Build and Sustaining a Mentorship Program PMI Region 1 Conference Salem, Oregon May 2-3, 2008.

Build and Sustaining a Mentorship Program

PMI Region 1 Conference

Salem, Oregon

May 2-3, 2008


Agenda

– Introductions

– PMI-SAC

– Process / Lifecycle

– Lessons Learned

– Questions


Introductions

• Mike Benson, PMP– Newly elected VP of Finance– Previous VP of Membership (piloted program in 2006)– Background IT, independent consultant, various industries

• Dan Petley, PMP– Newly elected VP of Membership– Completed first intake of 2008 Mentors– Background IT / Oil & Gas


PMI Southern Alberta Chapter (SAC)

• Approximately 1700 members• 23rd largest chapter in the PMI world wide• Diversified membership

– Sectors: IT, Telco, Engineering, Construction, Energy• Large geographical size

PMI Southern Alberta Chapter (SAC) Boundary

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PMI-SAC Mentorship Program

Life Cycle

Training

Mtching

Application

Communicate

Survey

Feedback

Monitoring

Marketing

Adjust


Communication

• Where to start - start early, planning up front

• Use various communication vehicles– Chapter Website– Emails to our members– Mention the program at Chapter Events

• Encourage participation across all experiences levels

• Be prepared– Have communication materials ready (e.g. website

content, application forms)


Communication

• Ensure the materials are updated and capture the correct details to ensure you can make the appropriate pairings (i.e location, membership, intent, objectives, etc.)

• State your intentions for the mentorship program (e.g. Is the program able to accommodate long distant pairings?)

• Some matches can very unique matches

• Ensure you have volunteers to help


Program Application

• Have a clear and simple form that members can complete.

• However, ensure the form is concise and captures the required details to perform the matching exercise.

• Ensure there is a high degree of commitment to the program.


Matching

• The science of matching– Review categories– Accommodate specific requests– Like backgrounds or industries

• The importance of the application form. – The better the form, the better the match.


Training

• Select a professional firm to provide this service.

• A generic mentoring training program that is adapted to PMI-SAC needs

• Professionally delivered, with perceived value and differentiator for the participants.

• Training is critical– The materials are common sense

– Everyone benefits from understanding the objectives, commitment and the process.

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The Mentoring Process

• PMI-SAC: hands-off approach, limited structure, heavy lifting is done

• Mentors: make a difference, revitalization, opportunity to learn from a protégé, earn PDUs (training and mentoring)

• Protégés: receive information and advice, be recognized in a work environment, someone to bounce ideas off, different perspectives, PDUs (training and mentor process)

• Recommended 2-4 hours per month

• In person, email, phone, Webex

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Monitoring

• Mentorship Committee• 3 member team

• Available for intervening or assisting as required

• Tracking Log• Monthly

• One from each participant

• Record date of meeting, how much time, what was discussed and accomplished

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Feedback Sessions

• Mid-session, and at the end

• Dinner, thank you for volunteering

• Chance to socialize and share experiences

• Review the process, offer suggestions, reminder about logs

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Survey

• Post program survey

• SurveyMonkey

• Questions about:– The Program (PMI-SAC involvement, the training sessions, etc)

– The Partnership (establishment of goals, effectives use of time, commitment of partner, etc)

– The Results (what did I get from participation, plus a chance for free form comments)

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Adjust

• Review information from the mid and end sessions, plus the survey, and any ad hoc communications

• Adjust as required:– The Application and/or matching process

– The training process

– The mentoring process

– The foundation Principles

• Begin the cycle again

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Lessons Learned

• The Board must be fully behind the undertaking, large commitment in terms of budget, effort, and reputation

• Participants must be fully committed to the program– Time commitment– Commitment to partner, goals– MUST attend the training sessions

• Matching on paper misses personality issues• Communicate and reward• Gather feedback and act upon good suggestions• Mentorship Discussion Board• Facilitate Distant Mentorship

– E.g. Skype, or some type of VOIP communication means.

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Questions?

Dan – [email protected]

Mike – [email protected]

Build and Sustaining a Mentorship Program PMI Region 1 Conference Salem, Oregon May 2-3, 2008.

Documents

Transcript of Build and Sustaining a Mentorship Program PMI Region 1 Conference Salem, Oregon May 2-3, 2008.