Version 3 – Mrs Brown’s Maths Set

You have opened a business as a party planner. You are

creating your first party for a client. You must plan the best

party and present your ideas to the client to see which party

they wish to go for. The client will pay you a total amount and

you must remain within this budget.

Your first task is to decide what your business name is. Make

sure it shows what you do as a company and also makes you

stand out.

Business name:

____________________________________________

Number of members in the company:

2

As you are offering your planning services, you need to charge

the client a set price as well as their budget. Decide carefully

what your price will be. If it is too expensive the client may not

decide to choose your services. If it is too little, you risk not

making profit.

Set charge for planning services fee:

_______________________

Your brief

The client wants a fun party to celebrate her twins’ 8th birthday

– a boy and a girl and they will be 8 years old. The client has

given you a budget of £2000 to throw the perfect celebration.

Their only requirements are that they can invite at least 25

guests (but no more than 70), that every guest is fed

adequately and that there is at least one form of entertainment.

You will need to decide: a venue, the number of guests, food,

entertainment and how to design invites. You may wish to also

add extras. Ensure that you keep a running total of your spend.

Remember you want to end up with a profit rather than a loss!

Remember the client has given you £2000 to give her a party

but you don’t have to spend it all. However, if your party is not

good enough the client might question how you’ve spent their

money!

You and your team start off by visiting venues which might be

appropriate for the party. You might need to start thinking about how

many guests you wish to invite.

Here are the list of venues available:

Village hall - £200 for 2 hours, £2 extra per guest (can hold up to 40

guests)

Park – £250 to close the park to the public for 2 hours, no extra

charge per guest (can hold up to 50 guests)

Local manor house – £600 for venue and gardens for 3 hours, £3

extra per guest (can hold up to 75 guests)

Restaurant –£300 for venue for 2 hours, £1 extra per guest (can

hold up to 35 guests)

Farmer’s Field –£350 for venue for 5 hours and access to animals,

£2 extra per guest (can hold up to 60 guests)

Amusement park - £400 for venue for 2 hours, £5 extra per guest

for use of rides (can hold up to 70 guests)

Choice of venue: _____________________________

How many hours are you hiring it for? ___________

Number of guests invited: _____________________

Extra charge for guests: _______________________

Total cost of venue and extra charge: ________________

Your next job is to ensure that you buy enough food for each of

the guests. You have choices of hot or cold foods. If you choose

to buy any hot food, you will need to hire a chef for £55 an

hour. If you have 25 guests, you may choose not to buy 25 of

each food but must ensure they all have enough to eat. A

portion is an average amount for one person to eat.

Here are your options of foods:

Cost = price x quantity

Cold food

Price for 1 portion

Quantity

Cost Hot food

Price for 1 portion

Quantity

Cost

Sausage roll

20p Hot dogs

30p

Crisp selection

10p Pizza 25p

Cheese straws

10p Chicken drumsticks

20p

Sandwiches

15p Cheese pasta

15p

Cheese and onion rolls

10p Chips 15p

Fruit salad

10p Burgers 35p

Cupcakes 15p Onion rings

10p

Vegetable sticks

10p

Chicken nuggets

20p

Cocktail sausages

5p

Scotch eggs

15p

Bread sticks and dips

10p

Jelly 5p

Mini pizzas

10p

Total cost cold food Total cost hot food

Total cost food:

Drinks:

Drinks Price for one portion

Quantity Cost

Water FREE

Squash 5p

Milk 5p

Fruit juice 10p

Fizzy drinks 15p

Smoothies 15p

Milkshakes 20p

Total cost for drinks

Total cost of food and drink: _______________________

Your client has requested some entertainment for their party.

You may wish to choose one or more forms of entertainment.

Their prices are listed below.

DJ - £100 for 2 hours

Bouncy castle - £150 for 1 and a half hours

Karaoke - £50 for 5 hours

Magician - £60 for 2 hours

Face painting - £70 for 2 hours

Party games - £30 for 5 hours

Entertainment choice/s:

__________________________

__________________________

__________________________

Total cost: ________________________________

You may want extras to help make your party the most special

event. Make sure you consider your budget before deciding to

buy these items.

Extra Cost Have you chosen this extra? How many lots?

Balloons (20) £5

Birthday cake (1) £5

Banners (10) £5

Party bags £35 for 30 guests

Sweet cones £20 for 25 guests

Photographer (2 hours)

£60

Party hats £10 for 30 guests

Party poppers (1 bag of 30)

£5

Bubbles (10 pack) £5

Total cost of extras

Your guests will need invites to the party which show:

• When the party is

• Where the party will be

• What they can expect to eat

• What the entertainment will be

Each guest other than the two birthday children and their mum

will require an invite. Each invite costs 10p to make and send.

Work out how much it will cost to send out your invites to all of

your guests.

Total cost: _______________________

Design your invites to promote your party.

You have 2 people working for your party business including

yourself. As you have been working for your company, each of

you should be paid half of your service fee.

Number of people in team: _________________

Half of your fee: ____________ (Divide service fee by 2)

Total spend on staff payments: _____________

To calculate your profit or loss, you will need to work out how

much money you have spent in total. This should include your

costs for the venue, food, entertainment, invites, extras and staff

pay. This amount should be taken away from your budget +

service fee to find your profit. Do you have any money left

over?

Extra Challenge:

Get ready to present your ideas to your client. Think about

what information you want to give and how you want to

present your ideas. Make your party sounds like the most

amazing party so that they will choose yours over another

companys.

Presentation plan: