C-1219 Procurement of Table Skirts Exhibits€¦ · C-1219 Procurement of Table Skirts Exhibits...

C-1219 Procurement of Table Skirts Exhibits

VIII. EXHIBITS

All Bids shall be submitted on the forms provided herein this Section. Failure to

complete all forms and applicable exhibits in the quantities specified will result in

Bids being deemed non-responsive and not eligible for Contract Award. Only the

exhibits marked “required” below shall be submitted with the bid packet. All other

information shall be requested by the apparent low bidder and shall be returned to the

Buyer within ten (10) days. Failure to submit the required post-bid information

within the time specified will result in rendering the bid non-responsive. The

Buyer reserves the right to contract with the next lowest responsive bidder.

Exhibit No. 1: Contract Relationship

Exhibit No. 2: Product Data

Exhibit No. 3: Delivery Schedule

Exhibit No. 4: Bid forms [utilized to submit Bidder’s offer in accordance with

terms, conditions and scope of work outlined (Required)]

Exhibit No. 5: Insurance Requirements

Exhibit No. 6: Joint Venture Firm Declaration (Required)

Exhibit No. 7: Data Confidentiality Agreement

Exhibit No. 8: Bid Bond (Required)

Exhibit No. 9: Corporate Resolution or other approved documentation (Required)

Exhibit No. 10: Additional Bidder Data


Exhibit No. 1: Contract Relationship

The Contract shall be among the Seller and Ernest N. Morial New Orleans Exhibition Hall

Authority (“the Authority”), a political subdivision of the State of Louisiana; and New Orleans

Public Facility Management, Inc. (“NOPFMI”), a quasi-public body that is charged with the

responsibility of managing the New Orleans Ernest N. Morial Convention Center on a day-to-

day basis. NOPFMI and the Authority are referred to herein collectively as “Buyer”. The Seller

is referred to herein as “Seller”. The “Buyer” and “Seller” may be referred to collectively as the

“Parties”.


Exhibit No. 2: Product Data

For purposes of designating type and quality of the equipment listed in Exhibit No. 4, specifications

are based on products manufactured by the listed of manufacturer(s) below. Equipment furnished

under this Contract shall meet or exceed the specifications and performance criteria of the following

equipment manufacturer and model numbers:

Drapes 4 Show

12811 Foothill Blvd

Sylmar, CA 91342

(818) 838-0852

Other equipment of equal quality may be submitted. The Owner strongly encourages bidders to

seek approval prior to submission of proposals.


Exhibit No. 3: Delivery Schedule

Delivery shall be before December 31, 2015.


Exhibit No.4: Bid Forms (Required) BID

Ernest N. Morial New Orleans DATE:

Exhibition Hall Authority

900 Convention Center Blvd.

New Orleans, Louisiana 70130

Gentlemen:

(I) (We)

(PRINT OR TYPE NAME OF COMPANY SUBMITTING BID)

shall furnish all merchandise in the quantities and for the prices listed below, FOB to the Ernest N.

Morial Convention Center New Orleans Receiving Dock 1 or 2 in New Orleans, Louisiana 70130.

*****Please note: Unit prices are to include delivery. There shall be

no guaranteed quantities associated with the contract. Owner

reserves the right to award multiple contracts based on unit pricing.

Prices quoted shall be valid for the entire contract period*****

ITEM ITEM UNIT EXTENDED

NO. DESCRIPTION QUANTITY PRICE PRICE

1. Box Pleated Fitted Dropover, Fabric 75 $ $

Treasure 100% polyester, Black, to cover

3 sides to the floor, 8” drop on the back

To fit a 6’X18’X30” table with ¼ turned

Hem buttons

Make: Drapes 4 Show

Or equal

Make and Model of Unit Quoted:





Hem buttons

Make: Drapes 4 Show

Or equal







Hem buttons

Make: Drapes 4 Show

Or equal


4. Box Pleated Fitted Dropover, Fabric 50 $ $_____________


3 sides to fit a 8’X36’X30” table with ¼ turned

Hem buttons

Make: Drapes 4 Show

Or equal






Hem buttons

Make: Drapes 4 Show

Or equal


6. Black Drape, 60” W X 8’ H, Heritage 150 $_____________ $_______________

Black, with 4” rod pocket top

Make: Drapes 4 Show

Or equal



TOTAL CONTRACT SUM $ (figure)

(words)


BID

(I) (We) agree, if awarded the Contract, (I) (we) will commence and execute work within time

frames outlined in the Contract and Bid Documents.

The undersigned hereby designates the office to which the "Notice of Award" and Contract may

be mailed:

BIDDER'S NAME: (Print or Type Name of Individual Preparing Bid)

COMPANY NAME:

COMPANY ADDRESS:

STATE OF

INCORPORATION:

(If Applicable)

PHONE NO.: ( )

FAX NO.: ( )

It is clearly understood that (my) (our) Bid may be withdrawn at any time prior to the scheduled

time of Bid opening, or any authorized postponement thereof, provided that the Buyer receives (my)

(our) written request for such withdrawal prior to Bid Opening or any authorized postponement

thereof.

It is further understood that (my) (our) Bid may not be withdrawn until ninety (90) calendar days

after the date of the Bid Opening, if notice is not received until after Bids are opened.

(My) (Our) Bid is made with the understanding that the Buyer reserves the right to reject all Bids or

any Bid or all or any part of all Bids that are not complete or in compliance with the terms and

conditions set forth in the Bid Documents or for reasons relating to budgetary restraints and/or scope

of work reductions.

Alternate Bids, if any, will be awarded in the order of their priority listing and in accordance with

budgetary restraints.


BID ADDENDUM RECEIPT

(I) (We) acknowledge receipt of the following addenda and have included their provisions in (my) (our) Bids.

(If none, write in none or N/A in each blank).

1. Addendum No. Date 4. Addendum No. Date



NOTE:

If Bidder is a corporation, write state of incorporation beneath signature, and if a partnership, give

full name of all partners.

Bids by corporations or Limited Liability Companies (LLC’s) must be executed in the corporate

name by the President or Vice President or other authorized corporate officer or agent. All Bids

must be accompanied by a corporate resolution or other documentation acceptable to the Buyer,

which establishes that the corporate representative has the authority to bind the corporation. The

Buyer reserves the right to request and obtain such additional documentation as the Buyer deems

necessary.

The undersigned certifies that they are an authorized representative of the Company/LLC and have

the authority to bind the contract (if award) to the Buyer. Respectfully submitted:

{Print or Type}

Respectfully submitted: {Print or Type}

Company Name:

Company Address:

BY: SIGNATURE:

TITLE:

DATE:


Exhibit No. 5: Insurance Requirements

A. Commercial general liability insurance with limits of at least

$1,000,000 each occurrence/$1,000,000 aggregate, including Personal

& Advertising Injury Liability, Independent Contractor's Liability, and

Contractual Liability, coverage for premises and operations,

products/completed operations, (with employee and contractual

exclusion deleted), covering, but not limited to, the liability assumed

under any Indemnification provisions and subrogation and additional

insured requirements of this Contract.

B. Workers’ Compensation which shall cover Seller and its employees

for injuries and/or disease arising out of all applicable Louisiana

Workers’ Compensation laws, including statutory limits in accordance

with the Louisiana Workers’ Compensation Act and shall include

Employers Liability limits in the amount of at least $1,000,000.

Louisiana law allows officers of a corporation, partners in a

partnership, members of an LLC and sole proprietors to elect to

exempt themselves from Workers Compensation coverage. If any of

these types of employees of the Contractor will be performing any of

the work or will be on NOPFMI’s premises at any time, they must

elect to carry workers compensation coverage on themselves and

provide proof thereof.

C. Property insurance coverage with respect to all property brought onto

the premises by Seller, owned or maintained by Seller within

ENMCCNO in values sufficient to cover Seller’s property and

additional property in the care, custody and control of the Seller.

D. Commercial Business Auto Liability Insurance shall be provided

bodily injury and property damage liability, including third party, and

written as all autos.” If no owned autos, coverage shall be provided

for hired and non-owned autos. Limits shall be not less than

$1,000,000 for all injuries and/or deaths and property damage resulting

from any one occurrence. The limit of liability for property damage

shall not be less than $1,000,000 for each occurrence. Such insurance

shall include coverage for loading and unloading hazards. The fellow

employee exclusion shall be deleted from this coverage.


Exhibit No. 6: Name of Joint Venture Firm shall be listed on this page (Required)


Exhibit No. 7: Data Confidentiality Agreement

The Seller agrees by signature below that any financial, personal, technical and

other data and information relating to the Buyer’s operation which it deems

confidential by the Buyer and made available to the Seller in order to carry out this

Agreement, or which becomes available to the Seller in carrying out this

Agreement shall be protected by the Seller from unauthorized use and disclosure.

Signature

Date

Name

Title


Exhibit No. 8: Bid Bond in the amount of five percent (5%) of Bidder's total bid

shall be attached to this page (Required)


Exhibit No. 9: Corporate Resolution or other documentation acceptable to the Buyer

which establishes that the Bidder’s Representative have the authority to bind the

Corporation shall be attached to this page (Required)


Exhibit No. 10: Additional Bidder Data to be furnished at Bidder’s option shall be

attached to this page

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