QUALITY OF WRITING

Describing type of “Bussiness Letter”

By Group G :

Lidya Mely A. (1.13.2.9619)

Febby Nafisa Putri (1.13.2.9616)

Arika Puspita Sari (1.13.2.9618)

I Putu Adi Guna Adi Utama (1.13.2.9614)

Jessica Permata Sari (1.13.2.9628)

DEFINITION

Business letter is usually used when writing from one company to

another, or for correspondence between such organizations and

their customers, clients and other external parties.

The overall style of letter will depend on the relationship between

the parties concerned.There are many reasons to write a business

letter. It could be to request direct information or action from

another party, to order supplies from a supplies, to identify a

mistake that was committed to reply directly to a request, to

aplogize for a wrong or simply to convey goodwill even today

VARIOUS OF BUSINESS LETTERS

Letter of Introduction is a letter from a seller to a

prospective buyer that contains information about the company

is known by the seller to prospective buyers so that it will be

sustained by the introduction of the next process according to

the transaction.

Quote Request Letter is a letter from the prospective buyer

to the seller that it intended to ask for a quote ask for detailed

information including price lists, catalogs, brochures, and terms

of the sale and purchase

Offer Letter is a letter from a seller to a

prospective buyer that contains offers of goods or

services to attract potential buyers that are

interested in what is offered

Mail Order and Return is requirements of the

buyer or seller of its contents which order items or

request specific services performed after learning

information obtained through the offer letter

Order Acceptance Letter is a letter sent by the

seller Because The seller gets to customer orders

and requirements of the proposed buyer or

desired. In order it can be approved by the seller

without need to discuss the letter order

Terms of confirmation order is data about

orders made in the name of goods, quantity, price

and other selling terms

FUNCTION OF BUSINESS LETTER

Means of communication

Tool to communicate something

Written evidence

Tool for remembering

As historical evidence

As a working guideline

PART OF BUSINESS LETTER

1. The Heading

The Heading contains the return address with the date on the

last line. Sometimes it is necessary to include a line before the

date with a phone number, fax number, or e-mail address. Often

there is a line skipped between the address and the date. It is

not necessary to type a return address if you are using

stationery with the return address already imprinted But you

should always use a date make sure the heading on the left

margin

2. Recipient’s Address

This is the address you are sending your letter to, include title names

(such as Dr) if you know them. This is, like the other address, on the

left margin.Be sure to make it as complete as possible so it gets to its

destination

3. The Salutation(Greeting)

In a business letter is always formal. It often begins with

“Dear(persons name)” be sure to include the persons title if you know

it(such as MsMrs,Mr or Dr). The salutation always ends with a colon.

4. The Body

The body is the meat of your letter. For block and modified

block letter formats,single space and left justify each

paragraph.

5. The Complimentary Close

The complimentary close is a short and polite remark that

ends your letter. The close begins at the same justification

as your date and one line after the last body paragraph.

6. The Signature Line

Skip at least four lines after the close for your signature, and

then type out the name to be signed. This often includes a

middle initial, although it is not required.

7. Enclosures

If you have any enclosed documents, such as a resume, you

can indicate this by typing “Enclosures” one line below the

listing. You also may include the name of each document.

STYLE OF BUSINESS LETTER

There are two main styles of business letter :

1.) Full block style with align all elements on

the left margin

2.) Modified block style with other elements on

the left page margin

THE EXAMPLE OF BUSINESS LET TER

Congratulation ...now you

can make a great business

letter

Thank you ...^^