Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address...
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Transcript of Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address...
![Page 1: Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address –Salutation –Closing Letter Parts Letter Format Letter.](https://reader036.fdocuments.us/reader036/viewer/2022082321/5697bfec1a28abf838cb8936/html5/thumbnails/1.jpg)
Business Letters
What is a Business Letter?
• Overview of Letter Parts–Dateline and Letter Address–Salutation–Closing Letter Parts
• Letter Format• Letter Placement
![Page 2: Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address –Salutation –Closing Letter Parts Letter Format Letter.](https://reader036.fdocuments.us/reader036/viewer/2022082321/5697bfec1a28abf838cb8936/html5/thumbnails/2.jpg)
Overview of Letter Parts
• Letterhead
• Dateline
• Letter Address
• Salutation
• Body
• Complimentary Closing
• Writer’s Name and Title
• Reference Initials
![Page 3: Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address –Salutation –Closing Letter Parts Letter Format Letter.](https://reader036.fdocuments.us/reader036/viewer/2022082321/5697bfec1a28abf838cb8936/html5/thumbnails/3.jpg)
Dateline and Letter Address
• Dateline– Date letter is mailed– QS (4 spaces below
dateline)
• Letter address– Person who receives
the letter– Include personal title– One space before
Postal Code
One space before Postal Code
Include personal title
![Page 4: Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address –Salutation –Closing Letter Parts Letter Format Letter.](https://reader036.fdocuments.us/reader036/viewer/2022082321/5697bfec1a28abf838cb8936/html5/thumbnails/4.jpg)
Salutation
• Salutation
– Salutation is the greeting
– Open punctuation requires no mark following the salutation
No punctuation following the salutation
![Page 5: Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address –Salutation –Closing Letter Parts Letter Format Letter.](https://reader036.fdocuments.us/reader036/viewer/2022082321/5697bfec1a28abf838cb8936/html5/thumbnails/5.jpg)
Proper Salutations
• Ladies and Gentlemen– Appropriate when the letter is addressed to a
company
• Dear title and surname– Standard letter address– Use professional titles (Dr., Rev.) or personal
titles (generally Mr. or Ms.)– Example: Dear Mr. McDonald
![Page 6: Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address –Salutation –Closing Letter Parts Letter Format Letter.](https://reader036.fdocuments.us/reader036/viewer/2022082321/5697bfec1a28abf838cb8936/html5/thumbnails/6.jpg)
Letter Parts
• Body – Body is the message
• Complimentary closing– The complimentary
closing is the farewell
• Writer’s name and title– QS (4 spaces)below
complimentary close
![Page 7: Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address –Salutation –Closing Letter Parts Letter Format Letter.](https://reader036.fdocuments.us/reader036/viewer/2022082321/5697bfec1a28abf838cb8936/html5/thumbnails/7.jpg)
Block Letter Style
• All lines begin at left margin
• Default side margins
• Vertical position: – Center the page vertically
or– Position dateline 2.3” to 3” from the top of the
page, depending on length of the letter
![Page 8: Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address –Salutation –Closing Letter Parts Letter Format Letter.](https://reader036.fdocuments.us/reader036/viewer/2022082321/5697bfec1a28abf838cb8936/html5/thumbnails/8.jpg)
Length Margins Position on Page
Short (1-2 Para) Default Center page
Average (3-4 Para) Default Center page or
Dateline 2.7” from top
Long (4 or more Para) Default Center page or
Dateline 2.3” from top
Letter Placement Table
![Page 9: Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address –Salutation –Closing Letter Parts Letter Format Letter.](https://reader036.fdocuments.us/reader036/viewer/2022082321/5697bfec1a28abf838cb8936/html5/thumbnails/9.jpg)
Centering Letter on Page
File Page setupLayout tabVertical alignmentCenter
![Page 10: Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address –Salutation –Closing Letter Parts Letter Format Letter.](https://reader036.fdocuments.us/reader036/viewer/2022082321/5697bfec1a28abf838cb8936/html5/thumbnails/10.jpg)
Print Preview
• Shows how a document will look when it is printed.
• Use it to check the placement and format of the letter before printing.
![Page 11: Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address –Salutation –Closing Letter Parts Letter Format Letter.](https://reader036.fdocuments.us/reader036/viewer/2022082321/5697bfec1a28abf838cb8936/html5/thumbnails/11.jpg)
Steps to Creating a Letter
1. Key the letter
2. Use correct spacing between parts
3. Correct errors
4. Check the spelling
5. Delete extra hard returns (¶) above date or below initials
6. Center letter on page
7. Use Print Preview to check placement
8. Position date manually if necessary
9. Print, proofread, edit if necessary
![Page 12: Business Letters What is a Business Letter? Overview of Letter Parts –Dateline and Letter Address –Salutation –Closing Letter Parts Letter Format Letter.](https://reader036.fdocuments.us/reader036/viewer/2022082321/5697bfec1a28abf838cb8936/html5/thumbnails/12.jpg)
Sample Letter
• Click letter to see sample business letter with proper formatting
Microsoft Word Picture