Building Your Data Building Your Data Notebook for School Notebook for School ImprovementImprovement

PURPOSE: In compliance with state mandate, local “Data Diggers” will collect data into a single source used to answer online analysis questions as a School Improvement TEAM.

A moment to A moment to reflect on reflect on

Good Things Good Things in your life in your life

(personally or (personally or educationally)educationally)

1. Getting Ready2. Collect Data 3. Build/Analyze Profiles

School Data Profile/Analysis School Process Profile/Analysis Summary Report

4. Set Goals 5. Set Measurable Objectives6. Research Best Practice

7. Develop Action Plans

8. Implement Plan9. Monitor Plan10.Evaluate Plan

Repeat steps 1 - 10

GatherGather

StudyStudy

PlanPlan

DoDo

Comprehensive Needs Assessment

School Improvement

Plan

One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

StagesStages and Stepsand Steps

1)1)CollectCollect

2)2)DiscussDiscuss

3)3)ReportReport

1. Getting Ready2. Collect Data 3. Build/Analyze Profiles

School Data Profile/Analysis School Process Profile/Analysis Summary Report

4. Set Goals 5. Set Measurable Objectives . . .

How does your building collect data for the School Process Profile (a.k.a 40 Rubrics) in order to involve the most stakeholders?

REMEMBER … SPR 40 DUE March 11!

GatherGather

StudyStudy

1)1)CollectCollect

2)2)DiscussDiscuss

3)3)ReportReport

Comprehensive Needs Assessment

School Improvement

Plan

One Common Voice – One PlanOne Common Voice – One Plan Michigan Continuous School ImprovementMichigan Continuous School Improvement

StagesStages and Stepsand Steps

55

*The list of data examples above is not all inclusive. Your building may have other data to consider.

One Common Voice – One PlanOne Common Voice – One Plan Gather: Collect DataGather: Collect Data

What do you already know?

What data do you need to know?

What additional information/data do you need to know?

Where can the information/data be found?

Achievement/Outcome Data

Local AssessmentsState Assessments

National Assessments

Demographic Data

Student SubgroupsEnrollment

Staff AttendanceGraduation/

Dropout Rates

Process Data

Disciplinary InformationPolicies and Procedures

School Process Rubrics

Perception Data 

Survey DataOpinions

 

What types of data are not readily What types of data are not readily available in your building?available in your building?

6

Demographic Data Achievement/Outcome Data

Process Data Perception Data

•Enrollment•Subgroups of students•Staff•Attendance (Students and Staff)•Mobility•Graduation and Dropout•Conference Attendance•Education status•Student subgroups•Parent Involvement•Teaching Staff•Course enrollment patterns•Discipline referrals•Suspension rates•Alcohol‐tobacco‐drugs violations•Participation extra‐curriculars•Physical, mental, social and health

•Local assessments: Benchmarking data, District Common Assessments, Classroom assessments, Report Cards•State assessments: MME, ACT, MEAP, MIAccess, MEAP Access, ELPA• National assessments: ACT, ACT Plan, ACT Explore, WorkKeys, NWEA, ITBS, CAT, MET NAEP, PSAT•GPA•Dropout rates•College acceptance

•School Process Profile Rubrics (40 or 90) or SA/SAR (NCA)•Policies and procedures (e.g. grading, homework, attendance, discipline)•Academic and behavior expectations•Parent participation – PT conferences, PTO/PTA, volunteers•Suspension data•Educational Events occurred: Who, what, when, where, why, how, What you did forWhom (e.g. All 8th gradersreceived violence Prevention assembly by Bully Free in January, 2011)

•Parent Survey data•Student Survey data•Community Survey•Staff Survey data

NOTE: People act based on what they believe … How do they see you/us?

Data Sources? % Elementary Cohort %

IRIS – Data Warehouse 90%

Infinite Campus 50%

Survey Monkey Power School 50%

Google Docs & Surveys Unknown SMS 7%

University of Oregon (DIBELS)

75%

Data Director 7%

NWEA or MAP Testing 30%

ITBS 33%

Mastery Manager 30%

Terra Nova 7%

Delta Math 90%

Explore, Plan, ACT

Data 4 Student Success AdvancED pre-populated

Where do you find data in Where do you find data in YOUR building? (Infinite YOUR building? (Infinite Campus, IRIS, etc.)Campus, IRIS, etc.)

Where do you find data in Where do you find data in YOUR building? (Infinite YOUR building? (Infinite Campus, IRIS, etc.)Campus, IRIS, etc.)Data Sources? % Secondary Cohort %

IRIS – Data Warehouse 90%

Infinite Campus 80%

OEAA & D4SS 100

Power School 20%

Data Director (CA) 10%

Explore & Plan 90%

SRI – Reading Data 10%

Delta Math 10%

NWEA – MAP Testing 20%

A Collaborative Problem Solving A Collaborative Problem Solving Approach to Student AchievementApproach to Student Achievement

DRAFT 2/6 version 10

SIP will be available on Feb. 14

1)1)CollectCollect

2)2)DiscussDiscuss

3)3)ReportReport

Many of the data reports are NOT pre-Many of the data reports are NOT pre-populated. The State does not include populated. The State does not include

ELPA and certainly any of your local ELPA and certainly any of your local data. Therefore you will find IRIS (Data data. Therefore you will find IRIS (Data

Warehouse) useful to obtain these Warehouse) useful to obtain these types of data sets for the SDP/A.types of data sets for the SDP/A.

powered bypowered by

NWEA (MAP)NWEA (MAP) SRISRI ITBSITBSCommon AssessmentsCommon Assessments DIBELSDIBELS ACT ACT PlanPlanACT ExploreACT Explore WRT RubricsWRT Rubrics

STARSTAR

Pre-populated enrollment Pre-populated enrollment data is for 2004-data is for 2004-20092009 (NEW (NEW … As of Monday, January … As of Monday, January 17, 2011)17, 2011)

Pre-populated Pre-populated MEAP/MME data is MEAP/MME data is

for 2005-2009for 2005-2009

Information will be updated 4 times a yearInformation will be updated 4 times a year

The SDP/A (School Data The SDP/A (School Data Profile/Analysis) will now be Profile/Analysis) will now be

required and answers submitted required and answers submitted onlineonline

Buildings will need to collect data, analyze Buildings will need to collect data, analyze the data, and answer questions related the data, and answer questions related to the data analysis on the AdvancEd to the data analysis on the AdvancEd

website.website.

All questions All questions MUSTMUST be answered online … be answered online … best to simply be honest even if “data best to simply be honest even if “data not available at this time”. (See p. 38 not available at this time”. (See p. 38

Question #5 sample)Question #5 sample)

Schools are Schools are REQUIREDREQUIRED to keep this data in their buildings. to keep this data in their buildings.However, data will However, data will NOTNOT be entered on the website. be entered on the website.

Electronic Data Notebook◦Compiled into one document

(template provided by OAISD)◦PDF files stored into folders on

shared directoryPrinted copies of reports

◦Gathered in one binder◦Collected in file folders

NOTE: 1 year (not 5 years) is better than 0.

DECISION TIME … How will DECISION TIME … How will you collect “one source” of you collect “one source” of data?data?

AdvancED data available online◦Does NOT include current 2010 data

IRIS Data◦If connected to student management

will create tables similar to template including 2010 data!

Transferring to the notebook OR storing as PDF led by Laurie Smith …

Step 1: Demographic DataStep 1: Demographic Data

BREAK BREAK TIME!TIME!

AdvancED & D4SS data available online◦Does NOT include current 2010 data

IRIS Data◦Includes 2010 data but may not follow cohort

or include grade levels above and below◦Suggested transferring percents to

document, also INCLUDE “Career & College Readiness”

Transferring to the notebook OR storing as PDF led by Laurie Smith …

Step 2: Achievement Step 2: Achievement DataData

Thank you for all your Thank you for all your work!work!