Build a Winning Conference Site with COD and Drupal
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Transcript of Build a Winning Conference Site with COD and Drupal
Build a Winning Site with COD and Drupal
John CarioneAcquia, Inc.Senior Director, Solutions
Ezra GildesgameAcquia, IncProduct Manager
Jeff MannOnline DirectorEnergy Action Coalition
What is a Drupal Distribution?
• A preconfigured Drupal site out of the box.
• Technical Components:
• Modules
• Theme(s)
• Configuration
• Views, Content types, etc.
Drupal: A Comprehensive Platform
Commerce
Content Community
Key COD Features
• Create personalized custom session scheduling• Smooth registration/checkout workflows• 1-click Conference administration menus• Session moderation and speaker contacts• Robust mobile application support• Display a robust configurable event schedule, with multiple
tracks.• Execute automated sponsorships• Easy Birds of a Feather Scheduling
Customizable Scheduling
Registration Workflow
1 – Click Conference Administration
Session Moderation
Every DrupalCon since Chicago 2011
...and most DrupalCamp sites
Codestrong
•Attendees: ~4,000•Focus: Appcelerator’s mobile app framework•Location: San Francisco•Built by: GVS & Advomatic
EORTC•Attendees: 300 •Presenters: 23 Sessions: 5•Focus: Curing cancer (Communication of clinical cancer
research with oncologists and health professionals)•Location: Brussels, Belgium
Power Shift 2011
Jeff MannOnline DirectorEnergy Action Coalition
Energy Action Coalition
• Founded in 2004
• Coalition of 50 youth-led environmental and social justice organizations working together to build the youth clean energy and climate movement.
• Work with hundreds of campus and community groups, dozens of state networks, and hundreds of thousands of young people nationwide
• Rapidly growing movement achieving significant victories at the local, state, and national levels in the United States and Canada.
Power Shift 2011 Conference
• Third national summit hosted by EAC
• Brought over 10,000 young people to Washington, DC to train, launch campaigns, and take bold action to create a clean energy economy
• Largest grassroots organizer training in history
Challenges with Previous Systems
• Previously used a mishmash of one-off sites, CRM sign-up pages, google docs, and third-party event tools (RegOnline)
• Lack of flexibility for registration workflow and group registration, required workarounds that burdened attendees and staff
• Did not meet needs for logistical coordination such as volunteer recruitment and capacity planning for session space
• Limited ability to engage attendees before and after the conference
• Essentially recreating the wheel for each conference
Implementation Goals of PowerShift2011.org
• Custom registration workflow including group registration options
• Automate tasks such as volunteer recruitment, food preferences and housing/ride shares which can otherwise overwhelm limited staff capacity
• Community features to keep our network engaged before and after the conference
• Reusable for future conferences and events
Group Registration
• Many attendees come in groups through their school or other organization
• Needed to allow groups to signup and pre-pay without requiring names for all attendees ahead of time
• Solution: Using uc_coupon module, allowed group leaders to purchase and distribute a group code which could be used for individual registrations, and allowed group leaders to manage the attendees in their group
Handling Last Minute Room Changes
• Problem: Since the paper programs had to go to print before we could get all the room assignments figured out.
• Powershift printed the id's of the sessions instead so that people could match it up with room numbers on the mobile site or by texting AGENDA [nid] into our SMS platform
COD Mobile – Power Shift• Login Form
• Redirect to authenticated user home page
• Twitter Link:
• Simple link to Twitter mobile
• News
• Top 2 or 3 stories
• MySchedule
• Specific mobile page for show time, session title, room.
• Sponsors:
• Sponsor logos
• Sessions:
• Simplified sessions view
• Public access to view sessions
COD Mobile – Power Shift
• News or Blog Landing
• Content preview, title/author, and posts
• Location:
• Static Maps
COD Mobile – Power Shift
Results: Community Engagement
• At registration, each attendee received a user account allowing them to connect with each other, utilize the site's ride share, housing board, and agenda tools, and post to the community blog
• Re-branded the site as WeArePowerShift.org - using the conference as a springboard to launch a new grassroots-driven online community for the youth climate movement
• 962 blog posts by 316 authors since the conference - not possible with hosted/non integrated solutions
Power Shift and COD Demos
Ezra GildesgameAcquia, Inc.Product Manager