Include the Date- Include the Dateand timeand time
- Return the Pink Copy - Return the Pink Copy to the Originatorto the Originator
- Keep the White Copy- Keep the White Copy
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Communications: E-mailCommunications: E-mail
Recommended:Recommended:
Use wheneverUse wheneveravailable foravailable for
Routine Routine Messages Messages
Recommended:Recommended:
Click “Reply”Click “Reply”each time toeach time tomaintain amaintain a
complete recordcomplete recordof the resolutionof the resolution
of the originalof the originalmessagemessage
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Communications Communications Facsimile (Fax)Facsimile (Fax)
Recommended:Recommended:
Use to sendUse to send““exact” copies quickly,exact” copies quickly,
Recipient on hand Recipient on hand waiting, or to bewaiting, or to beretrieved laterretrieved later
Recommended:Recommended:
Alternate methodAlternate methodfor transmitting for transmitting
non-urgent messagesnon-urgent messagesto be left for laterto be left for later
retrieval retrieval
06/04/0925Via PEP Victoria Packet NetworkVia PEP Victoria Packet Network
Communications: Packet RadioCommunications: Packet Radio
Recommended:Recommended:
Alternate route for Alternate route for messages between messages between
EOCs,EOCs,Regional PREOCS Regional PREOCS
and PEP HQand PEP HQ
Recommended:Recommended:
For lengthy WelfareFor lengthy Welfare traffic, such traffic, such As Evacuee As Evacuee
Registration ListsRegistration Listsand Reportsand Reports
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Amateur Stations running APRS-GPS Maps SystemsAmateur Stations running APRS-GPS Maps Systems
Good for Tactical Messages between Amateur Radio StationsGood for Tactical Messages between Amateur Radio Stations
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““PLAN”PLAN”AnticipateAnticipateWhat can What can HappenHappen
““PRACTICE”PRACTICE”Test, Revise,Test, Revise,Test AgainTest Again
““PREPARE”PREPARE”People, Equipment,People, Equipment,
& Procedures in place& Procedures in place
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Amateur RadioAmateur Radio Operators Operators - Partners in - Partners in Serving the Serving the CommunityCommunity
Norm [email protected]
www.cordeoc.ca