Building Strong Library Associations | Regional Convenings

DAY 2 Session 4 Identify Milestones and Responsibilities: Slides

Building Strong Library Associations | Regional Convenings

At the end of this session participants should be able to:• Identify milestones for the goals and

objectives in their proposal• Ascertain who is responsible for what in

achieving the goals and objectives in their proposal

• Understand the range of available resources that might be useful for the success of their library association’s proposal

Outcomes for participants

Building Strong Library Associations | Regional Convenings

• Objectives establish milestones, responsibilities and strategies for achieving goals.

• In the goals and objectives we looked at earlier today, can you identify the milestone in each objective?

• Goal 1: To survey members and affiliates to establish which training/professional development is needed most.

• Objective 1: By mid-year, to design a member survey to establish training/professional development priorities.

•  Objective 2: By the end of the year, to have administered and analysed the survey and communicated results to members/affiliates.

Milestones

Building Strong Library Associations | Regional Convenings

• In the goals and objectives we looked at earlier today, can you identify the milestone in each objective?

• Goal 2: To promote the benefits of undertaking the professional development programme to members and affiliates.

• Objective 1: Once the relevant publicity materials and the website have been updated to include information about the professional development programme (mid-year), undertake a campaign to promote the programme to members and potential members.

• Objective 2: By mid-year, to formulate a statement to be included on the website and in publicity materials/promotions which outlines the benefits of undertaking the professional development programme for members and for their client communities.

Milestones

Building Strong Library Associations | Regional Convenings

• Objectives establish milestones but they also establish responsibilities and strategies for achieving goals.

• Using your performance measurement template, are you clear about who is responsible for these objectives?

• Notice that the responsibility for the first goal and the objectives to achieve it are different in this case, but not necessarily so. In the second goal, the responsibility for the goal and the first two objectives are the same, but different for the third objective.

Responsibilities

Building Strong Library Associations | Regional Convenings

• Development of a plan, a project or a proposal should include input from the governing board and from key beneficiaries of the proposal as well as key people in the association. To be successful, plans need ownership by key stakeholders.

• Build in accountability (Regularly review who's doing what and by when). Plans, projects or proposals should specify who is responsible for achieving each result, including goals and objectives.

• Responsible parties should regularly review the status of the plan or project and someone in authority should sign off on the plan.

Ownership and Accountability

Building Strong Library Associations | Regional Convenings

• By this stage, you have written outcomes, goals and objectives for your proposal, using the proposal template.

• Check whether you have indicated clear milestones for each objective.

• Note who will be responsible for achieving the objectives.

Association team work on development proposal

Building Strong Library Associations | Regional Convenings

• Reflect on the issue you have chosen and confirm that this is the issue you wish to pursue.

• Review what you have learned so far and check whether your proposal could be improved.

Association team work on development proposal