Building a Roadmap Towards Vision 2020careers.rutgers.edu/sites/default/files/inline-images/About...
Transcript of Building a Roadmap Towards Vision 2020careers.rutgers.edu/sites/default/files/inline-images/About...
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Building a Roadmap Towards
Vision 2020Strategic Plan Framework
William JonesDirector of Operations & Strategic Initiatives
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Overview
• Your Role as a Committee Chair• Phases & Timeline• What is a strategic plan?• Definitions• Next Steps
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Your Role• Schedule committee meetings
– Full staff meeting: Framework presentation– First meeting: SWOT analysis– Follow-up meetings: Develop pillar items
• Ensure maximum participation by all• Ensure adequate notes are taken• Identify retreat presenter(s) and notetakers
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Development Phases
• Phase 1: Foundation Established • Phase 2: Pillar Development• Phase 3: Final Document Completed• Phase 4: Implementation
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Development PhasesPhase 1: Foundation Established
• Leadership team drafts the vision, mission, core values, overarching pillar themes, and critical enablers as a starting point for discussion
• Full staff review and provide feedback (additions, subtractions, and/or tweaks) via Sakai site before core structure is finalized
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• Cross-functional teams are developed for each pillar. Outcome: to brainstorm ideas for goals within the assigned pillar
• Half-day staff retreat for teams to present their ideas and receive constructive feedback from the larger group and discuss possible overlaps
• Pillar owners, in consultation with their functional areas and the Executive Director, refine goals and develop objectives and actions (where necessary)
Development PhasesPhase 2: Pillar Development
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• Half-day staff retreat to review “final” document and make any additional recommendations
• Document will be prepared and submitted to the Executive Director for final review.
• Final document prepared for publication and disseminated to staff, stakeholders, and others
Development PhasesPhase 3: Document Creation
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Development PhasesPhase 4: Implementation
• Identify Year 1, 2, 3… Goals
• Provide updates during Winter Retreats
• Utilize annual report process to reflect and report on outcomes related to the prior year’s goals/objectives
• Utilize performance review process when necessary
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What is a Strategic Plan?In many organizations, a strategic plan is viewed as a process for determining where an organization is going over the next 3 to 5 years, although some extend their vision to 20 years.
- Our friends at Wikipedia
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What is a Strategic Plan?Myth or Fact?• Strategic plans end up on the shelf collecting dust.• It's negative to always be looking for what isn't working;
it's better to focus on the positive.• Once you have a plan, you should stick with it.
Consistency is the most important thing. • The more you plan, the better your results.
-TSI Consulting Group
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What is a Strategic Plan?
At the end of this process, what would make you feel good about our plan?
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Outline of Our Plan
• Vision Statement• Mission Statement• Core Values• Critical Enablers
• Strategic Pillars– Goals
• Objectives– Actions
• Champions• Deadlines
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Definitions• Vision Statement:
Outlines what the organization wants to be (an "idealised" or aspirational view). It is a long-term view and concentrates on the future.
• Mission Statement: Defines the fundamental purpose of an organization, succinctly describing why it exists, and what it does to achieve its vision.
• Core Values: Beliefs that are shared among the stakeholders of an organization. Values drive an organization's culture and priorities and provide a framework in which decisions are made.
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Definitions
• Critical Enablers: Critical Enablers apply across our strategic pillars and enable their delivery. The future pace of development within these areas will be driven by the needs and influences of our pillars.
– Examples: Marketing, Information Technologies, Fundraising, Professional Development, Assessment, etc.
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Definitions• Strategic Pillars:
These are strategic areas of focus for our organization with an eye towards our overall vision. Goals, objectives, and actions will spring from these strategic areas.
– Goals: Goals are generically for an achievement or accomplishment for which certain efforts are put.• Measurable Objectives: Specific targets within the general goal. Objectives are time-
related to achieve a certain task– Actions: Specific steps taken to reach an objective. Each objective may not
necessarily have action steps.
Confused about goals and objectives yet?
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DefinitionsAttributes Goals Objectives
Scope Broad Narrow
Specificity General intentions and are not specific Precise and relating to a specific tasks
Tangibility May be intangible Tangible
Time Frame Longer time frame Short term
Measurable May or may not be measured Should be measurable
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DefinitionsStrategic Pillars: Goals vs. Objectives(Visual Learners)
Pillar 1
Goal 1.1
Objective 1.1.1
Action 1.1.1.1
Action 1.1.1.2
Objective 1.1.2
Action 1.1.2.1
Action 1.1.2.2
Goal 1.2
Objective 1.2.1
Objective 1.2.2
Example:• Pillar 1: Employer Relations
– Goal 1.1: Diversify the Employer Base• Objective 1.1.1: Attract new employers
from underrepresented fields.• Objective 1.1.2: Diversifying our
Career & Internship Fair offerings
Note: The objectives don’t have specific measurable
outcomes although by the end of the process they will.