C 5 087 Safety Committee

8/6/2019 C 5 087 Safety Committee

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SAFETY COMMITTEE

A 1-day Course


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Some Housekeeping

CC--55--087087 John FitzGerald (2006) John FitzGerald (2006) 22

Breaks Registration/Attendance No SmokingBreaks Registration/Attendance No Smoking

Toilets Emergency Exits PhonesToilets Emergency Exits Phones

silent/offsilent/off


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Course Aim & Objectives

CC--55--087087 John FitzGerald (2006) John FitzGerald (2006)

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AIM: To provide all the expertise & skillsnecessary to operate effectively as a SafetyCommittee Member for your Organisation.

OBJECTIVES:You will study the legal, regulatory and practical

aspects of Health & Safety including SafetyAudits, Safety Statements & Accident Reporting.

Your Objectives as Course Participants?


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Course Content


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Health & Safety An Employees Viewpoint

The Safety Representative Role & Responsibilities

The Safety Committee Member Role &

Responsibilities Safety Standards & Systems

Hazard Identification & Risk Assessment

The Regulatory Authorities, their role and how they

operate. Legal Requirements & Regulations.


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Overview


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During the Coursee we will be using

Video

Computer-based Training Materials

OHPs

Exercises

Accident

Audits

HSA

CBT

Liftin

g

Hazard

Risk

SafetyOHP


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Course Materials


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Course Handouts will build up your Folder toinclude

Copies of Slides

Copies of HSA Health & Safety Booklets

Exercise Worksheets

Glossary of Terms


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Established under Health & SafetyLegislation

The Regulatory Authority


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The Regulatory Authority


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Health & Safety Authority

Metropolitan Building, James Joyce Street, Dublin1

Ph: 1890-289389

Fax: 01-6147020

Web Site: www.hsa.ie


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HSA Activities


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Reactive & CorrectiveAccidentData Collation

Accident Investigation

Prosecutions Proactive & Preventive Creating awareness web site & booklets

Safety Statements

Site Visits/Inspections


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Fatal Accident StatisticsReported Accidents involving absences > 3

days

HSA Statistics


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Deaths at Work, 2007


Economic Sector 2000 2001 2002 2003 2004 2005 2006 2007

A - Agriculture, hunting and forestry 16 25 14 20 13 18 18 11

B Fishing 7 2 3 0 3 2 2 12

C Mining and quarrying 3 5 3 1 0 6 2 2

D Manufacturing 11 3 7 7 3 7 4 4

E Electricity / gas / water 1 0 1 2 0 0 0 0

F Construction 17 22 21 20 16 23 12 18

G Wholesale/retail trade; repair of goods 2 1 1 4 4 8 3 1

H Hotels and restaurants 0 0 0 0 0 0 0 0

I Transport, storage and communication 4 5 7 9 6 4 4 9

J Financial intermediation 0 0 0 0 1 0 0 0

K Real estate, renting, business 3 1 0 0 0 1 2 2L - Public Admin / Defence 5 2 3 1 0 2 1 4

M Education 0 0 0 0 1 0 0 0

N Health / social work 0 1 0 0 1 0 1 0

O Other community, social and personal services 1 0 1 4 2 2 1 4

Total 70 67 61 68 50 74 50 67


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Reported Accidents at Work, 2005



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In addition to Death & Misery


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In 2002 occupational injury & illness causedmore than 1,400,000 days of work in Ireland.

This was conservatively reckoned to have costthe Irish economy 1,600,000,000.

Source: Tom Beegan CEO HSA, Apr04


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Accidents just happen or do they?


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Accidents are caused by either Unsafe Acts or by UnsafeConditions.

Research shows that 85% of accidents are caused by

Unsafe Acts the human factor. However, 85% of the Unsafe Conditions are themselves

caused by Unsafe Acts.

So Unsafe Acts are the cause of 97% of accidents[Calculated as [85% + (85% x 15%)]

As people cause accidents WE CAN AVOID THEM!

70%of accidentsare readily

avoidable[IOSH (UK)]


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Main Features

SH&WW Act 2005


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SH&WW Act 2005 - 1 of 8


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Act came into force in Sept05 via a series ofMinisterial Regulations.

A Tidying-up Exercise: It incorporates the old Actplus Good Practice from the past 15 years & all EU

Directives to date All Sections not in force

On-the-spot Fines up to 1,000: Regulations yet toidentify sectors & minor offences involved unions to beconsulted & resisting

Tests for Intoxicants: Deferred; only particular sectors& circumstances will be involved; Minister to agree withemployer bodies & unions.


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SH&WW Act 2005 - 2 of 8


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Covers the full scope of workplace safety The organisation & systems necessary to

achieve it

The responsibilities & roles of employers,the self-employed & employees The enforcement procedures where laws

are not followed


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SH&WW Act 2005 - 3 of 8


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Increased Penalties: Up to 3,000,000 and/or2years imprisonment

Directors, Managers & other officers will be

personally responsible under Law as well as theorganisation & same sanctions will apply

Reasonably Practicable defined in Law for firsttime


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SH&WW Act 2005 - 4 of 8


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Induction Safety Training mandatory

Compliance, or otherwise, with Codes ofPractice will be admissible in Court

Employers may be required by HSA to submitwritten Improvement Plans

HSA also empowered to impose anImprovement Order


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SH&WW Act 2005 - 5 of 8


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Safety Statements will be informed by RiskAssessments which will be based on identificationand assessment of all hazards in the individual

workplace. Both risk assessments and safety statements will

have to be updated and communicated to theworkforce annually.

Expanded requirement for Emergency Plans


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Employers Responsibilities - 6 of 8

Primary responsibility for creating andmaintaining a safe & healthy workplaceincluding

The management of health & safetyincluding consultation with the workforce

A written Safety Statement including ahealth & safety policy

Risk Analysis including hazards and their

control Competent advice on health & safety



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Employees Responsibilities - 7 of 8

Cooperate with Employer on H&S matters

Must be consulted on matters of health & safety

A Safety Representative may be appointed

Health Surveillance where risk justifies it Proper use to be made of machinery, tools,

substances, etc.

Not to indulge in horseplay

Not be under the influence of an intoxicant,

Wear personal protective equipment & clothing, wherenecessary, and,

Not do anything which would place themselves orothers at risk.



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Please note - 8 of 8


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The General Application Regulations, in force from 1st

Nov. 07, will also modernise the existing code anddeal with health and safety matters relating to signage,

worker protective equipment, manual handling, electricity, first aid, night and shift work, pregnant employees and, young persons.


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How the Safety Committee does its work

Safety Consultation


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What should Safety Consultation Cover?


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Employers must consult in good time on matters with asubstantial effect on safety and health.

All work activities covered by H&S law are valid for discussion.

Consultation must occur on:

any risk-protection and prevention measures the appointment and duties of staff with safety and health

responsibilities

the outcome of risk assessments on workplace hazards

the preparation of the safety statement

H&S information to be provided to employees

reportable accidents or dangerous occurrences the engagement of H&S experts or consultants

the planning and organising of H&S training

the planning and introduction of new technologies


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Safety Committee Meetings


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Meetings should be held regularly with written agendas.

Typical agends items: representations made to the employer on any H&S matters

the review of safety audit reports (incl. feedback from an HSA inspector)

seeking solutions to safety and health issues which arise

the study of accidents, dangerous occurrences and instances of occupationalill-health at the place of work

developing and implementing safe systems of work

reviewing communication and training procedures on H&S

considering reports presented by a safety representative

implementing risk assessments and the safety statement

the provision and use of protective clothing and equipment special promotional activities on H&S, e.g. general fitness and wellbeing

programmes and stress reduction

safety and health training needs and reports on safety training coursesattended by management or employees


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The structure and content required by LawInformed by Risk Assessments

The Safety Statement


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The Safety Statement [1 of 4]


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The 2005 Act requires every workplace to have aSafety Statement

The Safety Statement sets out how the safety,

health and welfare of employees will be securedand managed.

It must be specific to the place of work.

It must be informed by Risk Assessments.


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A Safety Statement must set out the hazards identified and the risks assessed,

the protective and preventive measures taken & theresources allocated to safety, health and welfare,

the plans and procedures for dealing with emergencies orserious and imminent danger,

the duties of employees as regards safety, health and welfareat work, and the requirement for them to co-operate on thosematters with their employer,

the names and job titles of persons assigned tasks in thesafety statement, and

the arrangements for the appointment of safetyrepresentatives and safety consultation at the workplace plusthe names of any safety representatives and/or safetycommittee members.


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The aims of the Safety Statement are -1. to involve management up to the highest level by assigning clear

responsibilities in the control of safety, health and welfare at theplace of work,

2. to ensure that appropriate steps are taken to comply with the

relevant statutory provisions and that those measures aremonitored and reviewed on a regular basis,

3. to identify hazards and prioritise risks,

4. to ensure sufficient resources are allocated to safetymanagement,

5. to ensure all at the workplace are informed and involved in thecontrol of safety, health and welfare, and

6. to ensure systematic follow-up of problems as they arise.


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The Safety Statement [4of 4]


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The employer must bring the Safety Statement tothe attention of the employees, and in a form,manner and language that is reasonably likely to

be understood. This should be done at least annually, or when it

is amended.

It should be brought to the attention of newly

recruited employees upon commencement ofemployment


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The Safety Cycle


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A Model for a Safety System

Health &

Safety Policy

Identify

Hazards

Review &

Update

Assess RisksRecordFindings

Decide

Precautions

Safety Statement

Safety Audits


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The Safety Cycle Process


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1. Draw up a Health & Safety Policy2. Identify the hazards3. Carry out a Risk Assessment who might be

harmed and how4. Decide what precautions are needed5. Record your findings including who is responsible

for ensuring safety in each case6. Review findings, decide corrective actions and

update Safety Statement, as necessary


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The Safety Statement Structure


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The typical Safety Statement is divided intotwo parts

1. The Health & Safety Policy and,

2. The Risk Assessment


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Part 1: Health & SafetyPolicy


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1. How Health & Safety will be assured

2. How Health & Safety will be managed, by whomand with what resources,

3. Cooperation required,

4. Names of relevant responsible persons,

5. Arrangements for consultation

6.

Information to be made available to staff.


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Health & SafetyPolicy Checklist [1 of 2]


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A safe place to work

A safe means of entry and exit

Safe plant, equipment & machinery Safe systems of work (procedures, etc.)

Appropriate information, training &supervision

Suitable PPE where hazard cannot beeliminated


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Health & SafetyPolicy Checklist [2 of 2]


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Emergency plans

Emergency duties for designated staff

Commitment to adequate Risk reduction

Welfare facilities, where appropriate (e.g. FirstAid Room)

Competent H&S Adviser, where necessary

Includes all relevant H&S Law & Regulations


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Part 2: Risk Assessment


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For all areas of the site operational,storage, transport & administrative

1. Identify Hazards,

2. Assess the Risk and,

3. Decide precautions/controls required.


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Precautions: The Law Requires


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The standard of precaution required by Law is that one must doEVERYTHING THAT IS REASONABLY PRACTICABLE TO REDUCERISK

The 2005 Act defines this as meaning that an employer has

exercised all due care by putting in place the necessary protective andpreventive measures, having identified the hazards and assessed therisks to safety and health likely to result in accidents or injury to healthat the place of work concerned and,

where the putting in place ofany further measures is grosslydisproportionate having regard to the unusual, unforeseeable andexceptional nature of any circumstance or occurrence that may result inan accident at work or injury to health at that place of work.

In a nutshell:Any remaining risk is tiny compared to thecost/effort of averting it.


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Hazards & Risks


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SAFETY STANDARDS & SYSTEMS [CBT]

Employers Role

Employers Responsibilities & The Safety

Representative Role Commitment to Safe Working

Designing Safety Standards

Hazard Identification & Risk Assessment

Generating Competence


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Employers Responsibilities [1 of 4]


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Not in Ireland;Here even one-

personbusinesses must

have a SafetyStatement


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Commitment to Safe Working [2 of 4]


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Designing Safe Standards [3 of 4]


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Generating Competence [4 of 4]


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What the Law requires and what GoodPractice advises

Reporting Accidents


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Notification of Accidents


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- The HSA must be notified on Form IR1 about

- A work accident causing death

- A work accident that prevents an employee from

working for more than 3 days- An accident caused by work activity leading to

death or injury to a member of the public


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Form ofNotice of Accident (IR1)


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Details of Injured Person

Employer Information

Type of work & work environment

Circumstances of the accident

Details of the injury

Consequences of the accident

Details of Notifier


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Notification ofDangerous Occurrences


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The HSA must be notified a-s-a-p on Form IR3 about anydangerous occurrence with

- lifting machinery, pressure vessels or electric short-circuit;

- Explosion or fire;

- Escape of substances;- Collapse of scaffolding, building or structure;

- Unintentional ignition or explosion of explosives;

- Failure of a freight container or incident with dangerous substances;

- Failure of breathing apparatus

- The bursting of a revolving vessel, etc.


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Form ofNotice ofDangerous Occurrences

(IR3)

Employer Information

Type of work beingundertaken & location

Circumstances of theincident

Details of Notifier


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Accident Investigation & Follow-Up


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As Safety Representative, you may investigate anaccident at work to establish causes and identifyremedial and preventive actions

You may not interfere with anything at the scene of

the accident You may not obstruct a HSA Inspector or other

statutory official carrying out their legal duty


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Identifying Hazards, assessing the Risk &deciding on the Precautions required

Risk Assessments


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Hazards vs. Risks


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The two are frequently confused people talk of trip hazards yet atrip is a risk!

A HAZARD is defined as:Anything that can cause harm to persons (*)

For Hazards think Severity

Conditions Circumstances

A RISKis defined as: The likelihood that someone will be harmed by ahazard

For Risks think Likelihood &,

Consequence

(*) Hazards can be defined so as to include harm to property and theenvironment, as is common in the UK, but not in Ireland.


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Hazard Categories


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The concept of hazard categories is quiteinformal, but useful in organizing our thoughtswhen preparing a list of hazards. Physical Hazards manual handling, working at

height, etcHealth Hazards noise, dust, lighting, etc.Chemical Hazards fire, explosion, respiratory,

sensitisation, toxicity, etc.

Biological Hazards viruses, bacteria, organicwaste, etc.

Human Hazards new staff, young persons, disabled,pregnant staff, assault, bullying, etc.


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HSA Guidelines: Risk Assessments &

Safety Statements


5555


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Risk Rating


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S - Hazard Factor:

Severity on a 1 10 scale

L - Risk Factor:

Likelihood on a 1 10 scale

R - Risk Rating [R = S x L]

Add all Risk Ratings together to get an overall

measure of Safety Performance


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Risk Assessment & Risk Rating


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Hazards (S) & Risks (L) S L R Personsat Risk

RequiredControls

[Due Date]

PersonResponsible

Total Risk Rating (total R)


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RequiredControls[Due Date]

PersonResponsible

Hazard: Working near edgeof mezzanine floor overoffices



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PersonResponsible


Risk: Falls likely to occurand severe injury couldresult



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PersonResponsible



7 7 49



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PersonResponsible



7 7 49 StoresStaff

y Guard rail

at edge ofmezzaniney Guard rail

to be inplace at alltimesy Loading

bay isprotectedby gates,

closed at alltime exceptwhen

actively(un)loading

[Jun06]

yLogisticsManagery

Supervisor



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Keeping your H&S Policy, Risk Assessments& Safety Statement up-to-date

Safety Auditing


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Safety Audits: Planning


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The purpose of Safety Audits is to establish ifthe current Risk Assessment continues to bevalid.

Ideally audits should not be done all-at-once. Keep the audits short, do not over-run the

agreed time Spread audits out over the year do them

quarterly or monthly


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Safety Audits: Execution [1 of 2]


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Complete audits accompanied by the personresponsible for the area

Follow good audit practice by looking and

listening

Ask Open Questions Who, What, Where,When, Why, How.

Write your observations down immediately


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Safety Audits: Execution [2 of 2]


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Organise in three distinct stages1. Opening Meeting

1. Read sections of Safety Statement to be audited

2. Prepare and agree questions

2. Site Audit1. Look & Listen dont talk2. Crosscheck finding wherever possible

3. Take Notes

4. Finish on time

3. Closing Meeting

1. Review immediately2. Write-up recommended changes

3. Recommend corrective actions


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Safety Audits: Reporting


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Suggested forms and their use Observation Record Form

To record you observations as you interview staff, checkrecords and complete the Site Audit

Risk Assessment DocumentsChanges and deletions to current Risk Assessments

Safety Audit Action ProgrammeActions needed to restore missing Precautions

Safety Audit Report FormNew Hazards identified with risk assessment and suggestedprecautionsOverview of Audit by whom, when, where, etc.


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Safety Audits: Follow-Up


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Ensure that all agreed changes to the RiskAssessment are notified to the relevantpersonnel

Ensure that training/re-training is given wherenecessary

Keep a To Do List of agreedimprovements/corrective actions.

Review To Do List at every Safety Committee

meeting and/or Safety Meeting withManagement


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C 5 087 Safety Committee

Documents

Transcript of C 5 087 Safety Committee